how to write motivational letter for job application

Motivational Letter Writing Guide + Examples for 2024

You’re about to apply for the job opportunity of your dreams.

You’ve worked hard, and you can’t wait to take the next step in your career.

All that’s left for you to do is write a motivational letter.

But writing a motivational letter can be nerve-wracking.

Two hours and three coffees in, you’ve scrolled through your Facebook newsfeed (twice), watched one episode of the last season of Game of Thrones, sent angry tweets to its creators, and donated for the knee surgery of two dogs. 

You go back to your open Word doc, and all you’ve managed to write is, “This program seems like fun” or “I’ll totally be a great fit for your organization.”

Don’t worry! We’re here to help.

In this article, we’re going to cover:

• How to Write a Motivational Letter, Step-by-Step
• A Great Example of a Motivational Letter
• Useful Motivational Letter Tips

What Is a Motivational Letter?

A motivational letter, sometimes also called a letter of motivation, is a formal letter that you might have to submit when applying for an educational program or a job. Its goal is to show the hiring manager or admissions officer why you’re the perfect candidate for the position.

Motivational letters are typically submitted alongside your CV or resume . Unlike a cover letter, which gives practical examples of how your skills and experience match the opening, a motivational letter focuses more on your personality, interests, and motivation to apply.

When Do You Need a Motivational Letter?

A motivational letter is usually required when an organization wants to gauge your enthusiasm, cultural fit, and motivations for a particular opportunity.

There are a few situations when you might need to submit a motivational letter, such as:

• You’re applying for an educational program.
• You’re applying to work at a non-profit organization or mission-driven company.
• You’re applying for an internship in a competitive field.
• You’re applying for a volunteer position at a charity or non-government organization.
• You’re applying for a grant, fellowship, or some sort of scholarship .

No matter the situation, a motivational letter serves to express your distinct driving forces and convey your enthusiasm for that specific role, program, or opportunity. That’s why, done right, a motivational letter can convince the reader to go through your application in detail.

However, if the specific position doesn’t explicitly require a motivational letter or other written statement, you might be better off learning how to write a cover letter instead. Cover letters can be a great addition to your application and help you stand out from other candidates who are only relying on their resumes.

How to Write a Motivational Letter

Now that you know what a motivational letter is, it’s time to write your own.

Just follow the steps we’ve outlined, and you’ll be done in no time:

#1. Address Your Letter Appropriately

Your motivational letter should include a header with all the necessary contact details.

For starters, this means you should include your contact information , such as your full name, email address, phone number, and any other details that might be necessary for your application.

Additionally, you should include your intended audience’s contact details. Depending on where and what you’re applying for, this might be either a hiring manager or an admissions officer.

To establish a connection with the reader, include a personalized greeting instead of the generic “To Whom It May Concern.” To do that, you have to find out who the hiring manager or admissions officer is.

Start by doing a bit of research. Review the job listing, the program’s official page, or the application instructions. If you can’t find their name there, check the organization’s website and look for a staff directory.

Once you have their name, address your motivational letter professionally . We recommend using an identifier followed by their last name. But if you’re not sure about their title or gender, you can just use their full name, too. For example:

• Dear Mr. Smith,
• Dear Dr. Singh,
• Dear Cameron Smith,

Just avoid informal greetings like "Hey, John!" – your motivational letter is still meant to be a formal document.

#2. Stick to the Program Requirements

Writing a captivating motivational letter is all about showing the hiring manager or admissions officer how you meet the requirements for the position.

To help get the ball rolling as you start drafting your motivational letter, ask yourself: 

• What kind of applicants are usually admitted to the program? 
• How do you fulfill the requirements?

First, you need to know the exact program requirements and explain how your background and strengths align with the outlined criteria.

Comb through the details the organization has provided about the ideal skills, experiences, qualifications, or personal qualities they’re looking for in a candidate. Maybe they want someone proficient in data analysis , or they’re prioritizing candidates who are passionate about the industry.

Just remember –  you don’t have to highlight how you meet all the listed requirements if your application already includes a detailed academic CV . Just identify the top three to five requirements and give concrete examples of how you meet each.

Here’s an example:

Requirement: Minimum 2 years of volunteer experience

“I was a medical volunteer in Namibia for three years. It’s one of my most fulfilling adventures and transformative experiences so far since I am passionate about helping others. I believe it broadened my horizons and made me more resilient.”

#3. Align with Their Values

Your motivational letter should explain what drives you and show the reader how you share their organization’s values.

Take time to thoroughly research the organization , its culture, objectives, and driving forces. Find what resonates with your own beliefs and goals and mention it in your motivational letter.

But don’t just randomly sprinkle keywords into your letter. Instead, thoughtfully use your passion to build a narrative that shows how your values align with the institution’s mission. 

Be sure to give concrete examples. For instance, if the company values sustainability, you might want to share an anecdotal example, such as:

Values: Sustainability, Climate Action, Nature Conservation

I have a deep passion for nature conservation, and I have volunteered extensively with environmental organizations, especially in restoring local wetland habitats. I also practice eco-friendly habits in my professional life by advocating for reducing workplace waste and single-use plastics.

#4. Express Genuine Interest

Above all, your motivational letter should demonstrate that you really want to be there.

That said, there is a fine line between pleading and showing intelligent interest while also selling yourself. Generic statements can come across as insincere and unmotivated. Instead, write about what really attracted you to the opportunity.

Be as specific as possible and express your passion without necessarily begging them for a chance. For example:

• I would love to live in Aberdeen because I’m fascinated by Highlander culture, and I’m excited to dive into the city’s rich cultural heritage and vibrant community dedicated to the arts, music, and preserving Scottish traditions.
• It is my dream to be part of the Environmental Science Master's program because of its cutting-edge research in sustainable energy solutions and marine conservation efforts, which align with my passion for protecting our planet's ecosystems.

Specific examples and details show you've invested time learning about the organization, which helps your genuine passion shine through your motivational letter.

#5. Personalize It

While showcasing how you meet requirements is crucial, don't be afraid to let some of your personality and voice shine through.

Use descriptive adjectives to paint a fuller picture of who you are beyond just your credentials. Are you an endlessly curious, lifelong learner? A creative problem-solver? Passionate about how technological advancements can be used to increase sustainability?

Let your distinct character and values shine through to make your motivational letter more memorable and help differentiate you from other applicants. This can convey important soft skills and give the reader a glimpse of the person behind the qualifications.

Just make sure you’re still presenting a polished bit of personality and keeping it relevant to the opportunity. For example, if you’re applying for an MA in mathematics, don’t mention your passion for historical re-enactment.

Are you applying for an academic program? Learn how to write an academic personal statement here.

#6. Don’t Just Recap Your CV

Using your motivational letter to simply summarize your CV is a wasted opportunity. If the application requires a motivational letter, they’re looking to get to know you beyond the required stats and qualifications. 

The person reading your motivational letter is looking for the context around your motivations, passions, and aspirations. So, instead of just listing credentials, expand on the driving forces behind your experiences and decisions.

If you’re applying for a master's program, for example, mention your relevant undergraduate coursework, but also explain what sparked your interest in this specialization and why this path is personally meaningful. So, if you’re a History undergrad, elaborate on how volunteering at the archaeology museum made you pursue a graduate degree in Museum Studies and Curatorship.

Here’s a practical example of how that might look:

As a History undergraduate, my passion for preserving and sharing our cultural narratives was sparked by a semester-long museum internship. Working alongside curators as they brought ancient artifacts and stories to life through compelling exhibits opened my eyes to the vital role museums play in education and connecting communities to their roots.

This experience solidified my drive to pursue museum studies at the graduate level, where I can develop professional expertise in responsible collection stewardship, thoughtful exhibition development, and engaging public programming that keeps our shared histories vibrant and accessible for all.

Getting your documents ready for that application? Learn how to write a resume with our detailed guide.

#7. Convey Your Ambitions

Your motivational letter should express your ambitions and aspirations just as much as your relevant achievements . Admissions committees and employers who ask for motivational letters want to clearly understand both your goals and how this opportunity aligns with them.

Share your vision for how you plan to apply the knowledge, essential skills, or experience you'll gain. If it's a job, explain how it will prepare you for further career growth and impact in that field. For an academic program, discuss how you aim to contribute to cutting-edge research or become a leader and mentor.

Don't be afraid to think big - motivated candidates often have big goals of driving innovation, making a difference, or pushing boundaries in their discipline. Just make sure your aspirations are realistic and show that you have a plan and are truly invested in this path for the long term.

Here’s an example of how you can convey your ambitions in your motivational letter:

My long-term goal is to become a leader in sustainable urban design and planning that seamlessly integrates green infrastructure into the built environment. This master's program will equip me with the interdisciplinary skills to develop eco-friendly architectural solutions and climate-resilient city policies that prioritize environmental conservation alongside economic growth and social equity.

#8. Don’t Lie

One of the biggest mistakes you could make while writing your motivational letter is lying.

If you write anything remotely false, the reader will likely sense it. When you lie, you’re likely to unconsciously exaggerate your feelings and ideas. If you tell a fake story or inflate your excitement or achievements, you won’t get anywhere.

Your dishonesty is likely to be exposed and severely damage your credibility, leading to an immediate rejection.

Honesty and integrity are essential to writing an effective motivational letter. The goal of this document is to truly reflect who you are, why you’re the best match for this opportunity, and what you hope to achieve.

Don’t worry if you think your life so far just isn’t impressive enough to write a captivating story. No matter where you’re coming from, you can show the reader your unique perspective, personal growth, and unwavering determination to pursue your passions.

#9. Use a Motivational Letter Template

If you want your motivational letter to make a striking first impression, presentation matters.

A basic black-and-white document from a text editor will hardly stand out. Instead, try one of our professionally designed motivational letter templates for an attention-grabbing solution!

Novoresume offers modern, eye-catching templates that can give your motivational letter a polished look. You can even use the resume builder to match your motivational letter to one of our sleek resume templates for a coherent application.

Save precious time on formatting and create a visually flawless application in no time!

How to Structure a Motivational Letter

You’ve got the gist of how to write a motivational letter down, but it’s just as important to know how to structure it.

If your motivational letter is a messy, haphazard series of unrelated paragraphs, it simply won’t make the cut. You need your motivational letter to tell a coherent story, and this is where the structure comes in.

The whole process will probably require a few drafts until you get to the perfect, polished motivational letter. You might have to move around paragraphs or sentences until you have the ideal story that compliments your application, so don’t worry if you don’t get it right the first time.

Let’s look at what each motivational letter looks like and includes:

#1. Contact Details

Start by adding all the relevant contact information at the top of your motivational letter.

Here’s what to include:

• Full Name. Place your first and last name at the top of the page.
• Professional Title. Match your professional title to the specific position you're aiming for. E.g.: if you’re applying for a Ph.D., write “Ph.D. candidate”.
• Email Address. Include a professional and straightforward email address. We recommend sticking to something that combines your first and last name.
• Phone Number. Include your phone number and add the dialing code in front if you’re applying overseas.
• Location. Adding your city and state/country is more than enough.
• Relevant Links. Optionally, you can include links to any relevant websites or social media profiles, such as a portfolio, a blog, a LinkedIn profile , etc.

Then, add the contact information of the admissions officer or hiring manager reading your motivational letter, such as:

• Organization’s Name. Start with the name of the organization to which you're sending your application.
• Recipient’s Name. If possible, find the name of the exact person who's going to be viewing your application, such as the hiring manager or the admissions officer for the department you're interested in. Check the organization’s website to get a head start.
• Recipient’s Title. Always address the reader professionally. For example, if they’re a professor or doctor in their field, use the appropriate identifier.
• Location. Provide the exact address of the organization you’re applying to. Include the city, state, country, and street number, and even specify the building if necessary.

#2. Introduction

Begin your motivational letter with a strong introduction.

The first few sentences need to be attention-grabbing – do this through a short, engaging pitch about yourself and why you are applying.

Here’s what you can include:

• A summary of who you are and what you do.
• Details about what you’re applying for and where.
• A prelude to the bulk of your motivational letter.

Remember - this part only needs to include the general reasons behind your application, since you’ll have the opportunity to make a deep dive later on in the body of your motivational letter.

Let’s look at an example of what your introduction could look like:

Dear Dr. Octavio,

My name is Jane Doe, and I would like to express my interest in applying for the Ph.D. Robotics program at Columbia University. I’ve always dreamed of becoming a robotics engineer and contributing to advancement in the field, and I believe that a Ph.D. in Robotics from this university would set me miles ahead of reaching my goal.

The body of your motivational letter is where you get to really sell yourself.

It’s also where the bulk of your text is going to be, so it determines your motivational letter as a whole.

There are two things you should keep in mind when writing this section of your motivational letter: the paragraph structure and the paragraph contents.

Generally, there are two main paragraph-based structures for your motivational letter.

First is the classic, three-main-paragraph structure, where each paragraph accounts for your introduction, body, and conclusion. If you’re using a storytelling approach for your motivational letter, we recommend sticking to this one.

However, if you want to be more factual and to the point, we recommend trying the seven-paragraph structure. It divides the main body of your motivational letter into smaller paragraphs according to your main points, where each discusses a specific achievement, experience, or aspiration.

Use the body of your motivational letter to mention the stories behind your achievements, essential skills , and passion for whatever you’re applying for.

This is the right place to be as detailed and factual as possible. Give concrete examples of what motivated you to apply for this position, and show how that directly relates to what the organization is looking for in a candidate.

Here are some sentences you can paraphrase and use to help you write the body of your motivational letter:

• My passion for [field] started when [experience] . 
• I want to [join this organization] because [ motivation] . 
• I have been part of [relevant organization or field] for [amount of time] . It’s the best thing for me because [reason] .
• I remember once when I [experience] , which made me realize that I [gained interest in the specific field] .
• [Organization or program] resonates with me because [specific reason] .
• What distinguishes me from my peers is [something you’re proud of] .

Let’s look at a brief example of how this is put into practice.

I developed my passion for digital marketing during my internship at XYZ Inc. Working for a small startup allowed me to gain surface-level experience in most digital marketing channels. Now, I would like to deep-dive and gain advanced know-how by attending the Buffalo College Marketing program.

#4. Conclusion

After finishing the body of your motivational letter, it’s time to wrap it up and send it in.

Use this section to briefly summarize your main points and remind the reader why you’d be a great fit for the organization or program you’re interested in.

Then, mention your overarching career goal and how that aligns with their organization’s mission.

Finally, thank the reader for their time and sign off on your motivational letter. Here’s an example:

Therefore, I believe that my strong academic foundation in environmental studies and hands-on fieldwork experience are qualifications that position me to make outstanding contributions to your master's program. I believe that the knowledge I gain in the Sustainability and International Relations program will play a pivotal role in my mission of shaping innovative policies and scientific solutions to combat climate change and protect our planet's biodiversity for future generations.

Thank you for considering my application. I look forward to the opportunity to join UCLA in the fall semester.

George Maxton

How to Format a Motivational Letter

Always review your motivation letter carefully and stick to any stated requirements or guidelines for your application.

Organizations will sometimes include formatting specifications, like word count or page limits, or even questions they want you to answer in your motivational letter.

If you’re writing a motivational letter for an academic program, you can usually find this information on the admissions requirements webpage or within the provided application materials. 

For job applications, these details are usually listed on the job ad or in the company's job application portal.

Always follow these rules exactly as stated. Going off script could get your application immediately rejected since it shows you’re either not attentive or you’re not taking the opportunity seriously.

If, on the other hand, there aren’t any guidelines for your motivational letter, we recommend you follow these tips:

• Keep your motivational letter one page long.
• Use a clear structure with concise paragraphs to make your letter easy to skim.
• Choose a professional font like Lora or Roboto and make sure it’s sized 11-12 pt.
• Set your page margins to one inch on all sides so your page doesn’t look too cluttered or too empty.
• Include the date you wrote your motivational letter for an extra professional touch.
• Use powerful words and action verbs (“designed” and “conceptualized”) instead of cliched phrases (“helped with” and “managed”).
• Smoothly connect your thoughts through transition words.
• Proofread carefully for any spelling or grammatical errors.
• Include a professional closing line like "Sincerely" at the end of your text.
• Print your motivational letter out and sign it, or send it as a PDF to preserve your formatting.

Motivational Letter Example

Let’s look at an example of a great motivational letter for a Ph.D. program at Harvard University and go through just what this candidate does right:

The candidate’s letter to Harvard University’s Department of Political Science starts by addressing the person in charge of admissions for the Ph.D. program they’re interested in.

The general requirements for the Political Science program are:

• Being research inclined
• Having a demonstrated passion for politics
• Showing above-average performance during undergraduate studies 

The values of the university they’re applying to are integrity, education, respect, and accountability.

The candidate’s motivational letter is neatly divided into a total of five paragraphs, of which three make up the body of the text.

Here’s how they highlight their motivation:

• They know the history of the university and share the same values.
• They’re genuinely excited and passionate about the program and the school.
• They show what their qualifications are and how they’ll be a great fit for the program.
• They explain what they hope to achieve if they get the opportunity to study at Harvard.

Essentially, the candidate has listed all their qualifications through a personal story. After reading this letter, the admissions officer will feel like they know the candidate adequately, especially since they have communicated who they are by highlighting how they match everything the Ph.D. program is looking for in an applicant.

Need more inspiration? Check out our 60+ cover letter examples for different professions.

Key Takeaways

You’ve made it to the end of our guide!

Now, you know everything there is to know about motivational letters. We’re confident you’re a shoo-in for that position you have your sights set on!

But before we go, let’s quickly sum up what we’ve covered so far:

• A motivational letter is a formal document that’s usually required when applying for university admissions, a non-profit organization, or a volunteer position.
• Motivational letters are different from cover letters since they focus more on your interests, passions, and ambitions than on your skills and achievements.
• Generally, there are two ways to structure your motivational letter, depending on whether you want to tell a story or factually go through all the points that make you an ideal candidate.
• The introduction of your motivational letter should be brief and immediately grab the reader’s attention. Use it to tell them who you are and why you’re interested in applying for the specific opportunity.
• Always do your research on the specific program or organization. This can help you show genuine interest and convey your aspirations for the future in this field.
• Make your motivational letter stand out by using one of Novorésumé’s templates and giving the admissions officer or hiring manager a gorgeous first impression.

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Have you ever heard of a motivation letter? It’s a powerful tool to help you snag that dream job and it’s becoming increasingly popular. 

Let’s dive into what exactly a motivation letter is, when it’s best to use one, and how to write it. And don’t worry, we’ve got some inspiring examples to share with you too!

Use our online editor to craft the perfect letter

Impress employers with our professional templates and stand out.

What Is a Motivation Letter?

So, what is a motivation letter , you ask? Well, it’s a short letter that explains why you’re the perfect fit for a job. We’re talking just one page here. It’s your chance to highlight your achievements and showcase your interests.

Typically, you’ll attach a motivation letter to your resume when you apply for a job. But that’s not all. You can use it in other situations, like applying to a college or university, an educational program, an internship, or even a volunteer role.

Now, you might be thinking, “Isn’t that what a cover letter is for?” Great question! There are indeed similarities and differences between these two documents. We’ll break it down for you in just a bit.

Craft your letter in 3 simple steps

• Select one of our unique cover letter templates
• Write a text tailored to your professional profile
• Download your letter in PDF or TXT format and easily share it online

Motivation Letter vs. Cover Letter

Now, let’s talk about cover letters and motivation letters. They might seem pretty similar at first glance—both are 1 page or less and go along with your resume and application. Their goal? To impress the hiring manager and make them seriously consider your application.

But here’s the scoop: there’s one key difference between these two types of letters.

Cover letters dive into the nitty-gritty, with specific examples of how your education, skills, job experience, and achievements perfectly align with the job requirements. They concentrate on highlighting your work experience.

On the flip side, motivation letters take a broader approach . Instead of focusing on specifics, they showcase your interests, personality traits, and the reasons behind your application. They’re great when you don’t have much relevant experience to share. We’ll dig into this more in the next section.

See? Cover letters and motivation letters each have their own superpower. Let’s discover how to make the most of motivation letters for your dream job!

The best cover letter templates

When to Use a Motivation Letter

As mentioned above, if you lack experience directly related to the position you want, a motivation letter can be a real game-changer. It’s perfect for those entry-level roles you’re aiming for.

1. Motivation Letter for University

Now, let’s dive into some specific situations. When it comes to applying to university, your application alone might not fully capture your passion and excitement. That’s where a motivation letter jumps in to save the day.

Use it as a platform to highlight your special connections with the university, why you’ve always dreamed of attending that specific school , or why you’d be an amazing fit for their programs. Show them the real you!

2. Motivation Letter for Job

And when it’s time to land your very first entry-level job , you might not have the work experience to boast about on your resume just yet. But don’t worry! Your enthusiasm and unique qualities can shine through in your motivation letter. It’s all about what makes you stand out from the crowd.

3. Other Times to Use Motivation Letters

Here’s something super cool: motivation letters aren’t limited to just education or employment. They can work their magic for other opportunities too. Just imagine the impact a motivational letter could have on your application for a volunteer position or an internship. It could be a total game-changer.

How to Format a Motivation Letter

The structure of a motivation letter is very important because it helps you present your ideas and showcase your desire to make a real impact in a new company. 

In this section, we’ll dive into the key parts of a motivation letter: the introduction, body, and conclusion. But that’s not all! We’re also here to guide you on what to include in each section, so you can create a compelling, well-formed letter.

Introduction and Recipient Information

Starting your motivation letter with a professional salutation is the way to go. It shows that you mean business. Make sure to address the recipient by their name and title if you have that information. It adds a personal touch and shows that you’ve done your homework.

But if you don’t have the recipient’s name, don’t stress. You can use a general salutation like “Dear Sir/Madam” or “To Whom It May Concern.” It’s totally okay and still professional.

Next comes the introduction. It’s all about giving a brief introduction of yourself and stating the purpose of the letter. Are you applying for a job, internship, or scholarship? Let them know! Keep it concise and to the point.

Write a letter to tell why you want the job and what makes you good for it. Split the body into 2 or 3 paragraphs so it’s easy to read.

• Why you want the job : In the first part, tell why you want the job. Say what you like about the company and how the job fits your plans.
• What you can do : In the next part, talk about what you can do. Share things you’ve done before that show you’re right for the job. Use real examples to show your skills.

Finish your motivation letter layout by going over what you said and showing how excited you are about the job .

Let them know you’re ready to talk more and give them a way to contact you. Close your letter with words like “Sincerely” and then put your name.

A well-structured letter, with attention to detail, effectively presents your eagerness and qualifications for the position.

How to Write a Motivation Letter

If you find resume and cover letter writing, a challenge, you might feel that motivation letters are intimidating as well. The good news is, they don’t have to be!

Create a Motivation Letter Template

Now you know how a motivation letter should look. Let’s get into the details. 

To know exactly how to write a motivation letter for a job application it’s really important to include all the necessary details. It should be like a regular business letter . Keep it professional and follow the usual format. 

Use the steps below to show why you’re the best for the job.

• Use a template : A motivation letter template can help you write better and not miss anything. 
• Your address : Put your address at the top or just above the date. Only add your street, city, state, and zip. No need for your name here. 
• Date : Write the full date, like “April 6, 2023.” 
• Who you’re writing to : Write the person’s title, name, and address. Make sure it’s all correct. 
• Greeting : Start with “Dear” and the person’s name or title, like “Dear Mr. Smith.” Use a colon after. 
• What to say : Split your letter into short parts. Start by stating the position or program you are interested in, then explain your motivations. Highlight your qualifications, skills, and relevant experiences that make you an ideal candidate. Be specific and provide examples or anecdotes that support your claims.
• End your letter : Finish with words like “Sincerely” or “Thank you.” This shows you’re thankful for their time. 
• Sign it : If it’s a paper letter, leave space to sign your name. If it’s an email, you don’t need this space.

Always type your full name on the letter, whether it’s on paper or email. This shows it’s really from you and you agree with what’s written. 

If you send other documents with your letter, like a resume, say so in the letter. Write something like “Enclosures: Resume, Application.” 

In emails, just say you’ve added attachments below your name or in the letter.

Motivation Letter Writing Tips

You can use the following tips as a checklist to make sure your letter is the best it can be.

• Use the hiring manager’s name : If you don’t know it, look on the company’s website or call them. If you’re not sure about their gender, just use their job title or full name without “Mr.” or “Dr.” 
• Don’t just repeat your resume in the letter : Instead, add the things that didn’t fit in your resume. 
• Use action verbs : to make your letter lively. 
• Include resume keywords . The company might pass both your resume and letter through an applicant tracking system (ATS).
• Don’t sound too eager or make things up : They’ll find out if you’re not honest. 
• At the end, include why you’re right for the job and what you hope to learn. Last, ask them to contact you or say you hope to talk soon. 
• Check your letter for mistakes : Use tools like Grammarly to help.

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Motivation Letter Sample

Motivation letters are used for many reasons, so they can vary significantly. You can change the example in this section to fit your needs. 

The motivation letter example below is about an entry-level job for Raul. He hasn’t held a paying job before, but he highlights experiences that might not be on his resume.

123 Address Street

Anywhere, USA 33333

September 10, 2022

ABC Company

456 Workplace Lane

Dear Mr. Smith:

As a first-generation university student, I am looking for a position that will enable me to pay my tuition while making allowances for my class schedule. When I saw your job listing for a weekend Customer Service Representative on the campus information board, I felt that we would be a perfect fit for each other’s needs.

While my on-the-job experience is limited, I have a great deal of experience in dealing with customers. Throughout my teenage years, I have helped out in the family business, a small convenience and souvenir store at the heart of a tourist district.

My duties there were often public-facing, arranging items for sale and assisting customers in finding what they needed. I always did my best to help customers leave with smiles on their faces, even going above and beyond what might be expected. This resulted in many 5-star reviews for the business on Tripadvisor and Google.

Thank you for your consideration. I’d be happy to speak with you in person or via phone to discuss the position and my qualifications further.

With gratitude:

Raul Ascencio

The following motivation letter example concerns an  academic program.  Sue is a high school senior seeking a summer internship after graduation. Her letter is imbued with a passion for the field as well as its relationship to her career goals.

March 1, 2023

Cindy Diver

Caribbean Coral Restoration Project

789 Coastal Road

Nassau, Bahamas

Dear Dr. Diver,

For as long as I can remember, I’ve wanted to do something to help reverse the damage humans have caused to our planet. For that reason, I was thrilled to receive an invitation to apply to the Caribbean Coral Restoration Project summer program.

Though I come from a landlocked state, I received my open water scuba certification from SDI last August. Training took place in a flooded quarry in Pembroke, Kentucky. I look forward to taking my first “real” oceanic open water dive in the warm waters near your research station.

During my high school education, I have pursued as many ecological opportunities as possible. I participated in the 4-H Club’s Wildlife Judging Team for four years, twice winning regional competitions. I also keep an action camera as a constant companion, participating in citizen science projects such as iNaturalist and Cornell University’s annual bird count.

I have been accepted into State University’s biology program, beginning next fall. After obtaining a bachelor’s degree in biology, I plan to pursue my master’s in marine biology. I hope to start that part of my journey with real field experience under my belt. Please feel free to contact me if you require any further information. My application and resume are enclosed.

Key Takeaways

With the correct format and style, you can create a motivation letter that can win over any recruiter. To do so remember the key points that were addressed in this guide.

• Motivation letters can effectively be used in place of cover letters when you have little experience or are applying to a university, internship, or volunteer program.
• Use professional business letter formats.
• Address your motivations and qualifications clearly in the body of your letter.
• Express your personality, passions, and motivations.

Ensuring your letter is written in this style will boost your chances whether you’re an entry-level employee or an experienced worker.

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How to write a motivation letter

Compile a list of motives

Choose the correct letter greeting, how to start a motivation letter, write a motivation letter introduction, craft an emotional story for the middle part of the letter, how do you end a motivational letter, write the motivation letter in your voice, mirror the values of the organization, talk about achievements when context is required, paint a picture of the future as well as your past, proofread the motivational letter, motivation letter for university, motivation letter for scholarship, motivation letter for internship.

Writing a motivation letter to a university, scholarship committee or charitable organization that accompanies your resume and outlines exactly why you want to be there will be far more powerful than a letter which focuses on your (sometimes less relevant) practical experiences. They will be included in your resume, in any case.

It is important to note that a motivation letter is not a cover letter.

Cover letters are used to accompany a resume during a job application and often delve deep into an applicant’s career experience. Previous work experience is less important when applying for university, a scholarship or an intern role, so your “why” has to shine through that little bit more in a motivation letter.

So, how do I write a motivational letter for a job, internship or educational opportunity? This guide will look at the following questions allowing you to write a great motivation letter:

What is a motivation letter?

• Is it the same as a cover letter?
• How to structure a motivational letter

Writing tips for a motivation letter

• Example of a motivational letter for university
• Sample of a motivation letter for scholarship
• Example of a motivational letter for internship

In the case of a university, scholarship or internship application, there will be countless others with similar qualifications. Explaining your motives in a compelling and memorable motivation letter will move your application to the top of the pile. Our guide and motivation letter examples will show the way. Sometimes motivations are more important than educational qualifications - those long nights writing dissertations will need plenty of determination.

Impact vs. intent in the modern job search

So much job search literature advises exploring how the impact of your past actions can inform a potential employer about your future potential. Intent and motivations are often left behind in a hard-hitting achievements-led career narrative. I have done this once, and I can do it again. Undeniable impact, but the “why” often gets forgotten. 

When starting a new university / scholarship / volunteering chapter, your past impact is less important as your future often brings an entirely new experience. What really matters here is your motivation and intent to make the most of the opportunity. 

A motivation letter is a one-page personal pitch of 200-400 words that documents your background, skills and motivations for a course of study at university or college, a scholarship application, internship opportunity or volunteering proposal.

Is a motivation letter the same as a cover letter? No, they are different. A motivation letter is used in specific circumstances to accompany an experience-led resume, and unlike a cover letter (which is used for paid employment) the motivation letter offers more of a glimpse into the motivation of an applicant. The motivation letter answers the question of why you want this opportunity and how you can fit in, collaborate, grow and contribute.

Educational institutions and charitable organizations require only the most dedicated students and volunteers, so it is critical to convey the depths of this personal dimension and make a connection on an emotional level. Show how your journey has led to this moment - hints of motivation should be sprinkled along the way.

When do you write a motivation letter?

Motivational letters are usually divided into types based on what organization you’re sending it to:

• Motivation letter for university or other educational institutions
• Motivation letter for scholarship or other related financial support
• Motivation letter for internship in a corporate or charitable setting
• Motivation letter for volunteering in a non-paid and/or part-time capacity.

But what do you write in a motivational letter? How do you outline what drives you? How do you write about something with depth and conviction without resorting to empty phrases and cliches?

How to structure a motivation letter

While a motivation letter is different in purpose and application than a cover letter, they do have a similar structure, which contains:

• A motivation letter header
• The greeting / salutation
• The motivation letter introduction
• The middle part that conveys the story, reasoning and motivation
• Motivation letter closing (with a call-to-action).

Like any piece of persuasive writing, a motivation letter should hook the reader with a compelling introduction, contain emotionally impactful examples in the body of the text and finish with a sense that there is so much more to tell. The goal of a motivation letter is to secure a face-to-face chat during an interview, so don't give too much boring detail. Tantalize the hiring manager with conversation starters without finishing the stories.

Requesting a scholarship or internship interview in the concluding call-to-action of the motivation letter will not seem presumptuous if it is structured in such a way. An interview is part of the scholarship process and it would be remiss not to mention just how much you want to opportunity to discuss your candidature further.

So, how do I write a short motivational letter?

How to make a motivation letter using Resume.io?

Since the motivation letter and cover letter have basically the same structure, you can use Resume.io’s letter builder to make both types of documents.  The builder makes the process easy and quick by:

• Providing ready-to-go templates for your letter
• Helping you with structure and info placement
• Writing suggestions to prevent writer’s block
• A spell-check function to avoid embarrassing typos.

Save yourself time and stress. All of the advice we provide here has been taken into account when developing our powerful online letter builder!

Firstly, you have to get all those complex emotions in your mind onto paper. 

Before you begin the process of constructing compelling arguments for the specific opportunity at hand, it helps to work out exactly what you want to get out of your next move. Some of your motivations may not fit with the specifics of what is on offer, so an initial brainstorming session will help to flesh out your story. 

Write down an exhaustive list of what you want from the scholarship / university place or volunteering role. Nothing is off limits, so take yourself to the most mentally creative place possible and just let go. This is a huge next step in your life, so what are the motivations that will keep you going when you have an impossible deadline or seemingly unachievable funding goal?

This list of personal motives will likely be bigger than you think, and many will form the core of your motivation letter.

The motivation letter greeting takes up the smallest amount of text compared to other elements but it’s still vitally important. While in most cases, you really can’t go wrong with the traditional “Dear Mr. / Ms. / Mrs.”, you should always remember two important rules:

• Choose the correct tone and level of formality (depending on the recipient organization)
• Always address the recipient by name if at all possible.

The name of the game here is research. Motivation letters can be sent to a variety of organizations so the tone can be very different. If you’re sending a motivational letter to a university / college, the tone is likely going to be more formal with the traditional greeting, use of the recipient’s last name and even his or her job title. However, in some less formal organizations such as volunteer initiatives or for internship positions in forward thinking companies, there may be more freedom for using first names or phrases like “Greetings, Tom!”. The signal for such informal salutations has to come from the recipient however (in the internship listing for example). If in doubt - err on the side of caution.

Research via google, company website or social media will also help with addressing the recipient by name. “To whom it may concern” became stale about half a century ago. Make sure to address the correct person and establish a personal connection. This can often be the difference between success and failure.

Before you sit down to start writing the motivation letter, it is vital to consider exactly how you want the reader to feel as they read it. Your motivation when considering how to start a motivation letter should be clear from the first lines, hitting them like a sledgehammer right between the eyes. This isn't a winding journey of discovery - you know what you want and it is their job that will complete your career contentment. Leave them in no doubt as to why you want to work with them.

The start of a motivation letter also needs to focus on their needs as well as your needs. How can those first few lines set the scene from their perspective and position your motivations as their rocket fuel? If they see that you are on the same page, they will warm to your somewhat lofty hopes.

After you have included your contact details in the header of the motivation letter, and addressed the letter to the correct person, the introductory paragraph is your first opportunity to grab a reader’s attention.

Put yourself in the place of the educational institution or organization. How do they want people to feel when they come to study or work? What opening gambit can you come up with that will set you apart from the other applicants? 

Show them just how they can become a deeply meaningful part of your journey.

The body of the motivation letter gives you the chance to outline exactly how your motivations fit the opportunity that is on offer. 

If you are applying for a PhD programme, go deep into why you are passionate about your subject. If you are seeking a volunteer position, don’t spare the details about why you follow the cause. If you are looking for a scholarship, go beyond your academic record to explain how your education will contribute to your future.

The nature of a free-form motivation letter offers the opportunity to influence a reader in an entirely different way to a resume. A resume appeals to their logical left brain and makes them think: “yes, that makes sense.” A motivation letter appeals to their emotionally-charged right brain, making them think: “do you know what? I feel you.”

The words that you choose for the body of your motivation letter will frame the emotional narrative of your interview. Be true to yourself and the right kinds of opportunities will be sure to come your way. You will struggle if you try to be someone else. Hiring managers can sense fake candidates. A fantastic motivation letter may get you an interview, but you will fall flat if the letter is not true to who you are. If you get the position as a result of exaggerations in the motivation letter and interview, you may not enjoy it much.

Lastly, ensure that your motives fit with the ethos and goals of the school or organization that you are applying for. Even the most emotionally appealing story loses impact if you do not come across as “one of us.”

The end sentences of your motivational letter should culminate in a crescendo of enthusiasm rather than an apologetic “what do you think?”

The depths of your motivation run far deeper than these few brief words could possibly describe, and the call-to-action of an interview request is not so much a job search formality rather than a plea to make your case further.

The conclusion of a motivation cover letter is one last chance to sell your attitude, so avoid repeating yourself. When there is so much more than meets the eye, any repetition can make you seem somewhat one-dimensional. Leave one last powerful story for the final sentence and leave the reader wanting to know more.

Having said this, ask for the interview in hope rather than anticipation. You cannot possibly know the hiring manager’s mind and no matter how impressive your motivations, you should never presume that you are the perfect fit.

5 ingredients of a great motivational letter:

• You fit their academic (and other) requirements.
• You share the values of their organization.
• It is clear why you want to be involved.
• The move would be a natural progression of your journey.
• You reach the reader on an emotional level.

A motivation letter is a carefully crafted piece of persuasion, and while our cover letter templates provide the perfect backdrop for your story, the content is nonetheless critical. Let’s explore a few writings tips that you may wish to consider:

• Write the motivational letter in your voice
• Paint a picture of your future as well as your past
• Proofread and edit your motivational letter

What is the motivation for applying for a job and how do I write a perfect motivation letter? Fitting your story around the following ideas might help.

Imagine that you are sitting in front of the scholarship committee or head of volunteering and you have three minutes to make your case.

What would you choose to say? What words would come naturally to describe that about which you are most passionate? 

A motivation letter that speaks directly to the reader in your voice will be far more effective than one written in stilted and formal language.

Motivation is meaningless to an educational establishment or volunteering organization unless it tallies with their values. They want a body of like-minded students or passionate volunteers who will pull together to accomplish their goals together. 

We have all been in study groups with a disruptive student or worked with people in a team who are simply dancing to their own tune. Research the values and mission of the school or organization that you are joining and make sure that your motivation letter hits the right notes.

While your resume will do the heavy lifting in terms of your (sometimes basic) career achievements, there is still a place to sprinkle some achievements into your motivation letter to offer some context.

You need to anchor your motivations to some quantifiable aspects of your life so that your motivation letter does not seem like wishful thinking. The examples don’t have to be directly related to your future activity, but they do need to be relevant to the motivations that you wish to illustrate.

Like any good story, a motivational letter should immerse the reader with a sense what you want to achieve and the scale of your ambition. A motivational letter that is dull and uninspiring will not persuade anyone to give you that university space or volunteering role. 

Show how your past can connect to your future through the opportunity that is on offer. University, scholarships and volunteering roles are all stepping stones to something more. Without the picture of what comes afterwards, there is a missing piece in the puzzle of why you should be the successful applicant.

While your arguments might be persuasive, the slightest grammatical or formatting error can easily derail someone’s engagement with your story. Mistakes may make the letter feel rushed or not properly thought through. Check it carefully for mistakes - you can't afford to seem careless with your dreams.

Attention to detail is key in most academic and voluntary positions, so take the time to proofread your writing. Even better, get someone who knows you well to read it through. Their comments about the content may prove invaluable.

Explore the essence of your “why” in your motivation letter.

Motivation letters contain the notes of individuality and passion that the formal limitations of a resume fail to deliver. Great motivation letters distil the essence of a candidate’s “why,” allowing them to speak directly and from the heart.

Motivation letter examples

As indicated above, there are three main situations where a motivation letter is commonly used: applications for university, a scholarship or an internship. Volunteering is also common, but as volunteers often have more experience, a volunteering letter is often more like a cover letter (and as already noted, you can use our letter builder .

Here are three motivation letter examples:

What is a motivation letter for university? Here are some things to consider:

• How do you show the personality that you will bring to class?
• Why did you choose to do a PhD or degree course?
• How do you demonstrate a depth of interest in your subject?

Here is a motivation letter example for university that would make any faculty professor curious:

Some key questions arise when writing a motivation letter for scholarship: 

• How do you start a scholarship letter?
• Why do I deserve this scholarship?
• How will my academic qualifications impact my future?

Here is a motivation letter example for scholarship that would compel any scholarship committee to give you a standing ovation:

Securing an internship is competitive – here’s how you rise to the top of the pile using an internship motivation letter:

• What value can you bring for your internship?
• What do you want to learn from your internship?
• How can you benefit those around you as an intern?

Here is a motivation letter example for internship that would send a company owner's heart racing at the though of having you help out on their team:

• Elaborate on what the opportunity means
• Compose a thoughtfully excited letter
• Focus on where your "why" meets their mission
• Be yourself - because everyone else is taken
• Talk about your limited work experience
• Write an apologetic begging letter
• Waffle about irrelevant considerations
• Put on an act - and definitely never lie

Key Takeaways

Whether you are writing for an internship, university place or scholarship, don't get hooked up on your lack of experience. It is the drive and determination of your personality that will see you through, so don't be scared to simply lead with what this opportunity means for you and your future.

• Motivations cannot be faked when you meet someone - be genuine in the letter.
• Only share motivations that are directly relevant to the position in question.
• Back up your dreams with evidence that you have what it takes to get there.

Get out there and write an impactful motivation letter that serves as a gateway to your dreams.

5 Inspiring Examples: Writing a Motivation Letter (Key Elements)

By Status.net Editorial Team on January 12, 2024 — 10 minutes to read

Crafting a compelling motivation letter can be the deciding factor in whether you land your dream job, secure a place at a prestigious university, or win a competitive scholarship. A motivation letter goes beyond a simple cover letter or personal statement; it’s an opportunity to convey your unique story, professional aspirations, and the driving forces behind your career or academic pursuits.

In this article, we will explore the key elements that make a motivation letter stand out from the crowd. We’ll provide practical tips on how to articulate your goals, showcase your achievements, and demonstrate your passion in a way that resonates with decision-makers. We will share examples to guide and inspire you as you write a motivation letter that leaves a lasting impression.

Structuring Your Motivation Letter

Opening: crafting a compelling introduction.

Start your motivation letter with a catchy opening line. Connecting to the reader on a personal level is key to grabbing their attention. For example, you could mention a shared experience, or your journey towards deciding to apply for the position or course you’re interested in.

In the first paragraph, make sure to briefly introduce yourself and explain your reason for applying. It’s important to also mention how you heard about the opportunity. Keep it concise and focus on setting the tone for the rest of the letter.

Body: Highlighting Your Qualifications

After introducing yourself, it’s time to provide the reader with a clear view of your qualifications and achievements. Use bullet points to organize your information in an easy-to-digest format. Focus on:

• Relevant education or training
• Skills and experiences that match the requirements
• Accomplishments that demonstrate your abilities

For each point, provide a brief example to illustrate how you meet the criteria. Remember to keep it focused on the opportunity you’re applying for, and avoid including unrelated qualifications.

• Bachelor’s degree in Marketing from (…) University
• Two years of experience in content creation and social media management
• Increased engagement rates by 15% during my tenure at (…) Company

Closing: Ending with a Strong Conclusion

In the final section of your motivation letter, sum up why you think you’re the right candidate for the opportunity. Emphasize your enthusiasm and drive to succeed in the position or program.

Finally, express your gratitude for being considered and provide contact information where you can be reached. Remember to stay confident but polite, and remind the reader that you’re looking forward to discussing your qualifications further with them.

An example of a closing could look like:

Thank you for considering my application. I believe that my skills and experiences make me an excellent fit for this opportunity, and I am eager to contribute to your team’s success. I look forward to the possibility of discussing my qualifications further. Please feel free to reach me at (your email) or (your phone number).

Personalizing Your Letter

Reflecting your personality.

When writing your motivation letter, it’s essential to show who you are, rather than just tell . Start by thinking about your strengths, skills, and personal traits that make you unique. Consider what aspects of your personality fit well with the institution or company’s values. For example, if the company values teamwork and you have a history of working well in team settings, you should emphasize this in your letter.

To help with personalization:

• List down three key traits that represent you.
• For each trait, write down a specific example of how you have demonstrated this quality.
• Connect the examples to the position or opportunity you are applying for.

Connecting with the Institution or Company

To create a personal connection, research the institution or company thoroughly. Familiarize yourself with their mission, values, and projects or programs. When writing your motivation letter, be sure to weave in details that show you have taken the time to truly understand the institution’s or company’s goals.

• If you’re applying for an internship at a sustainability-focused company, you can mention how your passion for the environment aligns with the company’s mission.
• If you’re applying for a university program, you can include your genuine interest in the program’s unique offerings, such as their lab facilities or specific courses.

To connect with the institution or company:

• Research their mission, values, and notable projects or programs.
• Identify aspects that align with your skills, interests, or values.
• Incorporate these connections into your motivation letter, explaining why they resonate with you.

Key Elements to Include

Relevance to the position or course.

In your motivation letter, always highlight how your background, skills, and experiences are relevant to the position or course you’re applying for. For example, if you’re applying for a management position, you can emphasize your previous leadership roles and your ability to lead teams to success.

• Use bullet points to list your relevant skills and experiences
• Mention any specific courses or certifications you have that relate to the position

Specific Achievements and Experiences

Showcase your specific achievements and experiences that make you stand out from other candidates. Use concrete examples to demonstrate your abilities, such as:

• Successfully completed a project on time and within budget, leading a team of five members
• Increased sales by 15% over a six-month period, as a sales representative at (…) Company

(Don’t forget to include any awards or recognition you’ve received: they reinforce your credibility and capabilities.)

Future Goals and Aspirations

Lastly, discuss your future goals and aspirations as they relate to the position or course you’re applying for. This shows that you have a clear vision of where you want to be, and how this opportunity aligns with your long-term plans. For example, you could say something like:

• “I hope to contribute to the company’s success by implementing new strategies and ideas, eventually progressing into a senior leadership role.”

Revising and Refining

Proofreading for errors.

In this stage of developing your motivation letter, you need to focus on the accuracy and clarity of your language. Mistakes in grammar, punctuation, and spelling can leave a negative impression on the reader. Take your time to read through your letter multiple times, checking for any errors and correcting them. Consider using the following strategies:

• Read Out Loud : Reading your letter out loud will help you catch awkward phrasings, repetitions, or sentence structures that may not be apparent when reading silently. It might also make it easier to spot grammatical errors.
• Use Spell Check : Take advantage of your word processor’s spell check feature to catch common spelling mistakes. Be cautious, though, as it might not catch context-specific errors or homophones (e.g., there/their/they’re).
• Check Punctuation : Accurate punctuation contributes to the clarity and professionalism of your letter. Make sure you’ve used commas, colons, and semicolons correctly, as well as proper capitalization.

Asking for Feedback

Another important aspect of revising your motivation letter is seeking feedback from others. A fresh pair of eyes can help you identify areas that need improvement, point out errors you may have missed, and provide helpful suggestions for strengthening your content. Consider the following steps when asking for feedback:

• Choose the Right Person : Seek input from someone who knows about the opportunity you’re applying for, or who has good writing and editing skills. This could include a mentor, teacher, friend, or family member.
• Provide Context : Briefly explain the purpose of the motivation letter, your goals, and any specific instructions or requirements you need to adhere to as you are writing.
• Request Specific Feedback : Ask your reviewer to focus on content, clarity, and tone, as well as grammar and punctuation. Encourage them to point out any confusing sections or suggestions for improvement.
• Revise Based on Feedback : After receiving feedback, carefully review the suggestions and revise your motivation letter accordingly. Remember, you don’t have to implement every suggestion, but consider each one as it applies to your specific situation.

Sample Motivation Letters

Academic applications.

When applying for academic programs, it’s essential to highlight your passion for the subject, your academic achievements, and your dedication to pursuing further studies.

Dear Admissions Committee,

I am excited to apply for the Master’s program in Environmental Science at [University Name]. As a highly motivated individual, I have always been passionate about environmental preservation and sustainable practices. During my Bachelor’s degree in Environmental Studies at [College Name], I maintained a 3.8 GPA and actively participated in multiple eco-friendly activities and volunteering projects.

I am confident that my background and enthusiasm make me a great fit for this Master’s program. Thank you for considering my application.

Sincerely, [Name]

Example of a motivational statement for educational purposes

Subject: Motivation Letter for the Master’s Program in Environmental Sciences

Dear [Admissions Committee],

I am writing to express my strong interest in the Environmental Sciences Master’s program at [University Name]. My passion for environmental conservation, along with my undergraduate studies in biology, has driven me to pursue a path that combines academic research and practical application in the field.

During my time at [Previous College], I completed an honors thesis on the impact of climate change on marine ecosystems. This experience fueled my desire to delve further into this field and contribute to finding sustainable solutions. By joining the Master’s program at [University Name], I hope to gain advanced knowledge in environmental science and learn from renowned experts in the field.

I am confident that the Master’s program in Environmental Sciences at [University Name] will provide me with the necessary skills and resources to make a meaningful impact in the field. I look forward to joining your esteemed community of scholars.

[Your Name]

Job applications

For job applications, focus on your skills, qualifications, and motivation for joining the specific company.

Dear Hiring Manager,

I am writing to express my interest in the Marketing Manager position at [Company Name]. With over five years of experience in the marketing field and a proven track record of success, I believe I can contribute significantly to your team and help achieve the company’s goals.

I recently completed a marketing certification in digital marketing, which has equipped me with the knowledge to create effective online campaigns. I believe that combining my practical experience and newly acquired skills will allow me to bring fresh, innovative ideas to your marketing team.

Thank you for considering my application. I am excited about the prospect of joining [Company Name] and eagerly anticipate the opportunity to discuss further.

Sincerely,   [Name]

Example of a compelling motivation letter for a job

Subject: Motivation Letter for the Marketing Coordinator Position

Dear [Hiring Manager’s Name],

I am excited to apply for the Marketing Coordinator role at [Company Name]. As a passionate marketing professional with 3 years of experience in the field, I believe my skills and experience would make a valuable addition to your team.

Throughout my career, I have demonstrated the ability to develop and execute successful marketing campaigns. In my previous role at [Previous Company Name], I increased social media engagement by 50% and assisted in coordinating successful events, bringing in over 200 attendees.

I am particularly drawn to [Company Name] because of its innovative approach to marketing and commitment to continuous improvement. I look forward to contributing my ideas and enthusiasm to help your team achieve even greater success.

Thank you for considering my application. I would be thrilled for the opportunity to discuss my qualifications further and am available for an interview at your earliest convenience.

Sincerely, [Your Name]

Brief yet effective motivation letter for a job

Subject: Application for the Sales Manager Position

Dear [Hiring Manager],

I am eager to apply for the Sales Manager role at [Company Name], where I believe my proven track record in leading sales teams will make me a valuable asset.

In my previous role as a Sales Team Lead, I was able to achieve and surpass quarterly sales targets by an average of 20%. My ability to motivate my team and implement effective sales strategies would translate well into the Sales Manager position at [Company Name].

I am excited about the opportunity to bring my skills and experience to [Company Name] and look forward to discussing my qualifications further.

Best regards,

Frequently Asked Questions

What are the essential components to include in a motivation letter.

In a motivation letter, it’s important to include the following components:

• A concise introduction with a clear purpose statement
• An explanation of your interest in the role or program
• Your relevant qualifications, skills, and experiences
• Examples of how you can contribute or make an impact
• A polite closing with a call to action or thank-you statement

How should a motivation letter be structured for maximum impact?

For a well-structured motivation letter, follow these guidelines:

• Start with a specific and concise statement of your purpose
• Use short paragraphs to maintain readability
• Organize your content logically, covering interest, qualifications, examples, and conclusion
• Use topic sentences to guide the reader and transition smoothly between paragraphs
• End with a polite closing and clear call to action.
• 5 Key Parts of an Effective Cover Letter (with Examples)
• 7 Parts of a Business Letter (Components with Examples)
• Summary of Qualifications: 50 Powerful Action Verbs & 2 Examples
• 9 Examples: A Perfect Letter of Introduction
• 3 Examples: How to Write an Effective Application Letter
• Resume vs. Cover Letter (Thoughtful Tips)

25 Best Motivation Letter Example Templates

The key to convincing potential employers that you are a good candidate is to write a motivational letter.  Motivational letters are one of the keys to impressing potential employers. This is different from a cover letter and can be more effective to showcase your years of experience by quantifying your previous accomplishments.

Below we have 25 motivation letter example templates for you to put together a single-page letter unique to you and help you land that dream job.

Sample Letter Template for Inserting Your Body Paragraphs (Body Paragraphs Below)

Using the free template below, the first paragraph should introduce why you are writing to this employer, who you are, and include a summary of your academic institutions and work experience. In the second paragraph, talk about your professional experience, relevant skills, and highlight your value to the company by aligning your skills and experiences with the job posting. The third paragraph should ask for the job interview and include your contact information so that the hiring manager can reach you.

Tailor the following motivation letter to your needs:

[Your Name] [Street Address] [City, State Zip Code] [Telephone Number] [Email Address]

[Hiring Manager Name] [Title] [Company Name] [Street Address] [City, State Zip Code]

Dear [Hiring Manager]:

My name is [Name], and I am writing to express my interest in applying for the [position] at [Company Name]. I have been working toward the goal of having a career in the [industry] industry with [Company Name] and helping it attain its goals of [researched company goals]. My [credential] from [University Name] gives me an edge that can benefit [Company Name].

[Insert your body paragraph(s) here.]

My resume is attached. If you have any questions or if you would like to schedule an interview, please call me at [phone]. I look forward to meeting you to talk further about employment opportunities at [Company Name].

Sincerely, Signature (if a hardcopy letter) [Your Printed Name] [LinkedIn Page, if you have one] [Facebook Page, if it will help you get the job]

25 Best Motivation Letter Example Template Body Paragraphs

Here are 25 sample body paragraphs to plug into the template to create your own letter for that potential job at your dream company.

1. What drew me to [Company Name] was your company vision, [company vision/slogan]. I have demonstrated these values through my work at [Company Name] by always being [quality] and taking the time to [quality]. [Quality] and [quality] are also very important to me, both professionally and personally.

I have [relevant experience] that has catapulted me into learning other aspects of [industry], such as [aspect] and [aspect]. With this well-rounded perspective of [industry], I believe I am the perfect candidate for this position. I have the necessary skills and experience to get you results while keeping your core values at the forefront of everything I do.

2. As you will see by my job application, I have vast experience in [industry], and I’ve always prioritized [quality] and [quality] to ensure a great first impression for every customer. While at [previous Company Name], I developed skills in customer service, sales, and shipping and receiving.

My contributions to the changes in our packaging department saved the company [$number], and our staff appreciated the new [packaging feature]. I believe my strong educational background and extensive experience in the field will be an asset to [Company Name]. I have always been passionate about [industry], and I know that my love of the industry will make my transition into your team very smooth.

3. In your job description for the [position], you listed [quality] as being a priority at [Company Name]. I have [years] of experience managing the [department] where [quality] was made a priority due to changes I implemented in my first year. I have worked in [industry] for [years], and I was impressed by your company news about [quality] being improved across all of your locations. With my extensive experience and a solid background in executing [previously mentioned priority goal], I feel my skills would be a welcome addition to the [department] at [Company Name].

4. Having previously held a [position] and experience in a [field], I understand how challenging it can be to maintain relevance with the rising value of currency and inflation in the [field] market without breaking the budget. I know that [Company Name]’s current focus is to improve [quality], and I’m happy to report that at [current Company Name], I was part of a team that did just that.

In one short [timeline], I led our team to increase [goal] by [number]%, and decrease [goal] by [number]%. The results gave [Company Name] the opportunity to expand [division] by [number]%. Leading my team through this transition allowed me to support all my team members to achieve incredible results. I’m certain I could be a huge benefit to your business.

5. As a master’s degree holder in [industry] with [years] of proven experience in managing both [department] and [department] effectively and efficiently, I am well-prepared for your position. Professionally, I am very organized, calm, and patient with excellent [industry] skills. When [Company Name] experienced hardship with [project], my team and I were able to provide comprehensive solutions that [Company Name] could implement quickly to avoid any loss whatsoever.

In addition to providing quality service to [clients], I have the leadership skills needed to motivate other employees to perform above the industry standard. My team members have always described me as approachable, and results-driven, and I’m proud to say I was awarded [award] for my role at [Company Name]. I would love to bring my incredible expertise to your organization, to plan what we can achieve together.

6. As an [position] at [Company Name], I am responsible for evaluating the [specific measure] of up to [number] [clients]. I am also responsible for developing a rotational system to manage the care of [clients] and coordinate the workforce. I have been recognized as an ambitious, reliable, and dedicated individual who works independently.

Furthermore, I realized and implemented [field] duties I learned in school when I worked in a [position] at [previous employer] for [years]. The [employer]’s management commended my handling of difficult situations with [clients] while I worked there. All of this, along with my relevant education, makes me an ideal candidate for this role.

7. The job position for [position] that you have advertised matches well with the skills that I have acquired during my time at [Company Name]. My areas of expertise and passions are [industry] analysis, project management, and research. In addition to being my passions, these skills are the foundation for any project management professional.

As a financial manager who excels in data analysis, I understand where the company should be focusing its efforts. My experience and deep skillset will launch your company forward into the next decade.

8. I see from your posting that you’re looking for a [position] with experience in [field] maintenance, which happens to be one of my primary strengths. As a [position] at [Company Name], I steered full upgrades to our [task] over [timeline], resulting in an average increase of [number]% in [measurable goal], as well as a decrease of [number]% in [measurable goal]. As a result, productivity and employee satisfaction improved dramatically across the board. Employees found themselves eager to use the new system, and productivity increased by [number]%.

Additionally, I have developed my knowledge of hardware and software issues on [software] as well as [software] at [Company Name]. In addition to my experience level with advanced technical abilities, my proven ability to troubleshoot and resolve problems, and my excellent interpersonal skills, I am confident that I could be a valuable team member at [Company Name].

9. My role as a [position] at [Company Name] is to ensure fluid communication between [department] and [department], including all parties involved. I have doubled the [quantifier] at all [company-organized functions] by implementing new [industry] tactics over the past year. My degree in [subject] also places me in an ideal position to bring forward leadership skills to motivate and encourage all employees.

I have a track record of reliable reporting and a self-reflection tool I use with myself and my employees to drive results to the highest level possible. Employees become motivated to work together as they know I am receptive to all feedback. My passion for hard work and solid results make me the best candidate for your job opening at [Company Name].

10. At [Company Name], I managed a team of [number] people, and my main priority was always based on their safety and security. In contrast to other [positions], I make sure everyone knows their responsibilities when they are due and when they need to make changes, all the while keeping safety in mind. This is done using the system that I have used for [years] throughout that works for me. We conduct a safety meeting every day before anyone lifts a tool, and every [area] is viewable at any time. Every project is then executed on time and on budget, and we can clearly see when we have succeeded and where we need to improve. I think your company would find that I am a good fit for this position.

11. I’ve spent [years] managing [departmental budgets] for a [number]-person company, so I could plan a [frequency] project budget or draft an inter-office budget in my sleep. My career goals include consulting with executives to determine their financial strategies based on their experience.

My skills speak for themselves, but it’s that personal touch that each executive will find invaluable as they watch their investments compound. I take the time to research every client I work for and get to the root of their motivation for maximum results. My experience as a result-oriented professional makes me the right candidate for this position.

12. It was exciting to see that there was an opening in [department] with [Company Name] as your involvement with [other Company Name] has been meaningful to me for a long time. As a result, this job is my best fit since it brings together my experience with [department] and [other Company Name]. This would be a great way for me to integrate myself into your team and help your company launch through your next steps to reach your ambitious goal of [goal].

With my team building and management experience, together with my ability to troubleshoot this process, I believe I would prove invaluable to [Company Name]. At [previous role], I ensured a successful launch of merging both parties, which had a profound effect on both sides. You can count on me to deliver the same caliber of results to your organization.

13. As a longtime admirer of [Company Name]’s success, it was a pleasure to see your job opening. In light of my experience decreasing [goal] by [number]% for [Company Name] while reducing [goal] by nearly [number]% and boosting [goal], I believe I can be of assistance in [Company Name]’s current market challenges. As your company is about to embark on this new chapter, and since I’ve just led a team through a similar project, I think setting up an interview would be beneficial.

14. Ideally, this position will enable me to use my experience gained while holding [position] with [Company Name]. As such, I performed the [duty] at the [location] in all areas of the [department] and the [department]. The experience I gained working in [industry] further prepared me to progress in [industry].

I have a great deal of transferable experience, specifically in [area] and [area]. My objective is to gain a broad understanding of [area], [area], and [area]. Given the opportunity to interview with you, I believe I will make a great first impression on you and your management team.

15. As a [role] at [Company Name], I am in charge of analyzing the [specific measurement] of up to [number] [clients] as well as developing a systematic method for coordinating the care of [clients]. Known for my tenacity, reliability, and dedication, I can work independently. Those clients had a better chance at satisfaction with me leading the team in [department].

When I held a [position] at [previous employer] for [years], I used what I learned in school to fulfill [field] duties. While I worked there, [employer’s management] recognized my ability to resolve difficult scenarios with [clients]. My relevant education, along with my professional experience, makes me an ideal candidate for the role.

16. I have [years] of experience in this part of the business and I understand the communication skills required to perform this job effectively. I am confident that my exposure and knowledge will be an asset to your company. My experience has taught me that teamwork is of the utmost importance. I believe that strong relationships with all the departments in the organization take the company toward success.

I have taught myself to reach out and build relationships with all facets of the organization. I am passionate about my work, and I am confident you will find me a perfect fit for your business.

17. My experience includes leading multi-disciplinary teams and providing actionable solutions through [field] reports, overall campaign effectiveness, analysis, and insights. At [Company Name], I have been successful at increasing [goal] from [number] to number] in [timeframe]. My competitive nature allows me to handle complex situations both strategically and tactically.

With my knowledge of [industry], I managed to achieve [goal for Company Name]. You provide applicants with a vast array of career and growth opportunities, and I would like to join your company because you offer excellent career and growth opportunities. I believe that I am your best chance at hiring someone who will work hard to acquire those opportunities aggressively and with great enthusiasm.

18. I am a brilliant professional [position] who has been consistently praised as a trustworthy leader by my colleagues. Throughout several my career, I have developed proven [skill], [skill], and [skill], which I hope to leverage within the [department] of your company. The first thing I think about before tackling any project is “How can I improve this process to make it safer, and more efficient?” I am always looking for better ways to accomplish company goals. With my vast education and wide-ranging experience, I believe I am the ultimate contender for this position.

19. When it comes to handling and manipulating [product], I am known for my attention to detail and precision. Also, I am proficient in communicating between various groups, including designers, producers, quality assurance personnel, and warehouse personnel.

Your healthcare work appeals to me most about your company. As an employee of [Company Name], I learned the requirements of working in a federally-regulated environment and maintaining the strictest adherence to environmental protection and health regulations. Furthermore, I am committed to setting the latest industry trends and best practices to ensure that my team and I are bringing the latest standards to the warehouse floor. The best thing about having me on your team is that you won’t have to worry about a thing.

20. I worked for a leading [Company Name] for ten years after obtaining a degree from [University]. Several [industry] developments were delivered, and business was good. Along with many other industry professionals, I was laid off during the recession. My new career began with [Company Name] as a leading consultant, achieving a [number]% [goal] for its [project]. Based on this success, my CEO offered me a promotion to my current position [position] for the newly launched [project] of [Company Name].

This high-profile position entails overseeing a team of [number of] [industry] consultants, [industry] engineers, and support staff. Because of my industry knowledge and contacts, I have been able to reduce [field] costs by [number]% every year. In addition to the growth and occupancy goals, I overshot my vacancy turnover goals and resident satisfaction rates as well. Since these results can be reproduced for [Company Name], I believe I would be a good leader to bring a successful future to your department.

21. I’ve had several responsibilities and accomplishments in my previous position at [Company Name], making me an ideal candidate for [position] at [Company Name]. Using a similar format to [Company Name], I wrote plans for [project] at [Company Name], and a number of locations have now adopted it. Furthermore, my [percent] success at [project] and [project] in [industry] are among the best in the state, and I am sure I can produce similar results at [Company Name].

My dream would be to acquire the position at [Company Name]. Your company’s values have always impressed me. I was initially encouraged to become a [position] by several members of [Company Name]. Although I love [task] dearly, there is no other business that would make me as happy to work for as [Company Name]. Should I inherit this position, I am confident that I would be a valuable asset to the team.

22. In my professional career [position], I have consistently been praised by my colleagues as a superior leader. My career has enabled me to develop [skills], [skills], and [skills] that I hope to leverage within your company’s [department]. My successes with [project] over the last [number] years were directly responsible for an increase of [number]% in sales for [Company Name]. In addition, I take the health and safety of my staff very seriously. Before every project, I plan ways to make it efficient, safer, and more cost-effective. Aiming for greater success for the company is my constant goal. Given my extensive education and a variety of experiences, I am the most qualified candidate for this particular role.

23. I am well-suited for this position as a result of my master’s degree and my graduate studies. To complete it, a great deal of independent research was required, necessitating initiative, motivation, and an extensive set of skills. The knowledge of the [industry] was essential for one course, [insert course]. I found this subject to be very stimulating. It prepared me well to begin my career with [Company Name].

My [industry] skills are proficient and precise, and I have a keen eye for detail, so I would be very grateful if I were able to prove myself in this position. My enthusiasm and determination will help me guarantee success in this role immediately.

24. It is my pleasure to have extensive knowledge and experience with multiple applications and processes, including but not limited to [software], [software], [software], [software], and [software]. Throughout my career as an analyst, I acquired skills such as [skill] and [skill], and I approach analytics with a passionate and curious outlook. On my website, you can read several client reviews that demonstrate my ability to spot anomalies and provide solutions to remediate them.

As a self-employed [position], I was not only responsible for delivering on promises to clients but also solely responsible for managing multiple accounts and communicating with any clients. I am confident that these communication skills will help me in this role, which requires good time management and prioritizing skills, along with the ability to communicate findings clearly and concisely.

Despite enjoying the flexibility that comes with working for myself, I am ready to move into a full-time position with a company like [Company Name]. As a team member, I am eager to have the opportunity to collaborate with both my colleagues and clients. Both technical and non-technical team members can benefit from my strong research abilities and presentation skills. As an individual, I am well organized, am open to constructive criticism, and am driven to surpass everyone’s expectations. In my work, I strive for clarity and excellence, which are principles aligned with the company’s core values, which makes me a confident candidate for success on [Company Name]’s team.

25. [Publication] published an article about the opening of your company’s branch in my area, and I read it with great enthusiasm. Congratulations on your new business venture, as well as your pre-launch sale of $[amount]. When I discovered that [Company Name] was hiring, I knew I had to apply.

I have long desired to find a company where I feel like I can make an impact even while working in a [position] in [industry]. My training and knowledge make this the perfect opportunity for me to be a part of your team. Having been vital in the successful launch of [product] at [Company Name], I feel my passion for this [industry] and experience with [field] places me at the top for suitable applicants.

In addition to your letter, you will want to include your resume. Remember: hiring managers read many resumes. If you’re applying for the job of your dreams, as a starting point, consider how quickly your resume could be skimmed by a reader. You want to be direct, assertive, and keep it succinct. Always consider the following:

• Keep your letter to a simple, clean, single page.
• Hook them with the first line.
• Triple check for grammar and spelling mistakes.
• Research the company you are applying to.
• Check the job listing carefully for key requirements and align those with your accomplishments – quantifiable results are what employers are looking for!
• Let your personality shine tough!

For recent graduates with no work experience, it can be the best way to demonstrate your relevant skills by showing specific skills you’ve acquired in school or through volunteering. I hope these examples of professional cover letter samples help you draft your winning letter.

Good luck. You can do this!

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How To Write A Motivation Letter (With Examples)

• What Is A Mentor
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• Motivation Letter

Find a Job You Really Want In

Motivation letters are a type of cover letter that you write to accompany an application to a master’s program or a volunteering opportunity. Your motivation letter explains your interest in the opportunity, as well as adding additional information that didn’t fit in your application. Essentially, motivation letters are cover letters for unpaid positions .

A good motivation letter can have a big impact on your chances of acceptance. If you’re looking into applying for a scholastic program or volunteering program, or you want to improve a motivation letter you already have, then keep reading. This article will cover how to write the best motivation letter you can.

Key Takeaways:

A motivation letter is often included with an application to a graduate program or a volunteering position.

It’s a one page letter that outlines your skills and why you’re interested in the opportunity so think of it as a cover letter for unpaid positions.

A motivation letter is going to the program’s first glimpse of you as an individual, so be sure to make a positive impression.

A motivation letter is structured a lot like a essay and has an intro, a body that provides examples of your qualifications, and a conclusion that recaps what you said.

What is a motivation letter?

How to write a motivation letter, what to include in a motivation letter, motivation letter examples, tips for writing a motivation letter, motivation letter faq.

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Motivation letters serve as a chance for you to explain your professional, personal, or educational reasons for applying to programs. It gets submitted alongside other parts of your application, like a questionnaire, recommendations, and resume , but it lets you add some personality to your application .

Most often, you’ll submit a motivation letter when you apply for graduate programs, master’s degrees, or other non-professional programs. You will almost never be asked to write a motivation letter when you’re applying for a paid job.

Sometimes motivation letters are also called motivational letters or statements of purpose, so follow this guide for those letters as well.

When writing a motivation letter, you should consider what your motivation for applying is, create an outline, then proofread the letter when you’re done. Motivation letters aren’t very long, so any mistakes would really stand out to the reader – and you want to avoid making a bad impression.

Consider your motivation. The first thing you need to do before putting any words down is think about your motivation for applying. The letter is supposed to explain why you want to join the program and why you’d excel at it. You want to show why you’d be successful and a credit to the program.

Create an outline. Outlines are a way to order your thoughts. Motivation letters are typically written in essay style, so you can decide what parts you’ll cover in what paragraph. Your motivation should be multifaceted, and you want to convey that in your motivation letter.

Add a heading. Most motivation letters will be submitted online nowadays, so the heading isn’t always required. However, traditionally motivation letters had the date, your contact information, the name of the program, and their contact information on them.

Write an intro. The intro should summarize what you’re going to say in the body of the letter – just like with an essay. If you’re struggling writing your intro, skip it for now and come back after you’ve written the rest of the letter. That should make it easier to summarize what’s in the letter.

Delve into the body paragraphs. This is where you cover the reason you’re applying and why you’d be an asset to the program. Like with an essay, this should be two to three paragraphs, depending on length.

Don’t be afraid to go over the length limit the first time – you can always cut back later. Most motivation letters are going to contain short anecdotes to help explain why being a part of the program is important to you.

Conclude the letter. This should summarize your motivation and why you’d do well in the program. Make sure to thank the reader for their time as well as invite them to contact you with any questions.

Proofread. It’s extremely important to go over your letter again to check for errors or inconsistencies. If possible, have someone else read the letter for you as well – they’ll likely catch errors that you won’t. it’s important to have a well-written letter free of errors, so make sure to be serious about your proofreading.

If you can, it’s best to wait a short while before rereading your letter. It makes it easier to spot errors or awkward phrasing. And you should reread it more than once, because sometimes corrections can lead to other errors.

As with most business writing, there’s an expected format to follow when writing a motivation letter. You want to make sure to include all the necessary elements, such as a heading, intro, body paragraph, and conclusion. You also want to be sure to use the right format for your motivation letter.

Standard format. Be sure to use standard formatting (unless the instructions say otherwise), such as 1-inch margins, a space between paragraphs, and no indentations. Being able to follow standards, or directions, will be a point in your favor.

Heading. Depending on the specifications or guidelines you’re given, you might want to include a professional heading with your name, address, and phone number. This makes it easier for the organization to reach out to you.

Intro paragraph. Here’s where you can introduce yourself and talk about what interests you in the program. You can give a bit of background and explain why you’re applying to this program specifically.

Body section. In the middle two or three paragraphs, you can go in-depth about your experience and why you’re a good fit for the program . It’s a good idea to pick a few related skills or experiences to highlight in each paragraph.

Conclusion paragraph. In the last paragraph, you need to quickly summarize what makes you stand out and why you are passionate about the program. This can be a short paragraph with just a few sentences, just make sure to reiterate your argument and really sell yourself.

Sign off. This is a letter, after all, so make sure you include a closing. Pick something professional like “sincerely” or “best regards” to maintain an appropriate tone.

Example #1:

Dear Mr. Doe, My name is Jane Smith and I am currently pursuing a Bachelor’s Degree in Political Science at State University. I would like to formally apply for ABC Organization’s Summer at the Senate program for the 2022 year. I would love the opportunity to study with ABC Organization because I have admired your work, particularly in engaging minority communities to vote. As a political science student and potential future legislator, I care deeply about ensuring Americans can enact their right to vote. I would love to learn from ABC Organization through your hands-on and immersive summer program. I believe that I can be an asset to your ABC Organization because I am currently the head of my university’s debate team, I am passionate about voter rights, and I have a demonstrated history of political volunteer work. I am prepared to bring my skills to your program, as well as absorb everything I can learn during my summer in Washington D.C. Thank you for considering my candidacy and I hope to get the opportunity to work with ABC Organization this coming summer. Please feel free to contact me with any questions. I look forward to hearing from you. Sincerely, Jane Smith

Example #2:

Dear Dieter Cross, My name is Lloyd Bannings and I’m an undergraduate student at Virginia Commonwealth University, majoring in psychology. I’m writing to apply to your online master’s of science in family therapy program. My plan is become a family therapist , so I want to learn all I can about therapy and counseling techniques. I feel that your program would set up me up to be a well-rounded and effective therapist who can help others through difficult transitions in their life. I’ve been motivated to be a therapist ever since my parents divorced when I was young. While it was still difficult, being able to talk to a therapist made a huge difference in my life at the time, and I want to be able to do that for others. Northwestern is a well-known and respected name, and I know that your program is built on evidence-based practices. Being able to attend online will also make it easier to continue pursuing my education while being able to get started on my career. I believe that my drive to towards helping others through therapy and my studiousness will make me a natural fit for the program. I have been a diligent student at VCU and will be finishing my degree at the end of the semester, with an expected graduation date of June 2024. Thank for the time you’ve taken to consider my application and I hope to hear from you in the near future. If you have any questions or need any additional information from me, please contact me at [email protected]. Kind regards, Lloyd Bannings

When it comes to motivation letters, they all look different. That doesn’t mean that there aren’t a few tips you can follow to stand out. Here are a few ways you can improve your motivation letter:

Use the program requirements. Often programs will list certain requirements for admittance, so take a look and find the top few requirements that you meet. If the program has a specific mission or values, highlight how that fits in with your goals and own values. Show that you’re a good fit both in terms of requirements and outlook.

Don’t use jargon. You should make your letter approachable and readable, no matter who you think might be reading it.

Convince them you want to be there. Motivation letters are a great opportunity for you to talk about why you want to be at that program in particular. Highlight specific aspects of that program that make you want to attend, or tell them why this program will help you meet a career or life goal .

Look ahead. Getting into a program can be difficult, but you need to think about what you’ll do after finishing the program. It’s a good idea to talk about what you’ll do with your degree or certificate after you finish the experience so they know you’re thinking ahead.

Let your personality shine. Use this opportunity to show off your personality and express your fit for the program. Don’t just focus on your hard skills or experience, but talk about your soft skills and personality too.

Look for guidelines. Usually, organizations set specific guidelines for letters, like what font or page count they want. Make sure you look for these specifications and adhere to them as closely as you can.

Put your strengths first. It might be tempting to write an underdog story, but you shouldn’t sell yourself short. List your accomplishments and talk about your strengths instead of talking about challenges and shortcomings.

Make it personal. If you know who is on the application committee, you can address the letter to someone specific. Try to find a name and use a personal salutation.

Keep it concise. Motivation letters tend to be about a page long (but it can depend on different organizations’ guidelines). You want to make sure you keep everything concise and get right to the point.

Use a professional tone. At the end of the day, motivation letters are like cover letters and you should write them in a similar way. Use a professional tone and keep the letter more formal than casual so you can show your readers that you take this seriously.

Be original. Try to include experiences or skills that set you apart from other candidates . List your leadership skills, relevant studies, or any experience that ties you to the purpose of the program.

Get feedback. As with any formal writing, it’s always a good idea to have a friend look over your letter before you hit send. Have them look at the content as well as the grammar so you make sure you’re putting your best foot forward.

How long should a motivation letter be?

A motivation letter should be between 500 and 700 words, or about one page long. You should check the length requirement of where you are sending it to help determine the exact length of your letter.

What is the difference between a motivation letter and a cover letter?

A cover letter will have specific examples of your skills and experience for a job while a motivation letter will focus more on your personality and motivations for applying. Both letters will look very similar and have the same structure. The content will be different depending on the kind of letter that you are going to submit.

What is a mistake to avoid when writing a motivation letter?

A common mistake in a motivation letter would be forgetting to include the reason for choosing the program or university. It’s important to provide your reasonings as to why you want to apply and be a part of the program. You should also avoid addressing the wrong person and not explaining why you are a good fit for the program.

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Amanda is a writer with experience in various industries, including travel, real estate, and career advice. After taking on internships and entry-level jobs, she is familiar with the job search process and landing that crucial first job. Included in her experience is work at an employer/intern matching startup where she marketed an intern database to employers and supported college interns looking for work experience.

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A perfectly written resume is enhanced with an articulate and personalized motivation letter. While some call this document a cover letter, its true intent is indeed to motivate the recipient into the action of contacting you for a job interview. This makes it different from a cover letter.

While a well-written letter of motivation can positively impact your job-seeking opportunities, a poorly written one can instantly disqualify you from candidacy. In the information below, we're going to teach you how to write a motivational letter. Our team of professional writers has drafted a motivation letter example for a job application for you to review.

So – if you're curious to discover what is a motivational letter and how to write them correctly, this article will serve as your guide. Let's get started.

What is a Motivational Letter?

There are many ways of articulating your qualifications for a job in your resume and in person. However, many professional positions and continuing education admissions are improved when the candidate submits a motivational letter.

The motivational letter is a single-page document drafted to serve as a closing argument or your opportunity to prove why you are the best candidate for a specific position. It's often submitted in conjunction with an application and/or resume. However, some situations will require an application letter to be submitted.

• Most letters of this sort are submitted to decision-makers vs. recruiters and support the following situations.
• You are applying for admission to a higher education program (including bachelor’s, master’s degree, graduate, and postgraduate).
• You are applying to work for a company serving in a leadership role.
• You are applying to work as a volunteer or intern for a non-profit, company, or other organization.

Why Motivation Letter Matters for Your Application

Here is an interesting question that many job or educational candidates ponder. What is the intent of the resume and cover letter? It's often assumed that these two documents are submitted as a requirement typically tossed out by the employer. And in some cases, they would be correct.

Suppose the information on your application does not improve their interest. In that case, a generic resume and cover letter without any supporting evidence or enhancements to your application will be useless.

On the other hand, the best motivational letter can be the game-changer you need to nudge your candidacy or college application by receiving that critical interview. Some of the key benefits of writing a motivational letter include:

• Helps You Stand Out: When your motivational letter is personalized, passionate, and convincing, it displays dedication, enthusiasm, attention to detail, and your personality.
• Improves The Decision-Making Process: When you are among a smaller pool of final candidates, the individual with a convincing motivational letter may head to the top of the list.
• Teaches You How to Communicate Effectively: Leaders in all industries are those who can clearly articulate their vision and direction. Learning to write a convincing motivation letter for a job or entrance to college provides an invaluable experience you'll use throughout your career.

What to Include in Your Letter of Motivation?

A solid motivation letter is accomplished through organization, format, and using the appropriate language. While choosing the right descriptive and convincing words to use in any letter is a challenge for most, one item that anyone can accomplish is ensuring all required elements are included.

Your primary goal is to capture the reader’s attention while explaining why you’re the perfect candidate. As such, a successful motivation letter will include five sections.

The Greeting : Attention to detail is a vital skill that can make or break your application. As the letter of motivation is a personalized and convincing cover letter, you should always know the company name or title of your recipient. The generic Dear Sir/Madam should be used in a cover letter – not a motivational one.

*Tip – if you don't know the recipient's name, address their job titles, such as Dear Admissions Director or Dear Hiring Manager.

Introduction:  This will be the first paragraph of your letter – and the best shot you have at capturing their attention. In the introduction, your primary goal is to introduce your candidacy, some of your key attributes, and what you will accomplish in the body of the letter. Consider this your opening argument if you were a lawyer in a courtroom.

Body:  This section allows you to sell the sizzle, not the steak. The body paragraph or multiple paragraphs is your chance to highlight your key work experience, accomplishments, skills, and interpersonal abilities that separate you from other candidates.

While you want to sound knowledgeable, confident, and able to eclipse any hurdle, you also have an excellent opportunity to showcase humility. In the body, be transparent about some of the common hurdles you may encounter – and how your skills and experience prepare you to accomplish career goals.

Closing:  This is your chance to seal the deal. In the final paragraph, reinforce your desire to retain the position you're applying for – mentioning it by name and specifically with the organization you are contacting. Express your gratitude for having the opportunity to apply, and finally, close it with a powerful and confident statement, such as "I look forward to working with you soon."

Signature:  Keep this simple – but it's always great to end a motivational letter with a potent closure. Most people will use the common phrase Sincerely Yours. While this will' work' – try to stand out by using the closing phrase, Kindest Regards – followed by your full legal name.

How to Write a Motivation Letter in 5 Simple Steps: Full 2024 Motivational Letter Guide

Like a strong resume, a good motivation letter takes time to craft. However, by following a proven process, you can mitigate several common mistakes found in most cover or motivational letters of interest.

Noted below is our five-step process that will save you time, ensure quality, and allow you to drive your message home. For purposes of demonstrations, we're going to assume that this candidate is writing these motivational or cover letter samples.

Step #1 – Create an Outline 

The best way to ensure all your essential items are included in your letter is to create an outline first. The outline should be formatted by section or broken down into a few primary sections. Here is what we'd recommend for an outline structure for a motivational letter.

Introduction:  In this section, list the key items you want to address, including the name of the position you're looking to retain, the name of the organization or company you're applying to, and a long-term goal that you hope to obtain after being accepted.

Body:  The body of your letter should be three distinct paragraphs. As such, we recommend creating three bullet points to help structure the flow of your letter. Here are a few points we think you should address in a motivational letter.

• The education or job experience you've completed to help prepare you for this application.
• What skills do you have that will permit you to succeed in this position.
• The hard work, life lessons, or interpersonal skills allow you to excel in this industry or combat any objectives.

Conclusion:  The final section of the outline is the conclusion. For the outline, make sure to include the following.

• Thank them for the opportunity to apply for the position (by name).
• Final point as to why you want this position.
• Remind them to contact you with any questions.

Step #2 – Create the Introduction Section

Once you have an outline and you've structured it in such a way to make the letter flow and tell a story from start to finish, it's time to start writing the letter. We'd recommend starting at the top. Take the information or bullet points you've mentioned in the outline, and simply write them in order. Don't focus too hard on picking the perfect words.

Step #3 – Create Each Paragraph of The Body and Conclusion 

After you have a rough introduction draft:

• Continue with the body of the letter.
• Again, use those specifics in the bullet points, and write them in an order that helps elevate the story.
• Complete this for each of the three paragraphs in the body of your letter.
• When you've finished the body, do the same with the conclusion.

By the end of this step, you should have a solid rough draft.

Step #4 – Start to Edit the Entire Document

Editing is not as complex as most assume. The key to editing any written piece of content is first defining the audience. What do they want to read, and how do they want those words structured? One way to start the editing process is to double-check to see if there are any required formatting elements that candidates for your position are supposed to follow.

Some organizations, especially professional educators and scholarships, often have a recommended template they want candidates to follow. Other businesses are open to creativity.

For example, suppose you're writing a letter to a hiring manager who was forwarded your resume and application by an assistant who perhaps pre-qualified you as a good candidate. In that case, you can assume they want to know why you're the best among others. This same concept applies to applying for college entrance or a scholarship.

The second step of editing is choosing the right action verbs and adjectives. An excellent resource for this is a thesaurus. If your initial edit includes multiple versions of the same word, use the thesaurus to select a different word that may amplify the point. A great tool that will help you with this is Grammarly.com . The tool will recommend more powerful replacement words if you upgrade to their premium membership.

Finally, once you've proofread your entire letter, are satisfied with its flow structure, and believe it proves a point, edit the complete document through Grammarly. Read the entire letter aloud multiple times – or have the word document read it.

Step 5 – Use a Cover Letter Template to Format the Document

The final step is to ensure that the letter is properly formatted. You can review samples and replicate them with standard word documents, but this is often more challenging than using a professional template.

When your letter is 100% ready to go, use the cover letter template and paste the information into the recommended sections. If you submit your resume along with this motivational letter, choose a template that matches the resume for the letter. This type of attention to detail showcases professionalism.

Motivation Letter vs. Personal Statement: What's the Difference?

A personal statement is essentially an introduction to yourself, skills, education, and interpersonal traits. A motivation latter takes those basics and explains how they are used to receive the position you're applying for and how that opportunity will elevate your career.

A motivation letter is very much recommended for candidates who are looking to enter a college or a specific program, such as an internship, graduate program, or entry-level leadership position. Your letter aims to explain how you'll use this entry position to elevate your career.

Motivation letter vs. cover letter: What's the difference?

It's easy to confuse this document with a standard cover letter. However, while the structure and format are essentially the same, the intent and content within are different in several ways.

• A cover letter is a simple introduction to your candidacy.
• A motivational letter makes an argument and introduces the resume as supporting evidence to prove your point.
• A cover letter is written with a matter-of-fact tone – while a motivational letter infuses passion, confidence, and a call to action.

3 Extra Tips for a Successful Letter of Motivation to Keep in Mind

Writing a motivational letter is challenging, even for a professional writer. However, by following the tips above, we firmly believe you'll have a better chance of creating an engaging and convincing document.

With that said, here are three extra tips to consider.

Tip #1 – Research Your Audience

Suppose you're going to stand out among the competition. In that case, you need to complete the due diligence to understand some facts about your intended audience. Find out who the decision-maker is and personalize the letter to them directly.

Tip #2 – Never Send a Generic Motivational Letter

This type of letter MUST be personalized for specific applications. Even if you're applying for the same position at multiple locations, take time to personalize some sections of the letter, such as contact information, details about their business, and why you'll fit in with their culture.

Tip #3 – Don't Be Afraid to Seek Help

When you're in the position to submit a motivational letter, it might be an excellent investment to have a professional writer help you with picking the proper phrasing, words, and structure. A professional resume writer and motivational letter writer can also infuse keywords, action verbs, and convincing descriptive terms.

Motivation Letter Template

A motivation letter template makes it easy to format the document professionally and quickly. We've created a downloadable and edible template that you can simply copy and paste your edited content into – to streamline the process of creating an engaging letter.

Insert Downloadable Editable Template

Need Help with Your Motivation Letter? Contact Us!

The team at CVMaker.com is staffed by experts in human resources with years of experience in reviewing and writing resumes, cover letters, and motivational content. Contact us today if you have read the article above and believe it makes sense to have a professional writer help create an engaging and convincing motivational letter. We'd be happy to help.

Final points on writing a motivation statement

As you're preparing to apply for scholarships, entrance into college, or that perfect internship and job, having an engaging and captivating letter of interest is a must-have – especially among a talented pool of other candidates.

• Always remember these necessary steps for writing a motivation statement or letter.
• Define your target audience. Make sure you know who will be reading your letter and write it to them.
• Create an outline to structure your letter into five paragraphs.
• Make sure to use the same font throughout the letter.
• Write the letter on plain white paper with black ink.
• Run your letter through Grammarly.com to ensure it's 100% accurate.

If you follow these tips above, you'll be better prepared to write a powerful motivation letter to help you gain that important interview and hopefully land that scholarship, program entrance, or job.

How long should a motivation letter be for a job?

Best practices for writing motivation letters suggest that it should be a single page. It should include five paragraphs, with a dedicated introduction, three supporting paragraphs, and a conclusion. If possible, you should format it like a professional letter and address it to the intended audience by name or title. Finally, a motivation letter should always be customized for each recipient.

What should you not write in a motivational letter?

Several items should not be included in a motivational letter. For starters, keep personal information out of your motivational letters – such as stories about medical conditions, legal issues, or other potentially uncomfortable topics of discussion. You should also emit too many examples of the same supporting argument. Make sure to also keep the content professional and on topic.

How do I write a motivation letter for a university admissions?

A motivation letter for a University admission should be written in a similar five-paragraph format. However, it's a good idea to contact the admissions office to ask them if they have requirements for submitting cover letters, resumes, or supporting documentation. Reviewing previous examples of University admission letters is strongly recommended.

How do I write a motivation letter for a scholarship?

A scholarship is often rewarded to a candidate with the best criteria but also showcases a spirit that the scholarship is targeted to reward. For example, some scholarships are awarded to candidates who have faced personal struggles or certain personal hurdles. As such, always write a scholarship letter to address the qualifications they are seeking.

Is a motivation letter an essay?

No. An essay is typically a longer formatted article that provides the journalistic who, what, where, why, and what format to answer a question or formulate an opinion. A motivation letter is closer to a cover letter for a resume. It explains who you are, what you're applying for, and why you're the best candidate for that job or position.

Is a motivational letter formal or informal?

Both. A motivational letter should be written with a professional – yet conversational tone that showcases some of your interpersonal skills or ability to communicate effectively. It should be written to tell a story, so the article 'reads' well. Using highly complex words might seem 'stuffy.' However, the best advice we can offer here is to write the letter to fit the recipient's tone.

How to start a motivation letter?

A motivational letter should always begin with addressing the letter to the recipient. It should follow a professional letter writing format, where you list the recipient's name and title, address, and location. You should then introduce the letter through a personal notation, such as Dear Dr. Jones vs. the standard To Whom it May Concern.

How long should a Ph.D. motivation letter be?

A Ph.D. motivation letter should follow the required standards the admissions office recommends. In most cases, they will provide an example of what they're looking for from applicants. However, if the school does not provide this information, it's best to use the five-paragraph methodology.

How do I write a motivation letter for an internship with no experience?

A motivation letter or an internship should focus on your skills, abilities, and extra-curricular activities. It's always a great idea to follow a similar introduction, body, and conclusion format for writing any letter of interest where you are seeking an internship. This is applicable whether you have experience or not. For those with experience, expand the letter to four or five paragraphs vs. three.

How to write a motivation letter for Study Abroad?

As you're looking to write a motivation letter to attend a study abroad program, consider the following tips. First, why are you wanting to study in another country? Second, what qualities do you have that will permit you to learn from this experience. Third, what do you hope to gain by studying abroad? And finally, is there any personal reason for choosing this particular country?

How to write a motivation letter for volunteer work?

A volunteer position is sometimes rewarded to limited candidates who fit the mold, culture, and climate of the organization seeking Help. As such, it's always recommended to write the letter in a way that matches the organization's language, keywords, and phrases often used.

META: A motivation letter helps convince decision makers to reward you that job, college entrance, or scholarship interview. Learn how to write one here.

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How to Write a Successful Motivational Letter

• Apr 18, 2024
• 32,899 views

As you look for a new opportunity, be it seeking a job or applying for school , you may need to write a motivational letter.

Composing inspirational letters requires creativity, thoughtfulness, and an appreciation of the message one intends to convey. When compiled correctly, it can be an effective way to express yourself and your motivation.

This article offers tips on constructing an outstanding motivation statement. We will discuss what should be included in the letter and how to format it. Additionally, the article will cover what words to use to ensure your letter is as strong and persuasive as possible.

Additionally, we will provide some motivation letter samples so you can get an idea of what works best.

Equipped with this advice, you will be armed to construct a noteworthy motivational statement that will help you reach your aspirations.

Prepare all your application materials

When sending out an application of some kind, you will likely need to submit a package of documents . You may need to complete an online application, provide letters of recommendation , and send a copy of your resume.

To ensure you present yourself in the best light, consider polishing your resume with a free online resume builder!

The builder offers resume templates to help you create a neat and appealing document that presents all your best qualities and expertise.

The AI-powered writing assistant helps come up with the best words to describe you as a professional.

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What is a Motivation Letter

A motivation letter is a document that serves to introduce who you are and elucidate your personality. This type of inspirational letter may be used to accompany an application for a job or a college/university program.

The letter of motivation should be written in a professional yet personable tone to show your inspiration to apply for a certain position or a degree. You should also demonstrate your enthusiasm for the opportunity and express what motivated you to apply.

The main goal of the motivation statement is to get the reader to look at your CV or resume .

An effectively written letter of motivation can leave a notable impression on prospective employers or admission counselors. It often can be the deciding factor for the "yes" or "no".

Devote enough time to produce a unique, intriguing letter that will aid you to be noticed among the others!

Motivation Letter Example

Motivational letter vs. cover letter.

Motivational statements and cover letters are documents used in the application process. However, they are different in purpose and content.

The motivation statement must be composed in a friendly, conversational style. It expresses your passion for the opportunity , talks about the talents you have, and how you can help the organization reach its goals.

The cover letter should be professional and concise. It must be well-structured and provide a clear summary of your credentials and skills. It has to be direct and to the point, highlighting relevant experience and qualifications.

Despite the differences, you can try using our cover letter templates for formatting and organizing your motivational letter.

In conclusion, a letter of motivation and a cover letter are two distinct documents. While the two are both important, they serve different purposes and must be written differently.

Ensure that you select the correct type of letter based on the requirements and compose effective supporting materials for your application.

When to Use a Motivational Letter

Crafting a motivational letter may be needed to aid you in being noticed . Here are some occasions when you may need to compose a motivational statement.

A well-written motivational letter serves as a great tool for setting yourself apart from other contenders and exhibiting your keenness for the role or opportunity. Make sure to include all relevant information that is needed to make your application successful!

Motivation Letter Examples

An engaging motivational statement can make the difference between being accepted and rejected. Below you will find examples of letters for various purposes . Use them as a reference for crafting your own.

Example of a motivational letter for a university application:

Dear Ms. Campbell, My name is Alex Throssell. I am writing to you to support my application for admission to Jackson State University. I am enthusiastic about obtaining a degree in Computer Science. I am confident that your school will give me the ideal opportunity to realize my goals. I have been interested in the informatics field since I was a child. I have been coding ever since I was 12 years old. I love solving problems and developing new applications. In high school, I completed courses in computer programming and web development, which sparked my interest in software engineering. In college, I plan to continue to explore the world of computer science. I want to learn more about Artificial Intelligence and Machine Learning, two topics that fascinate me. Additionally, I plan to become involved with research projects related to these topics as well as other areas of computer science. I am confident that Jackson State University can provide me with the best education to help me achieve my goals. Not only does it have excellent faculty members and research opportunities, but also offers a stimulating environment where I can grow both academically and personally. Appreciation for your thoughtfulness in reviewing my application. I anticipate your reply! Best regards, Alex T

Examples of a motivation letter for an internship:

Dear Mr. Miller, I am excited to submit my application for the Social Work Intern position at Compassionate Care Services. With a solid academic foundation, I am confident in my ability to contribute meaningfully to your team. Currently pursuing a degree in Social Work at Towson University, I actively engage in projects that enhance my practical knowledge. Notably, I led the "Youth Empowerment Program" at my university, overseeing skill-building workshops, mentorship programs, and career guidance. This experience sharpened my research, collaboration, and leadership skills, further deepening my understanding of the field. Beyond my academic endeavors, my strong customer service skills and effective communication make me a valuable addition to your team. My passion for Social Work drives my commitment to community betterment. I am eager to apply my skills to contribute to the mission of Compassionate Care Services. Thank you for considering my application. I am enthusiastic about the opportunity to discuss how my background, skills, and dedication align with the goals of your organization. Please feel free to contact me for any additional information. Sincerely, Elizabeth Tucker

A motivation letter example for a job application:

Dear Mr. Watts, I am writing to apply for the Landscape Architect role at EcoDesign Studios. I have 5 years of experience in the field. I am confident that I possess the necessary skills and qualifications to make an immediate impact on your team. I am passionate about architecture and have worked hard to develop a deep understanding of the industry. At my previous company, I led the "Urban Harmony Plaza" project, transforming an underutilized urban space into a vibrant, green hub. Collaborating closely with local stakeholders, I applied my architectural skills to address real-world challenges, highlighting the importance of sustainable practices in enhancing community well-being. I am highly motivated and eager to contribute to the success of the EcoDesign Studios. I have a proven track record of meeting deadlines, exceeding expectations, and delivering high-quality results. I am also highly organized and take pride in ensuring that projects are completed according to set deadlines and standards. Furthermore, I have excellent interpersonal skills and enjoy working as part of a team. I am comfortable working with people from diverse backgrounds and cultures and collaborating seamlessly with colleagues at all levels. I would be delighted to put my skills and experience to work for your organization. I believe my qualifications render me a perfect fit for the role and would welcome the opportunity to discuss this further in an interview. Thank you for considering my application. Sincerely, Matthew M. Ferrell

A motivational letter example for joining an organization:

Dear Ms. Ruben, I am thrilled to express my fervent interest in joining Community Empowerment Hub, captivated by its commitment to fostering social and economic justice. The impactful strides your team has taken in improving lives resonate deeply with my personal mission. For quite some time, I have closely followed and been inspired by your organization's dedication to ensuring universal access to quality education, healthcare, housing, and other fundamental needs. I firmly believe in the transformative power of collective action to institute enduring change. My educational background, including a degree in political science, coupled with my experience in the public sector, positions me well for this role. Through my involvement in a recent legislative initiative on climate change, I honed my understanding of policy issues and effective strategies for driving social change. My passion lies in utilizing my skills to contribute to a better world, and I am enthusiastic about the prospect of bringing my expertise to your team. Eager to contribute meaningfully, I am confident in my ability to aid your organization in advancing its goals and objectives. Thank you for considering my application to join Community Empowerment Hub. I am eager to delve deeper into how I can actively contribute to your mission and make a lasting impact on the world. Sincerely, Paul Brown

A motivation letter sample for funding application:

Dear selection committee, I am writing to seek funding for my project, "SustainVisions," which aims to produce a series of educational videos promoting sustainability in our community. The "SustainVisions" project will showcase individuals from our community who are passionate about sustainability, highlighting their impactful work. These videos will be strategically shared on various social media platforms, with the overarching goal of inspiring viewers to take positive actions towards a more sustainable lifestyle. The requested funding will be allocated to cover essential aspects such as equipment, production costs, and associated travel expenses. With this support, I envision creating a unique video series that not only educates our community but also has the potential to resonate beyond our local borders. This endeavor is crucial in raising awareness about sustainable practices and encouraging tangible actions that can positively impact our environment and the lives of many. Beyond my passion for this cause, my experience demonstrates a proven ability to execute impactful projects. I have collaborated with non-profits, government agencies, foundations, and various organizations to develop sustainable initiatives with lasting effects. My skill set includes conducting thorough research, designing effective programs, and establishing valuable relationships with key stakeholders. I am committed to ensuring that any funding received will be utilized efficiently, meeting deadlines, and staying within budget while delivering top-tier results. With a track record of successful projects, I am confident that "SustainVisions" can make a tangible difference with your support. I sincerely believe in the merit of this project and hope for your consideration and support. Thank you for your time and thoughtful consideration. All the best, Nichole Fisher

How to Format a Motivational Letter

The formatting of the motivation statement has to be concise but appealing. Although the requirements are less strict as compared to the cover letter writing , it is a professional document, not a note to a friend.

Tips for formatting your motivation letter:

• Use a readable font, such as Arial or Times New Roman, in size 11 or 12.
• Leave 1-inch margins on all four sides of the page.
• Begin by writing your name and address on the initial line.
• Include the date underneath your address.
• List the recipient's contact information below the date.
• Use a polite salutation, such as "Dear Mr./Ms./Dr." followed by their last name.
• Ensure that each paragraph is no more than five lines long. Each sentence should contain no more than 12 words.
• End with a polite closing such as "Sincerely" and include your name underneath.
• Include any relevant documents, such as a resume or references, after your signature.

By following these simple steps, you can guarantee that your motivational statement has the right format and appears professional.

How to Structure a Motivational Letter

Drafting such a letter can help you make a good first impression . So, it's worth investing time into crafting a well-written document that outlines your skills, qualifications, and suitability for the role.

Your motivational letter ought to be brief and limited to one page . It has to include the following: an introduction, body paragraphs, a conclusion, and your information.

In the beginning, you should articulate your interest in the role and how it complements your career plans. The body paragraphs should explain why you are qualified for the job by showcasing your qualifications and exhibiting your enthusiasm about the opportunity.

The conclusion is that you can share your excitement for the role and thank them for taking the time to look at your application. At the end of your motivation letter, be sure to include contact information . This will ensure you can be reached out if there are any questions or for further discussion of your candidacy.

Make sure your motivational letter is tailored to the job and reflects your enthusiasm, then send it off with confidence!

Tips on How to Write a Motivation Letter

Motivational letters are a necessary component of competition. It helps companies or schools make decisions about who to choose and shows them what kind of person you are.

Developing a compelling motivation letter can assist you in surpassing other applicants and displaying your devotion to the role or program.

Follow the below steps to create an impressive letter of motivation that will leave a good impression on potential employers or admissions boards.

Motivational letter writing tips:

• Prepare for writing. Think about what you want to say and why you are writing it. Ensure that you are prepared to explain your interest in the letter.
• Start with a captivating introduction. [Introduce yourself](/blog/tell-me-about-yourself.html, your goals, and your reason for applying.
• Use compelling language. Be clear and concise so your motivational statement is easy to read and understand. Keep your sentences short and to the point.
• Demonstrate your enthusiasm. Tell about your passion for the position, the program, or the project you are applying for.
• Describe your goals and objectives . Explain what you hope to gain from this opportunity and how it fits into your long-term goals.
• Show your commitment. Speak about how you will contribute to the company/university and its mission.
• End your letter with an emphatic declaration. Illustrate your eagerness for the discussed matter and express gratitude for the reader's consideration.
• Proofread and edit carefully. Ensure that there are no grammar, spelling, or formatting errors in your motivational letter before sending it.

By abiding by the above instructions, you will be able to compose an impassioned motivation letter which will give you a head start on attaining the job or getting into the university.

Addressing Potential Concerns

Applicants can address gaps in experience , low grades, career changes, or other potential concerns in their motivational letter. This can prevent misinterpretations and ensure that the reader has a clear understanding of the circumstances .

Here's how you can address these moments proactively and positively: Begin by acknowledging the concern directly but briefly. For example, if you have a gap in your work history, state it concisely without dwelling on it. This demonstrates transparency and shows that you are aware of the potential red flags. Offer a brief explanation or context. For employment gaps, this could include personal circumstances, health reasons, or pursuing further education. Emphasize what you've learned or gained from the experience, despite the challenges it may have presented. For example, if you took time off to travel, discuss how it enhanced your interpersonal skills . Connect your past experiences, including the problems you've faced, with your future aspirations. Explain how they align with the opportunity you're applying for.

Dos and Don’ts

It is important to remember that success comes from within . Here are some dos and don'ts to keep in mind when it comes to creating a motivation statement:

• Write clearly and concisely.
• Make sure your letter is tailored to the specific job or program you are applying for.
• Use powerful language that exudes confidence.
• Incorporate relevant examples or reasons behind your motivation.
• Highlight any special aspects that make your application unique.
• Don't copy and paste from other letters or applications.
• Don't use weak phrases like "I think" or "I believe". Instead, use stronger words like "I am confident".
• Don't be too general with your statements. Be specific about what you can bring to the table.
• Don't leave out any important details. There should not be questions left for the reader.

Writing a motivational letter: conclusion

Constructing a letter of motivation can be laborious. Yet, it does not have to. Follow the provided guidelines and the motivation statement examples to build yours.

Key takeaways:

• It is essential to be clear and concise in your writing, as well as to make use of effective language.
• Highlight your enthusiasm and illustrate why you are the most suitable person for the opportunity.
• Ensure that the letter is adapted to the specific employer or school you are applying for.
• Demonstrate your passion and devotion.
• Proofread and edit your letter for any errors.
• Don't forget to include a professional signature at the end.

Now, send your letter and wait for a response. Remember: be patient, confident, and positive! Good luck with your application!

Aiden Anderson

Resume Trick Staff Writer

Aiden Anderson is a Resume Trick staff writer specializing in job search-related topics, including resume and cover letter writing. Aiden is constantly seeking innovative ways to bridge the gap between technology and career development. His goal is to offer valuable insights to job seekers on leveraging digital tools for a successful job search. Aiden's passion for the internet and technology is also reflected in his articles for Video Candy .

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How to write a motivational letter for your first job – Two easy to use examples

So you have or are about to finish your university degree ? Congratulations, you have completed a major milestone. Make sure to celebrate it appropriately. However, whilst you have accomplished one major achievement, you also face an immediate new challenge: How to find your first job. Competition for entry level jobs is fierce and you need to write a very strong job application to get an invitation for an interview. One of the most overlooked aspects of an application is the motivational letter or sometimes also called a cover letter. As this is the first thing a recruiter will see, you need to make sure that you make an excellent first impression. Here is how to do it:

• Put your most convincing evidence first. You need to make an impact in the first few sentences. Talk about your current or most relevant job first
• Focus on achievements in your current and previous roles rather than merely your responsibilities. Quantify these wherever possible
• Illustrate your achievements with brief but specific examples, explaining why these are relevant to this role. You can refer the employer to the CV for more detail
• Concentrate on the areas which differentiate you from the competition rather than the basic job criteria
• Demonstrate how well you have researched the role and the job context when explaining your career motivation
• Explain your rationale if you are seeking a career change or sideways move
• Be succinct. Ask a friend to go through it with you and edit out any wordy sentences and redundant words
• End on a note of enthusiasm and anticipation.

Example 1: Motivation letter for a job as a Business Analyst

Dear Sir/Madam,

In May 2019 I will graduate from [university name] with a Bachelor of Science in Economics and a Minor in Finance. I read your posting for the Business Analyst role with great interest and I’m convinced that I would be a great addition to your team.

My strong work ethic is evident from the fact I have served as President of the [student activity] concurrent with my academic studies, as well as paid summer internships in [name of the internship] at [name of the company] as well as [name of the internship] at [name of the company]. These experiences have enabled me to gain a realistic view of the demands and challenges of the Business Analyst position.

As Summer Associate at [name of the internship company], I was responsible for monitoring fundamental economic, industrial, and corporate developments through the analysis of information obtained from financial publications and services, investment banking firms, government agencies, trade publications, company sources, and personal interviews.

As an {internship name] at [name of the internship company], I worked on a number financial reports, including cash flow reporting, profit and loss account, and balance sheet analysis. My work has been used for companywide presentations.

In addition to my practical experience I’ve also always stayed focused on academics and I’m expected to graduate with a 3.9/4.0 GPA.

With the combination of these professional and academic experiences, I am looking forward to discussing the opportunity to join your organisation. Please find my CV attached.

Thank you for your time and consideration.

Yours sincerely,

Betty Schulz

Example 2: Motivation letter for a job as an IT Consultant

I would like to apply for the position of IT Consultant recently advertised on the [source] vacancy board. I expect to graduate from my master’s course in [subject] at the [Department] at the [university name].

As you can see from my enclosed CV, I worked during my undergraduate degree at the [university name] gaining valuable experience as an IT business analyst with [company name] and as a volunteer with [company name].

At [company name], one of my key achievements was to design and implement a company-specific information system which has resulted in a 25% reduction in administration time for the company.

Also, as part of the internship at [company name], I completed a 60 page report on how a good information system strategy could be developed and implemented by senior managers. Working as a volunteer with at [company name] further developed my cultural awareness and relationship management skills, qualities also relevant to the work of an IT consultant.

As well as these qualities, my graduate studies have also developed my skills in researching a topic, making presentations, writing reports and analysing data.

One of the main reasons for choosing IT consultancy as a career is that I have for a long time been interested in business but also fascinated by how technology and information systems can improve organisational effectiveness. The variety of working on different projects across different sectors of work also appeals to me.

My reasons for applying to [company name] are as follows: First, the range of clients [company name] works with is considerably broader than many of the other major IT consultancy firms that I have been researching. I recently read an article on [source] about the innovative work you have done both in the public and private sectors relating to IT systems mergers and information security, an area I’m very interested in. Secondly, having attended your recent presentation at [university name or name of the graduate fair] and having spoken with [name of the recruiter], I was impressed by the enthusiasm with which he talked about his work and the many opportunities at [company name] for ambitious graduates.

I am very excited about this opportunity and look forward to discussing my application with you in greater detail. Should you require any further information please get in touch.

Peter Smith

Looking for even more templates? Check out our guides and templates for  motivational letters for graduate school  and cover letter for internships .

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How to Write a Professional Motivation Letter (With Examples)

Want to crush your interview.

Learn how to ace your interview with superior confidence.

A well-written motivation letter might persuade hiring and admissions officers to call you in for an interview or accept your application. In this post, we'll go through how to create a motivation letter for school or work, as well as some sample letters to get you started.

A motivation letter is sometimes referred to as a letter of motivation.

What is a motivation letter?

A motivation letter is a document that details your professional qualifications and motivation for applying for a course of study, a scholarship, or a volunteer position .

This letter goes with your application and any supporting materials you may have, such as a transcript of your grades or a resume/CV. A "statement of purpose" or a "motivational letter" is another name for a motivation letter.

For paid job applications, motivation letters are rarely utilized and are usually accompanied with cover letters.

Why does a motivation letter matter?

A motivating letter is a one-page letter in which you explain why you are the best candidate for a specific job. It is often included with your résumé.

In the following four circumstances, you must compose a motivating letter:

• You're submitting an application for admission to a college or university's educational program (undergraduate, graduate, or postgraduate).
• You've applied for a position at a non-profit organization.
• You're submitting an application to work as a volunteer for an organization.
• You're submitting an application for an internship with a firm.

A motivating letter is not to be confused with a cover letter, which is meant to show how particular information on your resume/CV corresponds to a job vacancy.

Consider a cover letter as a hiring manager's introduction to your resume/CV , and a motivational letter as a persuasive closing sales presentation for a university or non-profit.

So, why is it important to write a motivating letter? You're more of a doer than a talker, as seen by your resume/CV, which lists all there is to know about you. That should suffice, right? Wrong!

People who truly want to be there and are enthusiastic about what they do are sought by all organizations. Your main motivator should be your goal!

A well-written motivating letter may be a game-changer. It can help you improve your resume while also compensating for any skills gaps.

How to write a motivation letter

Write down some of the major ideas and significant elements you'd like to include in your motivation letter, then build around them and expand their content.

• Make your objective clear: What's the intended purpose of the letter? Are you applying for a job or university application? If so, why do you think the university and the Master's program appeal to you and are a good fit for you?
• Focus on your strongest qualifications, past experiences (international experiences are always relevant), and qualities: Organize the middle paragraphs in terms of the qualifications most relevant to the program to the qualifications least relevant to the program, and you can also refer to your resume/CV for more details.
• Don't go overboard with your writing: The majority of inspiration letters are half a page long, and they are never more than one page long!
• Consider your life's sources of inspiration: The things that led you down the route you're on now. But don't push it, and don't devote too much space in the letter to it.
• You have the option of using a three-paragraph format (intro, body, and conclusion) or a five-paragraph structure (where the body includes 3 separate paragraphs).

Here's how to get started.

Write an outline

Make a point-form/bullet-point outline of the content and general arrangement of your motivation letter.

Make a list of points that cover the following topics:

• Why are you interested in taking the course or volunteering with the program?
• Your abilities or qualities that will be beneficial to the school or non-profit organization
• What drew you to the school or non-profit organization in the first place?

Consider whether you've included all of the necessary information. A motivation letter for a Ph.D. program, for example, will require more information about your past experiences and precise future objectives than a letter for a bachelor's degree.

Compare and contrast your outline with material from the school or non-profit organization to demonstrate that you possess the characteristics and qualifications they want.

Examine your format and structure to see whether rearranging points might result in a more logical flow.

Make changes to your outline until you're happy with it.

To remain on track, refer to your finished plan when composing your polished motivation letter.

Start your introduction

Write an introduction to the letter receiver/recipient in which you introduce yourself. If at all feasible, include the recipient's name to personalize your motivation letter. Include facts about your accomplishments in this area of your introduction to catch your recipient's attention and urge them to read on.

Avoid addressing the reader using "Dear Sir or Madam." Personalize the letter by addressing them by name .

Consider the following:

• What is your name, and what do you do?
• What position are you attempting to obtain? Where?
• An introduction to the main body of your essay. Mention why you're applying in general, and then go into the meat of your motivating letter.

Use a body paragraph

The body of your motivation letter is formed by expanding the points in your plan. For each new topic, start a new paragraph. Remember that the goal of your motivation letter is to persuade the reader of your worth, so utilize compelling facts to do so.

• Do your values align with the position you're applying to.
• Which qualifications make you a perfect fit for the program?
• What are your hopes in terms of achievements that could be shared in order to increase the chances of getting accepted to the program?

Close your letter

Finish your motivation letter with a conclusion that highlights your objective and makes a favorable impression. You could also express gratitude to the receiver for taking the time to examine your application and invite them to contact you if they have any questions.

Proofread your letter

Make your motivation letter more succinct and professional by proofreading it. Correct any grammar and spelling problems, as well as any odd phrasing. To guarantee your motivation letter contains only unique information, edit anything previously included in your application form or resume.

It's possible that you'll have to proofread your motivation letter multiple times to catch all of the flaws. Complete this step two days or more after drafting your motivation letter if time allows, since time away from work helps you to see it more objectively. Ask a trustworthy friend or coworker to review your motivation letter after you to ensure it has professional grammar and spelling.

Motivation letter example

Here are examples of motivation letters to use as a guide.

College application example

Dear Mr. Jenkins,

My name is Danielle Smith, and I am a senior at Iowa City High School who is passionate about computer science. I'm writing to apply to Iowa University's design and communications program.

I want to learn more about multimedia design since I want to be a programmer and web designer. I believe your course will assist me in better understanding the digital design process and how websites and their visual images can assist businesses in projecting a positive image to customers.

I'm fascinated by how different colors and imagery may elicit different feelings in viewers. I like experimenting with the impact of color and images, and I consider myself to be naturally creative. I am certain that by working with you, I will be able to apply this flare to new projects at your institution and improve my design skills.

I like Seattle University's academic and athletic accomplishments. I admire how your school pushes kids to reach their full potential both inside and outside of the classroom. I believe that my broad interests, as a sociable person who has participated in numerous extracurricular activities, including the school band and softball team, would make me a wonderful fit for your school.

Studying at your institution would allow me to further develop my design skills while having fun, whether on the sports field or in another setting. I'm open to whatever experiences life at Seattle University has in store for me, and I'm hopeful that I'll be able to attain them with your multimedia design and communication degree. Thank you very much for taking the time to evaluate my request. If you have any queries regarding my application, please contact me at [email protected] .

Danielle Smith

Scholarship application example

To Ms. Stark,

My name is Brian Johnson, and I'm writing to express my interest in a scholarship for your Bachelor's Degree program in Nursing. I have a strong desire to serve people, and I hope that my financial constraints will not prevent me from pursuing this goal in my work.

I was raised in a lower-middle-class home by a single mother who worked three jobs to support my brothers and myself. My mother instilled in me the value of hard work and the significance of looking after people who are unable to look for themselves. She also emphasized the value of education in our lives, telling us that it would enable us to live a better life. Her support, along with my own dedication, enabled me to get some of the highest marks in my high school class.

I spent a lot of time caring for my younger brother, who has cerebral palsy, because my mother worked long hours. I believe that caring for him piqued my interest in nursing. His grins praised me for learning to be sensitive and patient. In the future, I aim to make my own patients smile in the face of their own health issues.

My inherent work ethic and desire to achieve make me believe I would be a valuable contributor to Los Angeles University. I know your school offers a great nursing program, and I believe it would be the ideal setting for me to earn the degree I need to land my dream career while also giving back to the community. Rest confident that I would take advantage of the scholarship opportunity and do my best to please you and my mother.

I appreciate you taking the time to review my application, and I hope to hear back from you soon. If you have any queries concerning my application, please do not hesitate to contact me at [email protected]

Brian Johnson

Volunteer work example

Dear Ms. Henderson,

My name is Susanne Brock, and I am a Chicago University veterinary science student. I'm replying to the Single Pet's volunteer request on their website. This opportunity piqued my interest since I have a natural interest in animal welfare, which I am pursuing via my studies.

I grew up on a farm in rural Illinois, surrounded by animals. I was active in many facets of animal care at this period, including dog training, horse grooming, and cow milking. I enjoyed spending time with our pets and learned how rewarding their company can be. I also learned the value of animal care's less glamorous aspects, such as cleaning trash and enclosures to make our animals comfortable.

I've learned even more about animal care as a result of my veterinary science courses, such as how to detect and cure animal ailments and how to assist animals in giving birth. I feel these abilities, along with my agricultural expertise, would be extremely beneficial to you at Single Pet's. I also feel I could learn a lot more at your company to supplement my education.

I'm particularly interested in working at Single Pet's since you take in such a wide variety of animals. I particularly admire your shelter's no-kill policy and dedication to providing long-term care for older animals. These regulations reflect my personal opinion that all animals deserve the opportunity to live a long life and find a forever home, regardless of how long it takes.

Finally, I believe I would be a valuable contribution to Single Pet's, and I hope you will accept my volunteer application. If you have any queries regarding my application, please contact me at [email protected]

Sincerely yours,

Susanne Brock

Motivation letter writing tips

Writing tips.

Follow guides

Follow your potential school's or non-profit organization's formatting, length, and content standards.

If the organization doesn't give any information, write 1/2 to 1 page of text in a simple 12-point typeface like Times New Roman or Arial.

With with your personality

Because your hobbies, feelings, and opinions are unique, including them in your letter is an excellent approach to set it apart from others. Write in a conversational tone that mimics how you would address your recipient if you were in the same room.

Focus on your strengths

For inspiration letters, it's ideal to use simple language that readers can comprehend. When proofreading, look for any too complicated phrases or jargon and replace them with simpler language. Make brief, energetic sentences that aren't easily misunderstood.

About the author

Patrick Algrim is a Certified Professional Resume Writer (CPRW), NCDA Certified Career Counselor (CCC), and general career expert. Patrick has completed the NACE Coaching Certification Program (CCP). And has been published as a career expert on Forbes , Glassdoor , American Express , Reader's Digest , LiveCareer , Zety , Yahoo , Recruiter.com , SparkHire , SHRM.org , Process.st , FairyGodBoss , HRCI.org , St. Edwards University , NC State University , IBTimes.com , Thrive Global , TMCnet.com , Work It Daily , Workology , Career Guide , MyPerfectResume , College Career Life , The HR Digest , WorkWise , Career Cast , Elite Staffing , Women in HR , All About Careers , Upstart HR , The Street , Monster , The Ladders , Introvert Whisperer , and many more. Find him on LinkedIn .

Fact checked: Our small and dedicated team rigorously evaluates every article, guide, and reference to ensure the information is accurate and factual. Learn more .

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