4 Receptionist with No Experience Cover Letters: Examples and Templates
4 Formal and informal cover letters that Receptionists with no experience can use. Templates and examples attached for no experience, front desk, and other general positions.
Receptionist Cover letter with no experience
Linda F. Watkins 391 Bird Spring Lane linkedin.com/lindfwatkins
League City, TX 77573
Tonya Perkins Senior HR ACME Inc. Wadena, MN
Dear Ms. Tonya,
I am writing this cover letter to convey my interest in the Receptionist position at ACME Inc. I have attached my resume, which displays my skills and past work for your consideration.
I see that you are looking for someone that can manage a high volume of customers at ACME’s office and I see that software proficiency, organization, and a customer-first attitude are needed. Under various other volunteer roles, I have handled and helped a large number of people and supported complex workflows.
I am also very well versed with concierge management software, MS Excel, MS Word, and telephony systems. My drive to best serve customers with a great experience will be a great asset. I am also known to work well with teams and cross-functional team members.
I sincerely thank you for taking the time to review my application. And, I am looking forward to discussing your expectations around this position and how I can contribute to building a positive customer experience at ACME.
Yours sincerely, Linda F. Watkins
Sample Cover Letter for Receptionist Position With No Experience
Dear Hiring Manager,
I am excited to apply for the position of Receptionist for ACME’s New York office advertised on Indeed.
A little about myself - I have completed my education at Baruch College, and have worked across volunteer and part-time roles focused on customer service and administrative functions. I have undergone formal training within the hospitality industry and held roles where I worked closely with management to deliver excellent experiences to our guests.
While I lack work experience as a Receptionist, I learn fast and have most of the skills advertised in your job advertisement. My General Manager wrote: “James is an exceptional individual. He truly treated our business as his own and in my 25 years of work I feel there are very few young professionals that share James’ enthusiasm.”
Thank you so much for considering my application. I hope to hear from you soon.
Yours sincerely, James
Formal Cover Letter Template for Someone With No Experience as a Receptionist
[Add your first name] [Phone number] [Date]
[Greet the recruiter formally]
[Opening paragraph - explain what role you are applying for and why you are interested in it.]
[Second paragraph - show what skills you have acquired working volunteer roles, other jobs or even during your education. Explain how your skill make you a good candidate for this role[
[Closing paragraph - thank your hiring manager]
[Add a formal closing here]
Informal Cover Letter Template for Someone With No Experience as a Receptionist
[Greet the recruiter informally]
[Add an informal closing here]
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- Cover Letter Examples
Receptionist Cover Letter Examples (Also for No Experience)
As seen in:
A receptionist is the face of any office, so why let your cover letter be a forgettable placeholder? If your cover letter is making hiring managers send it straight to voicemail, it’s time for some upgrades.
We're here to help you compose a receptionist cover letter that'll have employers ringing you up like a hotline. Get ready to answer the call to your dream job!
This guide will show you:
- Receptionist cover letter examples better than 9 out of 10 others.
- A cover letter for receptionist jobs that proves bandwidth.
- How to write a front desk cover letter in three steps (even with no experience).
- Why achievements make receptionist covering letters shine.
Want to write your cover letter fast? Use our cover letter builder. Choose from 20+ professional cover letter templates that match your resume. See actionable examples and get expert tips along the way.
Create your cover letter now
Sample cover letter for a resume— See more cover letter examples and create your cover letter here .
Just make sure to attach your front desk receptionist cover letter to a winning receptionist resume. Check out our dedicated guide: Receptionist Resume: Sample & Complete Guide
Considering similar positions too? See other cover letter examples in your industry:
- Medical Receptionist Cover Letter
- Front Desk Cover Letter
- Secretary Cover Letter
- Office Manager Cover Letter
- Administrative Assistant Cover Letter
- USPS Cover Letter
- Hospitality Cover Letter
- Waitress Cover Letter
- Technical Support Cover Letter
- Law Firm Cover Letter
Want to explore your options further? See our full selection of cover letter examples for every career: Professional Cover Letter Examples
Check out this receptionist cover letter example:
Sample Cover Letter for a Receptionist Position
Current Company (If Any)
Hiring Manager Name
Dear [Hiring Manager Name],
Damon Furst, manager of Ripple Medical Clinic, called me "the most efficient, helpful receptionist on five planets.” When he asked repeatedly how I did it, I said being helpful and efficient gives me a lot of personal pleasure. That's why I'm so excited about the receptionist opening at Tulsa Health Clinic.
Your ad said you need an efficient, helpful receptionist with 5+ years of experience. I've got 6 years, plus these achievements to back up Mr. Furst's nice compliment:
- Sourced a new patient portal that lets clients schedule their own appointments online. Reduced staff phone time 45%.
- Recovered $15,000 in past due accounts by setting up new automated email and text reminders system.
- Slashed office supply costs 20% by working with vendor for better deals. Also put office supplies in a Kanban system, reducing waste and spending.
I'm excited to find out what I can do for you. Can we schedule a call to discuss how I can help create a more efficient front office at the Tulsa Health Clinic?
PS—I'd love to show you how I helped raise patient retention 22%.
That’s best in breed. Those good cover letter examples for receptionist jobs bring your A-game.
Now let me show you how to write a receptionist cover letter like that.
Choose the Best Receptionist Cover Letter Template
You know how a neat and well-organized schedule can make your job easier?
Same works with a cover letter for receptionists—
An orderly format is what hiring managers love.
So here’s what to include in your cover letter:
Cover Letter Receptionist Examples—Checklist
- your contact details
- the company’s details
- a greeting/salutation (find out the hiring manager’s name!)
- an opening statement that catches their eye
- a short paragraph on why the receptionist position is perfect for you (filled with achievements)
- a closing statement that works as a call to action
- complimentary close (e.g., Regards,) and your name
- a postscript (P.S.)
If you need more information about different cover letter formats, check out this guide: Cover Letter Format: A Complete How-To Guide
Pro Tip: Relevant and measurable achievements make a receptionist cover letter shout: I’m efficient! So don’t forget to add them!
In an email cover letter for receptionist jobs, ditch the contact info at the start. Then put your email address and phone number at the end.
How long should a cover letter for a receptionist be? See our guide: How Long Should A Cover Letter Be? Sample & Guide
Start Your Receptionist Cover Letter Right
The hiring manager will try to skim your cover letter for receptionist jobs.
Don’t let her.
There’s an easy way to keep her reading.
Start with a home-run fact.
Your first sentence has to make it pop.
See these medical receptionist cover letters examples:
Receptionist Cover Letter Examples [First Paragraph]
That’s as bland as last Tuesday’s frozen pizza.
Do it like this medical receptionist cover letter sample:
That’s outside the box. The hiring manager will boil the ocean to keep reading.
Writing a receptionist cover letter with no experience?
Pick your best accomplishment that demonstrates key skills.
Maybe you improved a filing system in a non-receptionist job? Worked two years as a waitress without a sick day? Used MS Excel to make a pivot table that saved $3,000?
Those all work on a cover letter for receptionist jobs.
Pro Tip: Can’t find the hiring manager’s name? It’s okay to use “Dear Office Hiring Manager” in a cover letter for a receptionist.
Need the bottom line on starting your front office cover letter? Not sure how to begin a front desk cover letter? See our guide: How to Start a Cover Letter: Sample & Complete Guide
Write a Great Receptionist Cover Letter Middle
Your first sentence is important.
But the middle makes them want to read your resume.
Don’t blow it.
Add more accomplishments to your cover letter for receptionist jobs.
Match them to the job ad’s needs like brick to mortar.
Look at the difference in these veterinary receptionist cover letter examples:
Receptionist Cover Letter Examples [Middle]
This example cover letter for a receptionist has deliverables:
Your ad said you need a veterinary receptionist with 5+ years of experience and skills in digital record keeping, retail, and accounts collection. I've got 6 years, plus these achievements:
- Had the idea to offer retail products like toys, treats, and t-shirts. Got approval, set it up in the office & system, and added $50,000 in annual revenue.
- Assisted with digitization of all clinic record keeping. Saved 20% on office costs.
- Recovered $17,000 in past due accounts by setting up automated text and email reminders system.
That’s leverage. It’s candy to a hiring manager.
Not so this next front desk receptionist cover letter sample:
Ouch. That drops the ball right in the dog food.
Yes, you did those things. But were you good at it or terrible?
Add achievements like that first cover letter sample for receptionist jobs. That’s the only way to stand out from the pile.
Pro Tip: Should you use Ms. or Miss or Mrs. in a cover letter for receptionist jobs? Mrs. means you know she’s married. Miss means she’s not. Ms. works for either. Use it.
Are you writing an entry-level receptionist cover letter? Our internships article doubles as an entry-level cover letter guide: How to Write a Cover Letter For an Internship
When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a professional resume template here for free .
When you’re done, our easy resume builder will score your resume and our resume checker will tell you exactly how to make it better.
Nail the Ending of Your Cover Letter for Receptionist Jobs
You can’t just leave them hanging.
Your letter’s ending has to ask for something.
(But I hate asking for things!)
You’re not alone.
Offer more than you ask.
Do it like the first of these two dental receptionist cover letter examples.
Front Desk Cover Letter Examples [Ending]
The first of these receptionist cover letter samples makes a promise:
Shiny. A receptionist cover letter ending like that hits the ground running.
That “PS” reaches off the page to sing your praises.
Don’t do it like this example cover letter for receptionist jobs:
That’s off the shelf. It offers nothing anybody wants.
Pro Tip: Receptionists must pay attention to detail. Have a friend or three proofread your cover letter for a receptionist job. Don’t let a typo sink your job search hopes.
Want your receptionist cover letter to light a fire under the recruiter? See our guide: How to End a Cover Letter: Sample & Complete Guide [+20 Examples]
Summary: How to write a receptionist cover letter:
- Choose a format. The 3-paragraph method is the best receptionist cover letter format.
- Start off with a big achievement. It’s the only way to get the hiring manager to read your cover letter for receptionist jobs.
- In your letter’s middle, prove your skills. Match them to the skills shown in the job description.
- End with a promise. Offer something the hiring manager can’t live without.
Got questions about how to write a cover letter for a receptionist position? Still not sure what to write in a receptionist job cover letter? Leave a comment. We’ll be happy to reply!
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Want to send a cover letter along with your resume? You've got two options: email your cover letter as an attachment, or write an email cover letter. We'll show you how to do both.
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Cover Letter for a Receptionist Job (No Experience) — Tips
By: Author Marcel Iseli
Posted on Last updated: April 9, 2023
Sharing is caring!
A receptionist job can be a great entry-level position at a company that you really want to work for, but what if you don’t have a background as a receptionist?
Convincing someone to hire you for a receptionist job with no experience starts with a good cover letter that catches the eye of the person doing the hiring and persuades them it is worth bringing you in for an interview.
Getting a job without experience means you have an extra hurdle to clear, but the cover letter can help. Keep reading for more on how you can land this job.
What points should you emphasize?
When you are trying to get a job without any experience , there are a couple of things that you need to emphasize.
One is that you have the qualities that will make you good at the job. The other is any experience you have that will be transferable to the job.
Qualities that will make you a good receptionist
First, you want to indicate that even though you may not have experience, you will be able to pick up what you need for the job quickly. Therefore, you might use words like “fast-learning” or “eager to learn.”
You should then think about other qualities that are important in a receptionist. What are some of the duties of a receptionist?
If you aren’t sure, try to do some research. You should also learn as much as you can about the position and the company before applying.
Being a receptionist is often more about answering the phones or greeting people when they come through the door.
You might have other responsibilities as well, including filing, arranging travel for people and setting up meetings. Depending on the job, you might be dealing with sensitive information or upset callers.
Here’s a list of some qualities that may be helpful for this position:
Friendly Responsible Good at multi-tasking Organized Quick thinker Detail-oriented Good in fast-paced environments Good spoken and written communication Calm under stress Assertive
Obviously, you don’t need to list every single quality. Choose a few that you think are your strongest and most important to the position, and list them.
For example, “assertive” might be especially important if the receptionist job is one where you are going to be fielding a lot of calls from angry people or if part of the job is to tell people that no, you can’t put them through to speak directly with your boss.
Here’s one more thing to consider.
Anyone can describe themselves with a list of qualities, but what will make this more convincing is if you can show examples of these qualities.
For example, instead of just saying that you are friendly, you might write something like this:
I am also very friendly. As a member of my high school’s Art Club, I was the liaison for new members because I am good at connecting with people and making them feel comfortable.
This overlaps with thinking about your transferable experience .
The other important thing to think about before writing your cover letter is what things you have done that have developed skills you can use a receptionist.
For example, maybe your only other job has been working in fast-food restaurants. This actually provides you with a lot of skills that prepare you well for working as a receptionist!
Some of the skills you’ll develop in a fast food restaurant include working with the public, working in a fast-paced environment and multitasking.
If you’ve never had a regular paid job, don’t despair!
Think about any casual work you may have done, such as babysitting for neighborhood kids, or any volunteer work you may have done. Were you in any clubs in high school or college?
Boosting your chances
If you really can’t think of anything you could include as a transferable skill or if you just want to increase the likelihood of getting the job, you could always pick up some volunteer work and apply for the receptionist job after a few weeks, including the transferable skills that you have been using. You would then include this in your cover letter.
You could also talk to friends and family members to see if they might know a job they could give you a referral to. Having this in your cover letter can be a big help, especially if you don’t have any experience.
What should go in your cover letter
Every cover letter should have a few elements.
You should start by addressing a specific person if possible. In the first paragraph, you should introduce yourself and say what job you are applying for and where you saw the job posting.
If a mutual friend or colleague recommended you for the job, this is the place to mention it.
In the next paragraph or two paragraphs maximum, you should highlight the points mentioned above: your transferable skills and your qualities that will make you a good receptionist.
You don’t have to come out and say “I don’t have any experience as a receptionist.” You aren’t hiding the fact, but you don’t have to highlight it either.
They will see this when they look over your resume and your application.
In the body, you should emphasize what you can do for the company and not what the company can do for you.
In other words, instead of writing something like “I would be an excellent addition to your team because I want to develop my skills in working with the public,” you should say something like “I would be an excellent addition to your team because of my excellent work ethic and my eagerness to learn new things.”
It’s okay if you say why you want to work at the company, but be sure that your primary focus is on how you will be an asset to them.
At the end of the letter, you should be assertive in suggesting further contact so that you can arrange an interview.
Your cover letter should be short, definitely less than a page.
Example of a cover letter for a receptionist job with no experience
Your contact information and the date should go in the heading if this is a letter you’re sending in the mail. If it’s going by email, put that information at the end.
Here’s a sample of how the letter might go:
Dear Mr. Roth,
My name is Lisa Lane, and I’m applying for a position as receptionist. I saw the job posting online at your company website.
Last May, I graduated from Fred Rogers High School with a 3.7 GPA. While there, I was secretary-treasurer of the Future Business Leaders Club, where I was responsible for record-keeping and overseeing accounts. I have also volunteered at the local Food Bank for the past three years, where my responsibilities include prepping meals and interacting with a wide variety of people.
I have been working at Lorelei’s Fashions since graduation, where I have developed my skills in working with the public, organizing and multi-tasking. It is a fast-paced environment where I may find myself simultaneously helping one customer on the phone and another in person. I have enjoyed what I’ve learned in a retail environment, but since I am enrolling in Springtree Community College as a business administration major, I am eager to transfer my skills into an office environment.
From my job at Lorelei’s Fashions, I know how important it is to make a great first impression on customers, and I can bring that to a receptionist job. I believe my friendliness, attention to detail and eagerness to learn make me an excellent candidate for this position.
Attached is my resume, and I can provide references on request. I am eager to learn more about the position, and I hope that we can schedule an interview soon.
Hey fellow Linguaholics! It’s me, Marcel. I am the proud owner of linguaholic.com. Languages have always been my passion and I have studied Linguistics, Computational Linguistics and Sinology at the University of Zurich. It is my utmost pleasure to share with all of you guys what I know about languages and linguistics in general.
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Receptionist Cover Letter Examples (Also for No Experience)
I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your cover letter.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan My previous cover letter was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George
1. Receptionist Cover Letter Examples
Example #1: mid-level receptionist candidate, example #2: entry-level receptionist candidate (no experience), 2. how to write a cover letter for receptionist jobs step by step (template), 1. follow the rules of business cover letter formatting, 2. make a professional receptionist cover letter header with contact information, receptionist cover letter header template, 3. introduce yourself and identify the job to which you’re applying, receptionist cover letter sample: introduction, 4. emphasize your relevant strengths, cover letter for a receptionist: middle paragraph, 5. describe why you want in, receptionist cover letter example: your motivation, 6. end with a clear call to action and a proper sign-off, sample cover letter for receptionist: call to action & formal closing, about resumelab’s editorial process, was it interesting here are similar articles.
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Entry Level Receptionist Cover Letter Example
Cover Letter Examples
Cover letter guidelines, how to format an entry level receptionist cover letter, cover letter header, cover letter header examples for entry level receptionist, how to make your cover letter header stand out:, cover letter greeting, cover letter greeting examples for entry level receptionist, best cover letter greetings:, cover letter introduction, cover letter intro examples for entry level receptionist, how to make your cover letter intro stand out:, cover letter body, cover letter body examples for entry level receptionist, how to make your cover letter body stand out:, cover letter closing, cover letter closing paragraph examples for entry level receptionist, how to close your cover letter in a memorable way:, pair your cover letter with a foundational resume, key cover letter faqs for entry level receptionist.
You should start your Entry Level Receptionist cover letter by addressing the hiring manager directly, if possible. If you don't know their name, use a general greeting like "Dear Hiring Manager". Then, introduce yourself and state the position you're applying for. Make sure to show enthusiasm for the opportunity. For example, you could say "I am excited to apply for the Entry Level Receptionist position at your company". Then, briefly mention your relevant skills or experiences that make you a good fit for the role. Remember, the opening of your cover letter should grab the reader's attention and make them want to learn more about you.
The best way for Entry Level Receptionists to end a cover letter is by expressing gratitude and showing enthusiasm for the potential opportunity. You could say something like, "Thank you for considering my application. I am excited about the possibility of bringing my skills and passion to your team and I am confident that I can contribute positively to your organization." This shows that you are appreciative of their time and eager to contribute. Then, end with a professional closing such as "Sincerely" or "Best Regards," followed by your name. It's also important to include your contact information, so they can easily reach out to you for an interview.
Entry Level Receptionists should include the following elements in their cover letter: 1. Contact Information: At the top of your cover letter, include your full name, address, phone number, and email address. If applicable, you can also include your LinkedIn profile or professional website. 2. Professional Greeting: Address the hiring manager by name if possible. If you don't know their name, use a professional greeting such as "Dear Hiring Manager". 3. Introduction: Start by introducing yourself and stating the position you're applying for. Mention where you found the job posting. 4. Body of the Letter: This is where you sell yourself. Highlight your skills and experiences that are relevant to the receptionist position. As an entry-level receptionist, you may not have direct experience, but you can mention transferable skills such as customer service, organization, communication, and proficiency in office software. If you've done any internships or volunteer work that involved similar tasks, be sure to mention them. 5. Show Enthusiasm for the Company: Do some research about the company and express your interest in working there. Mention something specific about the company that you admire. 6. Closing: Thank the hiring manager for considering your application. Express your interest in discussing your qualifications further in an interview. 7. Signature: End with a professional closing like "Sincerely" or "Best regards," followed by your full name. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your skills and experiences, and to show your enthusiasm for the job and the company.
Related Cover Letters for Entry Level Receptionist
Front desk receptionist cover letter.
Office Receptionist Cover Letter
Medical Receptionist Cover Letter
Dental Receptionist Cover Letter
Hotel Receptionist Cover Letter
Salon Receptionist Cover Letter
Spa Receptionist Cover Letter
Veterinary Receptionist Cover Letter
Related Resumes for Entry Level Receptionist
Front desk receptionist resume example.
Office Receptionist Resume Example
Medical receptionist resume example, dental receptionist resume example, hotel receptionist resume example, salon receptionist resume example, spa receptionist resume example, veterinary receptionist resume example, try our ai-powered resume builder.
Desk Receptionist Cover Letter Example (Free Guide)
Create an desk receptionist cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..
Are you looking to land a job as a desk receptionist? Writing a great cover letter can help you stand out from the crowd and get you one step closer to the job you've always wanted. Our comprehensive guide to writing a desk receptionist cover letter will help you put your best foot forward to impress hiring managers.
We will cover:
- How to write a cover letter, no matter your industry or job title.
- What to put on a cover letter to stand out.
- The top skills employers from every industry want to see.
- How to build a cover letter fast with our professional Cover Letter Builder .
- What a cover letter template is, and why you should use it.
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Desk Receptionist Cover Letter Sample
Dear [Recipient Name],
I am interested in the Desk Receptionist position at [Company Name], and I am confident that I am the perfect candidate for the job. With my strong interpersonal and organizational skills, combined with my knowledge of office management, I am sure I can help provide excellent customer service and support at [Company Name].
I have three years of experience as a Desk Receptionist. During that time, I have developed strong customer service and organizational skills, as well as a thorough understanding of office systems and protocols. I have also gained extensive knowledge of customer service and telephone etiquette, as well as experience in data entry and file management.
In my current role, I am responsible for answering and directing incoming calls, greeting customers and visitors, and managing the front desk. I am highly organized and I have a very strong work ethic. I am also well-versed in Microsoft Office applications, including Word, Excel, and Outlook.
I am confident that I have the skills and experience necessary to be an effective Desk Receptionist at [Company Name]. I am eager to put my knowledge and skills to work in this position, and I believe I can be a valuable asset to the team.
Thank you for your time and consideration. I look forward to discussing this opportunity with you further.
Sincerely, [Your Name]
Why Do you Need a Desk Receptionist Cover Letter?
A Desk Receptionist cover letter is an important part of applying for a job as a Desk Receptionist. A strong cover letter can help to make a good impression on potential employers and increase your chances of getting an interview. Here are some of the reasons why you need a Desk Receptionist cover letter:
- A Desk Receptionist cover letter provides an opportunity to showcase your skills and experience.
- It gives employers an opportunity to assess your suitability for the role.
- A cover letter allows you to highlight your key strengths and how you can contribute to the role.
- It also allows you to demonstrate your enthusiasm and interest in the position.
A Few Important Rules To Keep In Mind
- Keep your cover letter concise, no longer than one page.
- Address the cover letter to the hiring manager by name.
- Include your contact information in the header of the cover letter.
- State the job you are applying for, and where you saw the job listing.
- Write a brief introduction that outlines your experience and qualifications.
- Highlight the skills and experiences that make you perfect for the job.
- Use concrete examples to illustrate your accomplishments.
- Close the letter with a call-to-action.
- Proofread the letter for any typos or errors.
What's The Best Structure For Desk Receptionist Cover Letters?
After creating an impressive Desk Receptionist resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Desk Receptionist cover letter? Let's explore the guidelines and components that will make your cover letter stand out.
Key Components For Desk Receptionist Cover Letters:
- Your contact information, including the date of writing
- The recipient's details, such as the company's name and the name of the addressee
- A professional greeting or salutation, like "Dear Mr. Levi,"
- An attention-grabbing opening statement to captivate the reader's interest
- A concise paragraph explaining why you are an excellent fit for the role
- Another paragraph highlighting why the position aligns with your career goals and aspirations
- A closing statement that reinforces your enthusiasm and suitability for the role
- A complimentary closing, such as "Regards" or "Sincerely," followed by your name
- An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.
Cover Letter Header
A header in a cover letter should typically include the following information:
- Your Full Name: Begin with your first and last name, written in a clear and legible format.
- Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
- Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.
It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.
Cover Letter Greeting / Salutation
A greeting in a cover letter should contain the following elements:
- Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
- Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
- Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.
For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.
Cover Letter Introduction
An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:
- Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
- Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
- Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
- Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
- Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.
By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.
Cover Letter Body
As a Desk Receptionist, I bring strong customer service skills, a friendly demeanor, and a commitment to providing the highest level of service for guests. My experience in hospitality and customer service has allowed me to develop the skills to make sure guests are comfortable and have all the information they need. I am confident that I can bring these skills to your organization and be an asset to your team.
As a Desk Receptionist, I have a proven track record of providing exceptional customer service, managing multiple tasks, and creating a welcoming environment. I am organized, detail-oriented, and able to handle multiple tasks with ease. I am also adept at using various computer programs, such as Microsoft Office and Outlook, and have a strong knowledge of the hospitality industry.
In my current role, I have developed a strong customer service focus. I have handled guest inquiries, bookings, and complaints with professionalism and a friendly attitude. I have also managed front desk operations, including taking phone calls, scheduling appointments, providing information, and completing paperwork. In addition, I have created a welcoming and professional atmosphere in the lobby and ensured the highest level of customer satisfaction.
I am confident that my skills and experience will be an asset to your organization. I am eager to learn more about the position and look forward to hearing from you.
The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:
- Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
- Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
- Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
- Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
- Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
- Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.
Common Mistakes to Avoid When Writing a Desk Receptionist Cover Letter
When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.
- Failing to tailor the cover letter to the specific job posting.
- Being too generic and not demonstrating knowledge of the company.
- Including incorrect contact information.
- Using a generic salutation instead of addressing the letter to the hiring manager.
- Including irrelevant information that does not relate to the job.
- Using overly complicated language and jargon.
- Making grammar and spelling errors.
- Being overly formal or informal in the writing.
- Making statements that are too vague or boastful.
- Failing to provide evidence for your claims.
- Using the same cover letter for multiple job applications.
Key Takeaways For a Desk Receptionist Cover Letter
- Highlight relevant job experience, such as customer service, data entry, and office administration.
- Demonstrate strong interpersonal and communication skills.
- Showcase knowledge of office protocol and procedures.
- Emphasize positive attitude and a willingness to take on new tasks.
- Express enthusiasm for the opportunity and the employer.
- Provide examples of successful problem-solving or customer service scenarios.
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Receptionist Cover Letter
How to meet a company’s expectations with a killer receptionist cover letter.
It may seem as if there are plenty of receptionist jobs in Northern Ireland, but you are up against it in terms of competition. When Sky won the rights to the English Premier League back in the 1990s, Alan Sugar famously phoned Rupert Murdoch and told him to ‘blow them out of the water,’ in relation to Sky’s rivals for the rights, ITV.
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When it comes to creating a receptionist cover letter and CV , you need to blow your rivals out of the water if you want to be considered for an interview . The most important attributes to add to your cover letter include organisational and communication skills. It is also important to highlight skills such as your ability to use Microsoft software.
Let’s dive in:
How to Write a Receptionist Cover Letter Other Receptionist Cover Letter Tips Receptionist Cover Letter with no experience Receptionist Cover Letter Sample
How to Write a Receptionist Cover Letter
We live in an era of online applications, which means you have to include keywords from the receptionist job description . Otherwise, your application will be filtered out and never even get read. A quick tip is to take a pen and underline the most crucial qualifications and skills. Make sure you include the ones you possess in your cover letter.
Quantify Your Claims
If you can provide tangible evidence of any claims you make on your CV, include it in your cover letter. Rather than say you set numerous meetings, outline that you set 60+ meetings each month. Be sure to include details of what you did when ‘setting’ the meetings.
Highlight Your Organisational and Communication Skills
Remember, a receptionist is the first point of contact for customers, and your performance helps a customer decide if they like your company or not! Hopefully, you get the chance to prove how charming you are in an interview, but for now, you have to showcase your personality on paper. Discuss positive relationships you have had in the past, and perhaps tell a story about how you helped a customer in distress. As you are likely to be placed in charge of office supplies, running the office’s schedule, and setting up meetings, you have to show that attention to detail is one of your strongest suits.
Other Receptionist Cover Letter Tips
- Don’t dwell on experience unrelated to the role of receptionist.
- Avoid exaggerations and flattery. Writing something such as ‘I would love to meet you’ or ‘your company is amazing’ makes you come across as unctuous.
- Remember, your cover letter is a separate document to a CV; it should not be a repeat in longer form.
- Research the company thoroughly and customize your cover letter accordingly.
Receptionist cover letter with no experience
What if I have no experience of working in reception? Your best bet is to create a hotel receptionist cover letter because organisations in the hospitality industry often hire entry-level staff. However, even if you are creating an office or medical receptionist cover letter, you can craft an eye-catching piece of writing. If you lack experience, be sure to include the following:
- Team working skills to show you can work with others.
- Skills you are capable of learning on the job.
- Any school or volunteer work experience that demonstrates relevant skills .
- Details of your involvement in community or sports clubs.
- Interests and hobbies which show that you are a professional and mature individual.
Regardless of experience, all successful receptionist cover letters should have the following in common:
- Your contact information on top ; including your name, email address, physical address, and phone number. There is NO need to include age or a photo unless this information is requested in an online application.
- The name of the employer /hiring manager in the introduction.
- An opening statement that introduces you , and describes your skills and suitability for the job.
- A main paragraph which expands on your qualities, qualifications, and experience .
- A closing paragraph that requests the arrangement of an interview.
- Above all, the reader needs to believe that you are capable of making a positive contribution to the organisation .
Receptionist Cover Letter Sample
Download here the Receptionist cover letter template and adapt it to your profile. Below, you can find the full transcription.
14 Crescent Street, Belfast
Dear Mr. Johnson,
Your job posting for office receptionist caught my eye immediately because my skills are an ideal fit for the role’s requirements. I believe that my team working and communication skills make me the right candidate for Acme Enterprises. For the past seven years, I have worked at Acorn Limited as the company’s head receptionist. Duties include greeting the 200+ visitors to the company each day, scheduling up to 50 meetings per month, answering customer queries in-person, via email, and over the phone, while ensuring that the rota for junior receptionists was created and kept up to date. I pride myself on ensuring that the office’s affairs run smoothly, while problem-solving when unexpected issues arise. For example, when a receptionist was unexpectedly two hours late to work, I was able to find a substitute to stand-in until the scheduled employee arrived. By the time she had arrived, the scheduled meetings had already taken place to the satisfaction of everyone involved. In my current role, I have developed a variety of processes to manage the lengthy list of tasks I must complete each day to meet the demands of an extremely fast-paced working environment. I always utilize technology to assist me whenever the occasion warrants, and have a working knowledge of various computer applications including MS Office. As well as possessing strong interpersonal skills, my energetic and outgoing personality enables me to provide first-class customer service to colleagues, clients, and visitors. I enjoy speaking with people from all walks of life and take great pride in being able to communicate with individuals from around the world. I am aware that Acorn Limited enjoys a sterling reputation in the corporate world, and I believe I would be a tremendous asset to your company. I would appreciate it if you could schedule an interview so that we could discuss my suitability in greater depth. Please contact me via email or phone to arrange a suitable time to meet. Thank you for your consideration, and I hope to speak with you again soon.
Sincerely Michelle Jones
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WHAT SHOULD I DO NEXT?
- View and apply for Receptionist Jobs
- Set up a Receptionist Job Alert
- Learn how to create an attractive Receptionist CV . This article is packed with lots of useful tips and a template!
- After you have applied for Receptionist jobs, prepare for a successful interview with these Interview Questions
- Read our Receptionist Job Description Article
- After you have applied for Receptionist jobs, prepare to read this Receptionist Frequently Asked Questions
- Read our Receptionist Skills Article
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