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PowerPoint vs Other Presentation Tools: Which is Right for You?

When it comes to creating impactful presentations, there are numerous tools available in the market. However, one of the most popular and widely used applications is Microsoft PowerPoint. While PowerPoint has been the go-to choice for many professionals and educators, it’s important to consider other presentation tools as well. In this article, we will compare PowerPoint with other presentation tools to help you decide which one is right for you.

PowerPoint: The Classic Choice

Microsoft PowerPoint has been around since 1987 and continues to dominate the presentation software market. It offers a wide range of features and functionalities that make it ideal for creating visually appealing slideshows. With its user-friendly interface, anyone can quickly learn how to use it effectively.

One of the key advantages of PowerPoint is its compatibility with various operating systems, including Windows and Mac. This means you can easily create presentations on one device and present them on another without any compatibility issues.

PowerPoint also provides a vast library of templates, themes, and design elements that allow users to create professional-looking presentations in no time. It offers a plethora of customization options, allowing you to tailor your slides according to your specific needs.

Prezi: The Dynamic Alternative

Prezi is a cloud-based presentation software that takes a different approach than traditional slide-based tools like PowerPoint. Instead of using slides, Prezi allows users to create dynamic presentations on a virtual canvas where they can zoom in and out and navigate through content freely.

This unique feature makes Prezi an excellent choice for storytelling or when you want to present information in a nonlinear format. It enables presenters to create engaging visuals that captivate their audience’s attention from start to finish.

Additionally, Prezi offers seamless collaboration features that allow multiple users to work on the same presentation simultaneously. This makes it an excellent choice for teams or individuals who need real-time collaboration capabilities.

Google Slides: The Collaborative Solution

Google Slides is a web-based presentation tool that is part of the Google Workspace suite. Similar to PowerPoint, it offers a range of features to create visually appealing presentations. Its intuitive interface and easy-to-use tools make it accessible to users of all skill levels.

One of the standout features of Google Slides is its collaborative capabilities. Multiple users can work on a presentation simultaneously, making it ideal for team projects or remote collaboration. It also allows for real-time commenting and editing, ensuring seamless communication among team members.

Another advantage of Google Slides is its integration with other Google Workspace apps such as Google Docs and Sheets. This integration allows users to import data directly from these apps, saving time and effort when creating presentations.

Keynote: The Mac-Friendly Option

If you are an Apple user, Keynote is the presentation software designed specifically for you. Keynote offers a sleek and modern interface with powerful tools that allow users to create stunning presentations effortlessly.

One of the key advantages of Keynote is its seamless integration with other Apple devices and software. You can easily create presentations on your Mac and present them using your iPhone or iPad without any compatibility issues.

Keynote also provides a wide selection of pre-designed templates that cater to various presentation styles. Additionally, it offers advanced animation and transition effects that can enhance the visual appeal of your slideshows.

Choosing the right presentation tool depends on your specific needs and preferences. PowerPoint remains a solid choice for its versatility, while Prezi offers a dynamic alternative for nonlinear storytelling. Google Slides excels in collaborative capabilities, especially for remote teams, while Keynote provides an excellent option for Apple users seeking seamless integration across devices.

Consider the features, ease-of-use, collaboration options, and platform compatibility when deciding which presentation tool suits you best. Ultimately, selecting the right tool will empower you to create impactful presentations that engage and impress your audience.

This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.


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PowerPoint Online

powerpoint presentation web version

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Create and open

Create and open a presentation in powerpoint for the web.

Starting in PowerPoint for the web means your files are automatically saved in OneDrive. This lets you share the files with co-workers and start collaborating immediately. And when you need more functionality, you can work on the presentation together in the PowerPoint desktop app and all of your changes will be saved online.

To convert your Google Slides to PowerPoint, go to File > Download > Microsoft PowerPoint (.pptx). Then open the file in PowerPoint. See more at Get started with Sheets .

Create, open, and name a presentation

Go to powerpoint.office.com .

The app launcher icon in Office 365

Select New blank presentation , open a Recent file, or select one of the themes .

To name the presentation, select the title at the top and type a name.

If you need to rename the presentation, select the title and retype the name.

Create a presentation

Add a slide

Select the slide you want your new slide to follow.

Select Home > New Slide .

Select Layout and the you type want from the drop-down.

Slide Layouts in PowerPoint

When working in PowerPoint for the web, your work is saved every few seconds. You can select File > Save a Copy to create a duplicate copy in another location.

Or choose File > Download As to save a copy to your device.

Use Download a Copy to save the presentation to your computer

When you're online, AutoSave is always on and saves your changes as you work. If at any time you lose your Internet connection or turn it off, any pending changes will sync as soon as you’re back online.

The AutoSave Toggle in Office

Select Tell me what you want to do at the top of the screen.

Type what you want to do.

Select one of the search results.

Tell me

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PowerPoint on the Go: Exploring PowerPoint for Web

What exactly is the microsoft online presentation tool.

Accessing presentations from anywhere is essential in today's rapidly changing business landscape. Microsoft’s online PowerPoint application is a valuable asset in achieving this level of convenience. With its wide range of features, this tool empowers you to carry your presentations wherever you go. This piece will delve into the capabilities and limitations of the online web application of PowerPoint .

An image showing the interface of Microsoft PowerPoint for the web.

Is the PowerPoint online web app user-friendly?

The PowerPoint online tool is user-friendly, enabling you to showcase your slides effortlessly. You can access the app from any internet-connected device with a Microsoft account. Once you log in, you can choose from various templates and themes, craft your presentation, or start from scratch. Although some functions are unavailable in the web-based application, you can create, animate, and edit your PowerPoint presentations.

Is it possible to use add-in apps with Online PowerPoint?

Certainly, the web edition of PowerPoint still offers online add-ins that you can access. You can discover numerous excellent add-ins in the Microsoft App Store .

Where to access add-ins in PowerPoint.

For those who struggle to seek inspiration or lack time to create a PowerPoint presentation from the beginning, PresenterMedia is an excellent option. It is a valuable source that offers a wide range of PowerPoint templates , illustrations, animations, and videos that can be customized to enhance your presentations to a higher level.

An image of the PresenterMedia PowerPoint Add-in window.

Under the Insert menu, you can locate the Add-in option to install numerous add-ins, including the PresenterMedia Add-in . One of the benefits of this particular add-in is that you can utilize it for free.

Where to insert add-ins in online PowerPoint app.

Can Online PowerPoint integrate with Microsoft Excel?

While using PowerPoint for the Web, viewing Excel charts in an already existing presentation is feasible. However, editing or including an Excel chart within the PowerPoint web application is not an option. Use the desktop version of PowerPoint when adding Excel charts and graphs.

Is it possible to collaborate with others using PowerPoint Online?

One distinctive attribute differentiating the online PowerPoint application from other presentation tools is its ability to collaborate in real time. This means you can invite colleagues to work on and edit your presentation concurrently, regardless of location. This feature can be especially advantageous when collaborating on team projects or seeking input from others before finalizing your presentation. To learn more about collaboration in the PowerPoint web app ,

Collaboration tools in PowerPoint web.

Is it possible to create graphics and charts using the online version of PowerPoint?

The design capabilities of the online PowerPoint application are limited compared to the desktop version. However, it allows you to integrate multimedia elements such as images, videos, and audio into your presentation. To include a video, you must first upload it to platforms such as Youtube, Slideshare, or Vimeo. Additionally, you can add a video from the internet by copying the web address and selecting Online Video from the insert menu. On the other hand, you can still load images or choose from PowerPoint's collection of stock images, similar to the desktop version.

While Excel-powered graphs and charts are not accessible, generating a table chart and including text within the online PowerPoint application is still possible.

Adding a table chart in the web version of PowerPoint.

Is it possible to apply animations to elements in PowerPoint?

The online version of PowerPoint is a simplified desktop software version, providing fewer animation options. Its fundamental animation features enable users to add animations and select their direction. However, the online version does not offer advanced animation tools, including trigger animations, motion paths, and custom animations. It is recommended to add animations using the desktop version of PowerPoint and then import the presentation into the online application once completed.

The online PowerPoint application supports many animation and transition effect options, enabling you to craft engaging and dynamic presentations.

Where did the Slide Master go?

That is a great question, and some individuals may wonder, " What exactly is the slide master? " It is worth noting that the slide master is not available in the online version of PowerPoint if you are accustomed to using it to format your presentation. Therefore, you will need to switch to the desktop version of PowerPoint to access this feature.

Is it possible to save a PowerPoint presentation in a video format so that it can be shared with others?

It is not possible to download your presentation as a video using the online version of PowerPoint. However, there are alternative methods available to share your presentation.

You can embed your presentation into a website by copying the embed code when you choose Embed from the file > share options.

Where to find code to embed a PowerPoint slide show.

One way to share your online presentation with others is by providing them with a link to view or edit it.

Sharing a link to a PowerPoint presentation.

What devices are compatible with Online PowerPoint?

The online version of Microsoft PowerPoint is compatible with all major platforms, such as Windows, Mac, iOS, and Android. Being a web application, it allows you to access your presentations from any location and on any device, making it an excellent tool for busy professionals constantly on the move. Here you can check out a  PowerPoint comparison of different features for each device .

How can Microsoft's Online PowerPoint application be beneficial to individuals or groups?

To sum up, Microsoft's online PowerPoint is an intuitive tool that facilitates creating and sharing presentations. While the online version offers various design tools and features for customization, it lacks many of the functionalities and elements found in the desktop version. If you have experience with the desktop version, remember that some of the features you rely on may not be available. Nevertheless, the online PowerPoint application is worth exploring, particularly if you frequently switch between devices and require constant access to your presentations via Microsoft OneDrive.

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Microsoft Office 365: PowerPoint Online

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Microsoft has selected PowerPoint’s most needed functionality for its PowerPoint Online tool. PowerPoint Online allows users to create, view, and edit PowerPoint presentations directly in their web browsers. By using OneDrive, users can share and collaborate on their presentations directly with other team members without having to use the desktop application.

This online course demonstrates how to use PowerPoint Online to view and edit existing presentations, as well as how to create a new one. Users also learn what the limitations are in the online version, such as some line design choices, slide transitions, and printing features. PowerPoint users may wish to use the full version of PowerPoint; however, collaborating, creating and editing presentations can be easily achieved with PowerPoint Online.

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  • Introduction
  • Open a PowerPoint Online Presentation
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  • Recall the default view mode when opening a presentation in PowerPoint Online.
  • Recall actions you can take after opening a presentation in PowerPoint Online.
  • Recall how to open a presentation in the full version of PowerPoint.
  • Recall similarities between the online and full versions of PowerPoint.
  • Identify features that are not available in the online version of PowerPoint.
  • Recall how to create a new slide in PowerPoint Online.

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Online Presentations: 3 Ways to Present Live Online in PowerPoint!

tools for your powerpoint online presentation

Demand for online presentations, and the programs to deliver them, has increased exponentially, especially in the last couple of years . Whether for business or in educational settings, being able to present well online is crucial in 2023, and will continue to be so for the foreseeable future.

Thanks to modern technologies, we can now present long distance . So you’re no longer tied to a meeting room and can reach a much wider audience through the internet. Theoretically, it’s possible to work from anywhere and present to anywhere, saving time and costs all round. We’ll outline three different ways to deliver your PowerPoint presentations online.

In today’s blog post we would like to introduce you to three variants of live streaming PowerPoint presentations.

Online Presentations: An absolute must in 2023

It’s not a completely new thing that events and (PowerPoint) presentations are being delivered via video link rather than in person, but the pandemic has hugely accelerated the trend. There are now many online presentation options on the market allowing you to share your presentation live and let your audience actively participate .

Thanks to modern technologies, it is possible to show presentations over long distances . This means you are no longer tied to a meeting room and can reach a wider audience via the Internet. In theory, there is the possibility to work from any place and thus save time and travel.

Nowadays you can broadcast your presentation (live) and let your audience actively participate in the presentation.

We’ll show you three ways to present online, highlighting the advantages and disadvantages of each. If you need help creating an online presentation, this blog post can help. Tips for delivering your online presentation can be found here .

Addressing data protection and security concerns

It is important to consider privacy and security issues to ensure the privacy of participants and the security of data . By paying attention to these aspects, the trust of the participants can be gained, and a successful and safe live presentation can be conducted.

Select only reputable providers that offer a secure connection and encryption . Find out about the provider’s privacy policy to ensure that no personal data of participants is stored.

Preparation of a PowerPoint presentation for online sharing

To ensure a smooth process when sharing your presentation, you should check your presentation in advance . If possible, view the shared presentation yourself and make sure that all elements are displayed correctly.

Check your notes or comments . Are they sufficient for the presentation or do you need to add more?

Tip: For jumping from slide to slide faster, you should include links or hyperlinks in your presentation in advance. This way, you can jump directly to the corresponding slide if there are any questions.

3 options on how to present your presentation live

Option 1: online presentation, option 1: share as a link.

Online Presentation

The first way to share your presentation with your audience is really simple: just send a link. This allows you to present to a wide and unlimited audience directly, easily and hassle-free . If you’re doing it this way, the more compact and concise you can make your presentation, the better, so as to minimize loading delays. Some features may need to be compromised, however.

  • Live stream your presentation by clicking the Share option in the File tab, and then clicking Show Online.
  • This opens a dialog box that displays the custom URL of your presentation.
  • Simply copy the link and email it to your audience.
  • When they receive the link, click Start Presentation and you can present to your audience in real time.
  • When you are done with the presentation, just click End Online Presentation .

Online Presentation, option 2: Office Mix

Online Presentation

You can use this method if you subscribe to Office 365 or use PowerPoint 2013 and download the free Office Mix add-in . This blog post explains how to download add-ins.

Office Mix is designed to facilitate interaction between different Microsoft Office programs, and offers many features and possibilities.

The advantage of this program is that Office Mix works fluidly with your slide content, allowing you to add audio files, videos, polls and quizzes to your slides and make them more interesting . This is especially useful in an educational environment to track the progress of students outside the classroom. It helps you, as a presenter, to maximize the motivation and engagement of your audience. These features can be found under the Mix tab and Quizzes and Video apps. Office Mix also offers a live feature that allows you to guide viewers through the slides in real time using videos, audio files, and illustrations . Office Mix also has its own website to help users navigate through the handy features and provides several tutorials to help new users get started. The program just requires an internet connection, and you then share your presentation online with your audience. A major advantage is that the audience can return to the slides after you’ve finished your online presentation and access them again .

Online Presentation, option 3: Upload to a platform

Online Presentation

SlideShare is a collection of websites where you can upload, share and archive your online presentation. You can also search and view online presentations yourself using the search box. Similarly, others can find your presentation using keywords. This sounds great, but the platform does not allow you to interact directly with your audience.

If you don’t want your presentation to be private, y ou can share it on all possible channels and gain a wide audience . Do keep in mind that people have to be able to understand your presentation even without your accompanying lecture. As your audience is unable to interact, there is no room for follow-up questions . When creating your online presentation, then, try to create appealing and comprehensive slides in order to keep the audience’s attention.

Click here to go to SlideShare.

PowerPoint for the web

Online Presentation

PowerPoint offers a free, pared-down, web version . This lets you create, upload and share your presentations directly. To use the service, you must have a Microsoft account. You can find more information about the platform in this post .

The big advantage of the web version is being able to present online presentations live . To access this, select whether the presentation is publicly accessible or only to be seen by a selected audience (e.g. employees or customers) under Screen Presentation . When you start the broadcast, a link and a QR code are generated that are unique to your online presentation. Participants can then scan the QR code or enter the link in their browser to join the online presentation.

Click here for PowerPoint for the web.

Group-chat software like Skype (for business), Zoom or Microsoft Teams

Online Presentation

Group-chat software was around long before the pandemic, but is now increasingly relevant. Such software allows you to interact with your audience, broadcast your presentation live, and respond directly to questions .

You can use all three programs for free after registration , then share your presentation with your audience using the Share Screen option. Note that Zoom has a screen sharing time limit in the free version; you can bypass this by upgrading to the paid version.

All three programs allow you to interact directly with your audience and, if you want, to see your audience through the camera option. The options for viewers to raise their hands to ask a question or write a comment in the chat, mean that you can respond directly to questions.

Click here for Skype, here for Zoom and here for Microsoft Teams.

Tip: Skillfully deliver your online lecture

You’ve created the perfect PowerPoint presentation to share? Great, now consider the next step: the online lecture.

This type of presentation differs in some respects from a presentation with an audience on site . You need to focus even more on keeping the attention of the audience . After all, ending your presentation is just a click away.

You will get many tips & tricks around the online lecture in the article on “Virtual Lectures”.

Conclusion: There are so many ways to present well online

Presenting your presentation live online has never been easier. Most of the options available are even free ! Do bear in mind, though, that on some of the platforms you can’t interact with the audience.

Have a look at the options and choose the one which suits you best .

If you have any questions about online presentations, or indeed about PowerPoint in general, please feel free to contact us on [email protected] .

Are you looking for visually supportive and professionally designed slide templates ? Feel free to have a look around our store. Here we have numerous slides prepared for you to download on a wide variety of (business) topics. Take a look today! ► To the store

You might also be interested in the following articles:

  • PowerPoint Online
  • Virtual presentations
  • Body language while presenting

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