cover letter and resume for barista

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Cover Letter Examples Barista Cover Letter

Barista Cover Letter Example

Applying for a barista job? Prove you have the right skills with our free, customizable barista cover letter sample, or learn how to write a barista cover letter with three quick-and-easy tips.

Barista Resume & Related Cover Letters

Text Format

How to write a barista cover letter.

Using the right formatting for your cover letter ensures employers take your application seriously.

Barista Cover Letter Template (Text Format)

FIRST AND LAST NAME

Email: [email protected]

Phone: (123) 456-7891

Address: Street, City, State

LinkedIn: linkedin.com/in/yourprofile

Oct 30, 2018

Hiring Manager’s Name Coffee Shop Address City, State, Zip Code Telephone No. Hiring Manager’s Email

Dear [Mr./Mrs./Ms.] [Hiring Manager’s Surname],

Since I was a teen, I’ve loved putting a smile on people’s faces by serving them great coffee. With an SCA certification and more than four years of experience in coffee making, customer service, and sales, I’m confident I would be an ideal fit for your newly announced barista position.

I’m currently the lead barista for the early shift at Kingston Coffee in Armstrong, Iowa. In my role, I manage two baristas and oversee the service of customers plus the execution of in-store sales and promotions. During my time here, I’ve built a reputation for outstanding service, and I also have a knack for remembering individual customers’ names and beverages of choice.

During my career as a barista, I’ve had the opportunity to undergo excellent training, expand my coffee knowledge, and achieve significant accomplishments such as:

• Helping grow the number of regular customers through great service and friendly attitude at Kingston Coffee, contributing to a 10% increase in revenue in the last year • Updating Kingston Coffee’s old POS system, which led to a 25% increase in productivity • Providing a high level of service by tactfully responding to customer feedback, complaints, and suggestions, which improved our Yelp rating from 4.1 stars to 4.8

As a coffee lover myself, I’ve read countless books, articles, and videos on all things caffeine. Moreover, I take pleasure in sharing my expertise, which helped me train multiple baristas on coffee making, customer service, and memory tricks to memorize dozens of menu items quickly.

Working for [Coffee Shop Name] is an amazing opportunity. I’m excited at the prospect of joining your team, and I’d love the chance to meet you in person. You may reach me by phone at 712 384-1047 or via email — [email protected] to arrange an interview.

Thank you for taking the time to review my application.

[Your Name]

To show a coffee shop owner you’ll make a great addition to their team, pair your barista resume with a professional cover letter.

Follow these three tips to write a barista cover letter that employers love — whether you have no experience yet or are a veteran behind the counter.

1. Highlight your top barista skills

As a barista, you’ll spend your time greeting customers, taking orders, and preparing various specialty drinks. So aside from being able to make a great cup of coffee, you must also be able to thrive in a fast-paced environment that requires both interacting with people and making great beverages.

In your cover letter, highlight key barista skills (which are in many ways the same as customer service skills ). These soft skills (traits tied to your personality that make you a good employee) are crucial for baristas, because they ensure you can handle your day-to-day tasks while keeping customers happy.

Here’s an example of how to showcase these skills in your cover letter:

I helped grow the number of regular customers through great service and a friendly attitude at XYZ Coffeeshop, contributing to a 10% increase in revenue last year.

Here’s a list of key barista skills to include in your cover letter:

• People skills
• Interpersonal skills
• Organizational skills
• Time management skills
• Communication skills
• Attention to detail
• Problem-solving skills
• Flexibility
• Language skills
• Sales skills
• Memorization
• Prioritization
• Point of sale (POS) systems
• Health and safety codes
• Preparing specialty coffee drinks
• Ability to remain calm in stressful situations

2. Use proper cover letter format

Barista jobs have few formal requirements, so you can apply for most barista positions even with no experience.

To ensure your job application makes the best possible impression, you must format both your resume and cover letter correctly. Presenting your qualifications in a well-organized manner makes your application more appealing to a hiring manager who has dozens (or hundreds) of applications to review.

Here’s how to properly format your cover letter:

• Achieve the ideal cover letter length . The best cover letters are generally between 250 and 400 words.
• Set your cover letter margins to 1”–1.5”
• Choose a cover letter font that’s easy to read and set your font size at 10.5–12 points
• If you’re submitting your cover letter electronically, save your document in PDF or DOCX format

3. Open with a strong cover letter introduction

Because you’ll be vying against many others for the position, you need to begin your cover letter with a compelling introduction to set yourself apart.

Your cover letter introduction should not only catch the hiring manager’s attention, but also spark enough interest to make them want to learn more about you in person.

Here’s how to write a strong barista cover letter introduction:

• Express enthusiasm for the job opportunity. Because employers seek baristas who are cheerful and friendly, you need to show them you’re committed to delivering great service to customers along with their caffeine fix. Here’s how you can show your passion for being a barista: “Since I was a teen, I’ve loved putting a smile on people’s faces by serving them great coffee.”
• Sum up your skills and experience as a barista to highlight job-specific skills. For example, “With a SCA certification and more than four years of experience in coffee making, customer service, and sales, I’m confident I would be an ideal fit for your newly announced barista position.”
• Provide an example of your greatest achievement as a barista. For example, “During my time at XYZ Coffeehouse, I’ve built a reputation for outstanding service, and I also have a knack for remembering individual customers’ names and beverages of choice.”

Spend less time on your cover letter and more time impressing cafe managers by using an AI cover letter generator to highlight your experience and coffee-making expertise for you.

Make a cover letter in minutes

Pick your template, fill in a few details, and our builder will do the rest.

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Conrad Benz, Hiring Manager

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5 Professional Barista Cover Letter Examples for 2024

Your barista cover letter must showcase your passion for coffee and customer service. Highlight your experience with specialty beverages and your ability to work in a fast-paced environment. Demonstrate your communication skills and your knack for making patrons feel welcome. Detail your commitment to maintaining a clean and organized workspace, which is essential for any barista position.

All cover letter examples in this guide

Senior Barista

Entry-Level Barista

Coffee Shop

Cover letter guide.

Barista Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Barista Cover Letter

Key Takeaways

By Experience

Embarking on your job hunt, you realize your dream barista position requires more than just a resume; a compelling cover letter is your ticket in. Crafting this crucial document is daunting—avoiding repetition of your resume, while spinning a tale around your proudest professional moment is challenging. With a blend of formality and originality, and the discipline to keep it to one page, your cover letter can percolate through the piles. Here's how to create a cover letter that lands you the job, without leaning on tired clichés.

• Personalize the greeting to address the recruiter and your introduction that fits the role;
• Follow good examples for individual roles and industries from job-winning cover letters;
• Decide on your most noteworthy achievement to stand out;
• Format, download, and submit your barista cover letter, following the best HR practices.

Use the power of Enhancv's AI: drag and drop your barista resume, which will swiftly be converted into your job-winning cover letter.

If the barista isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Barista resume guide and example
• Restaurant Server cover letter example
• Fast Food cover letter example
• Event Bartender cover letter example
• Restaurant Operations Manager cover letter example
• Hotel Bartender cover letter example
• Fine Dining Bartender cover letter example
• Cocktail Bartender cover letter example
• Restaurant General Manager cover letter example
• Food Service Manager cover letter example
• Food and Beverage Manager cover letter example

Barista cover letter example

ALEXANDER TAYLOR

Jacksonville, Florida

+1-(234)-555-1234

[email protected]

• Alignment of Values: Clearly articulates how personal values and experiences align with the company's commitment to quality and community engagement, demonstrating a thoughtful consideration of cultural fit.
• Evidence of Success: Cites a specific example of success in previous roles, such as the implementation and positive results of a customer loyalty program, showcasing an ability to generate revenue and improve customer retention.
• Relevant Expertise: Highlights specific skills and experiences related to the barista role, such as high-performance cash handling and sales growth strategies, positioning the candidate as a strong fit for the financial and customer service aspects of the job.
• Proactive Approach: Asserts a desire to discuss personal qualifications and their alignment with the job's unique opportunities, conveying enthusiasm and a proactive mindset.

What about your barista cover letter format: organizing and structuring your information

Here is one secret you should know about your barista cover letter assessment. The Applicant Tracker System (or ATS) won't analyze your cover letter.

You should thus focus on making an excellent impression on recruiters by writing consistent:

• Introduction
• Body paragraphs (and explanation)
• Promise or Call to action
• Signature (that's optional)

Now, let's talk about the design of your barista cover letter.

Ensure all of your paragraphs are single-spaced and have a one-inch margins on all sides (like in our cover letter templates ).

Also, our cover letter builder automatically takes care of the format and comes along with some of the most popular (and modern) fonts like Volkhov, Chivo, and Bitter.

Speaking of fonts, professionals advise you to keep your barista cover letter and resume in the same typography and avoid the over-used Arial or Times New Roman.

When wondering whether you should submit your barista cover letter in Doc or PDF, select the second, as PDF keeps all of your information and design consistent.

The top sections on a barista cover letter

Header: Include your contact information and the date to ensure the hiring manager can easily get in touch with you, which is crucial for a role that often requires quick and clear communication.

Greeting: Address the cover letter to the specific hiring manager or the owner of the coffee shop to show attention to detail and personalize your application, an important trait for a barista who regularly engages with customers.

Introduction: Introduce yourself with a brief mention of your passion for coffee and any relevant experience to immediately establish your suitability and enthusiasm for the barista position.

Body: Detail specific experiences where you have excelled in customer service, and highlight any coffee-making skills or certifications you possess to convince the recruiter of your practical qualifications and readiness to excel in a coffee shop setting.

Closing: End your cover letter by reiterating your interest in the position, inviting the hiring manager to review your resume for detailed experiences, and express eagerness to discuss your potential fit for the barista role in an interview, showing proactive engagement and a high level of interest.

Key qualities recruiters search for in a candidate’s cover letter

• Experience with coffee preparation techniques (e.g., espresso-making, milk steaming, latte art): Demonstrates skill in creating a wide range of beverages to a high standard.
• Customer service excellence: Highlights the ability to engage positively with customers, ensuring a pleasant café experience and fostering repeat business.
• Knowledge of coffee beans and brewing methods: Shows an understanding of product variety and the skill to recommend and prepare beverages according to customer preferences.
• Ability to work in a fast-paced environment: Indicates the candidate can handle high volumes of orders efficiently without compromising quality.
• Cash handling and POS operation: Suggests the candidate is trustworthy and capable of managing transactions and operating point-of-sale systems accurately.
• Maintenance of a clean and hygienic work environment: Reflects the candidate's commitment to health and safety standards, which is crucial in food and beverage service.

How to start your barista cover letter: with a greeting, of course

Have you ever considered just how powerful a personalized salutation can be?

We sure have news for you! Your barista cover letter should start with the right salutation to recruiters, nurturing a sense of respect and individuality.

Greet recruiters by using their first name (e.g. "Dear Tom" or "Dear Patricia") if you've previously established contact with them.

Otherwise, opt out for the less familiar, "Dear Ms. Peaches" or "Dear Ms Kelsey", if you've found the recruiter's name on LinkedIn or a corporate website.

"To whom it may concern" is never a good option, as it creates a sense that you've been sending out your barista cover letter to anyone. Instead, use "Dear HR team" or "Dear (company name) recruiter" for a feeling of exclusivity.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Manager's Name],
• Dear [Department Name] Team,
• Dear [Mr./Ms. Last Name],
• Dear [Job Title or Position],

The barista cover letter intro: aligning your interest with the company culture

You only have one chance at making a memorable first impression on recruiters with your barista cover letter.

Structure your introduction to be precise and to include no more than two sentences.

Here are some ideas on how to write a job-winning barista cover letter introduction:

• get creative - show off your personality from the get-go (if this aligns with the company culture);
• focus on your motivation - be specific when you say what gets you excited about this opportunity.

How to select your best achievement for the middle, or the barista cover letter body

You probably feel exhausted by this point in your application: you've dived into all the details of your success and skills in your barista resume.

What else can you include in your barista cover letter body ?

Well, for starters, the next three to six paragraphs should show you further value as a professional. Or, why should recruiters choose you?

Think back on a noteworthy achievement that answers key job requirements and dive deep.

Structure your barista cover letter middle as you'd a story: following chronological logic and highlighting outcomes, thanks to skills.

At the end of the day, you'd want recruiters to be able to see you as the best candidate for the role and understand more about who you are and what makes your success unique (and valuable to the role).

Ending your barista cover letter: a closing paragraph with a promise

If you're thinking of finishing your barista cover letter with a "Sincerely yours" or "Thanks for the consideration," you need to read on.

End the final paragraph of your barista cover letter with a twist:

• a promise - of how you'd grow as a professional, part of the company, or improve organizational metrics;
• a call to action - prompt interviewers with some follow-up actions if they are interested in your profile.

A personalized ending would surely help you to stand out by being a memorable candidate.

Which story should you tell in your barista cover letter when you have zero experience

Candidates, lacking professional experience in the field - this one is for you.

Your barista cover letter is an exercise of integrity, honesty, and, above all, spinning a positive narrative around your strengths.

And what better way to capture recruiters' attention than with your most job-relevant achievement (this could be from your internship or volunteering experience)?

Make sure to back up your success with transferrable skills that are relevant to the job (e.g. how your year, studying abroad, has taught you to be more motivated and handle multicultural environments).

Another safe card you can bet on is your career dream: in the body of your barista cover letter, go into the details of how your ambitions would help make the company you're applying for better.

Key takeaways

Turning your barista cover letter into a success is all about staying authentic to yourself and relevant to the job:

• Be creative with your barista cover letter introduction by stating something you enjoy about the company (that is genuine) or about your skill set (to get the recruiters' interested);
• Use single spacing and have a one-inch margin wrapping all around the content of your barista cover letter;
• Select just one past achievement from your career or life to tell a story of how you've obtained job-crucial skills and how they'd be beneficial to the role;
• The finishing paragraph of your barista cover letter doesn't necessarily have to be a signature but could be a promise of what you plan to achieve in the role;
• Instead of focusing on your lack of experience, spotlight your transferable skills, one relevant achievement, and career dreams.

Barista cover letter examples

Explore additional barista cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

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Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

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How do you end a resume, how many jobs should i apply for, navigating internal job applications: tips for communicating with your current boss, 40 of the best work at home jobs, how to end a cover letter - free samples, examples, formats.

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Barista Resume Examples for 2024 [Examples + Guide]

You’re a barista. 

You serve delicious cups of coffee to crowds of keen customers.

But it’s not easy to create a resume that “hits the spot” just like your coffee.

What do you include in a barista resume, anyway?

Well, that’s exactly what we’re about to answer.

Simply follow the steps in this guide for a job-winning barista resume .

• An example of a finished barista resume that works
• How to write a barista resume that’ll fill up your interview diary
• How to make your barista resume stand out [with top tips & tricks]

Before you can show off your attributes, you can check the barista resume example at the beginning of the article , created with our very own resume builder:

If you're applying for a different job in the service industry, here's some more resume examples that might interest you:

• Server Resume
• Waiter Resume
• Bartender Resume
• Cashier Resume
• Customer Service Resume
• Receptionist Resume
• Event Planner Resume
• Bar and Restaurant Manager Resume

Follow the steps below to create a job-winning barista resume, just like the example above.

How to Format a Barista Resume

Before you can treat the hiring manager to a piping-hot resume, you need to prepare!

But what does this mean?

Well, you need a format that makes your resume easy to digest.

The most common resume format is “ reverse-chronological ”, and it is for good reason. This format puts your best achievements up-top, which allows the hiring manager to immediately see why you’re the best barista.

Baristas could also use the following formats, depending on their experience:

• Functional Resume – If you’re confident in your barista skills, but lack the coffee shop experience, the functional resume format is recommended. This type of resume focuses on skills, which makes it ideal for coffee-lovers who lack work experience or who have gaps in their employment history.
• Combination Resume – Combining both “Functional” and “Reverse-Chronological”, those baristas with the required skills and experience may want to use this format.

Now that you’ve picked the correct format for your situation, you need to arrange your resume layout .

For a barista resume that looks the part, we recommend:

• Margins - One-inch margins on all sides
• Font - Use a professional font that stands out, but not too much
• Font Size - Stick to 11-12pt font size for normal text and 14-16pt for headers
• Line Spacing - Use 1.0 or 1.15 line spacing
• Resume Length - Maintain a 1-page limit. For guidance, view these one-page resume templates

Use a Barista Resume Template

Nearly everyone will agree that Word is fantastic for creating simple documents.

But when you need a well-formatted barista resume, you may want to look elsewhere.

Why do we say this?

Well, Word isn’t the best for holding structure.

To avoid an afternoon of frustration, use a barista resume template .

What to Include in a Barista Resume

The main sections in a barista resume are:

• Work Experience
• Contact Information

To really make an impact, you can also add these optional sections:

• Awards & Certification

Interests & Hobbies

So those are the essential sections for a barista resume, but what content should you add to each of them? Let’s find out!

For a full rundown on each section, view our guide on What to Put on a Resume .

How to Correctly Display your Contact Information

Now, this isn’t the section for creative writing.

The only requirement is factually-correct content.

Imagine that the hiring manager is keen to invite you for an interview.

But there’s a problem…

Your phone number is incorrect.

As you can see, getting this section wrong is no laughing matter!

The contact information section must include:

• Title - Align this to the role you’re applying for, so “Barista”
• Phone Number - Check this for mistakes
• Email Address - Keep your email professional ([email protected])
• (Optional) Location - Applying for a barista job abroad? Mention your location.
• (Optional) Relevant Social Media Profiles - e.g.: LinkedIn
• Rebecca Biggins, Barista. 101-358-6095. [email protected]
• Rebecca Biggins, Coffee Queen. 101-358-6095. [email protected]

How to Write a Barista Resume Summary or Objective

Cafes and coffee shops are always hunting for more staff.

However, they also have a HUGE pool of applicants to choose from.

With this in mind, it’s no surprise that most hiring managers spend less than 6 seconds on each resume.

Yep, that’s right!

Although worrying, this fact highlights the importance of a resume that commands attention.

Simply put, you have just a matter of seconds to hook the reader.

But HOW can you do this?

Use a resume summary or objective .

As a barista, you’re aware that an introductory “hello” is vital.  

Similarly, both summaries and objectives are vital introductions to your resume.

But what is the difference between a summary and an objective?

A resume summary is a 2-4 sentence paragraph that summarizes your most notable café experiences and achievements.

• Fast-working and friendly barista with five years of experience working at a busy coffee shop in Boston, with an overall customer satisfaction score of 97%. Skilled in coffee brewing, table setting, stock management, and more. Seeking to leverage interpersonal skills and a commitment to great coffee to become a barista at CAFÉ XYZ.

A resume objective is a 2-4 sentence paragraph of what you want to achieve. 

• Enthusiastic and friendly coffee lover looking for a barista role at CAFÉ XYZ. Passionate about keeping customers happy and satisfied. Relevant experience includes serving customers at GYM XYZ. Skilled in POS and communication, with a vast knowledge of 40+ types of coffee.

So, should barista hopefuls use a summary or an objective?

Generally, people with relevant café work experience should choose a resume summary. A resume objective is ideal for those with the required skills, but lack specific café experience.

How to Make Your Barista Work Experience Stand Out

Recruiters love nothing more than a barista with work experience .

A solid work history instils confidence and reduces the perceived risk in hiring someone new.

As such, you’ll want to use this section to impress.

Here’s the best way to structure your work experience section:

• Position name
• Company Name
• Responsibilities & Achievements

Ultimate Cafe

06/2018 – 03/2020

• Based on receipt surveying, I achieved a 99.8% satisfaction score during my two years at Ultimate Café
• Prepared and delivered a range of beverages for 100+ customers a day
• Educated customers on the different beverages, while offering my personal opinions based on their feedback

Instead of simply listing your daily tasks, you should display how you were a valuable asset at your previous/current place of work. Doing so will allow the recruiter to immediately see the benefits to bringing you in as the new barista. 

Instead of saying:

“Kept customers happy”.

“Based on receipt surveying, I achieved a 99.8% satisfaction score during my two years at Ultimate Café”.

Apart from the second statement being longer, what’s the difference?

Well, the first statement has little validity. It’s very vague.

On the other hand, the second statement uses hard figures to back-up your skills. It’s easy to see why you would make a great barista!

What if You Don’t Have Any Relevant Work Experience?

Maybe you’re studying and looking for your first barista job?

Or maybe, you have experience in customer service, but never in a coffee shop?

Whatever the case may be, there are options you can take.

Here are several ways you can gain some extra experience to impress the hiring manager:

• Volunteer for a local food shelter
• Get a food handling license
• Sign up for a culinary arts course

Are you recent university graduate? You may want to view our student resume guide !

Use Action Words to Make Your Barista Resume POP!

Hiring managers are faced with the same generic words in every resume they read. 

But this is a good thing.

Well, for you it is.

This is because you can easily make your resume stand out by using some power words:

• Conceptualized

How to Correctly List your Education

Next, it’s time to talk about your education.

Now, having a higher education doesn’t make you a good barista, so there’s no need to be intimidated by this section. 

Just keep things simple by entering your education history in the follow format:

• Qualification Type 
• Institution Name
• Years Studied
• GPA, Honours, Courses, and anything else you might want to add

Majoring in Culinary Arts

Ohio State University

2017 - Present

• Relevant Courses: Food and Beverage Operations, Food Microbiology and Hygiene, Kitchen Techniques, and Pastry Techniques]

Still have a few questions? Here are the answers to some of the most frequently asked questions from barista-hopefuls:

• What if I haven’t completed education yet?

Doesn’t matter. Skills and experience come first and foremost

• Should I include my high school education?

Generally, only list highest education. However, if you’ve completed a course relating to being a barista, include that

• What goes first, my education or experience?

An experienced barista wins, every time. However, those with no experience should start with their education

For in-depth answers, check out our guide on how to list education on a resume .

Top 13 Skills for a Barista Resume

Whether you have the skills to carry three coffees at once, or posses a friendly smile that makes customers feel at home, the hiring manager will want to know.

With that said… there’s not enough space to list every skill in your arsenal.

So, what do café owners want from employees?

Here’s a trick: look at the job ad to identify which skills the café is looking for.

And if you need more inspiration, here are some of the most common barista skills:

Hard Skills:

• Math (basic calculations)
• POS & cash register 
• Latte art / milk steaming
• Coffee bean grinding
• Manual and automatic coffee brewing
• Adept with Espresso machines
• Table setting / food preparation 
• Inventory management 

Soft Skills:

• Personable and friendly 
• Endurance (long hours)
• Conflict resolution 
• Time management 
• Team player
• It is worth nothing that interviewers will typically ask interviewees to explain more about the skills listed. As such, only list skills that you actually posses.

Here’s a more comprehensive list of 150+ must-have skills this year.

What Else Can You Include in Your Barista Resume?

Remember, you need a resume that stands out!

So even though you have completed the essential sections, you shouldn’t call it a day just yet.

Including the following sections in your resume could be the deciding factor in whether you’re hired for the barista job or not!

Awards & Certifications

Have you ever been employee of the month?

Have you completed any third-party courses that are relevant to the role?

Whatever the award is, be sure to include it in your resume!

Here’s an example:

• “Employee of the Month” - Ultimate Cafe
• “Learning How to Learn” - Coursera Certificate

Applying to an Italian coffee shop?

Then knowing some Italian is sure to help your chances. 

Whether it’s specified in the job description or not, the ability to be able to speak multiple languages is impressive – and who can argue with that!?

Rank your languages by proficiency:

• Intermediate

Now, you’re likely wondering, “how is my art class related to my work as a barista?”

Well, this section allows the hiring manager to get to know you on a personal level. 

The café wants an employee that will make a good addition to the team.

The best way to do this is by talking about your hobbies, especially those hobbies which involve social interaction.

Here’s which hobbies & interests you may want to mention.

Include a Cover Letter with Your Resume

Want to really impress your future employer?

Then match your resume with a convincing cover letter.

You see, a resume is the perfect tool for delivering vital information, but nothing speaks to the hiring manager like a well-written cover letter.

Put yourself in the shoes of the hiring manager – imagine having to read through 50 resumes, one after the other.

That would be both boring and confusing, which is why it’s not uncommon for the hiring manager to become confused between multiple applications!

A cover letter makes a personal connection, while ensuring you’ll be remembered.

Oh, and writing a specific cover letter shows the hiring manager that you care about working for their café.

Here’s how to create a structure that works:

Complete the following sections for a job-winning cover letter:

Personal Contact Information

Include your full name, profession, phone number, email, and address.

Hiring Manager’s Contact Information

Include their full name, position, location, email.

Opening Paragraph

To capture the hiring manager’s attention, your resume needs an opening paragraph that packs a punch. Briefly mention:

• The barista position you’re applying for
• Your experience summary and best achievement to date

Once you’ve got the hiring manager’s attention, you can delve further into the following specifics:

• Why you chose this specific café
• What you know about their culture and company goals
• How your skills will be beneficial to the café
• Whether you’ve worked in similar positions before

Closing Paragraph

Finish with a closing paragraph that:

• Concludes the main points of your cover letter
• Thanks the reader for their time and for the opportunity
• Ends with a call to action. For example, “At your earliest convenience, I’d love to discuss more about how I can help Café X” will work.

Formal Salutations

While remaining personal, the letter should end in a professional manner. Use something like, “Kind regards” or “Sincerely.”

For extra cover letter advice, view our step-by-step guide on how to write a cover letter .

Key Takeaways

Well, that’s the winning recipe!

Let’s total up everything we’ve consumed:

• Pick the correct format for your specific situation and level of experience. Prioritize the reverse-chronological format, and then follow the recommended layout
• Use a short, snappy resume summary or objective to catch the recruiters attention
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• For a personal and highly-specific application, include a convincing cover letter

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Barista Cover Letter Examples

Baristas work in coffee shops and are primarily responsible for preparing drinks for patrons. Job descriptions for barista positions often emphasize the following: exhibiting a positive personality, having a customer service orientation, prior experience in a food service capacity, and exposure to inventory tracking and restocking.

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Free Barista cover letter example

Dear Mr. Paul Hendricks:

I am applying for the role of Barista at Purple Valley Roasters. I have extensive experience working in a bakery/café where my role included taking customer orders, working the cash register and managing other employees to make sure everyone is staying on task. I have a friendly demeanor and love interacting with customers on a daily basis. I have inventory management experience , as one of my primary responsibilities in my previous role was ensuring that the bakery was always full stocked.

My other qualifications include:

Currently running a bakery which serves customers daily

Proficient at operating a cash register

Extensive inventory management experience

Completely comfortable greeting customers, taking & fulfilling orders

I am a fast learner and am willing to work overtime and weekends to perfect the art of making coffee. Thank you for your consideration.

Best Regards,

Samantha Smith

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Barista Cover Letter Writing Tips [Examples + Templates]

In this article, you’ll learn about:

Barista Cover Letter Examples

Cover letter examples for barista with no experience, tips on how to write a cover letter for a barista job, barista cover letter template.

The job of a barista often involves making and serving quality beverages, taking and managing orders, cleaning equipment and working areas, and sometimes stocking the store. On top of that, a barista must have excellent communication skills to deliver a great customer experience. 

A barista in different settings means different things. The work scope of a barista may remain the same but different settings ask for different background knowledge. If you work in a coffee shop or a coffee house, you must learn about a wide range of tea and coffee. But if you work in a bar or a pub, expertise in alcohol is much more important.

To work as a barista, you have to go through a three-round recruitment process that often includes an online application, a knowledge test, and a final interview. In this article, we’ll cover some insightful barista cover letter writing tips with extra examples that help you proceed to the next round of the process!

For a better understanding of a cover letter structure and how to generate ideas for your cover letter writing process, here're two barista cover letter examples. In each example, we'll provide you with some tips and key takeaways that are helpful for you. 

General Barista Cover Letter

Dear Ms. Stacy,

I am writing to express my sincere interest in the position of Barista at Black Bird Coffee Shop. With over two years of experience serving a wide range of specialty coffee and tea beverages, I'm eager to learn more while contributing knowledge and adding value to your team. 

Regarding my recent position as a barista at New Land Coffee & Tea, I was responsible for the formula-creating process of the shop's several signature drinks. I was also in charge of training new baristas and managing communication lines between staff and customers to ensure effective work during high-volume hours. The opportunity here has helped me in perfecting my barista skills while offering me a great deal of coffee knowledge.

Given the position you're hiring, I’m looking forward to employing my background as a coffee specialist to the success of your new menu launching while spreading some coffee knowledge to the community. 

With the skills that I have developed and the knowledge that I have obtained so far, I hope that I will have an opportunity to be a contributing member of your organization.

Thank you for your time and I look forward to hearing from you soon.

Best regards, John Pullman

🔍 Key takeaways:

• Start your barista cover letter with an engaging introduction where you express your interest in the opening position, or state why you're particularly interested in the position.
• Presenting your cover letter for a barista with experience with regards to the position you're applying for, as to why you're a potential candidate.
• Craft one or two sentences to communicate your career goals with how the position helps get you there.
• Sign off your cover letter for the barista position with a closing sentence where you reinforce yourself as a potential candidate.

Starbucks Barista Cover Letter

Dear Mr. Lenon,

My name is Chadwick and I'm writing to express my sincere enthusiasm for the barista position that is opening at Starbucks. As a skilled barista who has extensive experience working in 5 coffee shops, I believe that my set of skills and experiences will be of great interest to you.

Regarding my experience, I was the lead barista for the afternoon shift at Kingdom Coffee in Manchester. In my role, I supervised two baristas in the coffee blending and making process and oversaw the service of customers. During my time here, I’ve learned a great deal of coffee knowledge and the operation process of a coffee shop.

Apart from my ability to adopt standard measures and recipes, I also have the experience exercising my customer service skills and I believe that I have acquired the necessary skill set to provide such excellent customer service as a Starbucks Barista.

Working for Starbucks is an amazing opportunity and I’m eager to learn more about Starbucks' way of making coffee and delivering excellent customer service. 

I have attached in this mail my resume as a Barista, and I hope to have a chance to discuss them with you in detail.

Thank you for your time and consideration.

Sincerely, Chadwick Nguyen

• Start your Starbucks barista cover letter with an elevator pitch where you provide a brief introduction of your competencies.
• Communicating your skill sets, experience, and achievements (if any) with the common scope of work at Starbucks.
• End your barista cover letter with a statement of interest, with regards to how the position at Starbucks contributes to your process of reaching career goals.

As a barista to-be with no experience, it's never an easy job producing content for your cover letter. In this part, we'll look at a few cover letter examples for baristas with no experience, along with delivering each example's pro tips for your own barista application letter.

Barista Cover Letter with No Experience - Example 1

Dear Mr. Hughes,

I'm writing to express my interest in applying for the Barista position at Corn Coffee. As someone with a hospitality background and extensive knowledge of coffee blending, I hope to have a chance to be a contributing staff at your coffee shop.

While I haven't had an opportunity to work in a coffee shop yet, my time at the university has allowed me to take extensive courses on customer service and drink formulas, both of which I’m in the top 5 most excellent students. My passion for coffee-making has led me to experiment with different types of brewing techniques. 

In addition to my studies, I have also acquired a wide range of soft skills needed for the position through several extracurricular activities as mentioned in my attached resume. 

With strong determination and a willingness to gain more knowledge about the work scope of a barista, I feel I can succeed well in this role while helping the company improve its customer experience.

Thank you so much for your consideration and I look forward to having a chance to discuss my qualifications and skills in more depth.

Best regards, Jane Smith

💡 Pro Tip:  Presenting your relevant qualifications together with quantified achievements is a great way to make up for your lack of experience while also demonstrating your potential to the hiring managers.

Barista Cover Letter with No Experience - Example 2

Dear Ms. Maria,

I’m writing with the hope to discuss with you the job posting of a Barista for entry-level on Indeed. I’m eager to strengthen my drink blending skills and coffee knowledge while working for you.

I'm currently earning my bachelor's degree in hospitality at Central University, where I'm gaining professional knowledge of customer service and communication skills. In addition to my university studies, I’m also taking an extensive barista course provided by The Specialty Coffee Association (SCA) - a global, non-profit trade organization devoted to specialty coffee. This upcoming summer, I'm joining my school's internship program as one of the top candidates at The Central North Hotel where I’ll be gaining hands-on experience and applying my knowledge from my courses.

Regarding the position you're hiring, I believe that I'll be a great fit considering the job responsibilities which revolve around making and blending a variety of coffee and tea. It will be a great opportunity for me to not only gain a better understanding of coffee brewing techniques but also to practice what I've learned.

With the skills and knowledge I've obtained so far, I truly hope that I have a chance to contribute my brewing skills while also learning from your well-known signature drinks.

Thank you so much for your time and I look forward to hearing from you.

Sincerely,  Samatha Wright

💡 Pro Tip:  Providing details on your relevant studies/courses in your barista cover letter with regards to the position as a barista helps you demonstrate your capabilities to take on the role, despite having a lack of experience.

Barista Cover Letter with No Experience - Example 3

Dear Mr. Michael,

It is with great enthusiasm that I submit my application for the vacancy of Barista at your coffee shop. I graduated from Bristol University majoring in hospitality. My time at the university has offered me countless opportunities to take part in many restaurant events where I got to practice both my customer service skills and drink formulas.

Supplementary to my education in hospitality, I have gained valuable knowledge of coffee brewing as an active member of the Coffee Lover Association. Through the association's regular extracurricular activities, I have strengthened my brewing skill as well as gained a better understanding of how certain coffee formulas work.

With regard to the position you're hiring for, I believe that my knowledge and similar experience at the association make me a perfect fit for the vacancy. I was in charge of researching, experimenting, and presenting new formulas for the association's monthly tea launching events. I was also assigned to prepare all the materials and types of equipment for those events. 

Pushing myself toward becoming a Barista Specialist in a house of tea has always been important to me, and I know that this position allows me to grow and expand my skill set while delivering quality work for your team regarding my knowledge.

As someone who is detail-oriented, goals-driven, and dedicated to creating great work, I'm looking forward to hearing from you.

Sincerely, Peter Williams

💡 Pro Tip:  State directly how well you understand the job duties, with regards to your knowledge and learning process helps present your enthusiasm, effort, and qualifications for the position.

💡 Include all components required for a cover letter.

You should make sure that you include all the necessary components for your barista cover letter, as you don't want to miss out on any important information that you can elaborate on.

Here's the list of all the parts you need in a barista cover letter:

• Header (including contact information of the sender and receiver)
• Opening paragraph 
• Body paragraph(s)
• Closing paragraph 
• Letter ending and signature

💡 Highlight your barista skills.

To present your capabilities as a Barista, you must demonstrate your skills in your barista application letter. Below we provide a list of the 20 most important skills for a barista.

• Customer service
• Coffee knowledge
• Multitasking
• Attention to detail
• Speed and efficiency
• Salesmanship
• Reliability
• Cash Handling
• Excellent memory
• Food Safety
• Brewing machine
• Communication
• Planning skills
• Problem-solving
• Punctuality
• Product knowledge

💡 Do research about the company products.

Without concrete knowledge of the company's products, it's difficult to express in your barista cover letter that you are a great fit for the position. Knowing what kind of products and how your skills and experience match with the required responsibilities help you persuade recruiters into granting you an interview.

💡 Identify your qualifications.

If you have relevant background knowledge or a certified training record as a Barista, you need to present it. In case you lack experience, it’s even more important in helping you prove your potential as a candidate for the position.

Here's our barista cover letter template for your immediate use.

[Date Sent]

[Your Name]

[Your Address]

[Your phone number]

[Your Email Address]

[Full name of the hiring manager]

[Company Name]

[Company Address]

Dear [Hiring Manager’s Name],

It's with great enthusiasm that I'm writing to apply for the barista position at [company’s name] as currently open on [job platform] . Given your reputation for exceptional specialty coffee and customer service, I’m eager to contribute my passion, experience, and knowledge to your team.

Having [number] years of experience as a barista, I’ve gained [several major barista skills and knowledge] . I have also achieved [outstanding achievements in past jobs] . ( Explain in detail your achievements in quantified results, with a brief mention of how you managed to get there )

With regards to the position you're hiring, I believe that my [your similar experience to the job responsibilities] and my [your matching skill set to the position] make me a great fit for the position. I'm also eager for [your matching career goal with the developing prospects of the position] .

Thank you so much for your time and I hope to have a chance to work as a contributing staff of your coffee house.

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Barista Cover Letter Sample

December 11, 2017 | By Zachary Vickers

Brew up a tasty cover letter fast by learning from our barista cover letter example and writing tips. Download and customize our cover letter to match your experience.

Not a fan of this template? Check out our other cover letter template styles and designs.

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Barista Cover Letter (Text Format)

Today’s Date

Hiring Manager’s Name

123 Company Address

City, State, Zip Code

(xxx)xxx-xxxx

[email protected]

Dear [Hiring Manager’s Name],

I’m thrilled to be applying for the barista position at [Company’s Name] as referred to me by [Employee or Regular Customer Name]. Given your store’s reputation for exceptional craft coffee and customer service, I’m eager to contribute my experience, knowledge, and passion to your team.

Having over two years of experience as a shift supervisor, I am skilled in training other baristas and creating a line of communication between team members and management to ensure efficient service during high-volume periods. While I’d love the opportunity to bring that leadership experience to your store, my real passion lies in the coffee. From crafting espresso-based drinks to prepping a pour-over, sending customers off with an unbeatable beverage is what makes me love this career more and more each day.

I’ve noticed that [Company’s Name] has been expanding into the retail sector and is now offering wholesale beans as well as at-home grinding and brewing devices. Being passionate about sharing coffee tips and tricks with customers, I’m looking forward to employing my background as a a retail associate to the achievement of your sales goals and spreading some coffee knowledge with the community.

I’d love the chance to talk to you more face-to-face and show you what I can do behind the bar. Email me at [email protected] or call me at (xxx)-xxx-xxxx to set up an interview at your earliest convenience. I look forward to hearing from you!

4 Expert Barista Cover Letter Writing Tips

Craft your cover letter the way you would the perfect cappuccino – with the right amount of finesse. Follow this guide to make sure every word hits the mark.

1. Be Conversational

Instead of writing in a dry, reserved voice, use a casual, friendly tone . You want to engage with the hiring manager the way you would with one of your customers.

Be professional but conversational at the same time. If you come off stiff in your cover letter, who’s to say that’s not the atmosphere you would bring to the coffee shop?

One of the easiest ways to avoid an icy presence is by starting your cover letter the right way . Most candidates say something like this:

To Whom It May Concern:

My name is [Your Name] and I am applying for position of barista at [Company Name].

The first problem in starting off this way is in using “To Whom It May Concern.” Leading with an impersonal address shows that you didn’t research the company enough to pick up the hiring manager’s name and creates distance between you and the reader.

Another issue with the introductory line in the example above is that it gives nothing away about the candidate except for the basic information that has already been stated.

Contrary to popular belief, you don’t need to reiterate your name here. It should already be at the top of your resume. Instead, give them a glimpse of who you are and why you’re applying .

Check out the right way to lead with a conversational introduction:

I’m thrilled to be applying for the barista position at [Company’s Name] as referred to me by [Employee or Regular Customer Name].

2. Do Your Research

Look into the company, their values, goals, and developments, and integrate what you discover into your cover letter. Make it clear that you know the company enough to know that you would be the right fit .

There are a few ways to get a good feel for the company you’re applying to:

• Look them up online – Take a look at their online presence. Read their mission statement, the “About Us” page on their website, or even scan their Facebook page to get an idea of what their corporate personality is and in what direction they plan to take their business.
• Become a regular – What better way to understand a coffee shop’s vibe than to experience it yourself? Go into the store and get to know what the other baristas are like, how the company presents itself, and what items they offer.
• Talk to other baristas – In line with visiting the store, get to know others who work there. This can also be accomplished online by looking up company reviews. But the best way to know what a shop is like as a place to work and what they are seeking is to hear it straight from another employee.

Explain how you plan to contribute to their unique trajectory like the candidate does in the example below:

Not only did this applicant succeed in showing the hiring manager that they care enough about the company to do their research, but they provide an example of how they will actively contribute to that company’s goals.

3. Be Yourself

While resumes are fairly uniform in structure and style, a cover letter gives you the opportunity to share more of your personality with a future employer. Let them know WHY you’re applying to the job and what your experience has been in this industry.

Check out the way this candidate does it:

Instead of just stating that they’ve worked in the industry for a few years, the applicant expresses a genuine interest in the coffee business and even identifies elements of coffee crafting that that enjoy:

• From crafting espresso-based drinks to prepping a pour-over, sending customers off with an unbeatable beverage is what makes me love this career more and more each day.

Don’t be afraid to show a personality in your cover letter and uncover enough about you to leave them wanting to learn more in an interview.

4. Close with a Call-to-Action

Always sign off with a polite request for an interview and your contact information like this:

Instead of writing “ I hope to hear from you soon ,” end on a note of confidence by saying “ I look forward to hearing from you soon. ”

Your cover letter is bound to shine if you use these writing tips and the example above. However, if you want to save the time and hassle, go to our cover letter builder to have a professional help you craft a killer cover letter in minutes.

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Cover Letter Examples Barista Cover Letter

Barista Cover Letter: Example, Template, and Tip

Cafés want to hire outgoing, detail-oriented people as baristas. Here are a barista cover letter example and writing tips that show you how to make a job application stronger than a double shot of espresso.

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More cafe and restaurant cover letters

Be sure you use the proper cover letter format to make your cover letter readable and professional.

Barista cover letter template (text format)

Beane’s Beans 81 Café Lane London NW4 1AB 07965 123 345 [email protected]

Dear [Mr/Ms/Mx] [Contact Person’s Name],

I’m writing to express my keen interest in the Barista (Shift Manager) position at Beane’s Beans, as advertised on LinkedIn. With more than 6 years of dedicated experience as a barista in London, my passion for coffee and my commitment to offering outstanding customer service align perfectly with the standards of excellence that Beane’s Beans is renowned for.

In my current role at Coffee Mug, Charing Cross, I have had the opportunity to interact with a diverse customer base, tailoring over 40 different beverages to individual preferences. My proactive approach to upselling has helped the company exceed sales goals by over 32% in 2023, and I have trained and supervised 9 new hires. I’m particularly proud of maintaining a 98% customer service feedback rating, a testament to the relationships I have built and nurtured with the coffee lovers who frequent our store.

My other career highlights include:

• Generating over £900 in sales in just one day during the Christmas holidays as an Assistant Barista at 123 Café
• Attaining technical proficiency in point-of-sale software like TokenWorks Magnetic Card Reader and Plexis POS
• Receiving a Level 3 Food Hygiene demonstrating my compliance to the highest standards of cleanliness and safety

I pride myself on my coffee and tea knowledge, sales skills, and inventory management, combined with excellent interpersonal skills. As an enthusiast of coffee culture, I invest personal time in understanding emerging trends, which I believe will further enhance the customer experience at Beane’s Beans.

Thank you for considering my application. I’m keen to bring my expertise to Beane’s Beans and further discuss how I can contribute to the continued success of your café. You can reach me at [email protected] or 01234 567 890.

Yours sincerely,

How to write a premium barista cover letter

Before you begin writing, make sure you know how to write a cover letter in a way that makes you seem like the best candidate for the job.

Being a barista isn’t just about pouring coffee — it’s about customer interaction, understanding the nuances of coffee, and creating an inviting atmosphere. If you’re keen to make your mark in a café, you’ll need a strong barista cover letter that gives some extra flavour to your barista CV. Here are a few tips to get you started:

1. Write an opening that gets the reader’s attention

Open your cover letter with a statement that captures your enthusiasm and love for coffee:

Dear Ms Wilson, From the artistry of latte designs to the rich aroma of freshly ground beans, being a barista is not just a job for me — it’s a passion. I’m eager to bring that drive to Coffees & Toffees.

This opening invites the reader to take a deeper interest in what you have to say, which sets you apart from the other candidates.

Some other captivating details you can mention in your first paragraph include:

• an impressive achievement
• a statement that shows you researched the café
• a solution to a problem the coffee shop is facing

2. Emphasise the right skills and achievements

Make a cover letter that grabs the employer’s attention by spotlighting the skills and achievements that they need behind the bar.

Boost your appeal by focusing on the positive contributions you’ve made in previous jobs. Here are some good examples:

• Increased sales (overall revenue or specific products)
• Successful projects or process improvements
• Training or management experience

And when you describe your accomplishments, try to include hard numbers to show the employer exactly what you can do. For example, you could write:

3. Use proper formatting for your barista cover letter

A well-formatted cover letter reflects professionalism and attention to detail, both essential qualities for a barista. So here are some quick cover letter formatting tips:

• Stick to one page with a clear, easily readable cover letter font such as Arial or Calibri.
• Make a cover letter header with your name , contact information , and today’s date , followed by the contact person’s name and the café address .
• Address the hiring manager by name using this format: ‘Dear Mr Smith,’
• Include 3–4 paragraphs and a bulleted list .
• End your cover letter with a short call-to-action paragraph expressing gratitude for their consideration and eagerness to discuss further, and including your contact details for the reader’s convenience.
• Sign off politely with a ‘Sincerely,’ or ‘Yours faithfully,’ followed by your name.

To make a complete job application, you’ll also need to build a CV that summarises your barista skills and experience.

More CV & Cover Letter Examples:

• Bar Manager CV
• Bartender CV
• Cabin Crew CV
• Commis Chef CV
• Event Manager CV
• Front of House CV

Cover Letters:

• Barista Cover Letter
• Cleaner Cover Letter
• Hospitality Cover Letter

Aaron Case is a CPRW & Senior Staff Writer at CV Genius with 8+ years of experience in writing and career resource spaces. Job seekers around the world and in various stages of their vocational journeys have landed fulfilling work thanks to his thoughtful career advice, which has also been showcased in publications like Forbes, MSN, CareerAddict, Ladders, Best Colleges, Ivy Exec, Capitalism.com, and vidIQ. Aaron has a BS in English & Communications from Liberty University bolstered by a professional credential from UC Berkeley. He’s collected practical experience while following various career paths, and he enjoys sharing the resulting insights with everyone. You can contact him through his LinkedIn profile or on Twitter. Please note, we don’t accept guest posts, and all such requests will be ignored.

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When applying for a barista position , a well-crafted cover letter can greatly enhance your chances of standing out from other applicants. A barista cover letter allows you to convey your passion for coffee, showcase your relevant skills and experience, and demonstrate your enthusiasm for the role. This article provides you with a step-by-step guide on creating a compelling barista cover letter, including an example to help you along the way.

How to Write a Barista Cover Letter

Step 1: research the company and job description:.

Before you start writing your cover letter, dedicate some time to research the company you are applying to and carefully review the barista job description. Gain an understanding of the company's values, coffee offerings, and the specific qualifications they are looking for in a barista. This research will help you tailor your cover letter to align with their expectations.

Step 2: Include Appropriate Contact Information:

At the top of your cover letter, include your contact information. This should include your full name, professional email address, phone number, and LinkedIn profile (if applicable). Make sure this section is clearly formatted and easy to spot.

Step 3: Address the Hiring Manager or Employer:

To personalize your cover letter, address it to the hiring manager or employer directly. Avoid using generic greetings like "To Whom It May Concern." If you can't find the name of the hiring manager from the job posting or company website, you may need to make a quick phone call or email inquiry to find out.

Step 4: Open Strongly with a Customized Introduction:

Begin your cover letter with a strong and customized introduction to captivate the reader's attention. Share your enthusiasm for coffee, mention the specific establishment, and explain why you are interested in working there. For example:

"Dear [Hiring Manager's Name],

As an avid lover of coffee and a passionate barista, I am excited to apply for the barista position at [Cafe Name]. The reputation of your café for its dedication to sourcing and serving exceptional coffee has truly inspired me. I am eager to contribute my skills and experience to create amazing coffee experiences for your customers."

Step 5: Showcase Relevant Skills and Experience:

After the introduction, focus on highlighting your relevant skills and experience as a barista. Tailor your qualifications to match the requirements mentioned in the job description. Use specific examples to demonstrate your abilities and explain how they align with the café's needs. For instance:

"With five years of experience in the coffee industry, I have developed a deep knowledge of coffee brewing techniques, latte art, and delivering exceptional customer service. In my previous role at [Previous Cafe Name], I consistently received positive feedback for my attention to detail, ability to maintain consistency in quality, and my friendly demeanor when interacting with customers."

Step 6: Emphasize Key Soft Skills:

Alongside technical skills, emphasize your soft skills that are crucial for success as a barista. These may include excellent communication abilities, the ability to multitask, a friendly attitude, and a strong work ethic. Provide concrete examples to illustrate these skills. For example:

"My strong communication and interpersonal skills have allowed me to connect with customers, understand their preferences, and suggest the perfect coffee options tailored to their taste. I am known for my ability to work efficiently in a fast-paced environment, maintain a clean workspace, and collaborate with team members to ensure a smooth coffee service."

Step 7: Express Passion for the Job and the Café:

Demonstrate your passion for being a barista and your genuine interest in the café you are applying to. Share your appreciation for the art of crafting coffee and your desire to create memorable experiences for customers. This will showcase your enthusiasm for the job and your commitment to the café's success. For instance:

"I am excited about the opportunity to contribute my skills and knowledge to create extraordinary coffee moments for customers at [Cafe Name]. The chance to be a part of a team that shares my love for coffee and values delivering the best coffee experiences is both inspiring and motivating. I am genuinely dedicated to upholding the café's reputation for excellence."

Step 8: Conclude with a Strong Closing Statement:

Wrap up your cover letter with a strong closing statement that summarizes your qualifications and reiterates your interest in the position. Thank the hiring manager for considering your application and express your eagerness to discuss further in an interview. For example:

"Thank you for considering my application. I am confident that my experience, passion for coffee, and dedication to delivering exceptional service align well with the expectations of a barista role at [Cafe Name]. I would welcome the opportunity to discuss how my skills and enthusiasm can contribute to the café's continued success in providing outstanding coffee experiences. I am available for an interview at your convenience and look forward to the possibility of joining your café."

Step 9: Sign Off Professionally:

End your cover letter with a professional and polite sign-off. Use a closing phrase such as "Sincerely," followed by your full name. Leave space for your signature if you are mailing a physical copy.

Example Barista Cover Letter

All together, it should look something like this: 

Dear [Hiring Manager's Name],

As an avid lover of coffee and a passionate barista, I am excited to apply for the barista position at [Cafe Name]. The reputation of your café for its dedication to sourcing and serving exceptional coffee has truly inspired me. I am eager to contribute my skills and experience to create amazing coffee experiences for your customers.

With five years of experience in the coffee industry, I have developed a deep knowledge of coffee brewing techniques, latte art, and delivering exceptional customer service. In my previous role at [Previous Cafe Name], I consistently received positive feedback for my attention to detail, ability to maintain consistency in quality, and my friendly demeanor when interacting with customers

My strong communication and interpersonal skills have allowed me to connect with customers, understand their preferences, and suggest the perfect coffee options tailored to their taste. I am known for my ability to work efficiently in a fast-paced environment, maintain a clean workspace, and collaborate with team members to ensure a smooth coffee service.

I am excited about the opportunity to contribute my skills and knowledge to create extraordinary coffee moments for customers at [Cafe Name]. The chance to be a part of a team that shares my love for coffee and values delivering the best coffee experiences is both inspiring and motivating. I am genuinely dedicated to upholding the café's reputation for excellence.

Thank you for considering my application. I am confident that my experience, passion for coffee, and dedication to delivering exceptional service align well with the expectations of a barista role at [Cafe Name]. I would welcome the opportunity to discuss how my skills and enthusiasm can contribute to the café's continued success in providing outstanding coffee experiences. I am available for an interview at your convenience and look forward to the possibility of joining your café.

Sincerely, 

[Your Name]

Crafting an effective barista cover letter involves research, customization, and a focus on showcasing relevant skills and experience. By following this step-by-step guide and using the provided example as a reference, you can create a compelling cover letter that captures the attention of hiring managers and demonstrates your passion for being a barista. Remember, a well-crafted cover letter can be the key to securing an interview and landing your dream barista job.

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DISCLAIMER: This information is provided for general informational purposes only, and publication does not constitute an endorsement. Toast does not warrant the accuracy or completeness of any information, text, graphics, links, or other items contained within this content. Toast does not guarantee you will achieve any specific results if you follow any advice herein. It may be advisable for you to consult with a professional such as a lawyer, accountant, or business advisor for advice specific to your situation.

How to Create a Barista Resume (Skills, Examples)

How to Write a Barista Job Description (Duties, Responsibilities)

How to Train a Barista: Barista Training Program (Free Manual Template)

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Barista Resume Examples and Templates for 2024

• Resume Examples
• Resume Text Examples

How To Write a Barista Resume

• Entry-Level
• Senior-Level

Barista Text-Only Resume Templates and Examples

Derek Holmes (123) 456-7890 | [email protected] | 123 Main Street, Raleigh, NC 27513

Courteous Barista committed to providing high-quality customer experiences. Skilled in developing new methods for producing various coffee-based drinks. Focused on discovering sustainable business practices to promote eco-friendliness and waste reduction.

• Coffee Bean & Grounds Quality Control
• Efficiency Improvement
• French Press Operation & Repair
• Task Timing & Sequencing
• Team Management & Scheduling

Professional Experience

Assistant Manager, Maggie’s Coffeehouse, Greensboro, NC | September 2020 to Present

• Oversee 20 baristas and serve as shift leader for up to 5 team members
• Manage $10K annual budget for equipment procurement
• Started a recycling program that reduced plastic waste by 50%

Barista, Downtown Cafe, Durham, NC | June 2019 to August 2020

• Greeted customers and curated daily music playlist to promote a positive cafe experience
• Processed register transactions
• Completed all store open and close duties
• Maintained a clean workspace per all safety standards and regulations
• Created a specialized sugar-free beverage that accounted for 5% of total monthly sales

Bachelor of Science (BS) in Nutrition & Foods, Appalachian State University, Boone, NC | 2019

Mariam Hassan (876) 567-8765 | [email protected] | 432 Second Avenue, Annapolis, MD 76543

Barista with 8 years’ experience creating bespoke beverages in leading coffee houses. Confident leader skilled at putting complex preparation protocols in clear terms for team members. Thrive in a dynamic, customer-focused work environment. Committed to ongoing education about new preparation methods and technologies.

Barista, Ceremony Coffee Roasters, Annapolis, MD | September 2017 to Present

• Prepare various hot and iced coffees, following detailed specifications
• Help onboard and train ~15 new hires per year
• Maintain a spotless food and beverage preparation area
• Greet customers and recommend drink options based on their stated preferences and dietary needs
• Achieved a 5-star customer satisfaction rating in 2020 and 2021

Barista, Starbucks, Annapolis, MD | July 2013 to September 2017

• Prepared complex coffee orders in a fast-paced environment
• Monitored and documented inventory, placing replenishment orders to ensure availability
• Answered customer questions by phone and in-person, drawing on detailed product knowledge to advise on potential allergens

Highlights:

• Reduced customer wait times by ~20% in 3 years
• Member of 5-person team that surpassed 50% of productivity goals in 2015 and 2016

Associate of Arts – Hospitality, Dr. Wallace E. Boston School of Business, Charles Town, WV | 2013

• Customer Relations & Service
• Food Safety & Sanitation
• Milk Texturing
• Sensory Cup Technology
• Staff Training & Mentoring

Certification

Specialty Coffee Association Professional Diploma | 2017

Marvin Francis (123) 454-3212 | [email protected] | 432 Third Road, Wilmington, DE 65432

Lead Barista skilled at motivating staff through meaningful reward and recognition programs. Maximize efficiency and service quality by cultivating staff members’ individual strengths. Broad knowledge of hot and iced coffee preparation standards and presentation methods. Bilingual: Fluent in English and Spanish.

Lead Barista, Starbucks, Wilmington, DE | July 2016 to Present

• Set new staffing strategy that raised store productivity 40%+ in 3 years
• Introduced a staff reward and recognition system that improved retention by 80%+ in 2019
• Developed a professional development course to boost team members’ understanding of beverage preparation core standards
• Led a 12-person team to more actively promote the chain’s special offers, growing sales by ~30% YoY

Barista, Sweet Nel’s, Wilmington, DE | July 2008 to July 2016

• Promptly and accurately processed cash and card transactions using POS system
• Followed detailed written preparation instructions to ensure consistent order quality and flavor, earning a 99.2% customer satisfaction score
• Upsold store’s take-home coffee blends and cups, consistently ranking in the top 10% for add-on sales revenue
• Performed routine cleaning tasks and sanitized espresso machine parts, per company and state food hygiene standards

Bachelor of Arts (BA) in Hospitality Management, Delaware Technical Community College, Wilmington, DE | 2008

• Customer Service & Relations
• Food & Beverage Hygiene
• Performance Management
• Promotional Upselling
• Staff Training & Development
• Specialty Coffee Association Professional Diploma | 2014

Fluency in Spanish

Your resume is a carefully crafted representation of your skills, experience, and passion for all things coffee. Learn strategies to showcase your commitment to delivering an exceptional customer experience and your deep understanding of coffee culture. We provide real barista resume examples as you discover how to capture and present your best professional qualities, creating a resume that resonates with hiring managers in the beverage service industry.

1. Write a brief summary of your barista qualifications

Introduce yourself to hiring managers with a concise and impactful resume profile. Using two to three sentences, give readers a snapshot of your skills and experiences. Start with a strong sentence that highlights your relevant experience and unique qualities. You can call out an impressive credential, accomplishment, or title to make a strong impression.

Customize your profile to the position you’re applying for. Study the job description and match the company’s needs with your skills and qualifications. Convey your appreciation for coffee, customer service, and creating memorable interactions. Employers value baristas who genuinely enjoy their work and can naturally create a welcoming atmosphere for customers.

Senior-Level Profile Example

Lead barista skilled at motivating staff through meaningful reward and recognition programs. Maximize efficiency and service quality by cultivating staff members’ individual strengths. Broad knowledge of hot and iced coffee preparation standards and presentation methods. Bilingual: Fluent in English and Spanish.

Entry-Level Profile Example

Courteous barista committed to providing high-quality customer experiences. Skilled in developing new methods for producing various coffee-based drinks. Focused on discovering sustainable business practices to promote eco-friendliness and waste reduction.

2. Add your barista experience with compelling examples

The professional experience section should demonstrate your impact in previous roles and call attention to the skills and qualities that make you a standout barista. Instead of telling readers what you were responsible for, show them how you executed your duties.

Employers want to see tangible results and contributions, so quantify your accomplishments by including specific numbers, percentages, or measurable outcomes. For example, mention how many drinks you prepared per hour or how much you contributed to increased sales. Use action verbs that demonstrate your abilities and highlight your level of expertise. These words add a dynamic element to your resume, so consider starting each bullet point with a verb.

Senior-Level Professional Experience Example

Lead Barista, Starbucks, Wilmington, DE | July 2016 to present

• Set new staffing strategy that raised store productivity over 40% in three years
• Introduced a staff reward and recognition system that improved retention by over 80% in 2019
• Led a 12-person team to more actively promote the chain’s special offers, growing sales by about 30% year over year

Entry-Level Professional Experience Example

Assistant Manager, Maggie’s Coffeehouse, Greensboro, NC | September 2020 to present

• Oversee 20 baristas and serve as shift leader for up to five team members
• Manage $10,000 annual budget for equipment procurement

3. Add barista education and certifications

Add value to your resume by showcasing your knowledge, skills, and commitment to coffee-making. Education and certifications indicate that you’ve received formal training and have acquired the necessary skills and knowledge to excel as a barista. Mention any workshops, seminars, or training sessions you’ve attended related to coffee and customer service. Start with your highest level of education and list the degree name, institution, location, and completion date.

Specific certifications, such as those from reputable coffee associations or specialized barista training programs, provide credibility and validate your expertise. These credentials assure employers of your competency in the field. Format a separate section similarly, providing the certificate name, issuing organization, and date received.

• [Degree Name]
• [School Name], [City, State Abbreviation] [Dates Enrolled]
• Associate of Arts – Hospitality
• Dr. Wallace E. Boston School of Business, Charles Town, WV | 2013

Certifications

• [Certification Name], [Awarding Organization], [Completion Year]

4. List barista-related skills and proficiencies

When you create your key skills section, include technical and interpersonal skills crucial for creating a positive and efficient cafe environment. Identify the key skills mentioned in the job posting and ensure you incorporate them into your resume. As a barista, you may possess unique abilities or experiences that can set you apart from other candidates. For example, if you have expertise in creating signature drinks or extensive knowledge of coffee origins and flavor profiles, mention them. Here’s a list of examples to consider:

How To Pick the Best Barista Resume Template

A resume template provides a well-structured framework for presenting your qualifications, so choose one that allows your content to shine. The best resume template for a barista is clean, organized, and easy to navigate. Avoid cluttered layouts or excessive use of decorative elements.

Instead, opt for a template that exudes professionalism and allows you to feature your most relevant professional accomplishments and key skills. While it’s important to embrace your individuality, you need to maintain a balance between creativity and professionalism. Choose a template that reflects your style to some extent but remains appropriate for a professional setting. Your ultimate goal is a visually appealing template that allows hiring managers to quickly scan your resume and easily capture all the essential information.

Frequently Asked Questions: Barista Resume Examples and Advice

What are common action verbs for barista resumes -.

When crafting the professional experience section of your resume, it can be hard to find the right words to describe your work as a barista. We've compiled a list of common action verbs to illustrate your responsibilities. Action verbs are instrumental in bringing energy and impact to your resume. Consider using some to present the tasks you performed in previous roles, emphasizing your proactive approach and expertise:

How do you align your resume with a job description? -

The Bureau of Labor Statistics predicts a faster-than-average growth in employment for food and beverage-serving workers. Between 2021 and 2031, the field will grow 9%, adding over 370,000 new jobs. Even though the market will be full of opportunities, applicants still need to stand out among the crowd of workers vying for these new positions. If you have a specific barista job opening you plan to apply for, we highly recommend you tailor your resume to that particular position.

Read and analyze the job description of the position you're applying for. Identify the qualifications and responsibilities mentioned in the job posting. Then, match those skills and experiences to your own and include them on your resume. Pay attention to the keywords and phrases used in the job description and incorporate some of them throughout your resume, especially in the professional experience and skills sections.

What is the best barista resume format? -

For baristas, the most suitable resume format is generally the chronological format. This layout emphasizes your work history and employment progression, which is particularly relevant for showcasing your experience in the service industry. It allows hiring managers to see your growth and tenure in previous barista roles.

However, in some instances, a combination format may also be appropriate. This option combines elements of both chronological and functional resumes, allowing you to highlight your relevant skills and accomplishments while still presenting a clear timeline of your work experience. Combination resumes can be helpful if you have transferable skills or are transitioning from a different field to the barista role. Ultimately, the best format will be the one that serves you and your goals well.

A well-crafted cover letter significantly enhances your prospects of securing an interview in your job search. The best way to write a compelling cover letter is to customize it for the specific organization you're applying to. Learn how to write your own barista cover letter with our comprehensive guide . Check out our server and bartender cover letter guides for examples from related occupations.

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Frank Hackett

Certified Professional Resume Writer (CPRW)

Frank Hackett is a professional resume writer and career consultant with over eight years of experience. As the lead editor at a boutique career consulting firm, Frank developed an innovative approach to resume writing that empowers job seekers to tell their professional stories. His approach involves creating accomplishment-driven documents that balance keyword optimization with personal branding. Frank is a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers and Career Coaches (PAWRCC).

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Barista Cover Letter Example (Free Guide)

Create an barista cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

Are you a barista looking for a way to stand out in the job search? Our barista cover letter guide provides helpful tips and advice on crafting an effective cover letter that will get you noticed. We'll show you how to structure your letter, what to include, and how to highlight your unique qualifications and experiences. Let's get started!

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

Related Cover Letter Examples

• Cafe Manager Cover Letter Sample
• Chef Cover Letter Sample
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• Pastry Chef Cover Letter Sample
• Pastry Cook Cover Letter Sample
• Bakery Manager Cover Letter Sample
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• Food Technologist Cover Letter Sample

Barista Cover Letter Sample

Dear Hiring Manager,

I am writing to apply for the barista position at your cafe. I am confident that I can bring the enthusiasm, knowledge, and efficiency needed to be an asset to your team.

I am a hard worker with over four years of barista experience. I have a solid understanding of the cafe environment, from how to make excellent specialty coffees to customer service and cash handling. I am well-versed in coffee-making machinery, having worked with all types of espresso machines, grinders, and blenders.

During my time as a barista, I have developed a number of useful skills. My customer service skills are top-notch – I am friendly, patient, and always willing to help customers find the perfect drink. I am also a quick learner, able to quickly learn new recipes or processes. I pay attention to detail and take pride in creating quality drinks for my customers.

I have a passion for coffee and pride myself on creating the perfect cup. I have a solid knowledge of various brewing methods and roasts, and understand the importance of paying attention to detail and producing high-quality drinks. I am also reliable and punctual, with a strong work ethic and willingness to work extra hours when needed.

I am confident that I have the skills and experience needed to be a great addition to your team. I am excited to discuss my qualifications in further detail and look forward to hearing from you.

Sincerely, Your Name

Why Do you Need a Barista Cover Letter?

• A barista cover letter is an important tool for job seekers in the hospitality industry.
• It allows you to highlight your qualifications and experience that make you the ideal person for the job.
• It also serves as a way to make a good first impression on potential employers, as it conveys your enthusiasm and dedication to the job.
• It can help to demonstrate your commitment to the hospitality industry, and your ability to work well with customers and colleagues.
• Writing a barista cover letter also allows you to showcase your knowledge of the industry and your ability to provide excellent customer service.
• It can also be used to explain why you are the best person for the job and how you will add value to the team.
• Overall, a barista cover letter is a great way to stand out from the competition and increase your chances of getting a job.

A Few Important Rules To Keep In Mind

• Keep your Barista cover letter concise and to the point. Aim for half a page in length, and no more than one page.
• Make sure to include the job title and employer name in your cover letter.
• Highlight your customer service and interpersonal skills throughout the letter. Demonstrate your ability to relate to customers and provide excellent service.
• Provide examples of your experience in the field. This could include previous barista work, customer service, or other related work.
• Discuss specific skills that could help you in the role, such as making coffee drinks, taking orders, and operating cash registers.
• Show enthusiasm for the job and the company. Explain why you are the best fit for the role and why you would be an asset to the team.
• Proofread your cover letter several times to ensure there are no mistakes. Check for typos, grammar, and other errors.
• Send your cover letter in a professional format, preferably as a PDF.

What's The Best Structure For Barista Cover Letters?

After creating an impressive Barista resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Barista cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Barista Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

As a barista, I am passionate about providing exceptional customer service and creating a welcoming atmosphere for guests. My hands-on experience in the hospitality industry has enabled me to develop my abilities in serving customers, multitasking, and maintaining a clean and organized workspace.

In my current role as a Barista at ABC Coffee Shop, I am responsible for preparing espresso-based drinks and other specialty beverages. During my time at ABC Coffee Shop, I have gained experience in taking orders, making drinks, handling cash transactions, and providing friendly customer service. I have also been responsible for maintaining cleanliness and organization in the work area, as well as restocking ingredients and other necessary items for the barista station.

I am familiar with operating coffee machines, blenders, and other related equipment. I also have experience in cleaning and setting up the barista station, ensuring that all ingredients are stocked, and taking care of customer needs in a prompt and friendly manner. In addition, I am familiar with food safety standards and have extensive knowledge of coffee drinks and ingredients.

I possess excellent communication skills, which allows me to explain menu items and upsell items to customers. My ability to work in a fast-paced environment ensures that customer orders are attended to quickly and efficiently. I also have strong problem-solving and organizational skills, which I use to handle customer complaints and maintain an organized workspace.

I am confident that I am the ideal candidate for the position of Barista and I look forward to discussing the role in further detail. Please find my contact information below, and I would be happy to answer any questions you may have.

Thank you for your time and consideration.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Barista Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not taking the time to research the company.
• Not including relevant information.
• Using a generic, one-size-fits-all cover letter.
• Not customizing the cover letter for the specific job.
• Using clichés, platitudes, or outdated language.
• Making spelling, grammar, and punctuation mistakes.
• Not providing clear contact information.
• Failing to proofread the cover letter.
• Failing to mention any relevant skills or accomplishments.

Key Takeaways For a Barista Cover Letter

• Highlight your customer service experience and knowledge of coffee products.
• Demonstrate your commitment to providing excellent customer service.
• Mention your knowledge of coffee brewing, steaming, and other barista skills.
• Emphasize your ability to work in a fast-paced environment and stay organized.
• Showcase your ability to work well with a team and communicate effectively.
• Mention any experience or certifications related to the barista role.

15 Barista Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Barista jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

Cover letters are an integral part of the job application process. They allow the applicant to provide valuable information about themselves, their skills, and why they are a good fit for the position. The letter is also a great way to demonstrate writing ability. It’s not just about getting the job, but it’s also about making sure that when you do get hired you can do your best work possible.

Here are 15 amazing Barista cover letters that are professionally written and will help you stand out and get that job!

Barista Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Barista Sample 1

Dear Hiring Manager,

I am a recent graduate from College with a degree in Marketing and Certificate in Barista Skills. I have a passion for providing excellent customer service to both patrons and coworkers. My attention to detail will ensure that coffee orders are done correctly and efficiently. I would be happy to provide references upon request. Thank you for your consideration of my application!

Barista Sample 2

Dear Sir or Madam, I am a recent college graduate from the University of California, Berkeley with a degree in ____. I have been working as a Barista at _____ for two years and have also _______. I am interested in applying for a position as a Barista at _____ because my experience has taught me the skills necessary to work successfully in this role. In my free time, I enjoy cooking and traveling. I appreciate your consideration and look forward to hearing from you soon. Sincerely,

Barista Sample 3

I am writing to express interest in your barista position. I feel that I have the qualities and skills that you are looking for. As a recent art history graduate from UC Berkeley, I have excellent customer service skills and can specialize in drinks from different regions. In addition, I have a portfolio of past experiences including working at a coffee company for four years and serving as an event coordinator at Zoka Coffee Roasters in San Diego.

As a barista with extensive experience, I would be very excited to contribute my skills to your team! Please let me know if you would like an interview!

Barista Sample 4

Dear _________ ,

I hope this email finds you well. I am writing to inquire about the Barista position that is currently advertised on your website. I am a highly motivated and enthusiastic individual with 3 years of experience as a Barista, and would love the opportunity to work for your team! My skills include excellent customer service, quick thinking, multitasking, and turning out delicious drinks for your customers at all hours of the day! In addition to my work as a barista I also have some graphic design skills that include logo design, brochure design and layout. Please feel free to contact me anytime if you have any additional questions or require additional information about my qualifications.

Barista Sample 5

I am a motivated and passionate individual who is committed to service excellence. I have an excellent work ethic and am very punctual. I have over five years of experience in customer service. My skills include coffee making, operating a cash register, responsibility for restaurant cleanliness, using the coffee grinder for espresso beans, brewing methods for espresso beverages (espresso macchiato, cappuccino), and troubleshooting equipment problems.

Sincerely,   Danny Smith

Barista Sample 6

Dear Prospective Employer,

I am an energetic individual who is constantly looking to serve others. I would make a great addition to your team because I am proficient at making coffee and working with people. specifically, my experience includes barista for four years, customer service experience for one year, and I have also worked in the food industry. Additionally, I can work in any position within the café including both customer service and behind the scenes duties like running food orders or stocking inventory. Thank you for considering me!

Sincerely yours-

Barista Sample 7

Hi, I am Joey, and I am interested in becoming a barista at your coffee shop. My customer service skills are top-notch because I graduated with an A+ in all my classes! Additionally, I am proficient in both cash register and coffee machine.

Barista Sample 8

I am writing to express my interest in the position of barista at your establishment. I have 8 years of experience in this field and am confident that I would be a valuable asset for your team. I have excellent customer service skills, can work well under pressure, and possess strong attention to detail. Thank you for your consideration. If you are interested, please contact me at ____________ number _______ or email me at [email protected]

Sincerely, John Smith

Barista Sample 9

Thank you for your time. I am writing to express my interest in being considered for the position of barista at your restaurant. I have experience working in a coffee shop and can provide you with references. I am confident that my skills would be an excellent addition to the team.

Barista Sample 10

I am interested in the position of Barista at your company. I have years of experience in coffee making, and would be a valuable asset to your team. Please consider me for the position. Thank you for your time.

Barista Sample 11

I am writing to express my interest in the Barista position at your Company. I believe such a position would be a great fit for my skills and experience. I have over five years of customer service and barista experience. For this reason, I am sure I could make a quick adjustment to your company’s culture and work environment.

I am fully confident that I can provide excellent customer service and deliver top-notch baristas made with love! If you’d like to know more about me or my qualifications, please don’t hesitate to contact me directly at (insert number). Thank you for considering me for the job!

Barista Sample 12

Hello, I am interested in the barista position. I have previous experience in this role which includes customer service skills and great coffee tasting abilities. I would love to ask you a few questions about the position and get started!

Barista Sample 13

Dear Name, My name is Whitney and I am excited to apply for the Barista position.  When I was in high school, my mother would bring me with her to her new job at a coffee shop.  The smell of freshly brewed coffee woke up my senses every morning. Now that I am out on my own, I am looking for a profession that can keep me stimulated and allow me to be creative.  My customer service skills are the best because it is all about getting people their favorite beverages. I know you are seeking someone who can be on time and execute your orders accurately, so please let me know! Thank you for your time and consideration.”

Barista Sample 14

I am writing to inquire about the opening for a barista position. I have over five years’ experience as a barista and know how to quickly handle all aspects of the job, including customer service and coffee making. Please contact me at (555) 555-5555 to discuss this opportunity in more detail.

Barista Sample 15

Dear Mr. _____,

My experience as a Barista is diverse and extensive. I can be relied on to serve customers with efficiency and accuracy, solving any issues they may have. My service etiquette is impeccable, and I’m always pleasant with others. Your coffee shop would benefit from my skills; call me at (555) 555-5555 to learn more about me!

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Barista cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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Barista Cover Letter Example

View this sample cover letter for a barista, or download the barista cover letter template in word..

You know how to create the perfect cappuccino, but do you know how to stir up the perfect barista cover letter? We have a sample cover letter to help you start crafting your job application.

Begin by adding the main ingredients: your previous work experience and barista skills. Filter out clichés such as “team player” and “multi-tasking.” Instead, flavor your cover letter with your unique contributions, such as work awards you’ve received, drinks you’ve created, or any additional responsibilities you’ve taken on around your café.

Describing what you enjoy about working in a coffee shop adds a personal touch to your cover letter that can make all the difference in a customer service job.

Will Johnson

Charleston, SC 29403 | (555) 555-5555 | [email protected]

Month XX, 20XX

Ms. Rebecca Heart HR Manager Company One 55 Green Dr. Charleston, SC 29409

Re: Barista Job Ad

Dear Ms. Heart:

I love people and I love coffee, so it's easy to see why my friends and family say I was "born to barista." In my current role as a barista for XYZ Coffeehouse, I prepare premium-quality beverages, deliver service excellence, cultivate repeat business, and advance team success. I’ve contributed to the business winning local awards, including Charleston's "Best Cup of Coffee," "Best Coffeehouse" and "Best Place for a Coffee Date."

During my career as a professional barista, I've earned a reputation as…

• A "Java Jedi": With A-Z coffee knowledge that spans everything from Americano drinks to Zimbabwe bean blends, I'm affectionately known as the "Java Jedi" by customers and co-workers. I take pride in delighting customers and generating impressive revenues. Examples include my “Cinna-S’more” coffee roast blend (a top seller during the 20XX and 20XX holiday seasons) and "Mocha Madness" iced and hot beverage recipes (local favorites that are highly Instagrammed).
• A Planner of Sales-Driving, Community-Minded Events: I've helped organize events that increased sales and promoted strong business-community ties, including high school art exhibits, an espresso-tasting fundraiser for Charleston Opera and food drives for Charleston Food Bank.

I don't just want to punch a timeclock and collect a paycheck. What motivates me is brightening a customer's day; advancing community goodwill; and creating a thriving, local "hub" where people can gather to enjoy lively conversation, find a homey second office, escape from the hustle and bustle of daily life, support local artists and, of course, enjoy a great cup of coffee.

After 25 years in business, XYZ Coffeehouse is preparing to close its doors permanently. If you agree that I'm the type of customer-centric and innovative barista you are seeking, please contact me at (555) 555-5555 or email [email protected] to schedule a meeting. Thank you.

Before you get started applying to jobs, make sure to update your barista resume as well. Then, get ready for your next job interview with our sample barista interview questions and answers .

Curious about the job market for baristas? Employment in the food and beverage market is expected to grow 9% over the next few years, which is faster than the job market average.

The hourly estimate for a barista is $11.57 an hour, according to Monster’s salary data, but keep in mind that this number doesn’t include tips.

Not sure where to take your frothing steam pitcher and bean grinder? Here are the cities with the highest demand for barista jobs:

• New York City
• Los Angeles

Use Monster’s salary tools to find out how much you could make in these and other cities. You can also search for all barista jobs across the country on Monster.

Refine the Recipe for Your Barista Cover Letter With Monster

Discover what’s brewing on Monster: our cover letter writing services . Send us the major ingredients, like your education and work experience, and we’ll add a dash of this and a pinch of that to create a made-to-order cover letter just for you. We’ll ensure your cover letter highlights your unique value proposition and provides a convincing call to action.

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Barista Cover Letter Example

Barista prepares and serves beverages, like coffee and tea, and foods, including sandwiches, muffins, or the items available on the menu card. They package coffee blends, explain menu items to customers, prepare tea and coffee, clean, and deliver customer satisfaction.

A cover letter is a link between your resume and the organization you are intending to join. So write your perfect cover with our Barista Cover Letter sample with professional writing tips. Our easy-to-use cover letter builder will help you draft it perfectly.

• Cover Letters
• Hospitality

What to Include in a Barista Cover Letter?

Roles and responsibilities.

A Barista working in a coffee shop is mostly responsible for preparing and serving basic and complex coffee drinks. She serves food from the available menu in an efficient way to yield maximum customer satisfaction. Typically her work includes brewing coffee and espresso, preparing food from the menu , processing bills, cleaning and maintaining the workstation , and equipment. She requires excellent interpersonal and flexible nature to modify food in accordance with customers’ preferences.

• Prepare and serve coffee and tea drinks that meet quality standards.
• Properly handle and maintain all equipment.
• Respond to orders, questions, concerns, and complaints in a polite and efficient manner.
• Accurately handle cash and credit card payments, following appropriate cash-handling procedures.
• Serve customers quickly and efficiently.
• Demonstrate a thorough understanding of all the menu offerings.

Education & Skills

A Barista must have the following skills :

• Passionate about food and constantly learning new recipes or working on the old ones to make them better.
• Having a polite and outgoing personality.
• Good physical stamina is required to work all day long.
• Commitment towards better service and customer satisfaction.
• Brewing and grinding coffee fresh.
• Keeping the premises and workstation clean.
• Keeping the glassware and tableware clean.
• Numeracy skills are required to collect cash or payments.

The cover letter for Barista includes the following qualifications:

• A high school diploma for starters.
• A certification or diploma from the food and beverage industry or any kind of food-related experience.
• English proficiency is a positive.
• Experience in the hospitality sector will also help.

Barista Cover Letter Example (Text Version)

Dear Mr./Ms.[Manager’s Name],

I came across your advertisement on the online job portal, and I am interested in applying for the Barista position. I have 4 years of experience as a Barista and serving food. Due to my work ethic and customer service experience, I am confident that I will be an excellent addition to your team of experienced employees.

I am currently employed at [ABC’s Cafe]. With my excellent interpersonal and communication skills, I was able to establish a regular customer base. My attention to detail is what makes my coffee and food a unique experience altogether. My cultural roots have allowed me to introduce innovative and easy-to-make dishes which was an instant hit with the crowd.

Being a Barista comes naturally to me as I thrive on meeting new people and providing them with excellent customer services including food and beverages. It is safe to assume that your cafe is highly professional and my experience and passion for the craft of brewing coffee will fit perfectly. At my current place of employment I am responsible for the following :

• Greeting customers and informing them about the menu and any updates if necessary.
• Accepting orders for food, coffee, and payments.
• Grinding coffee beans for brewing fresh coffee, making tea, preparing baked food, sandwiches, crepes, and serving to the customers.
• Using leadership qualities to take the initiative to train the junior staff to perform duties while maintaining high standards of customer satisfaction.
• Displaying merchandise on the display. Packaged coffee or tea powder.

Reading about your company I was thoroughly impressed by your ambition and your persistent effort to maintain the highest standards of quality control. I am positive that my qualities are adequate for the Barista job at your coffee shop and hoping to bring many laurels for your establishment.

Thank you for your time and consideration. I am looking forward to discussing in detail my skills and how I will become a vital part of your present working staff.

Sincerely, [Your Name]

• Mention your skills but do not mention everything in the cover letter itself. Keep it saved for the interview.
• Read the job advert carefully and try mentioning how you can achieve those goals.
• Research about the employer before writing the cover letter. Writing about common interests will improve your chances of landing an interview.
• Mention your certifications or relevant degree also.

You can use our Barista Resume Sample to create a good resume and increase your chances of getting the job.

Customize Barista Cover Letter

Get hired faster with our free cover letter template designed to land you the perfect position.

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Barista cover letter example

Visiting a café or coffee house is not about the product. In truth, it likely never has been. People drop into a café for the experience, the service, and the feeling of partaking in a ritual that hundreds of thousands of people around the world enjoy. When you are applying for a barista role, this should form part of your barista cover letter story.

Whether they are rushing in and out or settling down with a book in a cosy corner, the moment that a customer walks through the door, they expect a certain level of service from the barista behind the counter. Sure, the modern coffee machines do the technical heavy lifting, but it is the baristas who make the experience so compelling.

While a CV might contain the basics of where you have worked, your technical skills and other functional considerations, the barista cover letter should be brimming with passion for your calling. Some baristas take immense pride in their coffee art. Others love a good natter with the regulars. Still more simply love the energy of the coffee shop.

At Resume.io, we can support you in your job search. We offer resources, expert-backed writing guides, and cover letter examples. The barista cover letter should contain all these sentiments and more. When you come to write it, you should consider the following:

• How to share your coffee story within a standard cover letter format.
• Translating the specifics of excellent customer service into text.
• How to write the cover letter (with a cover letter sample)
• How to quantify certain aspects of your career success.
• Writing a barista cover letter with no experience.

Best format for a barista cover letter

Much like there is a process for making each type of coffee, every barista cover letter should follow a set format. How you want your cover letter to hit will inevitably depend on the ingredients, but the overall structure should be standard. 

Just as a hiring manager knows what a flat white should taste like, so they know what to expect when they read a cover letter. The structure is standard for any profession — do not deviate from it:

• The cover letter header
• The greeting / salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending paragraph of your cover letter (conclusion and call-to-action)

The job duties of a barista will vary depending on the employer, so make sure that you study the job description carefully before you apply. You may be applying for different jobs, so tailor the cover letter for each opportunity. Sharing a generic cover letter which talks about things that you will not be expected to do in your future job will impress no one.

As the cover letter is essentially a sales document, so use each paragraph to share a different aspect of your story. Being a barista is no easy task, so start with your motivation and personality. What drives you to delight every single customer that is waiting patiently in that line? When you start to flag physically, how do you keep a smile on your face?

Writing a cover letter to encompass these aspects of your application is no simple matter. There is more to it than meets the eye. Our comprehensive cover letter guide offers some advice around some of the most popular questions and also covers some of the less obvious aspects such as what font to choose or how much white space to include.

This barista cover letter example should offer some ideas:

Dear Mr Rizzoli,

I am writing to apply for your advertised position of part-time barista at Caffe Buono. I have held barista positions in both chain and independent cafés. I think my experience would be a great match for your high-quality, high-traffic coffee house.

Following my experience in an independent café offering coffee tasting workshops, I gained my Introduction to Coffee Foundation certificate, accredited by the Specialist Coffee Association. I carry this knowledge into every cup of coffee that I prepare, and it’s improved my own experience as a coffee drinker. I am trained in a range of brewing techniques for the quality coffee enthusiast. However, I am still dedicated to providing an inclusive experience for the everyday coffee drinker.

My time working at a central location of the chain Coffee 2 Go meant that I built a rapport with a variety of customers. This gave me the opportunity to adapt my customer service skills for people from a range of different backgrounds. I know that at Caffe Buono you aim to make great coffee accessible for everyone. I would love to bring my people skills to an environment like Caffe Buono that aims to bring a top-quality experience to the casual coffee drinker.

I believe that my convergence of skills would make me an ideal candidate for this position. Thank you for your consideration and I hope to be able to talk about my experience in more depth with you soon.

Lara Beadle

Cover letter header

The barista cover letter header should offer a splash of colour and artistry. Maybe pick a template with an intricate design – that hints at your ability to create bewildering coffee art? Functionally it should contain your full name, email address and mobile details, but you know the impact of an image. It can be so much more than that. Just make sure that it doesn’t take up too much space. You can include a link to social media if you share your artistry there.

You don’t need to include your full address on the cover letter header – just your city and state will be fine. You can share the full details later when it comes to the offer stage. Also, there is no need to include the “inside address” of the employer. That is a convention left over from the days of snail mail. Just include the hiring manager and their position.

Cover letter greeting

There is nothing difficult about the greeting for a barista cover letter. Start the salutation with a “Dear Mr/Mrs Surname” and make sure that you spell it correctly. The name of the hiring manager should be in the job description, and there is nothing stopping you popping into the café and checking if it is not there.

If you are not able to do this, a warm “Dear _____ team” is fine and much preference to the outdated “To whom it may concern.” In any case, you are a barista, you should take pride in getting the name right on the wide of the cup. Do the same in the barista cover letter.

Cover letter introduction

The introduction of the cover letter should get straight to the most important part of your job: customer service. Making a fantastic coffee is a practical skill that most people can learn but choosing to greet every customer with a smile making them feel welcome is something that not every stressed barista will do. Make it clear that this is why you go to work.

The introduction should also ideally cover your length of experience — veteran baristas are in demand, so lead with it if you have worked as a barista for a while. Some students will come in and out of the profession, but there are others who live and breathe it. Turnover is sometimes an issue. Show the employer why you want to stick around.

Dear Mr Rizzoli, I am writing to apply for your advertised position of part-time barista at Caffe Buono. I have held barista positions in both chain and independent cafés. I think my experience would be a great match for your high-quality, high-traffic coffee house.

Cover letter middle part (body)

The middle part of a barista cover letter should be a mix of technical and interpersonal skills, with a couple of stories mixed in to show just how much you love your work. Talk about your previous employers in terms of their culture and mention the scale of your work — how many customers did you serve per hour, what was the average spend, what sort of food and snack offer did you carry? All these things will paint a picture for your future employer.

If you have not got much barista experience, it is worth sharing other examples of customer service roles. If you delight in going above and beyond to help others, it is likely that you will have done different roles in this vein in the past. All this experience is useful and should be included.

As you are writing your cover letter, it is worthwhile asking a former colleague for their perspective. They worked alongside you and might be able to offer a unique view on your character. It is important to find a working environment that you will enjoy, so chatting through your plans with someone who understands the industry is useful.

If you’re not sure how to get this part right, refer back to our cover letter sample. 

How to close a barista cover letter (conclusion and sign-off)

The closing lines of a barista cover letter is where the hiring manager starts to ask the most important question: “Do I want to work with this person?” It is rare that a hiring manager won’t be alongside the applicant at certain points, so make sure that you end on a positive and personable note. Tell them what it is like to work with you.

Lastly, finish with a call to action to ask for an interview. As the role is a practical one, meeting and showing off your coffee making skills is a great way of establishing rapport. At the very least, show that you have popped into the establishment and are aware of the ambiance. Take a look at our cover letter sample for some more inspiration.

Barista cover letter with no experience

Not every barista applicant will have experience of serving coffee, but most will have worked in a customer service environment. Becoming a barista with zero customer facing experience is a tough ask, but also not impossible. Don’t let a lack of experience put you off.

Try to include the following in your barista cover letter with no experience:

• Share details of any previous customer service jobs.
• Make sure that the word customer appears at least a couple of times.
• Demonstrate that you have an ability to pick up technical processes.
• Mention that you are numerate and confident in handling money, etc.

A no experience barista cover letter cannot just focus on your personality. You should tell your story to prove that you have the potential to be a success.

Basic mistakes in a barista application letter (and how to avoid them)

No barista wants to get an order wrong. That is embarrassing, it shows that you don’t listen to your customers, and it complicates the work of others. Attention to detail in a hectic environment is one of the most important attributes of a barista, so ideally you should avoid the following errors in your cover letter:

• Spelling is not a core part of the job but using online software such as Grammarly takes no time. Don’t let the employer doubt your attention to detail.
• The cover letter should not repeat your CV, so focus on your personality, motivations and why you love serving customers.
• Don’t be too formal with your language. Write the cover letter as a friendly barista who loves talking to other people. Get a friend to check that it sounds like you.

Key takeaways

• Put customer service at the heart of the barista cover letter. Share a portfolio of coffee designs if you have one. Customer recommendations would also go down well.
• Include as much relevant work experience as possible – it doesn’t all have to come from a coffee background. Make sure that your technical skills are highlighted.
• Put yourself in the position of the hiring manager. What do you think that would want to read about when taking on a new barista. What would be important to you?
• Ensure that the cover letter looks great with our cover letter templates.

While being a barista is a very specific occupation, you can also find inspiration in other service-led careers. These different examples may offer a useful perspective:

• Customer service cover letter example
• Sales assistant cover letter sample
• Supermarket cover letter example
• Retail cover letter sample

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• Career Advice
• What to Say When Emailing a...

What to Say When Emailing a Resume (with Examples)

10 min read · Updated on June 12, 2024

Introduce yourself professionally when you email your resume

You've written the perfect resume and tailored it to the role you're aspiring to. What should you do next? A few years back, you'd have printed it off on some quality paper, addressed an envelope in your best handwriting, posted it off, and settled in to wait for a response. These days, though, it's more common to email your resume. It's faster, it's more professional, and it's easier to share a file than a printout.

But if you're going to email your resume, what should you say? Should you attach a cover letter? How much detail should you include? 

So many questions! 

But fear not, TopResume is here to help you decide what to say when emailing a resume, and we have answers to all these questions and more. Settle in as we guide you through it.

Should I email my resume?

Yes! It's absolutely fine to email your resume when you apply for a job. In fact, it's usually preferred to printed correspondence these days. Of course, the most important point is that you should follow the instructions on the job posting. If it requests a printed resume or a resume uploaded via an online portal, you should definitely apply in line with those instructions. However, if there are no specific instructions, an email application is advisable. Just make sure you're addressing it to the right person!

General rules for emailing your resume

Before we get into the specifics, let's refresh on some general guidelines for emailing your resume to a company. After all, first impressions count, so using proper email etiquette is important.

Use a professional email address. “ HotLips69@...” may have seemed cool and funny when you set up the account, but does it really convey that you're a credible professional? If necessary, set up a new email account to use for job applications – and remember to check it regularly for responses!

Add a clear subject line. Make the point of your email clear with a logical  subject line – you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume.

Choose a professional greeting. Think “Dear [name],” or even just “[name],” rather than “Hiya” or “Greetings.” While email is less formal than a letter, you still need to keep the tone professional.

Be concise. Short,  snappy paragraphs are easier to read on a screen, and no one wants to trudge through pages of waffle to find the information they need. Respect the reader's time by keeping it simple.

Add a formal sign-off. A version of “thank you” and your name is sufficient – you may also want to add your professional title, a contact number, and a link to your portfolio if you have one.

Don't forget the attachments! Make sure that you've actually attached your resume (and your cover letter, if required). Ensure they have sensible file names, too: “Jay Miller – Resume” or “J Miller – Sales Executive Resume” is more professional and easier to retrieve than something like “JM 010224 v3” or simply “Resume.” Also, double-check the file type that you're sending – check out our article  Word vs PDF  if you're not sure.

What to say when emailing your resume – the detail

So now we've reviewed the basics of email etiquette, let's get down to business. You need to know what to say when emailing a resume. Well, the exact wording will vary depending on the situation, the role, and your personality, but you'll certainly need to include the following:

Why you're emailing

Your reader may have a ton of open vacancies and is likely to receive many resumes for each one. Make their life easier by clearly stating the role you're interested in applying for. If you have a reference number for the vacancy, you can include that too.

Your elevator pitch

Briefly explain who you are , what you do, and why you're the right person for the open role. This doesn't need to take up a lot of space or be very detailed – the key thing here is to be convincing enough for them to want to open your resume document to find out more. Include whatever information is most pertinent to the role – that could be your academic qualifications, your industry experience, awards and accolades, or particular skills. Refer to the job posting to find out what the company wants to see in a successful candidate and ensure the requirements are reflected in your email.

A call to action

Encourage the reader to open your resume, reach out with further questions, or schedule an interview. This one little line can show your enthusiasm for the role, emphasize your professionalism, and prompt your reader to take the next step in progressing your application.

What to say when emailing a resume – sample messages

Do you need a bit more inspiration to craft your message? Take a look at these sample emails and use them as a frame for your own resume email. Remember, the job advert is your cheat sheet when it comes to deciding what details to prioritize here.

What to say when cold emailing a resume

To: Katie French

From: Matthew Cole

Subject: Sales resume

I've long admired XYZ Inc. as a leading supplier of home tech solutions and have heard many positive reviews about your company as an employer. To that end, I am attaching my resume in the event that a sales vacancy may soon arise.

As you can see, I have enjoyed a successful 10-year career in technology sales and am a committed user and advocate of your products. This year, I am on track to exceed my sales target by 46%. I would bring an extensive network of industry contacts and a proven ability to motivate sales teams to surpass expectations.

If there are no suitable vacancies at the moment, please feel free to keep my resume on file for future reference. I look forward to hearing from you soon.

Matthew Cole

Sales Manager, Acme Products

What to say when emailing a resume in response to a job posting

Subject: Sales Executive vacancy (Ref: ABC123)

In response to your advertisement for a Sales Executive, I am attaching my resume. As you can see, I combine eight years of sales experience with a degree in Marketing and three awards for excellence in sales roles. 

The advertised role is particularly interesting to me, as it will allow me to leverage my expertise in technical sales, provide the opportunity for international growth, and establish trusted relationships with your clients to open new avenues for revenue and increased sales.

Please don't hesitate to reach out to me if you have any questions; I look forward to discussing my suitability further with you at an interview.Thank you for your consideration,

Sales Executive, Acme Products

What to say when emailing a resume to a recruiter

Subject: Healthcare Roles

Dear Katie,

I saw on JobBoard.com that you are recruiting for several healthcare roles, and would like to submit my resume for your consideration. I combine 10 years' experience as a Healthcare Assistant with numerous industry certifications and consistently receive positive patient feedback.

I look forward to hearing from you,

What to say when emailing a resume to follow up on a conversation

Subject: Finance Manager follow-up

Following our phone discussion earlier today, I would like to reiterate my interest in the Finance Manager position and attach my resume for your consideration.

As you can see, I am currently fulfilling the Finance Manager role at XYZ Company and am looking forward to developing my career within a global organization. I have a master's degree in Business Administration, as well as extensive experience in managing the finance function within a security business. I look forward to bringing my leadership skills to your team of finance experts.

Please reach out to me at 555-555-5555 when you have had a chance to review my attached resume.Regards,

Finance Manager, XYZ Company

What to say when emailing a resume following a referral

Subject: Events Manager vacancy

Dear Ms French,

Please find attached my resume. I have been referred to the Events Manager position by one of your colleagues, John Day, who I previously worked with at ABC Inc. Having delivered many successful events with John as my manager, I'm flattered that he has now asked me to apply for your open role. 

I've recently delivered a conference for 800 international delegates and a team building event for 5 national teams, both of which were very well received and were completed within challenging budgets. I am confident that I can bring a similar level of client satisfaction to DEF Inc. and look forward to discussing the position further with you.

Please don't hesitate to get in touch to schedule an interview at your convenience,

555-555-5555

Should you attach a cover letter when emailing a resume?

Now we've covered what to say when emailing a resume, it's time to consider the cover letter. As you can see, we recommend that the body of the email be kept short and concise. If you feel the need to include more detail, you can consider attaching a cover letter as well as a resume. There's no obligation to do this unless a letter is specifically requested as part of the application instructions, but it does give you the opportunity to expand on key points of interest.

Top tip: You may like to read our article on  how to write a cover letter to make sure you get this part of your application bang on!

How long does it take to hear back after emailing a resume?

Don't panic if you don't hear back immediately! While email is a speedy way to apply, recruiters and hiring managers receive many resumes for every open role and need time to sift through them, create shortlists, and schedule interviews. That said, certain recruiters have a reputation for ghosting unsuitable candidates, or your application may simply have been overlooked, so there's no harm in following up after a week or two if you haven't heard anything.  

What to write in a follow-up email

Subject: Communications Assistant vacancy (ref: 12345)

I emailed my resume to you last week in response to your advertisement for a Communications Assistant. I just wanted to check that you'd received it, and to reiterate that I remain very interested in the role.

If you didn't receive the resume or have further questions regarding my application, please do get in touch with me either via email or by phone at 555-555-5555.

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Correct email address and personalized greeting

Appropriate subject line

Clarification of the role you're applying for

Elevator pitch

Call to action

Professional sign-off

Attachments attached

Final proofread

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Using ChatGPT to write cover letter: Cheating or smart?

• While an AI-written cover letter may sound generic, generative AI works best as a sounding board to help job applicants prepare for interviews. Recruiters may be fine with candidates using AI so long as they’re honest about it.

Artificial intelligence (AI) is making it easier for workers to put together a job application. The jury’s still out on whether it’s also making it easier for them to get the job. Nearly half of recent hires used AI to apply, according to a survey by Resume Builder released in May. 

The same month, Resume Templates released its own survey results, showing that 1 in 5 Gen Zers looking for a job has used ChatGPT to create a resume or cover letter. I’ve discussed these findings with managers, professors and mid-career professionals. The reactions range from “That’s cheating!" to “That’s smart."

“The rules around this are super-unclear to everybody," says Monica Parker-James, associate dean for industry relations and career services at Boston University’s Questrom School of Business. That leaves applicants and employers to use their own judgement—and weigh for themselves the pros and cons.

Also read: How to make your résumé shine in the AI era

First, the cons. An AI-written cover letter will sound generic. That can be fatal to one’s chances of getting an interview. The output might sound like business-speak, but that doesn’t mean it’s good. People who receive AI-generated cover letters say they sound eerily alike. 

Mohammad Soltanieh-Ha, a clinical assistant professor at Questrom, says he’s gotten emails for open positions that were clearly written by ChatGPT—they’re all “five paragraphs long and the language is very similar." And I know one editor who uses ChatGPT to assess article submissions; if the writing or ideas sound remotely similar to what the large language model spits out after a similar prompt, it’s an automatic rejection.

I know from experience that it can be quite challenging to edit turgid, jargon-filled prose into something zesty and original. So rather than using ChatGPT to generate a draft, says Soltanieh-Ha, write your own, upload it to ChatGPT and ask for a critique. 

I tried this, using a couple of cover letters I had lying around, and was low-key astonished by the results. These letters by their nature are often formulaic and stilted; but still, it surprised me that the ChatGPT-ified versions sounded more natural than the original drafts.

That doesn’t mean applicants should take every suggestion offered by the LLM. It can be a bit too enamoured of corporate-ese; when I asked it to improve my resume, it changed a part saying I had “launched" and “hosted" podcasts to say I had “spearheaded" them, which tells a recruiter less about my specific skills. Where generative AI may be strongest is in helping applicants prepare for the job interview. 

Also read: Forget taking over human jobs, ChatGPT invents a new job in the market!

ChatGPT can generate a list of common interview questions based on the specific job description. It can also give advice on answering tricky ones like, “what’s your greatest weakness?" (The LLM: acknowledge a weakness; show what steps you’ve taken to address it; highlight your progress; connect it to the role for which you’re applying.)

The right way to use the tool, experts agree, is as a sparring partner to hone your own thinking.

As for employers, recruiters may want to emphasize interviews and projects—work the candidate has done, whether at a previous job or in school—more than application materials. In fact, recruiters may need to spend more time talking with candidates as written applications start to sound more alike, says Pedro Amorim, an associate professor at the University of Porto and co-founder of LTPlabs. 

And any who oppose AI use by applicants should make that clear in the job posting. If you’re planning to ask finalists for a writing sample, and want to make absolutely sure ChatGPT isn’t involved, you could ask them provide it in your office—with paper and pen. If that sounds silly, you’ll just have to accept that some candidates will get a little tech help.

But I don’t think it’s cheating to use AI to apply for a job. People have long used templates to write resumes and cover letters, a laborious process that doesn’t always produce great results. We have tools today that work better, and candidates who don’t use them may be left behind.

After all, many recruiters use technology to screen job applications. It seems only fair that the candidates be able to use tech, too. But candidates should only use AI if they’re willing to be honest about it. According to the Resume Templates survey, 1 in 3 candidates said a hiring manager has asked about their use of ChatGPT. It would be a bad idea to lie.

Also read: AI tools aid professionals in job discovery, career growth: Report

Attitudes to new technology can shift. I remember when you had to ask Microsoft Word to run spell check (now it’s automatic). It did not take long for my teachers to go from “It’s cheating to use spell check" to “Always use spell check." We’re not there yet with AI, but getting closer: According to a recent Korn Ferry survey, 80% of professionals say ChatGPT is a “legitimate, beneficial work tool." ©bloomberg

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