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Project Status Reports

This guide to status reports is presented by projectmanager, the project management software trusted by 35,000+ users. make a status report in minutes.

ProjectManager's project status report page

What Is a Project Status Report?

What is the purpose of a project status report, types of project status reports, status report vs. progress report, how to write a project status report, project status report template, project status report example, what should be included in a project status report, what is project reporting software, benefits of project reporting software, must-have features of project reporting software, how to make project status reports in projectmanager, best practices for presenting project status reports, other types of project management reports, try our project reporting software for 30 days.

A project status report is a document that describes the progress of a project within a specific time period and compares it against the project plan. Project managers use status reports to keep stakeholders informed of progress and monitor costs, risks, time and work. Project status reports allow project managers and stakeholders to visualize project data through charts and graphs.

Project status reports are taken repeatedly throughout every phase of the project’s execution as a means to maintain your schedule and keep everyone on the same page. The status report for a project generally includes the following:

  • The work that’s been completed
  • The plan for what will follow
  • The summary of the project budget and schedule
  • A list of action items
  • Any issues and risks, and what’s being done about them

Related: 12 Essential Project Reports

The true value of a project status report lies beyond its use as a communication channel. It also provides a documented history of the project. This gives you historical data, so the next time you’re planning a similar project, you can avoid any missteps or bottlenecks.

Because project status reports cover so many topics, they were historically time-consuming to create. Fortunately, modern project management software like ProjectManager expedites the all-important status reporting process. Try our automated project reports and simplify your project reporting.

ProjectManager's project status reports page

Create a project status report with just a few clicks with ProjectManager— Learn more.

There are several reasons why project managers create status reports. Here are some of the most important.

  • Help the project management team keep track of costs, tasks and timelines
  • Compare the budget and time forecasts with the actual costs and task duration
  • Improve communications across the organization
  • Simplify the communication process
  • Keep stakeholders informed
  • Deliver key messages to the intended target audience
  • Improve organizational support for your projects or your team

If you’re reporting to stakeholders, you don’t want to bog them down with unnecessary details. Keep your status reporting presentation light and to the point.

the report of status

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  • Status Report Template

Use this free Status Report Template for Excel to manage your projects better.

You might create daily, weekly, monthly or quarterly status reports depending on your project management requirements. Here’s a quick overview of when it’s best to use each of them.

Daily Status Report

A daily status report captures what each member of the project team has worked on over the course of that day. It not only highlights what they’re working on currently but addresses any issues that are preventing them from completing their tasks. It includes a summary of today’s work and what was accomplished the day before.

Weekly Status Report

A weekly status report is like the daily status report except it covers a full work week rather than just one day. It includes the name of the project, the date of the status report, a summary outlining what work was done over that time period and the action plan for what to work on for the next week. There will also be a section to list any challenges, risk and mitigation plans to respond to them.

Monthly Status Report

A monthly status report provides a similar update on a project or projects but over a period of a month. It provides leadership with relevant information to better manage the project or projects. As with other frequencies, the team reports on what they’ve accomplished, the month is recapped and the next month’s activities are outlined.

Quarterly Status Report

A quarterly status report is a short and easily digestible snapshot of the project over a period of time, in this case, four months or a quarter of the year. It covers the same territory as the other status reports and is likely to include graphs and other visuals to make all the data easier to grasp.

There are many different types of reports you can generate when managing a project. Some of them are more for the project manager and others for the stakeholders, owners or clients to keep them updated.

We’ve been talking about a status report, but it shouldn’t be confused with a progress report. While a status report has data on the progress over the period of time which is being reported, there’s a wealth of other information beyond the mere progress of the project.

A progress report , on the other hand, details the specific tasks and milestones that have been completed to show that the project is making progress in sync with the project schedule. Like a status report, it’s used to keep managers and stakeholders updated.

Writing a project status report is an essential project management task. Whether you generate one weekly, monthly or quarterly, the steps are essentially the same. Here’s how to write a project status report:

  • Determine the objective
  • Target your audience (Clients, team members, sponsors, etc)
  • Choose the format and type
  • Collect your data
  • Structure the report
  • Make sure it’s clear

Because a project status report follows a basic outline, it can be helpful to use a project status report template. However, a project status report template is only a static document. Using project status reporting software integrates with all your project management tools for greater efficiency.

Free status report template for Excel

ProjectManager’s free status report template for Excel— Download now.

To better understand the process described above, let’s take a look at a project status report example. For this simple example, we’ll create a weekly status report for a home construction project using our free project status report template.

Imagine a construction contractor who is in charge of building wall frames, installing the insulation, electrical wiring, drywall and interior painting of a brand-new house. A status report example, following our free status report template, would begin with basic project planning information, such as the project name, new house, reporting period would be between Jan. 1-7, the report dated Jan. 9, project manager Joe Johnson and project sponsor Jack Dell.

project status report example, general information part

Next is the summary, which highlights the key accomplishments. In this case, it would be the installation of wall frames. The section after zooms into the progress of the project. It starts with smaller action items that are needed to build the wall frames.

These action steps also include the date when they were done and a RAG status. That is a red, amber and green indication of the level of confidence and control over that part of the project. The owner, or team member who did the work is named and any comments not already addressed can be added.

project status report example, showing key accomplishments and action items

Following that is a section on upcoming work. Here you can add the action items related to electrical wiring, such as marking locations for cable boxes, electrical outputs and threading cables through the wall frames. The section following that will list project deliverables , which in this case will be the wall frames, which are the tangible output that’s been completed during the reporting period.

project status report, showing project deliverables part

The next section is on the project’s health. It notes the budget spent over the period and what percentage that is in terms of the overall budget. There’s also an overview of the project schedule , scope and quality control and assurance.

project status report, project health section

The section after that lists the risk management issues. It lists the risk, its severity, response and owner. Maybe there’s a possibility that the materials or equipment required for electric wiring won’t be delivered on time. This risk would likely be high in terms of severity as it’ll impact the project schedule. To mitigate this, another company may be contacted to see if they’ll deliver on time. You’ll also note who on the team is watching over this risk.

You’ll conclude and add any recommendations if needed. This will provide stakeholders with a clear picture of the status of the project.

project status report example, showing risk management overview

How Do You Ask for a Project Status Report?

A project status update is usually distributed on a regular schedule, but sometimes people want to see a status report immediately. You can ask for a project status update via email, but you don’t want to come across as rude. To request a project status report, you should ask in a professional manner and place your request through the proper channels.

A friendly reminder is never a bad idea, as it maintains a connection, especially if you can offer something of value in return. If you’re using project management software , then you can always get an instant status report by checking the project dashboard that tracks various metrics.

The ProjectManager dashboard delivers your project status instantly. Pull from schedules, budgets, resources and more without the possibility of human error. Then, customize your display and filter information to show only what you want to see, such as remaining resources, project health, tasks and costs. A dashboard can be an excellent alternative to the traditional project status report.

ProjectManager's project dashboard is a visual tool to reflect your project status report

Get real-time project dashboards that you can easily share with stakeholders— Learn more.

The different elements of a project status report organize the different parts into a cohesive whole. The objective of a status report, of course, is to keep stakeholders informed and expose areas of the project that need greater organizational support.

To better communicate these things, be sure to touch on all the following when you compose your project status report.

General Project Info

To start with, you’re going to need to just put down the basics. What is the project name? Who is the project manager? What is the number of resources? All this information is essential, if obvious, to track the paperwork. Don’t assume your stakeholder is familiar with all this information. It’s especially useful when you’re doing historical research for future projects. Roll it into your status report template , if you have one.

General Status Info

Again, you’re going to want to stamp the report with data that will distinguish it from the other project management reports . So, here you want to include what date the report was generated, who the author is and so on.

Milestone Review

Milestones are the major phases of your project. They’re a good way to break up the larger project into smaller, more digestible parts. The milestone review lets you note where you are in terms of meeting those milestones (against where you planned to be at this point) in the project’s life cycle.

Project Summary

One of the main purposes of the status report is to compare the project’s progress with the project plan estimates. To do this, include a short summary of the forecasted completion date and costs of the project . This allows project managers to control the project’s execution and measure success. Be sure to include the activities that are facing issues and how those problems might impact the project’s quality, resources, timeline and costs. Explain what you’re planning to do to resolve these issues and what the results will be once you have fixed the problem.

Issues and Risks

Risks are all the internal and external factors that are a threat to your project. They become issues once they affect your project budget , timeline or scope. List the issues that have arisen over the course of the project to date. What are they? How are you resolving them? What impact they’ll have on the overall project? Apply the same questions to the risks that you’re aware of. Have they shown up? If they have, what are you doing to get the project back on track?

Project Metrics

It’s important to back your report up with hard numbers to prove the statements you’re making. You should have established the metrics for status reporting during the project planning phase .

It’s impossible to know if your project is succeeding without measuring its effectiveness. These metrics are a way to show you’re on track and evaluate what, if anything, needs attention.

Project reporting software is used to automatically collect project data, analyze it, and display the results to help project managers make better decisions when managing a project. The software gathers information from different sources within the project and converts them in spreadsheets, graphs and charts.

Depending on the software, reporting data can be filtered to highlight areas of the project that you need to see at that time. Reports can be generated on various aspects of the project’s progress and performance, such as time, cost, workload, etc.

Reports are also used to keep key stakeholders, such as sponsors and clients, updated on how the project is doing, and therefore, should be shareable.

Having a quick and easy to use tool that instantly pulls up important project data, organizes and displays it simply and clearly helps you keep stakeholders updated. With all the information at your fingertips, you can also make better decisions.

Not all reporting software is the same. To get more bang for your buck, make sure that whatever tool you choose has the following features:

  • Converts complicated data into useful reports
  • Filters to show only what information you want
  • Allows you to create reports on specific time periods
  • Share reports and keep stakeholders updated
  • Update instantly for greater accuracy
  • Monitor actual progress against your plan
  • Report on program or portfolio of projects

Project status reports are just one of many reports that are offered by project reporting software, but you’ll also want to make sure the product you choose has the following features as well.

Dashboards icon

Get Instant Status Reports

As important as reporting software is, you also need to regularly check on the progress of your project as it occurs. A dashboard will provide that high-level view, collecting data and displaying it in graphs and charts to show a variety of project metrics.

Dashboards image

See the Most Current Info

Dashboards and reports capture the project at a particular time, and like a snapshot, capture a past point in time. However, if you’re working with an online reporting tool, the data it collects is displayed in real-time—and the decisions you make will be more informed.

Real-Time Data image

Generate Reports on Every Aspect

A status report is a key gauge of how your project is performing, but it’s only one perspective. For the full picture, you need to measure progress and more for many angles. Seek out reporting software that also measures task progress, workload, timesheets and more.

Diverse Reports image

Easy Export With Stakeholders

Creating reports is only the beginning. You need to share them with stakeholders, who need to have a broad strokes picture of where the project currently is. During presentations, you want to be able to easily print out a copy or export a PDF to email them.

Shareable image

Fast and Easy Reports

Making reports shouldn’t be time-consuming. It often means complex equations to figure out progress, variance, workload, etc. The best reporting software automates these functions, so you don’t need a math degree or even a calculator to manage your project.

Automated image

Gain Details for Actionable Insights

Dashboards are great for high-level views of the project, but reports must provide a deeper dive into that data in order for managers to make the critical decisions to steer the project towards a successful end. You want reports that are in depth and cover the entire project.

In Depth image

Project reporting software is a tool to monitor and track project metrics in real time and then collect that data in a report that’s easily shared with project members.

ProjectManager is an award-winning tool that organizes projects and teams by monitoring and reporting on progress and performance. Watch this video to get a better idea of how to create project status and other types of project management reports with ProjectManager.

Project management training video (nu29tru9qg)

Using the reporting feature of ProjectManager allows you to see the status of project milestones and summary tasks if you filter the report to include them. Reports can be previewed before being exported to a PDF, Excel, CSV or printed. Every report can be customized by selecting the data and columns you want to include.

Here are some of the reports you can create once you have the project management software.

Project Status Report

As mentioned above, the project status gives an overview of where your project currently is, and lets you determine if the project is on time and under budget . It shows the tasks that are due on the week it has been generated, and which are overdue.

Here’s a quick rundown of the options when generating a status report in ProjectManager.

Get the key elements of your project condensed in short to capture the high points in your schedule, budget and costs for stakeholders. You can provide project updates at any time for your team, clients and sponsors.

See which tasks are overdue and when their deadline is to never lose track of your progress and stay on schedule. ProjectManager allows you to assign activities to your team members and communicate with them in real time.

Milestones & Summary Tasks

Note which milestones have been completed to better track the project’s progress. View where you are in terms of completing summary tasks or subtasks on your schedule.

Planned vs. Actual

Know your project variance by tracking the actual progress on the status report, which is compared to where you planned to be at that point in your schedule.

Portfolio Status Report

A portfolio is a collection of projects that one manages. They must work together in alignment with the overall strategy of the organization.

See the health of your full portfolio, and if they’re meeting their schedules and budgets. Get lists of your project managers, team and tasks to better determine your portfolio’s overall health.

ProjectManager's portfolio management dashboard, ideal to communicate project status report

Project Plan Report

The project plan is the map that guides your activity when managing a project. This report lets you know whether that plan is being met by your actual progress.

Keep your project on track, within budget and know how far you are from completion. Get an overview of your schedule and a list of all the tasks and when they should be done.

Project Dashboard

Different from the previous reports, which are static documents that are exported as a snapshot of a project, a dashboard can serve as a contemporaneous look into the project.

Get real-time status reports using our project dashboard . Every facet found in a status report is automatically updated across the six metrics of the dashboard for a high view of your project’s performance.

ProjectManager’s dashboard view, which shows six key metrics on a project

Portfolio Dashboard

Much like the project dashboard, the portfolio dashboard serves as a real-time view, except for a collection of projects rather than a single one.

Set up a portfolio dashboard by creating a folder in the overview projects section. Add projects you want to measure and your portfolio dashboard will track their costs, workload and more.

Whether you’re presenting your weekly status report in a meeting, or sending a weekly email update, it’s a good idea to know the best practices when reporting on a project’s progress before jumping into a presentation of your report.

Communicate

Project status reports are only a single facet of your communication plan . Don’t rely on it fully to communicate everything, but use it to deliver the right data to the right party at the right time.

Know Your Audience

Project status reports are vehicles for communication, but if you’re unsure of the destination, then you’re not going to deliver the goods. Stakeholders such as clients and sponsors want to know the big picture, while team members will be more interested in specifics.

Consistency

Use the same format, distribution cycle and method. Don’t mix things up. That only disrupts the effectiveness of the communication aspect of the report.

Establish Metrics

When planning for the project, figure out how you’re going to measure its progress, and then stick to this method as you report on the project throughout its life cycle.

You want the report to be effective, so don’t obscure it with unnecessary details. Stay to the point, and just report on what needs reporting.

Your audience doesn’t want opinions or unsubstantiated facts. Do the due diligence, and make sure that you’re giving only what your audience wants.

Like consistency, keeping standards of a process and a template for reporting makes sure your report is clear.

There are project management tools that incorporate these best practices, streamlining the reporting process thanks to dashboards and automated reporting features.

Status reports are just one of the many reports project managers use to keep updated on the progress of their projects. Status is more general, while others focus on specific aspects of the project. Some of the more common status-reporting alternatives follow.

Tasks Report

Every project is made up of tasks, often lots of them. You need a report to keep track of them all.

Get all your project tasks collected in one place. Filter the report to show the status of each task to see if there are any roadblocks or bottlenecks holding up progress. You need to take care of issues before they affect your project’s timeline.

Timesheets Report

Teams log their hours on timesheets to submit to managers for payroll. Timesheets are also another way to track progress on a project by monitoring the hours logged on tasks.

View the timesheet of selected team members and know the hours they worked over a range of time using online project management software.

ProjectManager's timesheets are a perfect complement to project status reports

Availability Report

Keeping track of when your team can work when they have paid time off or there’s a holiday is critical to scheduling and workload management.

Know instantly who has too much work on your team and if they’re available to work. Team members are listed in this report with utilization rates. This data helps you reallocate tasks.

Workload Report

The workload is the number of tasks your team has been assigned. Keeping their workload balanced, so no one has too much on their plate, is how you increase productivity and morale.

See your entire team with the number of tasks they’ve been assigned. Know if someone has too many or too few tasks and balance their workload to get more done and not burn people out.

ProjectManager's workload management report

Variance Report

The variance is the difference between what you planned for the project and where you actually are in its execution. This is how you know if your project’s on track or not.

Set the baseline on the Gantt chart tool when planning and get data on your current schedule. Then, compare it against where you planned to be at this point in the schedule.

ProjectManager is a cloud-based software with one-click reporting that seamlessly integrates with planning, scheduling and tracking features. Get real-time data that can be filtered and shared across eight different project reports. With us, you can use one software for all your project management needs.

Companies such as the Bank of America, and organizations such as NASA and the US Postal Service, have used us to manage big and small projects. Over 10,000 teams worldwide get more control over their work and become more productive using our software.

If you want to simplify the reporting process and are looking for a tool that with online Gantt charts , kanban boards to visualize workflow and a dashboard for a high-level view of project metrics, then try our tool free with this 30-day trial .

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the report of status

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  • 8 steps to write an effective project s ...

8 steps to write an effective project status report

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Effective project status reports are the best way to keep your stakeholders aligned and in the loop during your project progress. These high-level updates proactively let your team know if a project is on track, at risk, or off track—so you can course correct if necessary to hit your deadlines every time. Learn how to create project status reports in a few easy steps, plus check out a template you can use right away.

It’s the end of the week and here you are again: having to dig through a variety of spreadsheets, emails, and tools to patch together an update of how your project is doing. 

Instead of manually assembling this information, use a project status report template to streamline this process for you. That way, you spend less time on unnecessary data gathering and more time on work that matters. 

Whether you’re gearing up for your first ever project status report or you’re looking for a better system than the one you currently use, this article will walk you through what a progress report is, how you can build one, and how to use project status reports to hit your project deadlines on time, every time. Here’s how.

What is a project status report?

Project status reports are timely updates on the progress of your projects. Written concisely, project reports offer high-level information about project progress, so team members get at-a-glance insight into what’s happening within the project. With a timely status report, you can ensure your entire project team and cross-functional stakeholders understand what’s on track, what’s blocked, and what’s coming next. 

Regularly sharing project status reports is important because they help you keep all project stakeholders in the loop and aligned on how your project is progressing. They answer the questions everyone has before team members even have a chance to ask them. They show and tell your team that you’re on track, making you (and everyone else) feel confident.

How often you share project status reports depends on your project’s timeline. Some projects benefit from weekly reporting, while others only need to be updated once a month. Schedule your project reports as frequently as is helpful for your stakeholders. These shouldn’t be reactive reports on things going poorly—rather, effective reports keep your team updated on the project’s progress, whether the project is on track, at risk, or off track.

The benefits of effective project reporting

Reporting isn’t just something you should do for the sake of doing it. Effective reporting has a variety of benefits. When you correctly report on project status, you effectively: 

Keep track of project health

The worst thing for a project is when you arrive at the end of the timeline and realize you were off track the whole time. No one likes being blindsided—and as the project manager, you’re empowered to make sure your team is aware of your project health at all times. 

Progress reports are a way to do that without too much manual work. Because these reports mix high-level summaries with some important metrics, everyone has a sense of the project's health. And if the project is off track? You can quickly and proactively fix it—so you still hit your project deadline on time and on budget.

Summarize project progress

Project status reports are not real-time reports. These reports are summaries of what happened during the past week, two weeks, or month of project work. They’re an opportunity for your stakeholders to stay informed on how well you’re sticking to the project plan . 

If you’re looking for tips on how to report on projects in real time, check out our article on universal reporting tools for every team . 

Reduce manual work

As the project manager, you already have enough on your plate. You don’t need to also spend hours every week or month grabbing data from different places. Project reporting tools make it easy to find all of this information in one place, and create a project status report with the click of a button. 

Share next steps and action items

Project status reports should go out to your project team, project sponsor, important stakeholders, and cross-functional team members. Because these are high-level reports, they’re appropriate for anyone who wants to stay informed about project progress. 

This is the optimal way to let everyone know what’s happening without getting into the details. If there are important project next steps or action items, share them here so everyone knows what to expect. 

Proactively identify blockers

If your project isn’t on track, your status report lets others know what the delay is and what you’re doing to resolve any blockers, allowing you to show off your proactive approach to getting things back to where they should be. Similar to the project risk management process , proactive status reporting helps you identify and overcome issues before they impact your project timeline.

Say goodbye to status meetings

The day of the status meeting is over. We now know these aren’t effective ways to spend your time. Unlike face-to-face meetings, project status reports are shared in a central tool that team members can check asynchronously when they want to. They can refer back to the information, or dig deeper into the project if necessary. Save your face-to-face meeting time for valuable meetings like brainstormings or all hands. 

Before you report: Combine reporting with effective project management

The biggest benefit of project status reporting is that it reduces your manual work, centralizes information, and makes it easy to keep everyone up to date. If your information is scattered across multiple tools, you can’t effectively use project reporting templates—you still need to manually open this Excel spreadsheet and that team email to gather your information. 

Instead, make sure you’re using project management software as your central source of truth. With project management software you:

Have a central source of truth so team members can see who’s doing what by when. 

Can easily visualize project information in a Gantt chart , Kanban board , calendar, or spreadsheet-style list view. 

Create status reports with the click of a button. 

Offer a place for team members who read the status report and want more details to look and find the information they need. 

Have access to additional project information, like your project plan, communication plan , project goals, milestones, deliverables , and more.

Naturally, we think Asana is a great option. Asana is a work management tool your entire team can use. Your cross-functional collaborators need a way to view past status reports. Your key stakeholders need a bird’s eye view of the entire program or project portfolio management progress. And your team members need a way to track individual work throughout the project lifecycle.

8 steps to write a great project status report

So, how do you go about doing project status reports? Be sure to create a clear structure you can use consistently for all future status reports. You should also make sure it matches with your project brief to keep your report on topic.

Follow this guide to understand what to include in your project status report, and watch as we put each step into practice with an example of an Employee Satisfaction project.

1. Build your report where work lives

Before you build your report, make sure you’re already tracking your work information in a project management tool. That way, you don’t have to manually grab information from a host of sources—instead, you can reduce manual work and create a report with a few clicks. 

Starting off with a project management tool makes it easy to capture dependencies and note upcoming tasks so you’re never blindsided about your project health.

2. Name your report

A great option is to simply use the project name for clarity. If you’re reporting on this project regularly, you should also include a date or timestamp.

Example project report title: February 2020 - Employee satisfaction initiative

3. Indicate project health

The project health is the current status of the project. Project health may change from report to report, especially if you run into blockers or unblock big project risks. Look for a project management tool that allows you to communicate the project’s status and whether or not it’s on track. One way to do this is to use a color coding system (green = on track, yellow = at risk, red = off track).

Example project health update: Project status is on track.

4. Quickly summarize the status report

Your project status report summary should be brief—about 2-3 sentences. The goal here is to give readers who may not have time to read the entire report a quick TL;DR of the most important facts. 

This is the first section of your report, so it’s the best place to: 

Include highlights

Flag major blockers

Note unexpected project risks

Example status report summary: Our survey results are in and being reviewed. At first glance, we’re seeing 80% employee satisfaction, up 3 points from the last survey. The Engagement Committee is working with the Executive team on what new engagement initiatives to implement in our key target areas, which include career growth and transparency.

5. Add a high-level overview of each key area

Depending on your project, your key areas may vary from report to report, or they may stay consistent. For example, in an Agile project that’s continuously improving, you’d likely use dynamic key areas that cover the things your team worked on during the last sprint. Alternatively, for an event planning project, there are a set number of key areas that you always want to touch on, like promotion, signups, and speakers. 

For each key area in the status report, add a few bullet points that give an update on progress, accomplishments, and upcoming work.

Example high-level overview of a key area: Survey results

70% of employees took the satisfaction survey.

Our overall satisfaction rating is 80%.

Only 57% of employees report having a clear path towards career advancement, down 5% since the last survey. 

41% of employees listed transparency as the number one improvement they’d like to see.

6. Add links to other documents or resources

While you shouldn’t include every little detail about how your project is going, some people will want to know more. For stakeholders who are looking for more in-depth information, provide links to documents or resources. This can include more specific project information, like links to specific project milestones , or the broader impacts of the project, like a reference to the business goals the project is contributing to.

Example: Include a link to the employee satisfaction survey , as well as to the larger company OKR around increasing employee engagement over the course of the fiscal year.

7. Flag any blockers the project has run into

All projects run into roadblocks. These can come in the form of project risks , unexpected increases to the budget , or delays that impact the project timeline . Keeping stakeholders in the loop when issues arise will help everyone adjust accordingly to stay on track. 

Example roadblock: The executive team wants to look at results before the engagement committee meets again, but won’t be able to do so for another three weeks. This will delay our overall project timeline.

8. Highlight next steps

These could include a list of next steps, kudos you want to give someone, or anything else you want to highlight.

Example: Thank you Sarah A. for sending out multiple communications to employees encouraging them to participate in the survey!

Template for creating your project status report

To quickly put everything you learned in the previous section to use, write your next project status report using this easy-to-fill-out template:

Report name:

Name your report. This can be as simple as the project name and the date of the report.

Project health:

Is the project on track, at risk, or delayed?

Include a short description of the most important takeaways from your project status report here. Keep in mind that busy stakeholders may only look at this section, so include any highlights or blockers the entire team needs to know about

Key area 1: High-level overview

Specific details about progress, accomplishments, and upcoming work.

Key area 2: High-level overview

Key area 3: High-level overview

Additional information and links: 

Link to relevant project details or higher-level project information that stakeholders might be curious about. This section is a chance for team members to dig deeper on specifics, or understand how the project initiative fits into your larger strategic goals . 

Are there any challenges you’re facing? How will you resolve them?

Additional notes or highlights:

Are there any additional things your team needs to know? What are the main next steps? 

Example project status report

While a how-to guide on writing project status reports is helpful, sometimes seeing a real-life example allows you to really see what your own update could look like, right? We thought you might agree, so here’s an example you may find useful:

Report name: Ebook launch

Project status: On track

Great progress this week! We are still in the concept phase, but Avery Lomax will be choosing a topic this week. Content and Design teams are standing by and ready to get started once we give the go ahead.

Planning team met to discuss an overall topic

We have three final ideas and will choose one on Friday

A brief is due to the Content team the following Thursday

The Content team is ready to start writing copy as soon as our idea is finalized

They are gathering pertinent company information that should be included

Design reviewed five ebook examples to determine the style they liked

They will be choosing a template by next Tuesday

Jen is out of the office all next week so please direct any content questions to Joy

Thank you to Henry for curating a huge list of topics for us to choose from!

Issues/challenges:

The e-book’s deadline is tight, as we all know. It’s critical that we’re all working in our project management tool to keep everyone organized and on track. Thanks!

Streamline reporting with a work management tool

The above report is clear and easy to follow. By building this report in a work management tool like Asana, you can automatically fill each section but the summary. Here’s what the above report looks like in Asana:

[Product UI] Example Asana project status report for an ebook launch meeting (Status Updates)

Project status reporting best practices

Now you know what to include in your project status report, but you may still have a few additional questions. As you’re creating status reports for your project, these best practices will help you formulate a winning update.

How often should you report out?

The frequency with which you send project updates depends on the type of project you’re running. If your project has a short timeframe, or if things are moving quickly, aim to send weekly project status reports. Alternatively, if the initiative you’re reporting on is a long-term project, you probably only need to send biweekly or even monthly reports. The most important thing is making sure your project stakeholders are up to date. 

When you use a project reporting tool, you can set a task for yourself to always send status reports on a certain day each week. These recurring reminders make it easy to keep stakeholders informed, whether you're sending weekly status updates or monthly progress reports. Either way, stakeholders will begin to expect your updates, which means less frequent check-ins from them (plus they’ll appreciate always being in the loop).

By sending regular reports, you can avoid multiple meetings related to a project (we all know unnecessary meetings have their own reputation ). Skip the check-in meetings and save your time for more important work.

Who should you include?

It depends on the project and who is involved, but typically plan to send an update to any stakeholders working on your project. You should have created a stakeholder analysis—outlining all stakeholders, sponsors, and team members—during the project planning process, but refer to your project plan if you aren’t sure.

Even if that week’s status report doesn’t affect a particular team member, you should still share it with everyone. It’s important for everyone to have a high-level overview. Team members who don’t need to review the report in depth can quickly skim your summary section, while others who are more involved can dive into the details you’ve provided. 

How detailed should you get?

A project status report shouldn’t offer every little detail. Let the work tell the story—you’re simply curating information and adding a little color. Think of a project status report as a top line message—just the most important pieces of your project that affect most of stakeholders should be included.

You should always indicate whether the project is on track, at risk, or off track, give a quick summary of what’s complete and what’s upcoming, then link out to other resources for people who want more details.

Where should you write your project status report?

The best way to draft and share status updates is with a work management tool . Look for a tool that offers an overview of your project, so your team has a central source of truth for all project-related work. That way, instead of managing projects in spreadsheets , you can keep it all—status updates, project briefs, key deliverables, and important project milestones—in one place. Your reports will be easily shareable, and stakeholders can look back on previous reports at any time, avoiding email overload on your end.

[Product UI] Example Asana Project Overview for a product marketing launch project (Project Overview)

Wrapping your project up: summarizing your work

The status reports we’ve been talking about are always sent during a project to keep everyone in the loop. However, once the project is finished, it’s smart to send out a final summary report. Think of this as the executive summary for your project. This is your chance to offer stakeholders a wrap-up to the project. Use it to officially close it out.

Again, it’s a high-level overview, but instead of including updates and statuses, you’ll provide a summary of how the overall project went. Here are a few questions to answer in a project summary report:

What were the goals of this project and were they met?

Was the project completed on time and on budget (if applicable)?

What successes should be highlighted?

What challenges did we run into?

What can we learn from this project to help us on future projects?

Keep every stakeholder on track with status reports that write themselves

If you’re looking to over-deliver on your next project, try sending project status updates. They keep you productive, efficient, and accountable, while giving everyone else a quick (and engaging) look into what’s been happening. 

Use the resources we’ve provided to create reports that give just enough information without diving into too much detail. Find a project management solution like Asana that has features designed specifically to help with status reports. You’ll save time and be as organized as possible.

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Create Useful Project Status Reports: A Comprehensive Guide

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Our content and product recommendations are editorially independent. We may make money when you click links to our partners. Learn more in our  Editorial & Advertising Policy .

An important and required responsibility connected to running a successful project is writing and delivering useful and comprehensive project status reports. Everyone, including project team members, stakeholders, management and CIO or CEO-level sponsors will have some level of interest in the details of work in progress.

There will be different audiences who need to know about and understand certain details of a project, so one report may be rewritten with varying language and format to satisfy those needs.

Read more: How to Write a Project Report

What Is a Project Status Report?

A project status report is a summary of the details of a project as it progresses along the timeline, including key milestones and goals with defined deadlines. The project manager writes this report with input from team leads and key team members.

The project manager is expected to understand these details and be prepared to speak to this progress on a regular basis, answering related questions throughout the project lifecycle.

Read More: What is Project Management? Definition, Types & Examples

What Is Included in a Project Status Report?

Standard project status reports should include some or all of the following:

  • A summary of project details, including program and project name, start and launch dates
  • A list of key team members, stakeholders, and project owners
  • The status date and cadence of the report (daily, weekly, monthly, quarterly)
  • A summary of the project scope and budget
  • A timeline of key and cross-project dependencies (if any) to show what must occur before something else can start
  • Call-out of key issues and blockers to address, and what is being done about them

Benefits of Project Status Reports

Project managers write status reports to keep all project stakeholders up to date with the latest progress and details as a project moves forward. At a high level, it is a quick reference of key milestones and transitions between phases in the timeline.

Benefits of this report include creating easy visibility into successes and identifying blockers as they unfold. It also keeps communication simple and open across the organization.

Read more: Biggest Mistakes in Reporting Digital Marketing Project Results to Clients

Project Status Reports vs Project Health Reports

The differences between project status reports and project health reports are important to note, and may not be clear or obvious to those receiving these reports.

To recap, a project status report is a formalized report provided to project stakeholders that regularly reports on project status as a project moves through a project plan. It identifies things that have been completed and what is left and open. Over time, this report spells out a documented history of the project, from project kickoff to project completion.

The project health report is a separate report that identifies issues and risks in a project as they come up over time, so they can be addressed early. One benefit is to save time and money with early intervention and attention.

This report is different from the view of daily or weekly execution of tasks, in that it provides a higher view of the overall status; there is less task-based detail. It can also list and compare all active projects assigned to a project manager for a larger program view.

Project Status Report Cadence

The frequency of when to send project status reports can vary depending on the project and audience. The standard weekly status report traditionally follows and includes details from that week’s work, showing status updates and changes from the following week with new goals and action items identified for the following week.

A monthly report may be required to highlight what has been done month to date to C-level and executives to assist with the project planning, budgeting, and juggling of team resources decision-making for the upcoming months.

Some weeks it may make sense to check in with individuals separately, forgoing the weekly organized status meeting to just provide an updated report. The choice to do this instead comes when things are moving along and the project has hit a point where, for example, development is underway in a multi-week sprint and there isn’t much change from the previous week, as the teams tackle technical details day to day.

Project status reports empower project managers and teams to stay on top of project details, manage tasks and issues,` and continue to plan ongoing work intelligently and effectively. Grab a template to start, and customize the format and information to fit your needs. This will keep your projects running smoothly, and everyone involved aware of the latest details and status.

Read next: Best Reporting Software and Tools for 2021

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What Is a Project Status Report and How to Write It + Template

What is a project status report?

Project status reports are essential for keeping your stakeholders in the loop and updated about your project’s progress. 

When done correctly, status reports become invaluable communication and assessment tools that help you identify potential issues early and keep your project team aligned. 

In this guide you’ll learn how to write effective project status reports, how to avoid common pitfalls, and more about the benefits of having a good status report template handy.

Table of Contents

What is a project status report?

A project status report is a document that presents the current state of the project to stakeholders in a clear and concise manner, and measures the project’s progress against the baselines provided in the project management plan . 

The purpose of the project status report is to update stakeholders on how the project is going and keep them informed about any emerging threats or project risks . It should be to the point and concise — ideally, no more than two pages long.

  • Bi-weekly, or
  • Monthly. 

An expert we consulted,  Michelle M. Campbell , Senior Vice President, MBA, Project Management Professional (PMP), Certified Scrum Product Owner (CSPO), and Certified ScrumMaster® (CSM), is in favor of more regular project updates.

Michelle M. Campbell

“ I recommend weekly release of a status report, especially on a rapidly changing project. ”

What makes a good project status report?

A good project status report is concise, clear, and always follows the same template. 

Status reports are created for stakeholders . As such, they should contain information the stakeholders would want to know, in a way that they want to see it, and with respect to their time and schedules.

With this in mind, a good project status report should be:

  • Structured and clear — a status report should be structured in a logical manner, preferably with charts and tables that break down complex data and provide all essential information at a glance.
  • Tailored to stakeholder needs — different stakeholders and different projects will demand different status reports, so it’s best to agree on a structure at the beginning.
  • Consistent — using the same template for all your status reports will help with comparing reports and it will also help stakeholders know exactly what to expect and where to find the information they’re looking for.
  • Concise — your boss doesn’t need to know the exact number of hours your third-party contractor spent on doing a specific task — they only need to know that it is done.
  • Objective and honest — include only information backed by facts. Objectivity and dishonesty in status reports can have destructive consequences.

According to Michelle M. Campbell:

“ While aesthetics is helpful on a status report, it is more important to have the informative essentials that will guide the reader to arrive at a comprehensive, but concise understanding of the state of the project. ” 

5 Tips on how to write an effective project status report (+ templates)

Now that we’ve established the qualities of good project status reports, here are some tips on how to write them.

Tip #1: Get to know your audience

We explained this before, but it’s worth another mention. A status report isn’t a document meant for project managers. It’s a communication tool written by project managers for stakeholders. As such, it should contain information that the stakeholders want to see, not the information the project manager thinks is important.

To determine what that information is, it’s best to talk to stakeholders at the beginning of the project and hear it directly from them.

Doing this will save you a lot of time by eliminating any guesswork from the get-go.

Tip #2: Summarize the information

A project status report goes out to all stakeholders. However, not all stakeholders need the same information. This is why it’s good practice to summarize the main information from the report at the very beginning. 

Michelle M. Campbell recommends that the summary do the following:

 “Include a short scope and color-coded health/condition of the project by using the RAG status:
Red = off track  Amber = at risk to go off track  Green = on track. ”

She also suggests requesting help from key stakeholders to use their sphere of influence at this point — if that’s what’s necessary to push the status from red or yellow back to green.

Tip #3: Streamline the process by using project status report templates

It’s difficult enough to compile the data for the status report every week, you shouldn’t also have to waste time on writing the whole thing from scratch every time — that’s what editable templates are for.

Project status report template preview — Microsoft Word

Templates are incredibly helpful tools when it comes to creating any kind of project plan or report. Not only do they save you time, but they also help maintain the consistency of your reports over time.

Project status report template preview — Microsoft Excel

To help you get started, we’ve created an editable project status report template in Microsoft Word, Excel, and Google Sheets that you can download right now by clicking the links below.

Project status report template preview — Google Sheets

Download editable project status report — Microsoft Word

Download editable project status report — Microsoft Excel

Download editable project status report — Google Sheets

💡 Plaky Pro Tip

Trying to decide between Google Sheets and Excel? Take a look at our post comparing the two:

  • Google Sheets vs Excel: Hands-On App Comparison for 2024

Tip #4: Don’t be afraid to ask for help

It’s your job as a project manager to lead a project — but that doesn’t mean that everything should rest on your shoulders. 

Your executive managers, sponsors, and other key stakeholders have the ability to help you resolve issues more quickly and efficiently than you’d be able to do alone. 

However, they aren’t directly involved in the project on a daily basis, and they won’t know that their help is needed unless you specifically ask for it.

Tip #5: Verify before releasing

Never release information to a wider audience that hasn’t been confirmed beforehand. 

Even if you don’t have much time to compile your report, avoid including opinions and guesses.

If you’re unsure about how a certain aspect of the project is progressing, ask your team members.

It’s always better to ask and confirm rather than unintentionally downplay or exaggerate the situation.

💡 PLAKY PRO TIP

To create relevant and concise status reports, you must be well-acquainted with the aspects of the project you’re reporting on and why they are important to the people who are going to be reading them. Expand or brush up on your knowledge of the essential project management terminology by visiting our glossary page:

  • Project Management Glossary of Terms

Project status report example

To give you a better idea of how to write a concise, but effective project status report, we’ll go over an example using the free project status report template we provided earlier.

First you need the basic project information — project name, number, sponsor, project manager, today’s date, and the time period covered in the report. The template is fully editable, so you may choose to delete or add certain fields your project might require.

Project status report example of basic information

Next, it’s a good idea to show an at-a-glance overview of the project’s progress. For example, at the top right of the template you can show your project’s progress in a doughnut chart and a RAG (red/amber/green) indication of the project’s status.

Example of overall project progress in a project status report

The first thing after your basic project information should be your project summary. This section may differ depending on your project and stakeholder requirements. Most often, it will include a brief summary of the report in your own words, or a short table that gives an overview of the health of your project’s main components — scope, schedule, budget, and resources — like in the image below.

Project status report example of a project summary

Next, you may choose to add a quick summary of the things you’ve accomplished since the previous report and the things you plan to do by the next report. This can be a simple, bulleted list, but it can be valuable to show stakeholders the proof of your progress.

If you want to go into a bit more detail, you can add a separate section where you give a short description for each item. This template provides both options, for busy stakeholders and those who want a more detailed report.

Project status report example of a progress summary

Next, it’s very important to add a list of the project’s major milestones. This, more than anything else, will tell stakeholders exactly where you are in the project and whether you’re on track or behind schedule.

Example of milestones in a project status report

Finally, you’ll want to mention prominent risks you’re tracking, and highlight the issues you are currently dealing with, how you’re handling them, and whether there’s something that requires the stakeholders’ attention.

Example of risks and issues in a project status report

This template also contains an optional field meant for writing down key takeaways, notes, requests, or anything else you think is important to add to the report.

Benefits of effective project reporting

When done right, project status reports are a valuable tool in a project manager’s toolbox that help PMs maintain a firm grip on the reins of their project by:

  • Identifying issues and risks before they escalate,
  • Tracking productivity,
  • Keeping everyone on the same page, and
  • Leaving a clear paper trail.

Effective project reports prevent issue escalation

Major issues rarely crop up overnight. 

There are usually warning signs weeks, and even months before they blow up. 

The problem is that they sometimes get overlooked.

When status reports are done regularly and diligently, it’s very easy to spot potential threats to your project and address them before they become a bigger deal. 

Or, at the very least, you can buy yourself more time to prepare for their imminent arrival. 

Effective project reports help track productivity

Just like a status report can identify potential dangers to the project, it can also detect the level of your team’s productivity over time. 

With enough data, you can easily detect overachievers and underachievers, the reasons for their level of performance, and make more accurate predictions about the future of your project.

Effective project reports foster transparency

Since status reports concern everyone involved in the project, they are an important means of communication and a good way to keep everyone of interest in the loop about the project’s progress.

They may be shared directly with the interested parties. 

But, it’s even better if they are shared on an online dashboard or a project management tool used across the organization. 

the report of status

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the report of status

After all, two heads are better than one. Imagine what two hundred heads can do when they put their minds to it. So, keep everyone up to date with project status reports.

As Craig William, CEO and founder of WebFX said for Forbes , the reward of rigorous transparency is “a more thoughtful and innovative atmosphere where employees feel like the sky’s the limit when it comes to solving problems creatively.” 

Effective project reports leave a helpful paper trail 

Paper trails, be they digital or analog, are an incredibly valuable asset in project management . 

In the case of project status reports, leaving a paper trail means being able to go back in time and analyze old reports in search of clues that might help you perform better in a similar future project. 

They can also serve as proof of a project manager’s competence or incompetence at grasping what is going on in their project.

The pitfalls of writing project status reports

We’ve established that, when done correctly, project status reports are an important asset for everyone involved in the project. But, let’s take a look at some examples of poorly-written project status reports.

Some project status reports go into too much detail

As opposed to high-level reports, or reports that contain high-level (surface-level) information, low-level reports deal with what’s under the surface.  

As we mentioned before, status reports should contain high-level information. In other words, they should provide an overview of the project’s status without delving into the details of the project. 

If a status report contains detailed information, it completely misses the point. Low-level status reports are often long, incomprehensible walls of text that no one will ever want, or have the time to read. This means that your stakeholders won’t ever have a clear idea of what’s going on in the project, and won’t be able to offer any assistance if it becomes necessary.

Some project status reports are biased

In 2009, a group of researchers from Wake Forest University published a paper on selective status reporting , where they tried to determine the causes and effects of conscious misreporting of project statuses. 

The research identified two types of selective reporting: 

  • Optimistic biasing, and
  • Pessimistic biasing.

The study found that both of these biases have a negative impact on project performance. Let’s take a closer look at both of them.

Optimistic biasing in status reporting

The study explained optimistic biasing as deliberately avoiding reporting on critical issues, or glossing over them to make them seem less threatening than they actually are. 

Researchers found that this is a common occurrence among project managers whose supervisors have a history of unwelcoming responses to project setbacks. This concealing of important information for fear of being yelled at, or blamed for the issues can lead to serious problems down the road.

This kind of biasing usually serves the project manager’s self-interest to avoid the blame for the issue. However, it can also stem from the higher management’s poor downward communication skills — so it can’t be entirely blamed on the project manager.

Regardless of who is to blame, optimistic biasing is a dangerous element in status reporting that can lead to critical issues passing under the radar and being neglected until it’s too late.

Pessimistic biasing in status reporting

Conversely, pessimistic biasing refers to intentionally making the project seem to be in a worse situation than it actually is. 

The above-mentioned research on status reporting claims that this kind of misreporting can be a means of securing additional funds for the project. 

However, it later suggests that pessimistic biasing is more likely to be connected to project-supported concerns, and is, thus, less dangerous than optimistic biasing.

Some project status reports involve “inconvenient truths”

A related research paper published in 2014 in the MIT Sloan Management Review, titled The Pitfalls of Project Status Reporting , lists five “inconvenient truths” related to status reporting. 

According to the study, these five inconvenient truths are:

  • Executives can’t rely on staff to speak up about problems.
  • A variety of reasons can cause people to misreport project status.
  • An aggressive audit team can’t counter the effects of project status misreporting.
  • Putting senior executives in charge of a project may increase misreporting.
  • Executives often ignore bad news.

As the authors claim, accepting these truths can “ greatly reduce the chance of being blindsided by unpleasant surprises ” — meaning that executives should prepare in advance for what is inevitable. 

How should I present my project status reports?

There are many ways to distribute and present your project status reports. Some of the most common ones are:

  • Via a collaborative platform such as Google Sheets,
  • Using other digital resources such as Microsoft Word or Microsoft Excel templates, and
  • Using a company-wide file-sharing platform.

Presenting project status reports in-person

In-person status reporting goes hand in hand with project status report meetings. While this used to be the norm a few decades ago, digitalization has helped us move away from what The Business Journals calls “the biggest waste of time in business today”, and toward a more modern and considerate reporting framework.

As you may already guess, these in-person status reports are welcomed by few. However, if your supervisors still insist on holding meetings in person, there are ways that can make everyone hate them a little less, according to Ross Snyder’s PMI article.

Snyder suggests the following:

  • Turn status report meetings into planning meetings by distributing the status reports to all relevant parties beforehand, and 
  • Instead of going through the entire report at the meeting, simply do a brief planning session on how to proceed further.

“The weekly meeting should not be used to report status!”, says Snyder, “The meeting may be used to discuss status, but never to report it.”

Presenting project status reports via email

Distributing project status reports by email is a little more common occurrence in this digital age, but it’s certainly not ideal. 

According to research, an average person receives over 100 emails a day at work, not including spam! 

Distributing such critical reports via such a cluttered platform, where it’s nearly impossible to sort out important information from unimportant information, can be irresponsible.

Presenting project status reports via collaborative platforms

Collaborative platforms such as Google Sheets are a good way to reach everyone who needs to see the report. 

Collaborative platforms also help project managers to take a load off their chest by allowing the team members to update the project in real-time and constantly keep it up to date.

This way, project managers don’t have to go through the same cycle of collecting information and writing reports every week or two. 

All the information is available for everyone to see and update at any time, further improving communication and transparency among colleagues.

Presenting project status reports via non-collaborative digital resources

Some project managers like to use Microsoft Word, or Excel to create and distribute their status reports. These documents can then be distributed by email or clipped to a digital dashboard for everyone to see. 

While not as collaborative as Google Sheets, Microsoft Word and Excel offer a level of control to project managers who don’t like others meddling with their reports.

Sharing project status reports via project management software

Finally, there are digital file-sharing tools that are used by everyone in the organization and ensure that notifications are sent out to everyone who needs to be involved in the status report, to make sure no one misses a thing.

This can be an ordinary file-sharing platform, or an all-encompassing project management tool like Plaky where you can safely share an unlimited number of documents and always be sure that everyone who needs to see the files has seen them.

File sharing in Plaky

Streamline your business — Improve planning, align teams, finish tasks with Plaky.

What’s the difference between a project status report and a project performance report?

The project performance report and the project status report are two terms that tend to get mixed up. But, if these two terms sound like they might be the same thing, it’s because they kind of are. 

Let’s elaborate.

What is a project performance report?

The project performance report is an umbrella term that encompasses the following reports:

  • Status report — It informs stakeholders about the project as a whole, the current status of the budget, time, risks, dependencies, and how they fare in relation to the project baselines .
  • Progress report —It shows how the project has progressed since the previous report. Along with the forecasting report and the earned value report, the progress report tends to merge with the status report to create a single document, simply called a “project status report”.
  • Trend report — It tracks performance and productivity and shows how performance has improved or deteriorated compared to the last measured period. Project trend reports also help identify recurring issues or successes, predict how the project will unfold in the future, and help project managers learn from past mistakes.
  • Variance report — It shows how a project’s actual performance compares to its initial performance estimates.
  • Forecasting report — It shows what the project manager expects to happen in the near future. It sets predictions for the project status, cost, and deadlines in the coming period. 
  • Earned value report — It combines the cost, schedule, and scope baselines to the project’s actual performance to determine whether the project is ahead, behind, or precisely on schedule.

So far, so good.

As we can see, the project status report is only one type of performance report. As the famous saying goes — all project status reports are performance reports, but not all performance reports are status reports.

How can we distinguish between project status reports and project performance reports?

While there’s a clear distinction between the two on paper, the problem arises when project managers refuse to follow the established naming and reporting conventions. 

We mentioned before that progress reports, forecasting reports, earned value reports, and status reports are often merged into a single document. Together, these documents are still called the “project status report”. 

So are these reports separate performance reports or have they merged under the umbrella of the status report? 

At this point, the nomenclature is arbitrary and each project manager has their own way of doing things. So, it might be best not to think about it too much and simply follow the conventions set by the company you work for.

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Project status reports help identify problems and root them out before they escalate, or at the very least, reduce their impact. 

But, if they are to be used to their full potential, stakeholders first need to read them first. And what better way to make sure their file doesn’t get lost in the mailbox than sharing it directly with them using the same project management tool everyone uses?

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With Plaky, you can have all your internal and external stakeholders in one place. Using the Plaky free plan, you can invite an unlimited number of users and manage your projects, share files, create separate spaces for your sub-teams, check your progress and make sure no one ever misses an important notification. Try Plaky for free today, or check out what the paid plans have to offer.

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  • Chang, J. (n.d.). 56 Email Statistics You Must Learn: 2022 Data on User Behaviour & Best Practices. Finances Online. Retrieved May 1, 2022, from https://financesonline.com/email-statistics/
  • Craig, W. (2018, October 16). 10 Things Transparency Can Do For Your Company. Forbes. https://www.forbes.com/sites/williamcraig/2018/10/16/10-things-transparency-can-do-for-your-company/?sh=28e2004d25d0 
  • Iacovou, L. C., Thompson, L. R. and Smith, H. J. (2009). Selective Status Reporting in Information Systems Projects: A Dyadic-Level Investigation. MIS Quarterly , 33(4), 785-810. https://www.jstor.org/stable/20650327
  • Keil, M. et al. (2014). The Pitfalls of Project Status Reporting. MIT Sloan Management Review. 55(3), 57-64. https://sloanreview.mit.edu/wp-content/uploads/2014/03/2786f52352.pdf
  • Milojevic, N. (2022). Downward communication: What you need to know to make it successful . Pumble. https://pumble.com/blog/downward-communication/
  • Snyder, R. M. (1999). Read this if you hate project status meetings. PM Network, 13 (8), 45–46. https://www.pmi.org/learning/library/hate-project-status-meetings-5045
  • Swanson, S. A. (2014). Anatomy of an effective status report. PM Network, 28 (6), 52–61.https://www.pmi.org/learning/library/anatomy-highly-effective-status-report-2198 
  • Waagen, A. (2014, July 30). The biggest waste of time in business today: The status meeting. The Business Journals. https://www.bizjournals.com/bizjournals/how-to/human-resources/2014/07/status-meeting-is-huge-waste-of-time.html

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the report of status

How to write a project status report that works for your team

Amy Rigby

Contributing Writer

When you’re juggling multiple projects with several stakeholders, it’s easy for things to feel out of control. You try to rein it in with strict deadlines, frequent meetings, and maybe even a bit of micromanaging . But what if the fix were as simple as a one-page document?

Meet the project status report, your new favorite tool for improving communication and ensuring the project is a success.

What is a project status report?

A project status report is a short document or memo usually put together by the project manager to update and inform stakeholders (teammates, leadership team, or clients, for example) about the progress of a specific project.

It can be delivered as a PDF, an email, a Slack message, or a more formal report created within a project management software. The project status report is sent on a regular basis—think weekly, biweekly, or monthly. It is brief, clear, and direct.

A project status report can include:

  • Project name
  • Reporting period
  • Status (on track, off track, at risk)
  • Achievements 
  • Important metrics
  • Action items/next steps
  • Praise/shoutouts
  • Stakeholders/project roles

Why does it matter?

According to Project Management Institute , “ the most crucial success factor in project management is effective communications to all stakeholders .”

Not only does a project status report communicate progress, but it also helps you and your team see the roadblocks and understand where some teammates might be overloaded—helping you better manage the project. 

On top of improved communication, a project status report can:

  • Reduce the number of pesky “Hey, do you have an update on this?” Slack messages and emails you get.
  • Decrease the number of meetings you’ll need to hold to bring everyone up to speed.
  • Identify and correct issues before they derail the entire project.
  • Increase collaboration and trust with your team and stakeholders.
  • Reassure clients that you’re staying on top of things.

So if you want to succeed (and who doesn’t?), mastering the project status report is paramount. Let’s dive into the tips you need to nail your next report.

How do you write a project status report? Tips for nailing an effective status update

Use a project status report template or software.

Because this is a regular communication, create a template to save time and make your life easier. It can be as simple as an Excel doc or PDF. To really step it up, though, and gather all the necessary metrics in one place, invest in project management software .

the report of status

For instance, quickly understanding workload is a breeze with Trello’s Dashboard view . It visualizes key metrics for your project—including cards per due date status and cards per member—through bar graphs, line charts, and pie charts. For advanced reporting in Trello, you can use a third-party tool like Bridge24 .

Identify all of the stakeholders

Figuring out who the project status report should be sent to is obviously important for delivery, but it’s also crucial because it will shape how you craft the report. Knowing your audience is the first step to writing anything effective.

Stakeholders usually include:

  • Project team
  • Cross-collaborative team

It may make sense to create a separate status report for each audience. For instance, if you’re designing a website for a client, you might create a status report for your internal agency team and a separate one for the external client.

Develop a regular cadence

Your project status report delivery schedule depends on project complexity, duration, and how quickly things are changing. Generally speaking, the longer, more complex, and more volatile a project is, the more frequently the stakeholders will need updates. If you find that a weekly project status report ends up looking the same week after week, then consider changing it to monthly. 

Cover the timeline, scope, and budget

These are the key pieces of any project, so it’s crucial to give a specific status update for each part:

  • Timeline. Is the project on track to be delivered on time? If not, when is the new expected completion date? If you need to move the due date back, explain why.
  • Scope. Is the project within scope? Be sure to include if new deliverables have been added.
  • Budget . Is the project within budget? Include the overall budget, plus how much has been spent thus far.

Highlight achievements and milestones

What has your team achieved during this reporting period? Brief bullet points work fine, but quantify when possible. If applicable, try to show the positive impact these achievements have already had for your team, project, organization, or client.

Include important metrics

What metrics did you and your stakeholders decide would define success for this project? Include the latest metrics to cross-reference with the previous status reports. Examples of these metrics include conversion rate, sales, employee engagement, or number of new hires. Compare these metrics with the ones from your last update, and provide percentage changes if possible. 

Call out blockers

Blockers are those issues that are holding you back from making progress on your project. It could be that a team member hasn’t completed a task they own, or it could mean that supply chain issues have prevented you from purchasing necessary materials to complete the project. Regardless, it’s critical that you call out any blockers in your project status report. This gives a realistic view of what’s going on with the project, and most importantly, allows people to step in to remove the obstacles. After all, you can’t fix it if you don’t know it’s a problem. 

Indicate the overall project status

Based on the previous step, determine if the overall project status is:

  • On track (green) – There are no issues holding the project back.
  • At risk (yellow) – There are some roadblocks to delivering the project on time, on budget, and on schedule—but we have the solutions and are working on them.
  • Off track (red) – There are some roadblocks to delivering the project on time, on budget, and on schedule—and we are still trying to find solutions. This requires immediate attention. 

Just because a project status isn’t green doesn’t mean your team is failing.

“You need to have reds and yellows,” explains Adriana Girdler on her project management YouTube channel. “If I come across a project that’s always in green status, I question it in saying ‘I don’t know if they actually know what’s going on’ because I’ve never come across a project that is constantly 100% in green status.”

To ensure clarity, however, it’s wise to define your status markers . “Yellow” to one person might mean that there’s a minor roadblock, but to another, it could mean immediate intervention. It’s best to quantify as much as possible. For example, you might decide that if a project goes more than 15% over budget, it’s a red status.

Share praise and shoutouts

Close on a high note by showing your appreciation for everyone who contributed to this project status report’s achievement, and be sure to call out each individual’s contribution.

This can do wonders for team morale and bonding. 2022 research by O.C. Tanner found a causal link between recognition and connection. In a study of 6,000 employees, it found that “failing to recognize a colleague led to the lowest rating of future support, colleague connection, and connection outside of work.” On the other hand, providing higher levels of recognition predicted higher levels of future support and connection.

Outline action items and next steps

When stakeholders are done reading a project status report, they should have no doubt as to what the next steps are and if they need to take any actions. List items that need to be completed, and give each item an owner and a due date.

Be flexible

Yes, we just gave you tips on what to include in your project status report, but here’s the thing: it’s your report, so choose to include (or exclude) anything you like! What works for my team doesn’t necessarily work for your team, and that’s okay. If it’s not helpful for you to quantify the timeline using percentages—leave it out. If you want to include a summary of project quality—go for it. Customize based on your unique needs.

Project status report example

Tips are great, but we all know examples are better, so here’s one to drive the point home. Let’s say you’re managing a website redesign for a client and want to update your internal team on the project.

  • Project name: Website Redesign for Client – Internal Team
  • Summary: The website is still on track to launch on September 1, but we’re at risk of some scope creep due to the client requesting more revisions than originally planned. We’re working with the client and our designer on this and expect to resolve it by the end of this week.
  • Timeline: 75% completed
  • Scope: Client has requested a third round of revisions, despite our original agreement of two. We’re working with the client and designer to ensure we have an accurate understanding of the client’s vision to avoid any further revisions beyond three.
  • Budget: $15,000 of $20,000 spent
  • Status: On track
  • Achievements
  • Finalized the homepage copy with client
  • Created second round of mockups in Figma
  • Client reviewed mockups and provided feedback for tweaks on design
  • Photographer delivered headshots for team page
  • Waiting on client to provide detailed feedback so we can better understand the need for a third round of revisions
  • Designer is out on vacation for the next two weeks, so we’ll need to adjust the timeline to ensure we have mockups ready to build before in time for launch
  • Our budget allowed for only two design revisions. We’re working with the client to increase the budget for a third revision.
  • Action items
  • Copywriter to write mission statement, values, and About Us
  • Designer to send us new deadlines for third round of revisions
  • Creative director to schedule client call next week for feedback on designs
  • Copywriter did an excellent job at the homepage copy. Client loved it!
  • Photographer delivered headshots way ahead of schedule, and they look great!

Project status report: Not just a superfluous step to forget

As a project manager , creating calm out of chaos is kind of your thing. While creating a regular report can feel like an unnecessary addition to your already full plate, remember, this simple document can cut down on meetings and messages, clear up confusion, identify and resolve issues quickly, and ensure everyone’s on the same page. Knowing that, who wouldn’t want to add a project status report to their PM toolbox? 

Advice, stories, and expertise about work life today.

The Ultimate Guide to Project Status Reports

By Kate Eby | May 18, 2017 (updated May 1, 2024)

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In this article, you’ll learn the elements that go into successful project status reports, depending on your audience. You’ll also hear from business leaders on what makes the most effective project status report. In addition, we will share examples of templates you can customize to create your own reports.

What Is a Project Status Report?

A project status report is a document that summarizes a project’s overall progress against the projected project plan. 

The goal of a project status report is to keep all stakeholders informed of progress, to mitigate issues before they arise, and to ensure that the project will land within the designated time frame.

A project status report helps to improve communication across an organization, as everyone is kept in the loop on how the project is progressing. It also helps to simplify the communication process with a single, formalized report that everyone can refer to to stay up to date. 

Additionally, a project status report improves the organizational support for your project by maintaining tight communication among team members to ensure all goals and objectives are met.

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The Purposes of Project Status Reports

One of the many benefits of using a project status report is that it forces an organization to agree to certain project milestones and measures of progress at the very beginning of that project. A project manager gathers those important criteria and creates a project status report that will prove useful to everyone who needs to see it.

Project status reports also facilitate the following:

  • Create and enable buy-in from stakeholders
  • Provide transparency into the progress toward milestones
  • Help identify issues and risks, so course correction can happen quickly
  • Pinpoint the progress of work done by individuals, teams, and resources, so you can rotate out and bring in staff in a timely manner. For example, UX designers start early in a web design project by mapping out the site architecture and wireframes. The work of copywriters and designers follows, and so on.
  • Provide a high-level gauge of project health
  • Prevent unpleasant surprises (to team members, clients, and stakeholders)
  • Furnish a method for keeping project members and leaders accountable
  • Provide a paper trail 
  • Prevent scope creep
  • Present the right information to the intended audience(s)

Chris Daniel has overseen projects for major corporations and the U.S. government and runs a training program for project managers to study for the PMP certification. He says that project status reports haven’t changed much in the past couple of decades, a fact illustrating that the basic elements of a status report remain relatively unchanged.

the report of status

“The basics are critical to include in any project status report. It’s especially important to show how budget and scope are tracking, as well as any risks and roadblocks that may have come up.” - Chris Daniel, CEO of Regroup Consulting and project management trainer. He continues, “Starting with a template is fine, but of course the first thing a project manager is going to do is modify it to reflect the relevant details of that specific project.” 

Project Status Codes

Project status codes are streamlined codes or phrases that identify where a project is in its overall progression of the project. 

Project status codes can quickly help team members and stakeholders identify whether a project is active or dormant, as well as what stage of the project plan it is on.

Types of Project Status Reports: Know Your Audience

Project management experts recommend a weekly status report (WSR) for immediate team members and stakeholders, a monthly or bi-monthly status report for high-level managers and stakeholders, and a periodic, ultra high-level status report for CEOs, directors, and others who want to see highlights and top wins.

You can use any format, including Microsoft Word, Microsoft Excel, Google Sheets, Microsoft Project, and more. Next we’ll take a closer look at each type of project status report and its relevant audience.

The Weekly Project Status Report

In general, a project manager maintains this report at all times, even before it’s due for regular delivery, so if a manager wants to see it, the project manager can provide it within an hour.

The usual audiences for this report include the project team members, the project manager’s manager, a resource manager, and perhaps the main stakeholder. 

The weekly project status report should include as much pertinent detail as possible and contain more detail than reports delivered to other audiences. The goal of the weekly project status report is to give those most involved in the project a thorough view of how the project is progressing. The report tracks the budget, indicates milestones, enumerates risks, etc.

The Monthly Project Status Report

A monthly or bi-monthly project status report can help higher-level managers feel engaged and in control of projects that their project managers are running. This audience doesn’t require the same level of detail that a weekly report does (for instance, who is doing what or how long it takes). 

This audience wants the best high-level view of the project’s progress. Higher-level managers are interested in tracking the budget, the spend, the quality of deliverables, and the nature of risks or roadblocks. Note that if a project manager does have a significant risk, setback, or roadblock, they shouldn’t wait for the monthly report to communicate that problem to their manager. Nothing in these monthly reports should be hugely surprising to these executives, except possibly nice wins, efficiencies, and compliments from fellow stakeholders. These high-level executives need to feel informed, so if their managers ask them about their projects, they’ll be equipped with the top-level talking points. Being up to date also allows decision-makers to take action, if necessary.

The CEO-Level Project Status Report

While not every project or company may require this kind of project status report, many project management experts think the CEO-level report can be key to buy-in and visibility from the top echelons of a company’s management.

Chris Daniel mentions key elements to making this particular type of status report a success. “This audience is responsible for multiple projects, so they want to see only the truly top-level highlights,” Daniel notes. “For the impact you want, you’ve got to have the sizzle. That means you need to build a visually appealing deck (in PowerPoint or Prezi) that calls out data visually. You should also include accountability for action items — who is doing or will be doing what moving forward.

“Interpreting the data from your previous weekly or monthly reports is also critical for this audience. The CEO is looking to the project manager for guidance and recommendations,” Daniel continues. “This report should have a maximum of six or seven slides. Anything else can go into an appendix. And it’s critical to include a Frequently Asked Questions slide of about five questions, so a project manager can demonstrate he has already anticipated questions and provided succinct answers.”

The Monthly Team and Resources Status Report

If your company and teams are handling multiple ongoing and overlapping projects, it’s also useful to create a separate team and resources status report. The audience for this report includes resource managers, team directors, and others managing various types of resources. 

This report should capture the work of different resources. It should also indicate when resources are due to roll off or join the project. For example, after UX designers create wireframes, they may reduce the hours they’ve devoted to a web project, while developers begin to increase their hours, taking the information from the wireframes (and design and content) and beginning to build web structure and pages.

This report gives resource managers insight into when their staff members may be devoting more or less hours to your project, so they can allocate resources appropriately.

The Stoplight Project Health Status Report

This kind of project status report is gaining popularity as many companies realize that packing endless data points into weekly or monthly reports only burdens the project manager. A wide range of businesses are transitioning to a more simple project status report.

This newer report visually represents the health of a project by color-coding different elements with a traffic light image: green for on-budget and on-target; yellow for potential risks being posed; and red for true roadblocks, overspending, and the like.

the report of status

Chad Sauter is the Director at Conway MacKenzie and has managed projects for many years. Sauter comments that his company used to require extremely detailed project management status reports but now finds  them unnecessary: “We try to stay away from complex reports now. This gives us more time to spend on actually working on the projects,” he says.

Sauter’s company uses a red/yellow/green status report for nearly all its projects. “We won’t waste any time talking about elements that are green or in good shape. The color-coding gives everyone a quick sense of what is and isn’t urgent to address,” he concludes.

Skot Carruth, CEO of Philosophie Software , agrees that simpler is better: “Successful projects require trust and close collaboration. When you start overloading project managers with reporting requirements, they become more like machines than creative problem solvers.

“When PMs know their goals and metrics,” Carruth continues, “they can simply tell us if they are on track or not. When they aren’t, we’re here to help them instead of punish them… Incorporating values such as trust and collaboration are more important to successful project management than any reporting tool.”

the report of status

“When PMs know their goals and metrics, they can simply tell us if they are on track or not, and when they aren’t, we’re here to help them instead of punish them.” - SKot Carruth, CEO, Philosophie Software

Many executives believe that when detailed status reports are necessary, it’s vital to be able to capture dependencies. “These can be time-intensive to identify, but that level of insight is important for problem-solving. In recent years, budget, costs, and time/scheduling have become front-and-center in status reports,” Sauter remarks.

In summary, a weekly project status report captures the critical developments and activities of a project and is usually delivered to those closest to the project, i.e., team members, client stakeholders, managers of the team members, etc. Delivered with less frequency and detail, higher-level project status reports target those in the company who want to be kept apprised of a project’s health but not its minutiae. CEOs and other high-level executives want to see only highlights, especially with callouts on cost savings, stellar performance, and other positive elements.

How to Track Project Status

To track project status, follow these easy steps to ensure your project is completed on time:

  • Create a Project Plan or Project Outline: Before you officially start your project, create a rough outline of your project from start to finish, including all key details, resources, and time constraints.
  • Determine Specific Goals: Identify what you want to accomplish with this project, whether it be a new marketing campaign, a product deployment, etc.
  • Document Key Milestones: Determine key parts of your project timeline that you want to pay specific attention to — and that you need to hit on time.
  • Establish Clearly-Defined Deadlines: Ensure you and your team have a good sense of all the deadlines that must be met in order for your project to land on time.
  • Check on the Project Regularly: As your project kicks off, continue to check in on the progress regularly, referring to your project plan to check progress against projected timeline.

Get started with a free downloadable project status template .

Project Status Reports in Project Management

Project status reports are very commonly used in project management to track and manage a project as it moves through its timeline.

As a project manager, you may want to answer the following questions within your project status report:

  • What are the goals of the project, and will we be able to meet them?
  • Will the project be completed on time and on budget?
  • What successes should be highlighted?
  • What challenges could we potentially run into?
  • What learnings should we try to get from this project?

Challenges with Project Status Reports

Creating project status reports can be challenging and risky. Here are some of the risks to consider when creating project status reports and status report templates:

  • Forecasting Costs, Scheduling, and Estimating Are Guesswork: Project managers can still only make educated guesses about these components of a report.Risks Can Be Identified but Not Always Quantified: For example, a company might know that another project will be starting during the time frame of your existing project, but no one may know the exact timing or breadth of that second project. If it’s smaller, the risks it poses to your project in terms of staffing and other resources may be minimal. If it’s larger than expected, it could pose a significant risk.
  • Going Simpler Is a Strong but Risky Trend: There’s a greater chance of overlooking details that may be or become important.
  • You Might Leave a Key Person Out: Even under the most well-intentioned circumstances, not everyone who needs to may have buy-in or visibility.
  • You’re Relying on the Strength of Your Report: Any report is only as useful as the information that goes into it, as well as the actions taken as a result.

Elements of Project Status Reports

To make project status reports as useful and relevant as possible, there are key components that you should include. You may add more types of information, but these are the mission-critical elements that a project manager should be aware of:

  • Project Details:  List project name and project code, if applicable
  • Team: List project manager and other key team members
  • Status Date: Also include cadence (weekly, bi-weekly, monthly, etc.)
  • Schedule of Project: Have you met all of this period’s milestones?
  • Scope: Has the project stayed in scope during this period?
  • Budget: Is the project on, under-, or over-budget?
  • Quality: This may not be applicable to every report during every period, but it’s worth capturing if there are issues.
  • Dependencies: What factors are the team waiting on before being able to move forward?
  • Issues and Roadblocks: What roadblocks have come up during this period? Give a brief description of what they are, what you’re doing to remedy them, and who owns them.

These components may vary depending on the audience, but at the very least, the detailed weekly project status report should contain these elements. Moreover, the project manager should be able to speak about any of these factors if asked.

How to Create a Status Report

It’s critical to get clarity on project goals, budget, milestones, deliverables, and team members from the outset.

That way, a project manager can guarantee that weekly and monthly status reports are always rolling up to and supporting the mission and vision of the entire project, even as staff members need to accomplish detailed tasks on a weekly basis. 

It’s also crucial that the template establish explicit buy-in and measurement from the beginning. As a project progresses, small tweaks are to be expected, but the major cornerstones of monitoring should not change significantly. 

At the same time, you can set and reset expectations as needed, as unforeseen circumstances arise and require attention.

Lastly, a project status report should be sharable, but the project manager has final ownership.

Benefits of Project Status Report Templates

You can save a lot of time by using templates to create project status reports. Of course, all project reports require tweaking and editing to properly reflect the project’s individual ingredients, but a template can be a strong starting point. There are several benefits to using project status report templates:

  • Free: Many templates are available free online.
  • Printable: You can distribute reports for meetings, huddles, and those stakeholders who would like a printable copy.
  • Professional Appearance: Using a template that’s already been designed to look professional gives a project manager leverage.
  • Clean Design: As mentioned above, project status reports should be easy to scan and intuitive to interpret, even for those who are several places removed from the project.
  • Customizable: The most useful templates will allow a project manager to add and subtract fields and items as needed for each project.
  • Collaboration Features: Web-based templates can give all team members access to the status report, so they can see where things stand, as well as contribute updates, if desired.
  • All Tasks in One Place: A template can ensure that you’re hosting every piece of a project in one place.

Project Status Report Templates

While using templates to create project status reports can be a true time-saver for project managers, it’s important for PMs to plan ahead and customize the template to fit the needs of the whole project. This way, the status report template you created at the beginning of a project can remain relevant and useful throughout the course of that project.

Here are some project status report templates to help get you started:

Weekly Project Status Report Template - Excel

the report of status

Download Weekly Project Status Report Template

Excel | Smartsheet

Project Management Dashboard Template - Excel

Project Management Dashboard Template

‌ Download Project Management Dashboard Template

For additional options, check out our collection of free project report templates.

Best Practices for Project Status Reports

To create the most effective project status report that keeps everyone up-to-date on the most relevant project information, take these tips into consideration:

  • Write a first draft — then correct it.
  • Edit your status report as needed.
  • Make everyone aware of the status report, along with any updates.
  • Ask for feedback on how to provide the best view of project status.
  • Use consistency across all project status reports.
  • Report on metrics that matter most to the project — and to key stakeholders.
  • Use visualization, like charts and graphics, when possible.
  • Avoid adding too much detail.
  • Make the status report accessible to everyone, at all times.

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the report of status

How to Write a Project Status Report:Template & Examples

the report of status

What is a project status report?

A project status report is a document that regularly tracks and communicates how a project is progressing against your formal project plan. It’s typically reviewed in weekly or biweekly status meetings with project stakeholders, clients, and/or team members.

A good project status report provides updates on what’s been done, what’s to come, and any risks or issues that may impact the project timeline, budget, or delivery.

The purpose of a status report in project management

The purpose of a project status report is to keep your team and stakeholders up-to-date on the many moving parts of your project. Using a weekly status report enables you to build trust by being 100% transparent about all project details on a regular basis.

When you deliver status reports and conduct regular status meetings, you're ensuring the expectations you established in the beginning of your project with a well-crafted plan are consistently reviewed and reaffirmed as you proceed to the delivery of your final product.

Using this project status report template will help you, your stakeholders, and internal team stay honest about your work, process, budgets, and issues. This not only gets important project matters out in the open, but also strengthens your relationship with your team and clients.

How to write a good weekly project status report

Writing a project status report is pretty straightforward once you get the format down. Our template outlines all the elements you should include in a project status report, with headers, bullets, and tables already laid out for you in a Word document. You can use the status report examples below to guide you through each step.

All of these sections might not make sense for your projects, and that's okay. Feel free to adapt our project status report template to your own projects. Then send it to your stakeholders via TeamGantt , email, or Slack, and be sure you follow up to discuss the details in person or by phone or video conference.

Remember: The more you share—and the more transparent you can be—when writing a status report, the better! Knowledge is power on projects, and you want your teams and clients to share that power.

Elements to include in a weekly project status report

Let’s take a closer look at the common elements of a project status report. Here are the sections we’ve included in our free project status report template, with some examples you can use to inspire your own status reporting.

  • Introductory note
  • Brief summary of what happened last week and what’s happening this week
  • Overall project timeline completion
  • Budget status
  • Upcoming tasks and milestones
  • Action items
  • Project risks, issues, and mitigation plans

1. Introductory note

If you’re sending your message as a part of a post in TeamGantt or in an app, you’ll want to provide a brief introduction to the hot topics in your weekly status report. This will guide your readers to the most important parts of the project status report and prepare them for the follow-up discussion about them.

Here’s an example of elements you may want to include in your weekly project status update email:

Example of introductory note for a project status report

Use the Summary section of the weekly status report template to outline all the things that have (or haven’t) happened on your project in the past week, as well as what you expect to accomplish in the coming week.

Bullets generally work well in this section. These should be brief statements about the status of tasks, deliverables, meetings, communications, decisions, and any other important details you want to call out.

Example of the executive summary for a project status report

3. Overall project timeline completion

If you’re using our best practices to create project plans , you’re organizing your project into groups so you can report on the status of a specific phase, deliverable, or task. In this section of the weekly status update template, include the overall completion percentage for your entire project, as well as each project phase.

Example of the project timeline status in a status report

4. Budget status

Don’t keep key stakeholders in the dark when it comes to your remaining project budget. Depending on your project, you may prefer to share the overall budget or budgets of tasks you're working on. We give you room to do both in our free status report template!

You also might consider sharing an overall percentage spent versus the number of hours spent. Do your due diligence here, and discuss the budget status with your team or leadership to determine just how transparent you should be in the weekly status report. And don’t be shy to add notes if you think clients or executives will get nervous about the status.

Here’s an example of how you might update clients and executives on the status of your project budget:

Example of a project status report budget update

5. Upcoming tasks and milestones

This might feel redundant based on what you highlighted in the Summary section, but think of it as just another way to list important milestones—or even upcoming holidays or events—that you need everyone to note in your project status update.

Take time here to share more detail about the tasks and milestones. The more detail you can provide, the better you will be. Make sure you use the table in the project status report template to call out specific items each time you send an update out to your team. This will help people read and view details easily.

Example of upcoming tasks and milestones in a project status report

6. Action items

Projects are more than tasks and milestones. In fact, you typically have to track a number of to-dos or action items to meet those milestones.

Use the simple table within our weekly status report template to track anything and everything that will impact your timeline and budget. Be sure to assign ownership to each action item so everyone understands exactly what's expected of them.

Project status report action items example

7. Project risks, issues, and mitigation plans

There's no doubt that things go wrong on projects, but they don’t have to. It’s your job to keep an eye out for issues and risks to make sure things don’t actually go wrong. You’ll want to share as much detail here as possible, and be prepared to discuss it. We created a section in the status update template to give you the ability to do so.

Example of risk and mitigation plan section of project status report

Any client or executive who doesn’t get a little freaked out by a project risk is probably too checked out. That's a risk for you!

Also: You might not always track risks on your projects, but leave this section in your weekly status report anyway. It’s important for your team and stakeholders to know you’re looking for potential issues at all times. Plus, if there’s nothing there to report, you can end your status check-in on a high note.

How to track and report project status in TeamGantt

Now that we’ve walked through the basic elements you’ll need to write a good status report, let’s look at a few simple ways you can monitor and report on project status in TeamGantt.

Update the progress in your project’s gantt chart

If you’ve shared a view-only link to your project with stakeholders, they can see how your project’s progressing in real time. Just be sure your team is diligent about updating task progress as they go.

If you notice tasks falling behind, use TeamGantt’s request progress update feature to check in with team members who may need a friendly reminder to keep their tasks up-to-date.

Screenshot of the "Request a progress update" link on a task in TeamGantt

Keep a close eye on hourly vs. actual progress

If you’re on TeamGantt’s Pro plan with hourly estimation and time tracking, you can easily monitor how progress is tracking against your plan. Simply pay attention to the color and length of the thin striped line in the center of each taskbar.

  • If the striped line is red , the task (or group) is over-budget because the hours tracked exceed the hours estimated.
  • If the striped line is longer than the progress indicated , the task (or group) is at risk for overage because the time spent is outpacing the progress being made.

Watch the video below to see this feature in action:

Use the Project Health report to prepare and present status updates

TeamGantt’s Project Health report is a great tool for checking in on project status daily and giving your team, clients, and executives an at-a-glance view of where things stand each week.

The Project Health report provides a quick snapshot of progress and breaks down the number of tasks that are on time, running behind, or overdue for each project. And you can easily drill down into the details directly from the report to get to the bottom of issues.

Example of the Project Health report in TeamGantt

This tutorial walks you through the basics of how this status report works in TeamGantt:

Simplify project status reporting with TeamGantt

Want to spend less time chasing down status updates and more time celebrating wins? TeamGantt puts a clear plan at the center of every project so it’s easy to stay on top of progress and share updates with all the people who power your project.

See why thousands of customers in over 120 countries use TeamGantt to make their projects shine. Try TeamGantt for free today !

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Project Management

Create an effective project status report: tips & examples.

July 18, 2023

As a project manager, you might feel like an unsung hero. Not only do you manage teams, tasks, budgets, and timelines, but you’re also in charge of presenting your progress to stakeholders.

No pressure, right? 

Instead of sweating bullets when it’s time to show the CEO what you’ve worked so hard for, generate a project status report. This report summarizes the work completed so far and the next steps—which is a real lifesaver for weekly PM meetings. 

In this guide, we’ll explain what a project status report is, what to include in it, and how to generate better reports. We’ll even throw in a few project management status report examples and templates to cut down on the time you spend generating status reports. 

Because at the end of the day, it’s about working smarter, not harder. 💪

What is a Project Status Report?

1. keep your stakeholders happy, 2. boost team collaboration, 3. speed up project timelines, 4. identify issues asap, 5. make better decisions, 6. improve communication, a detailed—but succinct—executive summary, visual progress of the project, the overall project schedule, insights into the project budget, common challenges and blockers, well-communicated next steps, all the project kpis and metrics, step 1: understand project stakeholder needs, step 2: schedule it regularly, step 3: start gathering data, step 4: start from a comprehensive project status report template, step 5: update as you go.

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A project status report is a detailed document that gives key stakeholders an overview of an important project’s current status. Project managers usually prepare these reports on a regular basis and share them with team members, management, or clients. 

Instead of running through tasks at breakneck speed, creating project report s forces you to stop and think about how you’re completing projects. You look at projects retroactively and proactively, which streamlines the project lifecycle.

Project Management Status Report Template by ClickUp

It doesn’t hurt that a solid report will also keep stakeholders happy.

The goal here is to keep everyone informed about a project’s progress. If you’re doing client-facing work, project status reports assures clients that you’re hard at work.

And if you generate solid status reports for your weekly check-ins, don’t be surprised if your boss gives you a hearty slap on the back. 🤩

Benefits of Using a Project Status Report in Project Management

Sure, you could throw together a few talking points before your next check-in meeting. But that doesn’t look nearly as professional as a proper report on the project’s progress. 

With the right template or project view, it takes no time at all to generate a solid project management status report. In just a few clicks, you or your project managers generate a quality doc that comes with a host of benefits. 

Is your boss chomping at the bit for status updates? Do you have a client who’s desperate for results? 

Project status reports quell anxious clients’ worries and show your boss that you mean business. They’re a solid project management tool that updates everyone on project milestones and your overall progress.

Milestones in Gantt view

Plus, you can use a great project status report as a tool for performance tracking. This not only shows how the project is doing but also justifies the efforts of everyone on your team. 

Teamwork makes the dream work, but it’s complicated to manage a large group. Fortunately, project status reports get everyone on the same page and boost team collaboration . 

Instead of allowing project to-dos to float away into the ether, a status report gives everyone clear action items. It provides structure and accountability to motivate your project team to do their best work. 🙌

ClickUp Docs, Chat, and List view in ClickUp

Plus, regular reports can even boost team morale. Visualizing success and completed milestones puts the emphasis on your team’s accomplishments instead of focusing solely on upcoming tasks. And recent data shows that recognition improves employee well-being

Nobody likes project delays. While you can’t avoid all hiccups, regular project status reports keep your team accountable to the project schedule.

ClickUp Gantt Chart View Product Example

Status reports offer much-needed structure to the project management process, which cuts down on wasted time and effort. Keep tabs on your timeline with a project tracker .

From there, it’s as easy as exporting your data to give everyone an in-depth report in just a few clicks.

Risk identification keeps your project budget in line and tasks on time—provided you spot potential risks early enough. Project management status reports should include a section on challenges and roadblocks so you can discuss them with the project team.

This gives you a chance to gather at mission control and come up with a solution for at-risk tasks ASAP. ⚒️

Instead of scrambling to deal with unexpected side quests, anticipating issues keeps your team focused and productive. If you’re in a highly regulated industry, it can even help with risk management, which your legal department will love.

Sometimes project management requires going with your gut, but 9 times out of 10, you need to justify your decisions with data. Regular status reports provide enough project information to support data-driven decision-making. 

Project status reports include important metrics that tell you if it’s time to course-correct or if everything’s A-OK. Quantify project success with metrics like: 

  • On-time completion
  • Working dates
  • Percent completed
  • Client satisfaction

ClickUp Dashboard

Ideally, you should look at data from previous reporting periods to identify trends. For example, if you frequently go over budget on certain types of projects (or with, ahem, particular clients), you may need to increase your bid on the next project—or find some serious cost-saving opportunities. 

Whether you’re chatting with your boss, client, or team members, a project status report supports transparent communication. Not only does it format all project details in a digestible way with pretty colors, but it also encourages your team to communicate more frequently. 🌻

If your boss wants a clearer picture of the project’s health, a project management status report spells everything out in black and white to reduce the risk of misunderstandings.

What to Include in a Project Status Report

As you gear up to create your first project status report, you might wonder what you need to include in the report itself. You don’t want to overlook important information, but you also don’t want to overwhelm everyone with a 20-page novel.

Try to strike a balance between sharing information and keeping things short and sweet. Make sure your project management status report includes the following key elements. 🔑

The executive summary should offer high-level information with the report highlights. This is the “tl;dr” project summary that your CEO will look at 60 seconds before the status meeting, so don’t phone it in. 

Project status report: ClickUp Executive Summary Doc Template

Even though the summary comes first, you need the information in the rest of the report to write it. This is why you should always write the executive summary last. 

Your team will read the entire report if they want more details, so keep the summary brief—no more than six sentences. Get started with a well-documented guide by using the ClickUp Executive Project Status Template .

The progress section details your current status and completed milestones and deliverables . People have short memories, so reminding everyone of what you’ve accomplished so far is a great nod to your team’s stellar work. ✨

This is the section where you brag about your team’s accomplishments. Call them out with pretty Gantt charts and graphics visualizing your deliverables or project goals.

clickup goals feature

A progress bar, line graph, or checked boxes will definitely draw your boss’s eye to the right places. The progress section of a status report should pick up from the last report.

If you create project status reports on a quarterly basis, it’s easy to forget where you left off. Always compare your current report to previous reports so you don’t overlook anything.

ClickUp Calendar View

Projects live and die by deadlines. This area of the project status report should include the overall project timeline and provide updates on where you’re at right now. Note if you’re ahead of schedule, right on track, or (gulp) falling behind. 

Instead of listing the schedule with text, create a visual dashboard , Calendar view, or Gantt chart to make it easier for everyone to digest complex timeframes in less time.

After meeting deadlines, budget management is your biggest responsibility as a project manager. Whether it’s the client or upper management, your project status report should analyze the project’s financial performance. 

Again, try to visualize this as much as possible. For example, if you’re budgeting based on percentages, note how much of the project budget you’ve spent with a pie chart. Use this section of the report to also forecast how you think budget spend will look going forward.

What’s in your way right now? This is your chance to speak up.

Instead of letting problems quietly simmer in the background, call them out. For example, if the client didn’t give you the right information for the project, note it here. Or if your team doesn’t have access to the right tools to move forward, call it out. 📣

The entire team will gather to review the project status report, so this is your chance to look at roadblocks and project risks together.

Unless you’re 100% done with a project, you’ll need to spell out what comes next. In this section of the project status report, clarify the tasks and milestones you still need to complete. 

But don’t just list the tasks. Add a dash of accountability by assigning next steps to specific team members, along with due dates. This way, you have a very clear path moving forward—plus accountability—so no one has to wonder what they’re responsible for.

Finally, every project status report should include a section just for metrics. You’re free to weave these metrics throughout the report, but even then, some folks might want to see a high-level view of project performance in one place.

Listing your metrics in one section makes it possible to monitor them over time. Look at averages over the course of the project, plus how this report compares to past reports, to see if you’re on track. 

Every project is different, but it’s good to track metrics like: 

  • Cost performance
  • Time logged
  • Gross margins
  • Customer satisfaction
  • Productivity
  • Successful due date completion

The less you can make this look like a wall of boring numbers, the better. Use a project report template with pretty graphics to make your metrics pop.

How to Create a Project Status Report With Helpful Examples

At this point, you might have an idea of what to include within the project status report. But how do you put it all together? 

There’s no need to DIY your own project report. Just follow these steps—and follow proven examples and templates—to create project status reports in no time at all. ⏲️

There’s no need to add a deluge of data to your project status reports. All you need is the information that matters most to project stakeholders.

Know your target audience. What do they need to see? What do they actually care about? 👀

For example, if you’re a programmer but your stakeholders are non-technical managers, this isn’t the time to expound on the complexities of Javascript. Your project sponsor only cares about features and functions, so create a meaningful, jargon-free report that helps them make decisions more quickly. 

Project reports aren’t something you create when you feel like it. This needs to be a regular part of your workflow to understand the overall project health. Add it to your task management solution so you don’t forget. 

It’s also a good idea to set up a recurring calendar invite with all key stakeholders so you review the status report on a consistent basis.

Every project health report should be unique. Pull the most relevant data from your systems to update the report before you review it with the team. 

You could plug in project data manually, but we’re willing to bet you’re too busy for that. Create a custom dashboard to track everything so you don’t lose your mind juggling every task, project, and person.

You don’t have to do this alone either. Ask your team members to contribute their insights. Project management software doesn’t always tell the full story, especially with qualitative data. Invite your team to share insights by a certain date so you can include them in the report.

Some project managers build reports out of Excel spreadsheets or Google Docs, but that requires a lot of copying and pasting. Instead, generate a report from data in your project management system so it’s click-and-go. 

Of course, you need to use a project status report template based on the type of project you’re working on. Your organization will have its own quirks, but it’s good to account for the nuances of these project types:

  • Daily status reports: It takes a lot of effort to generate daily reports, so a template will save you a ton of time. Since it’s likely a quick turnaround, keep daily reports as short and relevant as possible. You’ll probably need to adjust this one in real-time so you don’t miss anything
  • Weekly status reports: Your team will probably pick the same day each week to chat about project progress. Weekly project status reports are common for intensive, client-facing projects, so pay a lot of attention to your schedule, budget, and next steps
  • Monthly status reports: These are common if you’re doing a marketing project where you need time in between status reports to track KPIs and metrics
  • Quarterly status reports: Keep quarterly reports very high level. It’s easy to get into the weeds when you have three months’ worth of data to look at, but focus only on the most important takeaways

The ClickUp Project Status Report Template

Project Status Report Template by ClickUp

Understanding the report’s frequency makes it much easier to choose a template. From here, it’s as easy as plugging your data into a template with sections, graphics, and gorgeous color coding that’s ready to rock and roll.

For example, the ClickUp Project Status Report Template is actually a Whiteboard that you convert into a status report in just a few clicks. 

Use the template to: 

  • Organize projects by certain labels, filters, or tasks
  • Automatically generate project health charts and graphs
  • Share tasks, due dates, and budget details with the team and key stakeholders

The project status report template even comes with customizable statuses, fields, and views so you can make it your own. Instead of jumping between your project management software and your status report document, you keep everything within the ClickUp platform to significantly speed up the time it takes to generate reports. 

That’s an all-around win, wouldn’t you say? 🏆

A project status report is a living document. The information within it should change regularly to reflect the current status of the project, but it’s OK to change your template. 

Gather feedback from all stakeholders to see if they find the updates helpful. If they don’t think the progress report is useful, you may need to add or trim sections.

But don’t take it personally: if these changes make the report more engaging, it’s worth adjusting the reporting process.

Create Project Status Updates in One Click

Successful project management is an art. It might look like everything is going smoothly to your boss, but a project status report shows just how much work you and your team put in to make this happen. 🎨

Keep your team on the same page, reassure stakeholders, and create more structured project plans with a project status report template. 

While templates are a good start, they still need data. ClickUp Dashboards speed up reports by linking your project mission control center to your reports, templates, chats, and a lot more.

Build your next status report in ClickUp: Create your own Dashboard right now— it’s Free Forever !

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How to Write a Project Status Report (with a Template)

Learn how to create status reports that align your team and keep projects on track. We’ll cover the essentials and offer a shortcut for better reporting.

the report of status

Before you close your laptop for the weekend, there's one thing that can set you up for a smooth next week: a project status report.

Getting into the habit of creating status reports for your projects is a proactive way to stay ahead of possible issues and keep your team aligned.

Instead of sorting through emails, checking in with team members, and reviewing individual task statuses whenever you need to check on a project's progress separately, a status report brings all that information together in one communication.

A status report provides a 360-degree view of a project's progress. It aligns the team on how things are going, what's coming up next, and what potential issues must be addressed. It's a great tool for keeping your projects on track.

This guide explains why status reports are important, provides a step-by-step guide and example, and reveals a shortcut to writing more effective reports. We'll also provide a useful template for better reporting.

In this article, you’ll discover how to create status reports aligning your team and keeping your projects on track. We’ll also provide a useful template for better reporting.

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What is the main purpose of a status report?

A status report is a diagnostic tool that spotlights a project's health and trajectory at a certain point in time. It's an indispensable tool in project management, as it helps keep the project team and stakeholders aligned (and helps you make informed decisions based on current project details).

4 reasons you need to write status reports

Understanding a project’s pulse empowers a project manager to steer their team and project to success. Here are four core reasons every project manager should use status reports.

1. Track project health

A status report gives you a point-in-time snapshot to compare against a benchmark (plan), including the project schedule and project timeline. Consistently monitoring a project’s progress helps you determine whether that project is on track. It prevents you from veering off course and helps you spot any deviations before they become major issues.

‎2. Keep stakeholders aligned

A big part of project success is a well-organized and high-functioning team. With nearly  39%  of project teams comprising 6 to 10 people, keeping everyone updated at all times can be challenging.

A status report does just that in one single document.

3. Proactive risk management

While  risk management  is vital to the success of projects,  one-third  of project managers don't regularly engage in it. A status report helps you identify potential risks earlier and mitigate their effect should they come to fruition. It also provides a foundation for a contingency plan if challenges do arise.

4. Expectation management

Because a status report lets you track progress against  project milestones,  your team knows what to anticipate and can prepare accordingly for upcoming tasks.

What to include in your project status report

An effective status report requires a clear structure and focus. Here are the key elements you should include in yours:

Project info

The project info covers the basics. It lists the project name, the person managing it, and the period the report is intended to reflect. This simple info sets the context for everything that follows in the report.

Project status

The project status offers an immediate gauge of where your project currently stands. It categorizes a project as “on track,” “at risk,” or “off-track” to give key stakeholders a snapshot of the project’s health.

“On track” projects reassure stakeholders that things are progressing as planned, while “at risk” ones signal potential challenges that need closer attention.

Project summary

The project summary is a high-level view of the entire project. Think of it as a real time executive summary that informs the stakeholders of what the project entails, its main objectives, and its overall progress.

A summary helps those not involved in the project’s day-to-day operations quickly grasp the project’s purpose without getting bogged down in the details.

Milestones and KPIs

Milestones act as checkpoints to assess how the project is going against the planned timeline. Include completed and pending milestones, as the former clarifies achievements, and the latter focuses on upcoming goals.

Key performance indicators (KPIs) measure the project’s performance. They offer quantifiable evidence of how effectively the project team achieves its objectives.

‎When setting KPIs, make sure they’re SMART — specific, measurable, achievable, relevant, and time-bound. This ensures that the benchmarks for success are clear and actionable.

Risks and issues

Unexpected problems can arise in any project. Candidly addressing these in your status report helps ensure that minor hiccups don’t escalate into major obstacles.

Here, it’s crucial to list any current or foreseeable risks and issues to give the team and stakeholders a heads-up and allow them to take proactive measures to resolve them.

Project metrics

Project metrics show the tangible aspects of your project, such as its budget and completed tasks. Concrete data grounds the project in measurable reality, offering a clear reference point for stakeholders.

These metrics can help you gauge the effectiveness of your team’s efforts and budget allocation and make informed decisions moving forward.

Types of project status report

Not all project status reports are the same. Different types will cover different periods and be intended for different audiences.

Daily project status report

The daily project status report is used primarily in stand-up meetings, such as the daily stand-up in Agile projects. Depending on the project and the size of the project team, a daily status report could also be a short email at the end of the day or a quick meeting.

Weekly project status report

Weekly reports are short reports that cover the week's accomplishments. It's usually circulated among the project's team members and the project sponsor. It can include metrics about progress for the week, issues delaying progress, and potential risks.

Monthly project status report

One month is often a sufficient length of time to measure progress meaningfully. It's long enough to make some progress but not so long that it's too late to make changes. A month also offers enough time to perform consequential analysis.

You may want to leave smaller issues out of the monthly status report and instead focus on project milestones. A monthly report is more likely to be seen by upper management and sponsors, so focus on issues that matter to them, like budget and major concerns.

Quarterly project status report

A quarterly project status report is a more comprehensive report covering the progress of a business quarter. Like the monthly report, quarterly reports are more likely to circulate to stakeholders like investors and executives. More time is devoted to it, and it's more likely to include a detailed look at metrics and progress.

While it may be more detailed, it's important not to pack too much information into the report. Keep it digestible and highlight the headlines.

Internal project status report

Rather than being linked to a length of time, this type of report is defined by its intended audience. It's intended for team members, so it'll contain useful information applicable to them, such as task completion rates, task assignments, and a focus on areas of concern.

External project status report

As the name implies, external project status reports are intended for external people, like your customers. While it's important to be honest about the current status, this report will have a broader focus, addressing progress toward the project's  business objectives .

How to write a project status report

Summing up your project's progress in a brief report may sound difficult or intimidating, but it doesn't need to be hard. You just need to communicate the relevant information. Focus on each section and use charts and graphs to make figures understandable.

Every project will necessitate its own unique report where you want to highlight different aspects, focusing on more relevant or important metrics. Most companies will have requirements or even a template for their status reports. But there are some things that all project status reports should include:

Project title

Standard practice for the project title is to use the project name; for projects with a timeline longer than a few months, a date is also useful. The month and year are usually enough.

Project summary or introduction

It’s always a good idea to revisit the project overview in your project status reports. List the overarching goals and objectives of the project and highlight any aspects that set your project apart.

Project health

The specifics of “project health” can vary. However, this section should summarize the project's status and form a big part of the report. Visual reporting tools are helpful, especially when you use colors to represent project status.

Green could mean everything is on track, yellow might represent a need for caution, and red may signify trouble getting urgent attention.

Tasks completed

It’s always important to remind stakeholders about the accomplishments so far. Depending on the report's scope, you may want to focus on more significant tasks and leave out small stuff.

Upcoming tasks

This is where you cover the next tasks and milestones your team is chasing. You should always offer specific goals and action items to give stakeholders confidence that the project team is on top.

Issues or blockers

Inform team members and stakeholders of problems the project is facing. It may explain underperformance. They may also be able to offer help.‎

Project status report template

Use the following project status report template for your own report:

Project: XYZ-12 Product Launch Campaign

Reporting period: November 1, 2023, to November 15, 2023

Project manager: Ken

Project overview:

Our design agency is responsible for executing a comprehensive product launch campaign for our client, XYZ Electronics. The campaign aims to create awareness, generate buzz, and drive pre-launch sales for their upcoming flagship smartphone, the XYZ-12.

Project status: Project on track

Milestones achieved:

  • Market research and competitor analysis completed
  • Marketing collateral design in the final stages
  • Social media and email marketing strategies finalized
  • Pre-launch website development underway

‎Upcoming milestones and KPIs:

  • Launch teaser video production (Due: November 20, 2023)
  • Begin influencer marketing campaign (Due: November 25, 2023)
  • Pre-launch website goes live (Due: November 30, 2023)
  • Social media engagement target: 100,000 impressions and 5,000 engagements by the end of the month

Risks and issues:

  • Potential delay in influencer marketing due to scheduling conflicts
  • Technical challenges identified in website development (additional resources have been allocated to address them)

Project budget and resource status:

The project is (currently) within the allocated budget, with 60% of funds expended as of the reporting period. Resource allocation has been effective, with no reported resource shortages.

Team feedback:

Feedback from creative leads has been positive regarding the quality of design work.

External stakeholder feedback:

XYZ Electronics remains satisfied with the progress and anticipates a successful campaign launch.

Next Steps:

  • Monitor influencer marketing campaigns closely to ensure timely execution
  • Continue website development with an emphasis on resolving technical issues
  • Prepare for the launch phase, including coordinating with logistics regarding product availability

Tips for an effective project status report

While it doesn't have to be poetry, writing an effective and timely status report can still be something of an art form. Here are a few tips to ensure you communicate what you mean and use your time wisely.

Know your audience

Who are you writing for? A document you send your teammates will have a different focus than the one for investors. It will also have a different level of detail.

And the format you use should meet your audience's needs and preferences. Some stakeholders prefer a written report, while others expect a presentation, dashboard, voice note, or video.

Focus on the point

The overall project's status is the headline. Avoid getting bogged down in too much detail. This is especially true when dealing with external stakeholders. They’re usually very busy people and don’t want to wade through reams of information to find the nuggets.

Focus on metrics

The best way to reflect a project’s status is to use the data. Track your project’s progress by comparing the metrics now with what your  project baseline  had projected for this time.

Consider your delivery method

The format of your project status report will lend itself to certain delivery mechanisms. Another factor will be the preferences of the recipients. Some might be happy with an email, while others prefer a text message with a link to an online dashboard.

Put your project status report into Motion

Project status reports consume time and resources and can even seem like a waste of time. However, they are an important tool for communicating with stakeholders and teammates. While they don't contribute directly to achieving project goals, they inform people of current tasks and potential roadblocks.

Motion  offers useful tools for managing your time and communicating with your team. With Motion, you can easily track task progress and schedule meetings. And you can store and share those finished status reports in Motion, making communication a breeze.

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What is a project status report?

what is a project status report cover photo

Whether you’re developing a new product, launching a marketing campaign, or redesigning a website, your company’s success hinges on keeping your project on track. Project status reports can provide you and your team regular snapshots of project progress, including timelines, costs, work completed, and potential problems.

Read on to learn more about:

  • The benefits of effective project status reporting
  • How to write a project status report
  • Good examples of project status reports

Benefits of effective project status reporting

Thorough project status reporting typically occurs on a weekly to monthly basis to help:

  • Support clear communication , giving everyone involved a clear view of the project at all times
  • Keep stakeholders accountable by identifying roles and responsibilities, down to the specific tasks and deadlines assigned
  • Maintain control , letting stakeholders ensure milestones and quality levels are met
  • Reduce risk by allowing teams to spot and address issues that could derail the project
  • Improve performance , giving teams documented project steps they can learn from and improve upon

project status report template cover photo

Start creating more effective reporting today

Fire up the collaboration engine with this free project status report template.

What does a project status report include?

A project status report commonly includes:

  • General information such as project name, project manager contact information, reporting structure, and selected workflows and templates
  • Executive summary briefly conveying essential details such as objectives, goals, progress, setbacks, and risks. FigJam has an executive summary template to help you build one.
  • Project health overview , which gauges whether your project is on track, delayed, or needs improvement. Try the FigJam Kaizen template to monitor project status.
  • Key project highlights providing additional details on completed and scheduled tasks, deliverables, and milestones
  • Links to related reports and data such as resource management details, risk management data, progress metrics and KPIs, and a complete project timeline
  • Project blockers , which could slow or stop progress. FigJam’s gap analysis makes it easy to measure current project performance against project expectations.

How to write a project status report in 5 steps

Not sure how to create a project status report? You can write one in five steps:

  • List out everything the report should include. See the sidebar to jumpstart this list.
  • Collect essential information. Using the list you just made, gather all the data you’ll need to make sure you’ve got a good handle on budget, timing, and other key details. Reach out to key stakeholders to confirm you aren’t missing anything.
  • Choose a status report template . Figma has a project status report template that can help you record and reflect important project details.
  • Build an outline. Based on the template you’ve chosen, start organizing your data with an outline. This will help you decide which sections in the report are most relevant for your project’s success.
  • Write your status report, then edit it. Fill out your template based on the data you’ve gathered. Include links to supporting materials to provide context as needed. After you’ve finished a first pass, go back and edit your report for accuracy and clarity.

5 tips for better project status reporting

Target your audience. What and how much detail you include in your project status report will depend on who you’re sharing it with. Your executive team will expect a high-level summary of project progress mapped against key business metrics. Your design or development team may need more intel around tasks and deadlines to help them get work done.

Keep it short and simple. Use language that’s easy to understand. Limit your project status report to one page, including need-to-know information only.

Show progress and accomplishments. Is your project not going as planned? Flag this issue in your report as an action item to address. On the flip side, highlight any big wins to motivate your team to keep moving forward.

Go for visual appeal. A well-formatted, visually engaging status report is easier to scan, read, and understand. Colors, fonts, and icons help guide your users through the report.

Make it easily accessible. Share your project status report in a weekly or bi-weekly status meeting. Then agree with your team on the most convenient way to access it, whether via email, instant message, or an online collaboration tool such as FigJam.

Build an effective project status report with FigJam

Head to FigJam’s online collaborative whiteboard to start brainstorming and sharing ideas for your project status report. Or try one of our ready-made brainstorming templates to:

  • Get input from key stakeholders for 24 hours with no login required.
  • Let teams express themselves by adding emojis, images, and links to key data.
  • Share assets between Figma and FigJam that will help you build your status report.

Check out FigJam’s tips on how to make the most of your brainstorm and feedback sessions. Once you’re done brainstorming, you can use FigJam’s free project status report template to build your report.

Go to next section

[1] https://www.theprojectgroup.com/blog/en/project-status-report/#Chapter1eport-checklist

[2] https://www.planacademy.com/7-tips-to-help-you-create-an-effective-project-status-report/

[3] https://pmtips.net/resources/project-status-reporting

[4] https://elearningindustry.com/project-status-reporting-dos

[5] https://www.projectmanagement.com/blog/blogPostingView.cfm?

[5] https://thedigitalprojectmanager.com/projects/communication/project-status-report-guide/

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Status.net

Best Status Report Templates [25+ Free Samples]

By archtc on December 27, 2022 — 7 minutes to read

  • Types of Status Reports: Free Resources and Downloads Part 1
  • General-Purpose Status Report Template Free Download Part 2
  • Additional Sources Part 3
  • How to dramatically reduce the time you spend creating reports Part 4

What is the purpose of a status report?

  • The primary purpose of a status report is to present updates on a project or activity, monitor its actual progress versus the targets, discuss issues and challenges encountered during the reporting period, and other matters which may need the attention of stakeholders.

Types of Status Reports

Employee status report.

An employee status report documents an employee’s performance, activities, and accomplishments in a given period. It may take a form of a manual logbook that the supervisor may look at, or through an email to be sent to the supervisor.

Check this article about employee status reports for best practices and free downloads

Department Status Report

This type of status report provides an account of the accomplishments of a unit or a department in a given reporting period and an overview of the financial details, production status, and other matters concerning the department.

How to write a department status report + free templates

Executive Status Report

An executive report provides a high-level summary of all updates and progress of a project and is submitted to the top management of an organization or a company. Due to their limited time, top officials may not have enough time to go over a full detailed report, that is why this type of report is prepared. The ultimate goal of this report is to tell whether the project is progressing as planned and to determine ways of catching up if the project is behind its schedule.

All about executive status reports with samples

Financial Status Report

A financial status report is a summary of all fund disbursements, general fund status, and budget adjustments. Generated at the end of a reporting period, it is usually submitted to business managers, the board of directors, investors, stakeholders, auditing bodies, and the government.

Learn more and download a free sample of a financial status report here

Client Status Report

These are a brief but detailed account of the work accomplished which are submitted to the customer or client on a regular basis, depending on the agreement. Aside from work accomplishments, it also discusses the questions or problems encountered by the team which the client may also need to look into. This type of report also provides a preview of what is going to happen in the following week or month.

This article about client status reporting contains a free template and a guide

Implementation Status Report

An implementation status report serves as a documentation of the project’s history and may be used later in the evaluation, review, and analysis of how the project went through. Through this status report, stakeholders are informed of the status of the project implementation in terms of schedule, scope, resources, costs, etc.

Check this one for a free implementation status report template and best practices

IT Status Report

An IT status report presents the status of the information technology in a company or in an organization containing updates on the overall status of key IT initiatives, accomplishments during the reporting period. An excellently written IT report can present the valuable contribution of IT in the organization which other officials or staff within the company may not easily understand.

In this article we provided useful tips for writing an IT status report with a free template

Marketing Status Report

A marketing status report provides updates on the status or progress of a marketing campaign and is generated monthly to serve as the basis for critical company decisions on its marketing policies and other related matters. Through this report, the organization can see whether the marketing campaigns are performing according to plan and which among the marketing activities are actually delivering results.

Marketing status report template free download

Quarterly Status Report

Quarterly reports provide a strategic balance between long- and short-term vision to help initiate changes within the organization or company. It helps generate necessary data for the company that is reliable and credible.

Article about quarterly status reports: best practices, tips, free template

Scrum Status Report

A scrum status report provides a list of values delivered to the project such as features developed and requirements satisfied. The report should be able to keep the team and the client updated on the progress of the project which has actual business value.

Scrum status report free template

Team Status Report

The team status report provides a detailed summary of accomplishments and activities done by the team to carry out a project. It is a reliable way of keeping the team on how the project or the tasks are progressing and where these are heading.

Team status report: free examples and templates, how-to’s

Daily Work Report

A daily work report is an essential tool to ensure that employees are on track with their performance targets and also to monitor their progress. It also lets the supervisors see what the staff did on a particular day and what he or she plans to do the next day.

How to write a daily work report + templates

Business Development Status Report

A business development status report provides a better overview of business opportunities a company or an organization has. It also accounts of the progress of activities conducted by the firm to enhance its business, policy, and operations.

Business development status report: free template and best practices

QA Daily Status Report

Quality assurance teams execute tests to simulate actual usage of a product and find out if there are defects. The status and the results of these test are often contained in a QA daily report. This report is provided not only to the product developers but to the other stakeholders, too.

How to build a daily QA status report with template

Summarizing how an employee spent his time on the job, a daily work log creates a detailed picture of how the employees spent their day. It helps the supervisor and the employee understand how productive the day went by.

Daily log template and how-to tips

Daily Report

A daily report is prepared by an employee detailing how they spent their work day, including their achievements and challenges. It also enables the team manager to have an overview how the team’s project is progressing.

Weekly Status Report

A weekly status report is a summary of all work done during a week and how these tasks contributed to the completion of project or assignment. It is also a helpful tool for the manager to monitor the performance and the progress of this team.

Best practices and free templates

Weekly Sales Report

Helping the management to assess the company’s performance in terms of sales, a weekly sales report affects major decisions related to business development, recruitment, salary increases, and other aspects of business operations.

Here are some general tips on how to effectively write a status report:

  • Find out the exact information required to be in the report . It is important to get the information from the persons involved to minimize time and effort to be spent on making the report.
  • Find out if there is a standard format or template for the kind of status report . With a standard format, it will be easier to determine what information should be included in the report and there is a lesser chance of missing out on important things.
  • An ideal report presentation should discuss the accomplishments first, then the plans, and then the other matters on the third part . Bottlenecks, issues, risks, and other important concerns may also be discussed in the third part.
  • Just like any work-related documents, a status report also reflects the personality of its creator . If it is free from typographical errors, impeccably prepared, and well-thought, it shows the personality of the writer of the report.

Status Report Free Download

If you need a general-purpose status report, check this free sample:

status report template

Click Here to Download Status Report Template XLSX

—————————————————————————-

You can also use the following templates on ProsperForms :

weekly project status report form template

Edit and use this template

weekly status report form template

  • How to Write a Project Report + Free Template Download
  • How to Write a Smart Monthly Report + Free Template Download
  • How to Write an Agile Status Report + Free Template Download

Learn / Guides / Performance reporting guide

Back to guides

Status reporting 101: what it is and how to do it

When projects succeed, it’s because the people involved have done two things: stayed accountable for their individual responsibilities and communicated effectively with one another.

But how do you ensure your team focuses on their own tasks and keeps track of each other’s progress at the same time? That’s where status reporting comes in.

Last updated

Reading time.

the report of status

Status reporting ensures you keep projects of any scale on track—whether you’re tweaking your booking flow to make it easier for your users, or introducing customers to a whole new product. 

This article explains what a status report is, how these reports make it easier to execute difficult projects, and five simple steps to creating your very own .

Add depth to your status reports with customer insights

If your status reporting flags up customer dissatisfaction, use Hotjar to investigate why and find a solution.

What is a status report? 

A status report is a short, easily digestible document that answers the question: how’s our project going? Project owners create them at regular intervals—often weekly, monthly, or quarterly—to share how much progress a team is making toward a goal and whether they're on track with their initial timeline.

Status reports start by quickly recapping a project’s overall goals and the sub-projects leading up to it. They then assess whether these sub-projects are on track, at risk of falling behind schedule, or overdue. Finally, they discuss any emerging threats to the deadline, and suggest ways to overcome them. 

For example, suppose your project is to take your brick-and-mortar bakery into the ecommerce space . In that case, your status report could track progress on sub-projects like choosing an ecommerce platform, designing the site, listing your different cakes and breads as products, and hiring extra staff to manage order fulfillment.

#Status reports help you communicate your project’s overall progress

Status reports vs. progress reports

At first glance, ‘ status reports’ may seem identical to ‘progress reports’, but the two formats offer different areas of emphasis. 

A status report is a broad overview of an entire project compared to its plan. A progress report focuses more on specific tasks and milestones .

Status reports are vital documents to keep managers or clients abreast of important milestones in your project, ensure smooth group collaboration , and hit your goals on time. 

Why create status reports? 

The main purpose of creating status reports is to update major stakeholders—your boss, client, or investors—on your project’s health, or how it’s coming along. Your report should provide visibility at a glance, so higher-ups feel confident they’ll get the deliverables they requested. 

Whilst senior stakeholders are usually the primary audience for status reports, everyone a project touches can benefit from having an overview of what’s going on. 

Status reports are extremely useful to:

How often should you create status reports? 

Create your status reports at regular intervals so you can understand your progress over time. The amount of time you leave between reports will depend on the scope of your project and how many stakeholders are involved. 

For example, say you’re launching a newsletter for your business, which you expect to take three weeks—a collaboration between a copywriter, customer relationship management (CRM) specialist, and content marketing manager. This project has a few stakeholders and a short deadline, so you’ll need a weekly status report to keep everyone on track.

On the other hand, imagine you’re a large corporation migrating your entire CRM platform to a custom site. The project is expected to take two years and involves many stakeholders, including a team of engineers, UX writers, designers, and a steering committee. You’d need a monthly status report to keep all groups informed of the project's progress and ensure they’re spaced out far enough that there’s meaningful change to discuss every time.  

5 steps to writing an effective project status report 

Bear in mind that you can only create a status report once you’ve got a plan or a roadmap to mark progress against. 

Status reports are shaped by information — e.g. metrics and key performance indicators (KPIs) — most relevant to your project, so each one looks slightly different. However, these are the areas they generally cover, and the steps to creating one for yourself. 

1. Choose the style and delivery of your report  

It’s important to keep the style of your reports consistent, so you and your team can easily compare progress across different periods. 

With that in mind, you need to decide:

The length : major stakeholders are often busy people working across several projects, so try to keep your report to one to two pages or slides

The format : consider which formatting techniques you’ll use to make your information easy to digest. Charts, bullet points, tables, and spreadsheets are all great options. 

The cadence : decide whether it’ll be more helpful to report your project weekly, biweekly, monthly, or quarterly

How stakeholders will access it : you could circulate reports in an email, or add them to a cloud folder, like Google Drive or Dropbox. Alternatively, you could create your reports on a shared note-taking platform like Notion or Evernote.

💡Pro tip: charts and diagrams are an excellent way to make information easier to digest, especially for status reports that involve lots of hard numbers. A product experience insights (PX) platform like Hotjar creates these data visualizations for you automatically. 

For example, say your project is to increase user activity on your company website, and you want to demonstrate in a status report that the pages you’ve redesigned are more engaging than they were before. 

Install Hotjar’s tracking code on a redesigned page, and you’ll see a chart showing your current bounce rate compared to previous periods in your Dashboard . You can screenshot this and use it in your report—and stakeholders will understand your project’s status at a glance. 

the report of status

The Hotjar Dashboard provides a visual overview of your user metrics you can understand at a glance

2. Set the scene

A status report should start with an overview of your project’s scope. Summarize project details such as:

Goals: the deliverables you’re planning to produce 

Budget: how much money and resources you have

The reporting period: the project’s timeline and deadlines 

The project manager: who’s responsible for each deliverable

This structure probably won’t change between reports (unless you need to break from the initial plan), so keep it high-level. Be sure to include the date you submit or present the report, too. 

Beneath the project’s name, create a list of your sub-projects, or project milestones, with brief descriptions of what each one entails , and a note about who’s responsible for making it happen. You can do this with a chart. 

If you’re taking a brick-and-mortar bakery online, your chart might look like this:

#Tailor this status report template for your own projects

3. Describe the current status of the project 

Next up, communicate how your sub-projects are doing by adding a few extra columns to your chart. 

First up, you’ll need a column to appraise your overall progress . Some managers mark their projects as ‘on track’, ‘at risk’, or ‘behind schedule’, whereas others prefer to give progress a percentage. Whichever method you choose, color-code these fields as green, orange, or red for scannability. 

Second, create a column to add a comment to your progress assessment. This is useful for celebrating small wins and providing caveats—e.g. “The new website design is mostly on track, but we’re still waiting on feedback from our research lead to confirm it’s accessible for users living with disabilities.”

Third—depending on the nature of your project—include a column with budget information. Even a high-level overview of your spending goes a long way in giving stakeholders visibility: you ensure there aren’t any surprises at the end and provide evidence to stakeholders to negotiate more resources.

Conclude your report with a note on whether the project as a whole is ‘on track’, ‘at risk’ or ‘behind schedule’, and offer a few sentences as to why.

Deepen your understanding of your project’s progress

Use qualitative insights to supplement your quantitative data and add depth to your status reporting. 

For example, say you’re launching a business selling therapy for cats. The first sub-project is to validate that there’s a market for your idea by launching a one-page website about therapy for cats, with the headline ‘Launching Soon’. You can mark your sub-project as ‘on track’ when you see it has a high number of visitors—quantitative data. 

However, to make quantitative data more useful, you need to gather qualitative data about how users moved through the page. Use heatmaps to see where customers linger for valuable insight about what to do next. (Hotjar’s free forever plan allows you to create as many heatmaps as you like. 🔥)

For example, perhaps users hover over the section of your test website titled ‘Feline anger management skills’. Now, you know customers are particularly interested in this service and feed that information back to your team and stakeholders in your status report.

Equipped with this information, key stakeholders might decide to pivot the project slightly, developing this service before other areas of your business to give customers what they need and want the most .

Hotjar Heatmaps shows you which areas of your web page customers spend the most time on

Strengthen your status reporting with user behavior insights

Study the user behavior behind your status report results→create the most appealing version of your product possible.

4. Mention risks and issues 

One of the fundamental reasons to create a status report is to flag unforeseen complications before they threaten the outcome of the project. 

Devote a section of your report to discuss any roadblocks to your sub-projects, and suggest solutions on how to mitigate them. Use bullet points to keep this section skimmable.

This is also the space to ask senior stakeholders for anything else you need to complete the project on schedule —perhaps additional resources or changes to the plan. For example, if your sub-project to add all of your baked goods to your new ecommerce store is falling behind schedule, you might ask if you can hire a virtual assistant or extend your deadline. 

💡Pro tip: watch recordings to investigate issues in your status reports. 

Outlining threats to your project and suggesting solutions is a vital part of any status report. However, coming up with viable solutions is often much easier said than done. 

For example, say you’re bringing that brick-and-mortar bakery online, and you had a sub-project to make your first ten bread sales before adding product information for all of your cookies and cakes. However, you launched over a week ago and sold zero loaves. This is an issue you’d flag in your status report. 

To investigate the problem, watch recordings to see where your website visitors are clicking and understand why they’re not converting . You might see dozens of rage clicks on your 'Buy now' button—which would indicate users are clicking, but it’s not working. 

If that’s the case, you could suggest action items for the problem in your status report, like ‘Fix the "Buy now" button.’ Because this idea is based on a clear understanding of the problem, you’d be pretty certain the tactic would be successful.

the report of status

Analyze rage clicks with Hotjar Recordings to spot broken links and bugs on your site

5. Make time for feedback 

Reports are only useful if their intended audience reads and digests them. After you circulate your report, host a status meeting to go over it with your stakeholders. 

Discussing your report with teammates creates a space to celebrate key milestones together and keeps everyone accountable for their goals. What’s more, getting feedback on your report helps you identify any blind spots in your reporting: listen carefully if any colleagues think you’ve over- or underestimated their progress, and consider any ideas they have on how to combat the issues you’ve flagged.

Also, solicit feedback from project stakeholders like your manager or clients. If you run into a problem down the line and need to ask for more resources, they’ll be the ones to sign off on it, so it’s important to keep them abreast of developments. You can also ask them whether your report includes all the information they want to see. 

Regularly producing reports encourages you to polish your end delivery: if you’re only focused on implementation, you might waste time and budget on tactics without knowing if they delivered impact.

Status reports keep your team on the path to success  

To ensure a project doesn’t end up dissolving into a heap of unforeseen complications, you need to pause and take stock of your progress from time to time. That's why regular status reporting should be a part of any major initiative.

Don’t underestimate the power of this humble document. Status reports can help you stay on track and ensure that the effort your team puts in translates into real value for your customers. As a tool to maintain team alignment, stay accountable for goals, and keep one eye on your customers’ satisfaction, status reports are every project owner’s best friend. 

FAQs about status reports

What is the main purpose of a status report.

The main purpose of a status report is to keep a project on track, by communicating how it’s currently going. Status reports do this in three main ways: 

They keep important stakeholders (i.e. bosses or clients) informed of a project’s progress, so they can offer more support if necessary

They identify any issues that threaten the project’s end goals, so the team can solve them

They keep the project on track by ensuring everyone involved stays accountable for their part of the plan

What are some of the benefits of writing status reports?

As the person responsible for bringing a project to completion, any status report you create will be just as useful for you as it is for your teammates. 

First, taking stock of your project helps you maintain good relations with your major stakeholders, ensuring they understand what’s going on under your leadership and why you’re making the decisions you’re making. 

Second, they help you understand how your different sub-projects are going and which of them need more attention or resources to pan out according to plan. 

Third, they help you keep track of the little wins on the way to success, so you can celebrate them with the team members responsible and keep everyone motivated to deliver the outcomes you need for a successful project. 

Fourth, your status reports are a useful paper trail to look back on when you come to review this project. These status updates help you understand what went well and how you can grow as a project manager.

What makes a good status report?

What a ‘good status report’ looks like entirely depends on your project and industry, but in general, good status reports are:

A well-observed overview of a project: featuring relevant statistics and insights, and accurately communicating the status of different sub-projects

Honest about problems: setting out the risks threatening a project with transparency, and suggesting solutions

Easy to digest: only one or two pages long, using formatting techniques like charts, diagrams, and bullet points to make them scannable

Consistent: created at regular intervals, and including similar project information—like the schedule and budget—every time, so it’s easy for stakeholders to compare progress across periods

Progress report

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Guide index

PM Study Circle

Project Status Reports: Templates & Examples

Fahad Usmani, PMP

September 16, 2022

Project Status Report

A project status report is a project management document that details the status of a project. It’s a project reporting tool that outlines the project’s health and provides vital data to project stakeholders such as clients, sponsors, and team members.

Project managers communicate the project status to management and key stakeholders through a project status report. A status report is a part of project performance reports.

A status report shows the complete project information in its current state. These reports are prepared throughout the project life cycle to help keep the project on track and stakeholders informed.

A project’s status report can include the following:

  • Completed work
  • Achieve milestones
  • Budget and timeline summary
  • A list of things to do
  • Any hazards 
  • Risk responses
  • New identified risks

The significance of the project status report extends beyond a communication channel. It offers a written account of the project’s past and provides you with previous data so you can plan for potential future bottlenecks.

The Purposes of Project Status Reports

Project status reports serve the following purposes:

  • Help the project team maintain a record of expenses, tasks, deadlines, etc.
  • Boost internal communication within the business
  • Reduce communication complexity
  • Deliver important messages to project stakeholders
  • Boost project support within the business
  • Help locate problems and dangers to enable immediate route modification
  • Mark the progress

Types of Project Status Reports

Project status reports can be weekly, bi-monthly or monthly. You can share the weekly report with the project team to stay updated and the bimonthly or monthly report with other stakeholders, such as upper management and the client. 

You can use Google Sheets, Microsoft Project, Microsoft Word, Microsoft Excel, or any other tool to prepare the status report.

The Weekly Status Reports

The project manager updates this report daily to keep track of the project. 

A few recipients of this report are the following:

  • Project team members
  • Top management
  • Resource managers
  • Project sponsor

The weekly project status report has more information than other reports. It covers all essential details so that stakeholders directly involved with the project get a complete picture of the project’s status, including hazards, milestones, spent cost, and elapsed duration, among others.

The Monthly Status Reports

Monthly status reports are usually for higher-level management and sponsors so they know what is happening with the project.

These stakeholders require a comprehensive overview of the project’s development. They are interested in tracking budget, spending, deliverable quality, hazards, obstacles, etc. 

However, if the project manager faces any issues, they should not wait for the monthly report. Instead, inform management immediately to get management buy-in when issues occur.

How to Track the Project Using Project Status Report

The following can help ensure the project stays on the right track:

Create a Project Outline or Plan: Make a preliminary blueprint of your project from beginning to end, including all necessary elements, resources, and duration, before formally starting the project.

Establish Specific Objectives: Decide what you want to achieve with this project, such as launching a new marketing campaign or a new product.

Identify Critical Milestones: Identify important project milestones to ensure they are achieved on time and meet all project objectives.

Establish Deadlines: Ensure that you and your team know all the deadlines. 

Verify the Project Status: Regularly verify the status of your project as it gets underway by comparing it to the anticipated timeframe that should be found in your project plan.

Challenges with Project Status Reports

Reporting project status is challenging. Therefore, keep the following points in mind while preparing a project status report:

  • Scheduling, estimating, and forecasting costs are uncertain, and project managers have limited information on these parts of the status report. Risks can be identified but not quantified accurately.
  • Simplifying the project is not always the right strategy. There is a higher likelihood of missing significant details.
  • Ensure the data are valid and correct. Incorrect data can lead to false reporting and affect the project objective.

Elements of Project Status Reports

A project status report can have many elements depending on the project requirements. Some common elements for status reports are:

  • General project information, such as the project’s name, code, etc.
  • Names of the project manager and any important team members
  • Date of the status report, including the cadence (e.g., weekly, bi-weekly, or monthly)
  • Project parameter update, including whether the project remained within its stated parameters at this time
  • Current budget status, including whether it is on track, off track, or exceeded
  • Quality issues that the project is facing 

The stakeholders’ preferences affect the content of the status report. However, the components mentioned above are common to all status reports.

How to Create a Project Status Report

A robust project status report ensures nothing slips through the cracks. The following items can help you create a strong report.

Collect Information for Your Report: Before beginning your report, you must gather information from all sources. You can gather information at the departmental or divisional levels, depending on the organizational structure of your project. 

Determine Your Target Audience: Whom are you trying to reach? What information is most important to them? Knowing your target audience can help you communicate essential information.

For example, the CEO, investors, and senior executives are more concerned with the broad picture. Most essential stakeholders will just skim status reports for the information they need since they may not have time to review lengthy reports.

To that end:

  • Increase your focus on the crucial details
  • Summarize the report’s components
  • Use visual aids as much as possible

Be careful to highlight the main points in the executive summary. Also, emphasize essential details early in each report area.

Figure out what appeals to your stakeholders and customize the report accordingly. 

Utilize Project Status Report Templates: It might be tricky to start from scratch when writing a project status report. However, without templates, you risk making mistakes or overlooking crucial information.

Utilizing templates enhances productivity, decreases mistakes, and saves time.

Write Your First Draft: You now have the data and report template. Outline the essential parts of your project first.

Make Your Executive Summary Compelling: The executive summary is your project report’s first and most essential element. Clients, investors, and management will see this part first.

It should catch the curiosity of your readers and drive them to learn more about the subject. Your readers should be able to learn everything they need to about your project with a single glance.

Remember to emphasize important details:

  • Project objectives and primary outputs
  • Whether you are making progress and possible pitfalls
  • The state of your project as a whole
  • Defining moments
  • Irregular project hazards
  • Information about the project’s finances

Write Your Project Status: You’ll need to supply detailed information on all project sections, such as

  • Project deliverables and tasks
  • Targets and a timetable
  • Significant changes
  • Budgets and funding
  • Team roles and effectiveness
  • Management of risk (bottlenecks, risk, and contingency plans)

The status report needs to provide an overview of the full undertaking. Therefore, you should provide links to publications or resources for stakeholders who want more detailed and/or specific information.

Highlight Existing and Future Bottlenecks: Despite how diligently you prepare and carry out your project management strategy, obstacles may still arise.

Both internal and external influences can cause these obstacles. Obstacles include:

  • Project risks, including rising import taxes or a natural disaster
  • Unexpected budgetary growth or insufficient resources
  • Lack of cooperation and communication among the team
  • Unexpected delays

After identifying obstacles, inform stakeholders so you can take the initiative to clear obstacles.

Utilize Visual Aids: When drafting stunning project reports, visual aids are essential. They make it easier for project managers to discuss data points or explain complex information.

It also makes the report more attractive. When feasible, try to depict facts rather than write lengthy paragraphs.

The following elements help create a visually appealing project status report:

  • Other relevant graphs
  • Brain mapping
  • Videos and images

Take Design into Account: Your report should be easy to read, well-put-together, and aesthetically appealing. To increase visual appeal, use a consistent style, branding, palette, font, color, and design element across your report.

Point Out the Next Course of Action: The next stages will vary depending on your project and phase. Though, it’s a good idea to inform everyone of the project’s direction.

If stakeholders are aware of the subsequent phases, they will know what needs to be done when the project faces obstacles.

Review and Edit Status Report: Read your project report carefully and edit it for correctness, readability, etc.

Check your report carefully for grammatical, punctuation, and spelling errors. Additionally, ensure your report includes all necessary components of a project status report.

Delete the information that does not add value to the status report.

Best Practices for Creating Project Status Reports

Consider the following points when developing a sound project status report:

  • Write the initial draft – then correct it
  • If necessary, edit your status report
  • Request input on presenting the project status in the best possible way
  • Use consistency throughout all project status reports
  • Report on the indicators that key stakeholders are looking for
  • When it’s possible, use visuals like charts and graphics
  • Avoid adding a lot of unnecessary details
  • Ensure that everyone has access to the status report

Case Study of Project Status Report

Let’s consider a case study to understand how to create a project status report.

Report name: eCommerce Site Launch

Project status: On track

There has been significant progress this week. The project is still in the collecting requirement process. Development and design teams are on standby to get ready and start once we give go ahead. The eCommerce site will list all FMCG products.

  • The planning team meets and discusses the overall topic
  • A few ideas will be finalized and selected on Friday
  • Brief or understanding is due to the Content team by the following Thursday

Development and Content

  • The solution architect team is ready to present the infrastructure architecture that would integrate for launching the eCommerce portal.
  • The content team is ready to start writing marketing content to attract traffic as soon as the idea is finalized.
  • Gathered relevant company information should be included and used to market a better eCommerce site
  • Infra design reviewed by the senior members to validate it
  • A new template to showcase the technical specifications of cloud infrastructure will be created by Tuesday

Additional Notes or Highlights

  • Ramesh is out of the office all next week, so your next point of contact would be Joy
  • Thank you to John for curating a detailed list of topics that would be used for prioritizing the following tasks

Issues/Challenges

  • The portal launch deadline is too tight, and the minimum viable product’s first version needs to be launched as soon as possible. We must have the schedule planned within our project management tool to keep everyone organized and on track.

Project Status Report Example

project status report

Project Status Report Template

The following are a few templates for providing a project status report. You can select one and customize them as per your requirement. 

project status report template

Project Information: Include general information about the project. The template would have information like project details and reporting period.

Project Status Summary: Includes the information that can be shared with project stakeholders and team members about project progress, key accomplishments, completed work, planned work, project milestones, project deliverables, action items, etc.

Project Health: Includes information about project stakeholders and team members, the current status of the project, and how it compares to the project plan. 

Risk Management Overview: Includes project risks, issues, and roadblocks

Conclusions / Recommendations: Includes risk management, resource management, or project scheduling concerns/recommendations.

Other Project Status Report Templates

status report executing summary

A project status report is a key project document and part of the performance report. These reports provide high-level information about the project’s status and quantify accomplished and upcoming activities in quantifiable terms.

Effective project status reports help project teams, and other stakeholders understand what is on track, where there are obstacles, what needs to be done next, and how the project is doing overall.

the report of status

I am Mohammad Fahad Usmani, B.E. PMP, PMI-RMP. I have been blogging on project management topics since 2011. To date, thousands of professionals have passed the PMP exam using my resources.

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Status Reports

A team at a table going over a project status report

“Have that report on my desk by morning!” Who can’t relate to feeling more invested in doing work than reporting on it? If that makes us renegade knowledge workers, then I guess we were all just born to be bad. But what if you can fully embrace your rebellious self AND have that status report on the boss’s desk by morning? Welcome to the world of automated project status reports.

Take a product tour

What is a status report?

A status report is a collection of information about the current status of a project. Project status reports are used to communicate the current progress on a project to the project team and stakeholders. Status reports may include estimated timelines , milestones, risks and roadblocks, and established performance metrics.

Throughout the project life cycle , the project manager should deliver regular status reports to update relevant parties with crucial project information. These reports should be customized to the recipient in order to ensure they are only being delivered the most relevant information.

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How to create a project status report

1. start with a work management foundation.

It goes without saying that if you haven’t streamlined or quantified something in the first place, it won’t be easy to report on it in any meaningful way. Kiwibank Limited realized in 2014 that they needed a better foundation for tracking project status and centralizing communication and collaboration across marketing team members, agency partners, and stakeholders . The company, which is headquartered in Wellington, New Zealand and has more than 2,000 employees spread across 150 branches, deployed a work management solution in 2015—adding digital proofing and digital asset management (DAM) solutions to their package in 2016.

Before the switch to a robust work management platform , consistent project status reporting presented challenges for Kiwibank. The bank regularly engages with outside creative and design agencies to help fulfill the volume of project requests coming into the 20-person marketing team. Internal marketers had their own ways of tracking and reporting on tasks while agency staff had different work-in-progress status reports. This made it difficult for anyone to have complete visibility over all of the projects.

“We were asked to consider how we could reduce our business-as-usual costs, and we believed one significant way was to increase our digital capabilities,” explains Vesna Nixon, personal marketing lead at Kiwibank. “By having everything in one place—projects, assets, approvals, and reporting—we could gain efficiencies and lower costs.” In other words, work is planned, completed, tracked, and reported on all from a centralized online environment.

2. Leverage built-in project status reports

Let’s say your boss asks for a project status report showing the projects or tasks that are currently at risk. If you don’t have your processes streamlined and powered by work management software, this will be a highly manual process, and you’ll be lucky to turn it around by morning. But with an operational system of record, the information is literally at your fingertips the moment you log in.

Specifically, Kiwibank had access to 70+ work management reports built into their platform of choice. Here are just a few of them:

  • Actual Portfolio Cost by Program/Project
  • Actual Portfolio Revenue by Program/Project
  • At Risk Projects
  • Billing Revenue by Company/Group/Month
  • Completed Issues By Week By User
  • Current Projects
  • Hour Costs by User By Week/Month
  • Monthly Project Planned Costs vs Actual
  • Open Timesheets
  • Planned Portfolio Revenue by Program/Project
  • Portfolio Revenue Grouped by Program and by Month
  • Project Performance
  • Projects by Condition/Priority/Progress Status
  • Trouble Tasks

You can see just from the list how a built-in status report can provide immediate insight into myriad issues that could be affecting your business. You can also easily customize any of these reports with just a few clicks, so you’re displaying exactly the information you need, in the order you want it displayed. Need to have a status report on your boss’s desk by morning? Send it to her digital desktop in less than a minute instead.

3. Create custom status reports from scratch

Thanks to dashboard capabilities, Kiwibank was able to replace manual, disconnected reporting processes with real-time project status reports. Rather than slogging through a laborious process, any team member can quickly gather and share accurate, up-to-date details about the status of every project. Agency teams can also run their own custom reports without complex programming or tools, showing both completed and in-process projects.

If you have a need for a niche report that’s not covered by one of the built-in options, many of today’s work management solutions make it easy to build reports from scratch. And I’m not talking about the old-school definition of “from scratch” that involves graphing software, a calculator, and several hours of your time. I’m talking about opening your work management solution and, with just a few clicks, pulling together the specific fields and elements you need into a custom status report, which will be automatically populated with the robust data that already exists in the platform.

For example, your automated project status report might consist of the following tabs:

  • Details : this tab might show a simple list of the objects included in your report
  • Summary : this tab would summarize and aggregate the information
  • Matrix : this tab would take the same information and display it in a table
  • Chart: this tab displays the information in a concise, visual, impactful way, such as a bar chart, pie chart, line graph, gauge, or bubble chart
  • Prompts : this tab would allow you to add a filter to a report every time you run the report

It would take hours to assemble a report featuring this level of detail and complexity by hand. Thanks to modern work management technology, you can now do it in mere minutes.

4. Automate your status reports

Everything we’ve talked about so far is already pretty automated. But you can take it a step further. Rather than accessing built-in reports or creating a custom project status report for a particular purpose on a one-by-one basis, many modern work management solutions can also schedule any report to be delivered on a recurring schedule.

If your reports are of a sensitive nature or you need to limit access for other reasons, look for a work management solution that makes it easy to control user rights, either at the individual, group, team, or role level. You should be able to simply specify a subject, an email message, and a format, select your repeating schedule (daily, weekly, monthly, yearly, including day of week and time of day), and let the automated report fly.

No more guessing what’s happening with users and work. No more needing to remember to log in and check on project status or other metrics . With automated status reports, you can have updated metrics automatically delivered to whomever needs to see them, as often as you like.

5. Share your status reports

Just like the most important part of taking a car rental reservation is holding the reservation, the most important part of creating a report is sharing the report. Once you’re effectively tracking important KPIs like time, budget, and ROI in one place, you’ll want to distribute that information to others within the organization. Best practice consists of having the ability to schedule a report for delivery, and having the system automatically send an email to your selected users with an HTML, PDF, or Excel file attachment. You can also export your report to selected file formats or add it to a dashboard.

From desktop to digital dashboard

As much as I hate to see this staple movie phrase become endangered, it looks like the “have that report on my desk by morning” cliché is going the way of memos, carbon copies, and filing cabinets. As modern work management technology continues to transform workplaces of all kinds, we may even start hearing, “send that report to my digital dashboard in five minutes” in the mediocre crime dramas of the future.

A team at a table going over a project status report card image

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How to Write a Status Report

Last Updated: June 19, 2023 Fact Checked

This article was co-authored by Amber Rosenberg, PCC and by wikiHow staff writer, Jennifer Mueller, JD . Amber Rosenberg is a Professional Life Coach, Career Coach, and Executive Coach based in the San Francisco Bay Area. As the owner of Pacific Life Coach, she has 20+ years of coaching experience and a background in corporations, tech companies, and nonprofits. Amber trained with the Coaches Training Institute and is a member of the International Coaching Federation (ICF). There are 7 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 1,284,427 times.

A status report might seem like a chore, but it can be a great opportunity to communicate about a project with management. In order to keep everyone in the loop, it’s really important to make sure you present everything clearly. Put the most important information in a summary at the start of the report. Provide specific details about the project's budget and timeline, then describe accomplishments and challenges. Keep your writing clear and concise. Your manager will appreciate an organized report that is brief, but informative.

Status Report Example

the report of status

Gather budget and scheduling information.

The budget and schedule are the most important parts of most projects.

  • The overall information for the project will likely be broad. Find out what smaller things must be done to achieve the ultimate goal. For example, if your goal is to produce 1,000 T-shirts and your budget is $500, you need to know what materials are needed to produce the shirts and whether they are already on hand or must be ordered.

Break down large goals into smaller ones.

Splitting up larger goals allows you to better evaluate your progress.

  • For example, if your goal is to produce 1,000 T-shirts in 4 months, you can break that goal down into smaller goals of 250 T-shirts each month. If the team produced 300 T-shirts in the first month, you could report that you were ahead of schedule.

List major accomplishments.

Put accomplishments at the top, focusing on milestones.

  • If you're working on a team, talk to other team members about what's going well with the project. Include as many names in your report as possible.
  • Use specific numbers where you can, as opposed to generalities.

Brainstorm fixes for problems.

If you recognize issues with the project, don't try to hide them.

  • For example, if your project is ahead of schedule but behind on budget, you might suggest speeding up production, adding another employee to the project, or boosting the budget.

Identify key milestones and projections.

Using the current status of the project, predict when you’ll reach the next milestone.

  • For example, suppose you produced 250 shirts in 28 days. You might predict that the next 250 shirts will be completed in 28 days from the date of the status report.

Add any notes that are important to the project.

Recognize people who have contributed a lot to your project.

  • For example, you might write "The project is ahead of schedule, in large part, thanks to the diligent efforts of Sally Sunshine. Sally worked overtime 3 days last week."

Ask if there's a template you should use.

Many companies have a standard template that they use for all status reports.

  • If there's not a specific template, there may be one you can use in your word processing app. You can also find sample templates online by searching for "status report template." Make sure any template you download will actually work for your project. You may want to let a supervisor look at it first.

Start with a clear heading.

Check if your...

  • For example, your heading might be "August 2018 Parker Shipment Status." A report for the next month would be "September 2018 Parker Shipment Status."

Write an executive summary on the first page.

Managers are busy and may not have time to read your entire report.

  • For example, the executive summary for "August 2018 Parker Shipment Status" might be: "The Parker Shipment is ahead of schedule. However, we've used 50% of our budget with only 30% of the total shipment produced. Speeding up production may help decrease costs."

Organize your report in sections.

Long blocks of text can take too long to scan, and are cumbersome to read.

  • For example, you might have one section for accomplishments, another for challenges, and a third for solutions.

Start your report early to give yourself more time.

Find out when status reports are due and carve time each day to work it.

  • If you're working on an ongoing project, you can create a "template" for your status reports that you'll use each time. This will be much easier for your manager, because they'll know exactly where to find the information they need in each report.
  • If you need to update figures included in the report before you turn it in, leave yourself reminders to do so.

Tailor your report to your manager's style.

Organize your report so that the important things your are front and center.

  • For example, if you know your manager likes to read a chronological story, you might start with a section headed "This Week's Progress," followed by another labeled "What's Next."

Optimize your report based on the method of delivery.

Consider how your status report will be read.

  • For example, if you're sending a digital file using email, you might want to make sure any visual elements can be viewed on a mobile device.

Proofread and edit your report.

Keep your sentences short, and eliminate unnecessary words and repetition.

  • Your writing should be concise and direct. Avoid using a lot of jargon, which can make it seem like you're trying to hide something or don't know what you're talking about.
  • Read your report aloud. If you stumble over a sentence, that's a clue that your writing is not as clear as it could be.

Create visual elements, if desired.

Some managers prefer visual cues as to how a project is doing.

  • For example, you might put a green traffic light next to the budget, to indicate that costs were being managed well. If you're a little behind schedule, you would put a yellow light next to the scheduling section.

Community Q&A

Community Answer

  • Once you've sent out your status report, follow up on it. If you don't hear back from your manager or other team members, seek out feedback. Speak to people one-on-one, rather than sending out a mass email. Thanks Helpful 0 Not Helpful 0

Sample Status Reports

the report of status

You Might Also Like

Be Proactive

  • ↑ Amber Rosenberg, PCC. Pacific Life Coach. Expert Interview. 8 March 2022.
  • ↑ https://www.indeed.com/career-advice/career-development/how-to-write-project-status-report
  • ↑ https://www.projectsmart.co.uk/how-to-report-status-on-a-project.php
  • ↑ https://pressbooks.bccampus.ca/technicalwriting/chapter/progressreports/
  • ↑ https://www.innovation.ca/sites/default/files/essential_documents/ppr-template-en-apr2016.pdf
  • ↑ https://www.linkedin.com/advice/1/how-often-when-should-you-send-project-status-reports
  • ↑ https://www.indeed.com/career-advice/career-development/weekly-report-template

About This Article

Amber Rosenberg, PCC

To write a status report, write a clear heading that includes the name of the project and the dates the report covers. Open the report with an executive summary to provide the most important information at a glance. Then, break the rest of the report into sections to allow for easier reading. Make sure to include budget, scheduling information, a list of major accomplishments, and potential fixes for problems. Finally, consider using a visual element for quick access to information, such as a green light next to a schedule that's on time. For more tips on creating executive summaries, read on! Did this summary help you? Yes No

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Project Status Reports: The Definitive Guide for Beginners

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As a project manager or business owner, keeping track of your projects and aligning all stakeholders involved about the progress can be daunting when done manually.

Effective project status reports are essential for keeping your teams and stakeholders updated on the status of your projects.

Creating project status reports manually is a big time-waster that eats up time better expended on other high-impact tasks, especially when you have to extract information from multiple sources.

Instead of compiling these reports manually, you can save time and improve productivity by using project status report templates.

Whether you are preparing to create your first project status report or in search of a better solution to the one you already use, this article will serve as a definitive guide for your project status reports.

You will learn what a project status report is, its components and benefits, how to write one, the best project management tools to use, best practices, and templates.

Let’s get started.

What is a Project Status Report?

A project status report is an official document that gives a brief on the progress of a company's project. It describes the progress within a given time and enables a comparison with the overall plan. This report keeps concerned stakeholders abreast of the progress of a plan.

Getting informed of the progress enables you to address issues the moment they arise and envisage the period remaining for the plan to actualize. Also known as a status summary, a project status report includes the overall plan, current stage, crossed milestones, and upcoming tasks.

Project status reports facilitate effective communication between members of an organization or company. If everyone is aware of the current status, it automatically sounds like a note of reminder to everyone that they need to work harder to meet up with the overall plan.

This report makes communication channels simplified. Every member of an organization will have a unified summary to refer to when addressing the current status of a project. In other words, some members will not be ahead of others due to non-uniform information dissemination.

Benefits of Effective Project Reporting

1. efficient tracking.

One major benefit of project reporting is tracking. A project status report tells you what level you are on your plan execution. Project status reports help large establishments to track the current progress of their projects. It is mostly handled by the reporting officer or reporting software .

The information obtained from the recent reports tells the company what needs to be done urgently to either hasten the pace or maintain the speed at which they are moving. Also, project status reports can track risks, minor issues, schedules, budgets, and current project status health.

2. Risks Identification

Project status reports help businesses to identify both healthy and unhealthy risks. Risks are inevitable in businesses and the earlier you make calculations, the better for your business. The reports help with visibility, then it is up to the reporting officer to determine if it is a calculated risk or not.

When you access the project status report at the appropriate time and you spot a risk, it gives you time to act very fast and take the necessary action. If it is a risk that seems confusing, you can seek help from the project stakeholder or any other qualified person. Reports on risks give the full team a chance to ponder on it.

3. Project Visibility

Project visibility is quite different from tracking. The former is a deeper check on your project status. Tracking only tells you your current progress but visibility is a benefit that gives you a full insight into how your project has been faring.

Visibility allows effective project management and helps you to know if your project has been performing well or badly regardless of your current status. It also helps you to identify risks earlier than usual. Identifying risks will, in turn, compel you to take fast action to work on the good ones and eliminate the bad ones.

4. Finance Management

Cost accounting and management for a large and long-term project can be an arduous task. Being careless with expenses and revenues can make you overspend your project budget. In some rare cases, the fear of overspending can make you spend less than required, which can lead to cost-efficient project execution.

Project status reports keep you informed on your spending habits. You can identify when you spend more or less. Reporting also tells you what areas you spend more money in, it is left to the stakeholders to determine if the spending habit is healthy or not.

Also, reporting gives a hint on how much you need to complete the project from your current status.

Project Management Tools That Make Project Reporting a Breeze

1. monday.com, best overall project management software that supports all operating systems.

Monday.com is the Best Wrike Alternative for Businesses for All Sizes

Monday.com is a project management tool used by millions of businesses including Coca-Cola, Hulu, Adobe, and others.

Main Features

Numerous templates.

To get started, you need to pick one of the ready-to-use templates, customize it to fit your workspace, and you are good to go. There are hundreds of templates to provide work teams with an effective virtual work environment.

Orchestrated Work Environment

This software tool provides a workspace that allows users to multi-task, that is, plan, manage, track, and deliver projects.

Visual Guides

Monday.com provides multiple visuals that serve as guides for users. Examples are map, timeline, calendar, board view, and others to visualize your workflow.

Remote Work

Supports remote operations by giving users access to features for organizing teams, monitoring project progress, and blending ideas together, from anywhere at any time.

Ease of Usage

This work management software tool is easy to use because users can pick up their course of actions from random video conversations aimed at improving every aspect of the project team.

  • Two-week free trial plan
  • Round-the-clock customer support
  • Sophisticated integrations
  • Simple data visualization

Best Project Management Application with Cheap Plugin Options

ClickUp Online Collaboration Software With The Best Free Plan

ClickUp is a project management and task management tool that has enjoyed patronage from multimillionaire companies like Google, IBM, Webflow, and more within four years of operation. The company was founded in 2017.

Easy Transfer of Data

ClickUp has a feature that allows users to import their data from other agile project management software . You can do automatic imports from tools like Excel, Trello, Monday.com, and more. It prevents loss of data due to transfer.

Multiple Visualization

Users can project their workflows in the form of calendars, boards, lists, docs, and more. It allows business organizations to access their workflows in any of the forms they like.

Projects Templates

There are thousands of customizable workspaces and templates to work with. Apart from that, the tool has external integrations like cloud-based storage platforms . Examples are Box and Dropbox.

Customization

You can create appealing customizations with perfect designs and simple structures that will be suitable for your project.

  • Offline-mode plugin options
  • Two-factor authentication security access
  • One-month money-back surety
  • Round-the-clock chat support
  • Free training

Simple Project Management Tool with Extensive Customizable Options

Wrike is Tailored to Professional Service Providers, Marketing Teams and Agencies

Wrike is a simple project management tool for handling complex projects. The platform shapes its user interface to suit multiple teams' workspaces. It has a live editing feature that helps teams to put heads together and work on tasks and projects simultaneously.

Real-time Alerts

On Wrike, packet loss rarely occurs where messages do not send as fast as expected. You can communicate with other team members effectively with real-time notifications, chats, and Emails.

Extensive Integrations

There are custom dashboards that create smooth workflows which cater to both general and specific needs.

  • Seamless communication channels
  • Email, chat, and phone support
  • External integrations like Microsoft and Github

4. Teamwork

Best project management application with actionable templates.

Teamwork is the Best for Functionality, Time Tracking, and Project Budgeting

Teamwork is a team management software tool that ranks as the first choice for many popular brands like Spotify, Netflix, Disney, and HP. You can upload designs, create files, add comments, view your tasks on the dashboard, and use health status updates to track the project's progress.

Ready-made Templates

The templates available on Teamwork do not leave users confused when in use. They are easy-to-scale, even for beginners.

Workflow Importation

On Teamwork, it is easy to import your workflows from other platforms such as Trello, ClickUp, and more.

  • One-month free trial
  • Email and chat support
  • External integrations with third-party applications

Best Project Management Tool to Manage Sales and Customers

Scoro is an Appealing Project Management Software for Small to Medium Enterprises

Scoro is a business management software that uses dashboards and automated feedback to follow up on the progress of a project and to share the result with your team members. With Scoro's Planner, you can prioritize tasks, ensure delivery before deadlines, and manage portfolios with customized views.

Integrations

On Scoro, you can integrate your work with cloud storage solutions like Zapier. You can also link accounting software programs like QuickBooks with the platform.

All-in-one Functionality

Scoro does not just provide integrations to track projects, it also facilitates sales, helps build a relationship between customers and business owners.

  • Hundreds of templates
  • Round-the-clock chat and phone support
  • Two-weeks free trial

Best Online Project Management Tool with Quality Tracking Options

Celoxis is an All-in-One Platform for Project Portfolio and Work Management

Celoxis is an all-in-one project and workflow management software application that has quality tracking options with classic features for high-paid plans. The platform is trusted by big brands like Tesla, Adobe, and Rolex. Its dashboard is a dynamic one with loads of customization for different types of businesses.

Accounting Updates

Celoxis provides features that let you track expenses, incomes, taxes, receivables, and other accounting variables.

Team up with your colleagues to brainstorm ideas together and convert them into actionable tasks. Share files and add comments based on topics of discussion.

  • Timely tracking
  • Customizations and external integrations
  • Portfolio management

How to Write an Effective Project Status Report?

Project status reports can be written at any time of the year. Whether you do it weekly, monthly, or yearly, there are simple steps to follow to craft out an effective one that communicates the intended message well.

1. Understand the Aim

The first step in writing an effective project status report is to determine the objective, that is the reason you are writing the status report. To achieve efficiency, you must have a view of the result you want to get at the end of your project. You must be working towards determining what you want to achieve with the project.

Decide on what you want the recipients of the reports to know. It helps you in sorting things out when doing your timely reports. If a company is working on a project which is to be backed up by a report, the stakeholders must have the required knowledge of the current status at every reporting.

When you have a vision of what to communicate, it gives you an edge on how to pass the message properly to your audience. For instance, if a board is to analyze a drastic decision from the project reports, the report must convey every message clearly and accurately. It should provide the necessary pros and cons for every decision.

2. Know Your Target Audience

Organizations write project status reports to different audiences like team members, sponsors, clients, and stakeholders. Having a better understanding of who you are pitching to is a vital step in writing effective project status reports. The target audience of your reports determines your approach.

For instance, the report you will prepare for delegated calls will be on a more formal note compared to a report addressing your team members. One good way to write a project status report is to write from the perspective of your recipients. Writing from the right perspective can only happen if you understand your audience.

To write from your audience's perspective, ask yourself questions you feel they would ask when they see the report. It helps you point in the right direction when crafting your project status reports.

For instance, if you are writing a report to show a project's progress, a sponsor might seek to know more about the result while team members deliberate on the process.

3. Choose Your Preferred Type and Format

Your audiences determine how your project status report should look. Depending on the format, a project status report can be informal or formal, operational or financial, and to pass necessary updates. The use of templates narrows down your thought process on how your report should look.

Ensure to use the appropriate format that communicates the right message to your target audience. If you are in charge of reporting the status of a project and you have no prior knowledge of navigating any web-based project management software , templates will do a lot of help to save your effort and time.

The use of templates also builds consistency for users. If you have to create your maps, to-do lists, and timelines from scratch, you might not get a uniform structure. Many of the best visual project management software tools come with thousands of templates to suit different workspaces.

4. Collate Your Data

A project status report can only serve its purpose when the information on it is reliable and factual. Your recipients, that is clients and sponsors will only trust the process when there are facts to back up your report. Providing factual information also builds trust between you and stakeholders.

People love when you can back up reports with real-life analysis, it assures them that you know what you are doing. Due to this, you must attach cost analysis to your reports if most information is centered on figures. It solidifies every claim you make in your reports.

For instance, if you are requesting more funding on a project based on the current status, it would be necessary to include cost analysis so that your recipients can know why and how you want to execute the extra funds.

5. Structure the Report

You will hardly see an effective project status report without a regular pattern or structure. The truth is, a report will be of no use if it has no structure. Structuring a report remains one of the top five tips for crafting a good report because it affects the interpretation of the audience.

A nicely structured report will save the time of readers when going through the document because they can quickly navigate to the part that concerns them. It will also allow readers to skim through headings, sub-headings, introduction paragraphs, and still understand the intended message.

A well-structured report should have a title that hints to the readers on what the report is about. The next is an introduction paragraph that paints a picture of what the body of the report addresses. After the introduction is the body which contains most of the core information about the report. It should contain opinions, suggestions, recommendations, and analyses.

The last part of a well-structured report should be the conclusion. It contains an executive summary of what the introduction and body of the report talked about. If there is a need for a call-to-action statement, it will be stated in the conclusion paragraph.

6. Proofread Your Report

An effective project status report must be readable to a fourth grader. Combining facts and analysis in a complicated manner is as good as not passing any message across at all. You need to express yourself in the simplest words possible. It avoids misinterpretation of vital information.

To improve readability, you can add visuals in between texts. It cuts long paragraphs short and allows readers to visualize your information while reading the texts. You can also employ the use of formatting and supporting lists.

If you have long paragraphs, you can dissect your texts by bulleting key points. Also, each paragraph should not be more than five sentences so readers will not get bored when going through the reports.

When describing the details of the reports, ensure you do not release more than you should. Sponsors that review numerous projects will not take their time to go through unnecessary information.

7. Make Necessary Edits

When you are done with the previous steps, you should go over your document to dot your “i's” and cross your “t's.” You should do this after taking a break from work so that your brain can be refreshed to note minimal errors . No matter how careful you are when writing, your first draft can not be 100% error-free.

After going through them yourself, give other stakeholders to proofread for you in a case where the reports are intended for external sponsors. If you still have enough time after the first revision, take a day break and revise it for the last time to ensure perfection.

Elements of Project Status Reports

Every successful project status report has key components that come together to form a whole. The purpose of every report is to keep the target audience informed about the project status. For the report to communicate the information well, it needs to contain the right elements.

1. General Project Information

When crafting a status report, it is necessary to put down the basic information related to the project. Of course, you cannot have a project status report without the name of the project, the name of the project supervisor, and the resources available to carry out the project.

This information is necessary to aid the tracking of every document during project execution. You should not assume that the stakeholders or your team members are aware of the information. It would be useful for reference purposes in case there is a change of team members.

2. Milestone Review

Milestones are often recorded when executing business projects. They are calculated when you break your projects into smaller units. So after every unit, you celebrate a milestone. Milestone reviews remind you of your current status and how many milestones are left before final execution.

Reviews of milestones can be in the form of a project cycle and where you are compared to where you are supposed to be after a particular period.

3. Project Summary

Project summaries are very important in status reports because you can compare the project's progress with the initial plan. In summary, you will include the proposed completion date and estimated costs. It allows the project supervisors to work towards project execution during the stipulated time.

Also, ensure to include activities that go on during project execution. If there are problems that might affect costs, quality, availability of resources, and timeline, state them in the summary so they can be dealt with appropriately.

4. Business Risks

Risks are internal or external factors that pose threats to a business's project. T hey become a problem when they affect the company's project negatively.

In your project status report, list the issues you have faced since the beginning, how they affected you, and how you resolved them. Apply these questions when you face business risks too and do your calculations to know good and bad risks.

5. Project Metrics

Numbers are an essential part of your project report. Ensure there are figures to back up every statement you put down. You should make extensive research on the metrics during the project planning stage.

No one believes project status reports without metrics. They believe in its effectiveness when they see numbers alongside. Metrics prove if you are still on track and if any aspect of your project report needs urgent attention.

Template for Creating a Project Status Report

Project managers use templates to create project status reports because it saves time, creating more time for handling more high-value tasks. However, choosing just any project status report template you find without first planning ahead and customizing it to suit the needs of your project is a recipe for disaster.

When choosing a project status report template, pick one that is relevant not just for the beginning phase of your project but throughout the duration of the project.

Here is a project status report template to help get you started.

  • Report Title: Name the project status report. You can include a name along with a date for easy identification and record keeping.
  • Project Health: Write about the health of the project. Is the project on track for completion? Is there any risk affecting the project? Is there any delay?
  • Summary: Keep your summary short and descriptive, with only the most important details about the project included. Remember stakeholders are busy and may only turn their attention to this section for brevity.
  • Key Area 1: High-level Overview: Include special details about the progress of the project such as accomplishments achieved so far and upcoming tasks contributing to the success of the project.
  • Key Area 2: High-level Overview: Include special details about the progress of the project such as accomplishments achieved so far and upcoming tasks contributing to the success of the project.
  • Key Area 3: High-level Overview: Include special details about the progress of the project such as accomplishments achieved so far and upcoming tasks contributing to the success of the project.
  • Additional Information and Links: Provides links and information on relevant or high-level project details that may attract the curiosity of stakeholders. This section helps your team members to get a deeper understanding of the specifics of the project.
  • Blockers: What are the challenges that are threatening the progress of the project? What are the plans you have to resolve them?
  • Additional Notes or Highlights: This section is where you include additional information that stakeholders and your team need to know about the project. You can also include the next steps in the project in this section.

Status report template

Example of a Project Status Report

Templates and a how-to guide on writing project status reports prove helpful in showing you how to write the perfect project status report, a real-life example leaves no doubt or question.

Here is an example of a project status report you can customize to suit your project.

  • Project Status Report Name: Product Launch
  • Project Status: On track
  • Summary: Progress made this week, the product has passed through the necessary regulatory test, and production levels are up this week. The sales and marketing team will be choosing a campaign theme this week. Distribution channels are on standby and ready to get started.
  • Concept: Planning team met to discuss the pricing strategy to use. We have four different pricing strategies and will choose one by Thursday.
  • Sales and Marketing: The sales and marketing team is ready to start preparing ads for Facebook and YouTube as soon as our pricing strategy is finalized.
  • Design: The design team submitted five product design examples. They will be choosing the best and final design for the product launch by next Monday.
  • Additional Notes or Highlights: The accountant is going on leave next week, so please direct any financial questions or requests to the procurement office.
  • Blocker: The deadline for the product launch is tight, there is little room for delay or mistake. We all must use our project management tool to streamline all our activities and keep each other updated on the progress of our respective tasks. Thanks!

Project Status Report Best Practices

Writing an effective project status report that provides detailed highlights about your project progress is essential for keeping all stakeholders and team members on the same page. Creating an effective project status report is easy when you follow these best practices.

1. Write a Draft and Go Over it

When writing the first draft, you should put down your ideas as raw as they come. Do not focus too much on correcting grammatical errors, dotting i's, and crossing t's. This helps you to focus on the originality of the content you are putting down.

When you are sure you have all the information down in the report, you can take a break, then come back to correct it.

The purpose of the break is to clear your head so you can look at the report with a fresh memory. It helps you to notice some errors you made when writing or typing. Also, it is a time you can add any information you forgot to add when writing initially.

2. Edit the Report

Editing is a norm after writing for every piece that is related to reports. It is done to minimize or eliminate all possible errors in your work.

Also, editing helps add some vital information you missed earlier that will help pass your message better to the target audience such as visuals, icons, and more. If there is any update that came up while writing the report, you can update that part of the report.

3. Seek Opinions Regarding the Project Status

The saying, “Two heads are better than one” is valid when you want to put out the best version of a work to a target audience. After writing your report, meet people and show them what you have.

Expect feedback from them on how to improve what you wrote. People with different perceptions and ideas coming together to reason often come out with the best version of any information.

Regarding the feedback, some might be either positive or negative. The best is to reason from the person's perspective; try to look deep into what they saw before giving that remark. When you are convinced that there's no better way to do it, then you can move on with your reports. Welcome every feedback but filter the ones you will need.

4. Be Consistent with Your Status Reports

Consistency is an attribute that separates the ‘wheat' from the ‘shaft' in every facet of life. In business, owners need to learn how to be consistent with whatever they do because not everyone has the energy to endure for a long time. If you are putting content out, endeavor to maintain or increase its quality – not reduce it.

While writing your project status reports, you need to be consistent with your timely reporting and quality of reports. The best way to do this is to maintain a particular template that communicates your message very well. It makes your work uniform anytime you have to update your target audience on the current status of a project.

5. Make Use of Metrics When Necessary

The use of figures in project status reports cannot be over-emphasized. Metrics are what tell your target audience that there is a feasible result after the project execution. You can not base your facts on texts alone and expect your audience to take your word for it. Especially for sponsors, whose money is tied to your project, you must give them reasons why they should trust you.

However, the metrics you show in your reports also depend on your target audience. The figures sponsors are interested in seeing might not be what your clients or team members want to see. So you have to consider your audience before pouring figures into reports to back up actual statements.

6. Avoid Showing Too Many Details

One thing you should avoid doing in your reports is expressing too many details. Sponsors go through hundreds of project status reports to look for the ones worth investing in. You do not expect them to read between the lines of unnecessary information. Whatever is in your report should convince them that your project is a profitable one.

7. Make Your Report Accessible to Everyone

Your reports should pass a message to a particular audience but at the same time, they should be accessible to everyone. Even if it's for a particular audience, they should be able to see your general project information and understand what the project is about. It does not have to be too sophisticated that only team members can understand the contents.

Project Status Report FAQ

A project status describes the level a project has gotten to in the execution phase. It talks about the level of progress, which is where you are coming from, and where you are going.  Project status reminds the project supervisor of the amount of work needed to be done for final execution. It is always monitored using timely reports.  These reports contain details about what kind of project it is, the people involved, and the current level of the project. They keep every stakeholder informed about the project's progress.

A project status summary is almost the same as a project status report. They both perform one function and it is to get people informed about the progress of a report. However , a project status summary is like an abridged version of a status report. The summary can be a brief gotten from an extended report.  You can present a project status summary to a sponsor who needs an idea of what you do. That way, a summary full of the necessary information is enough to convince them to do business with you or not.

A good project status report includes a well-structured arrangement of data, the appropriate use of metrics, straightforward information, timely milestone reviews, a project summary, and a blend of texts and visuals to pass information.

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Anastasia belyh.

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Anastasia has been a professional blogger and researcher since 2014. She loves to perform in-depth software reviews to help software buyers make informed decisions when choosing project management software, CRM tools, website builders, and everything around growing a startup business.

Anastasia worked in management consulting and tech startups, so she has lots of experience in helping professionals choosing the right business software.

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the report of status

For companies

Sep 2, 2022

Project status report email with samples and templates

Great project status updates and reports are essential to project management. Here's how to do it in an email.

Blog writer

Saku Kahkonen

Growth Lead

Table of contents

You hear it a lot now (erm, LinkedIn ), but the cliche is true — communication can either make or break a company, relationship or a project.

Companies moving to remote-first setting has increased the importance of clear communication, and most well-functioning teams are proponents of overcommunication. 

When it comes to client and project communication, it's critical to write clear and concise project status updates and do it frequently. Whether you use email, Slack, or some other channel, the basic principles are the same, and these examples can help you get started.

So if you're looking for project status update email samples (or need some help with your first or next status email), here are our tips.

Reports can get quite boring, thus we created a smart email template to do the heavy lifting. Try it out yourself below:

How to write project status report in email

 To write your status report in email, follow these basic steps:

  • Gather the information you need to provide to the reader, such as any data, updates from the team, reports from software, or other hard facts that showcase your progress.
  • Find the template that fits your needs, or create one.
  • Think about your audience and the goal of sending this email. Depending on who is reading the content, you may want to use different wording or ask additional questions.
  • Create a basic email outline to help you stay on track.

Draft and edit the email. Be sure to send it at the same time each week or on other agreed-upon timeframes to ensure that your recipient always knows what to expect at each stage.

A project status email update provides someone with insight into where the project stands. Reporting on the status is often necessary at various project stages, not just at the beginning or end. The rule of thumb is to send project status updates weekly or biweekly, but your schedule might vary.

We recommend that you are transparent in your reports. If you make mistakes or if progress has been slow, it's most often best to be upfront about what has happened and why.

Try to address issues early and let your clients or employer know if you encounter problems. A project status report is often the best way to be proactive about this.

The amount of detail that goes into these reports depends on the project goals and objectives and any communication standards established at the start.

In short, you need to provide project status emails throughout the project that communicate:

  • what's being done
  • what you accomplished
  • what complications are in play, and 
  • what the next steps are

Writing reports is tedious and it can sometimes feel like you aren't working on what you should be working on. Thus it's important to make sure you're efficient with reporting, use modern project management software , and build processes that help you be effective at work.

Here are a few tips for creating your email status update or report for the project you're working on completing for a client or employer.

Project status email format

The format for the project status email should be specific to your goals and what's expected. It should include:

  • The name of the report or project
  • The client or the team's name
  • The vision of the project
  • The status of the project
  • The completed tasks thus far
  • What you have learned
  • Tasks that are going to be completed soon
  • Any challenges, issues, or roadblocks
  • Milestones and when they've been achieved (as well as any upcoming dates)

With that in mind, you should work to create a simple introduction, a timeline of the project, any budget factors, links and attachments that communicate the details of accomplishments, a summary of where the project stands, and any questions. Be sure to encourage the client to ask any questions as well.

Subject line for project status emails

Your subject line for the project update should be clear and concise. You don't need to pack it full of information – save the good stuff for what's inside.

We encourage you to include a week number or a date in the subject line. This helps the recipients stay on top of what's happening (and also helps you check whether you have remembered to send a report in a give week).

Here are some examples:

  • Weekly update for (Project name) [Week number/Date]
  • (Project name) update with questions [Week number/Date]
  • Project report and request for meeting [Week number/Date]

How to end a project status email

The end of the project status email should include any details necessary to the project. These are the action steps you want the reader to take. That way, they can easily see what they are supposed to be doing. Make it visually easy to see this information, but keep it direct and include one task per line.

To avoid confusion, address a specific person when writing out tasks that should be completed. Here's an example:

  • [Your name] will finish setting up our servers and prepare the data warehouse
  • [Your name] will write documentation and instructions for database updates
  • [Your team member's name] will start database integration
  • [Name #1] will share access current database solution for integration
  • [Name #2]: Could you provide an update on X by (date)?

For a formal email, you'll want to use terms like:

  • Respectfully
  • Kind regards

How to ask about project status in email

Asking for project status in an email is a bit different. If you are the manager or the client and need more information about where the project stands, write an email that gets right to the point and asks those questions.

Your goal should be to be professional and polite in the content you create. You want people to communicate openly with you so you know where the project stands at any given time.

Try to stress the importance of clear communication but remember that new habits take time to develop. Give kudos when your team members send good reports.

You could highlight good reports in your weekly meetings or internal communication channels. This can motivate your team to improve the quality of subsequent status reports and updates.

Try to ask questions in the proper manner. For example, instead of saying, "Can I get an update on the project?" try something different. "I'm checking in with you to determine how the project is progressing. I want to help in any way that I can. Could you update me on where we stand and if any challenges need to be addressed?"

When sending updates like this, you want to be sure you are being clear about your needs and not creating any roadblocks. You don't want the receiver to shut down and not communicate or think you are being aggressive or hard to work with. 

9 project status email examples

Here are a few project status email examples to help you. Remember that these are just a guide. Update them as you need to.

Take a look at the project status email sample that is best suited for your specific needs below and apply it as a tool to help you flesh out your email.

Remember that I don't know the context or nature of your project. Thus I encourage you not just to copy these templates and samples but make them your own before sending them to the person you need to.

1. Project status update email sample

Use the project status update email sample as a way to communicate the current status of your project to anyone that is involved in it. This project status update email sample is versatile enough to be used in any way that works for you.

  • List accomplishments
  • List areas to discuss

2. Project status report email sample

A project status report usually provides more information about the project, how things have progressed, and what has been accomplished so far. Don't fall for the trap of leaving bits of information out.

Because of your hands-on work on the project, you often have the best information about the project's progress and current status. Even though it might feel redundant, it's important to repeat what has been accomplished and how your goals are progressing to ensure everyone is on the same page.

Oversommunicating in your project reports is not a bad idea. We all forget things, so make it easy for others to stay on top of the progress with a detailed report.

3. Project status email to manager sample

A project status email to a boss or manager may differ slightly from one to a client or customer. The following sample email to a manager is a basic idea of what to communicate. Be sure to update it to fit your communication style with your boss. Of all status updates, those to a manager must be quite clear but not over-the-top formal.

  • Updating the database with all of the necessary information so we can begin to use it quickly
  • Training our team to provide a basic framework for how to use the database
  • Writing instructions to the whole company for using the database see here: [link]
  • Completed objectives for the project
  • Assigned tasks for next week
  • Worked through initial drafts; see here [link]
  • Created a plan for the following week

4. Project status email to client sample

When communicating directly with your client, you want to be sure not to hide any details and not overwhelm them. Often, the client does not know the whole process of accomplishing your work and might expect the final project to be delivered in a way that's not feasible.

An email to the client about project status should give them peace of mind that the project is going smoothly, and if it isn't, the assurance that problems are addressed accordingly. Here's how to write an email to a client sharing the status of the project.

5. Weekly project status email sample

Sending a weekly project status report email is one of the best ways to keep those involved in the know of what's happening and the project moving forward. It can feel tedious to do this, so you want to keep it short and to the point but still detailed and informative.

With a consistent weekly report you can establish clear communication habits with your client or manager that will help you stand out as a person who gets things done and can manager projects.

Sometimes, a list-like format of updates makes it easy for the manager or other receiver to get a glance at what's happening. Here is a weekly project status email template to follow.

  • We are working on the content draft and are about a third of the way complete.
  • We have passed along the first draft for your approval and are now waiting to hear back from you about the current feedback for edits.
  • We are also working towards the completion of the second half, which we anticipate delivering to you on (Date).
  • [Your team member's name] will complete the second half of the assignment
  • [Your name] will make edits to the draft after your comments
  • [Name #1] please add comments to the first draft; find it here [link]
  • [Name #2] please send an update on new topics as soon as possible; we would need this before next week to stay on top of the schedule

6. Sample follow-up email on project status

If you are the person that has issued the project and you have not heard back from your employee or provider about it, you may get a bit worried.

A follow-up email on project status can give insight into what's happening. Don't be afraid to reach out for clarification and more of the information you need, especially when you have deadlines to meet.

At the same time, you want to be sure you are being professional in these communications. This follow-up project status email sample can help you with that process.

7. Project final status email sample

The final status email is often near the project's wrap-up when you are likely to be sending the project soon or completing the objectives. This is a good way for you to communicate positively to encourage repeat business or to help ensure everyone is on the same page. Here's a project final status email with a thank you sample to guide you.

8. Sample email to check status of project

This project status update request email sample is to the point. It ensures that the person receiving it is fully aware of your expectations and needs.

9. Project status meeting email invitation sample

In some situations, you may need to set up a meeting to discuss the project. This is not always due to a bad situation, but when there's a need for more information than an email can offer. Here's a way to communicate that positively.

  • List of items to discuss
  • List of available dates and times

Project status email templates

If you need something quick to get started, check out these project status report templates that you can use just to fill in the blanks and get information to your client quickly.

Don't forget to check out Flowrite's smart template , that turns words into ready-to-send project status reports.

1. Project status report template email

  • Describe the project, so they know what you're talking about
  • Project a few specific examples of what is being worked on right now
  • Pinpoint any challenges or issues, ask any questions needed
  • List out and assign tasks/action items
  • List the next update or request a call as needed
  • Thank them for their time

2. Project status update email template

  • Outline each of the accomplishments
  • Outline each of those goals

3. Status update email template by Flowrite

Let's face it. Sometimes you will have to do so much reporting that it feels like you don't have time to do any work itself. It's those moments and projects when Flowrite can really help.

With Flowrite, you can increase the efficiency of communications with your clients or managers while saving time for the real work, like this:

Our smart template turns words into ready-to-send reports.

Final words

When writing a project status email, try make them clear and simple, but lean on the side of overcommunicating instead of leaving things off the email.

Unless the client or manager needs a full list of the tasks accomplished, outline just what's needed to keep the project moving.

It’s no rocket science, but nonetheless a crucial part of any client or managerial relationships in project work. So the next time you send a project status report email make sure to use these tips and samples, and let us know how it goes!

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hope your well short update 1st drafts by 15th and final version before deadline we are on track rough drafts this week attached below not final copies please provide feedback another update next week

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Defence Minister Bill Blair releases third status report of the External Monitor

From: National Defence

News release

Today, the Honourable Bill Blair, Minister of National Defence, released the third biannual status report of the External Monitor, Madame Jocelyne Therrien.

May 16, 2024 – Ottawa, ON – National Defence / Canadian Armed Forces

The report provides an external, independent assessment of the progress made by the Department of Defence (DND) and Canadian Armed Forces (CAF) in implementing the recommendations made by former Supreme Court Justice Louise Arbour in the Independent External Comprehensive Review (IECR), released in May 2022.

In this latest report, Madame Therrien provides an update on the implementation of recommendations based on her regular discussions with Minister Blair and DND/CAF officials - as well as review of documents, policies, and processes.

Madame Therrien notes there is a strong desire to bring about the change that will reestablish trust in the Canadian Armed Forces as a professional, inclusive workplace – but she also notes there is still a lot of work to accomplish – and that the institution needs to move faster on implementation.

  • Madame Therrien highlights several advancements, including:
  • introduction of legislation to modernize the military justice system ( Bill C-66 );
  • transformation of the complaints system, including grievances;
  • appointment of the Canadian Military College Review Board;
  • improvements to the enrollment and recruitment process; and
  • the creation of additional Captain (Navy)/Colonel positions in specified support and specialist occupations, which will provide more pathways to the General Officer and Flag Officer ranks for women.

Madame Therrien notes that the commitment to make the CAF a better place is still present – but that more work is needed to reduce the bureaucratic burden and implement changes more quickly.

In a statement , Minister Blair welcomed this report and thanked the External Monitor for her independent and external perspective. Minister Blair also outlined the progress made to date, and measures that the Government is taking to implement the remainder of Madame Arbour’s 48 recommendations.

“Members of the Canadian Armed Forces are always there to keep Canada safe – and it is also our obligation to keep them safe from harassment and misconduct. The 48 recommendations provided by former Supreme Court Justice Louise Arbour gave us a clear path forward on culture change in our institution - and the External Monitor, Madame Jocelyne Therrien, is keeping us accountable to that path. We have made significant progress – but we must keep going.” The Honourable Bill Blair, Minister of National Defence
"This latest External Monitor report shows how far we have come. Thanks to Mme Therrien's dedicated feedback and to the hard work of Defence Team members committed to seeing change, we are moving closer to a more inclusive workplace. Our commitment to openness and accountability remains, and are cemented in on our efforts to implement these and other important external recommendations." Bill Matthews, Deputy Minister of National Defence
“We are a force united by the common goal of being there for Canadians at home and working in the interests of Canadian values abroad. The way we get there is through respecting our colleagues, treating them with dignity, and building trust with leadership, at every level. Over time, these essential human connections build a stronger work environment in which we can all thrive and operationally succeed.”  General Wayne Eyre, Chief of the Defence Staff
“Listening to Defence Team members when we visit bases, wings, and DND facilities, I am incredibly encouraged by the momentum our culture evolution efforts are gaining. Change takes time and continuous effort, so there is more to do, but we are making strong and steady progress in changing the systems that shape our institutional culture and impact our members at crucial points in their careers. This is critical to setting the conditions for enduring change that will ensure a more respectful work environment for all our members.” Lieutenant-General Jennie Carignan, Chief, Professional Conduct and Culture

Quick facts

Madame Jocelyne Therrien was appointed as External Monitor in October 2022 for an initial term of one year, fulfilling recommendation 48 of the IECR report. The External Monitor’s term was renewed on October 19, 2023 for an additional year.

Per the External Monitor Terms of Reference, Mme Therrien’s role is to provide advice to the Minister on the oversight and implementation of the recommendations in Madame Arbour’s IECR report, while considering those of other external reviews. 

The report released today builds on the first and second status reports of the External Monitor, released May 17, 2023 and November 21, 2023 respectively.

The IECR (led by former Supreme Court Justice Louise Arbour) was launched in April 2021 to shed the light on the causes of harassment and sexual misconduct in the CAF, by reviewing policies, procedures, programs, practices and culture within the CAF and DND.

Madame Arbour’s final IECR report was made public on May 30, 2022.

In December 2022, Minster of National Defence presented a Report to Parliament, outlining the steps that the Government of Canada would take to respond to all 48 IECR recommendations. DND/CAF continues to work on meaningful reform and culture change in response to the recommendations.

On March 21, 2024, Defence Minister Bill Blair introduced Bill C-66, or the Military Justice System Modernization Act . The proposed legislation addresses key recommendations from former Supreme Court Justices Louise Arbour and Morris J. Fish.

To address the recommendation 5 from the Honourable Louise Arbour’s Independent External Comprehensive Review, the proposed legislation would definitively remove the Canadian Armed Forces’ (CAF) jurisdiction to investigate and prosecute Criminal Code sexual offences committed in Canada. The proposed legislation would provide exclusive jurisdiction to civilian authorities to investigate and prosecute such offences committed in Canada.

Associated links

  • Third biannual Status Report of the External Monitor, Jocelyne Therrien
  • Second biannual Status Report of the External Monitor, Jocelyne Therrien
  • First biannual Status Report of the External Monitor, Jocelyne Therrien
  • Minister Blair introduces legislation to modernize the military justice system and advance culture change in the Department of National Defence and Canadian Armed Forces
  • Minister Anita Anand appoints External Monitor to oversee National Defence efforts to address sexual misconduct and harassment
  • Report of the Independent External Comprehensive Review led by the Honourable Louise Arbour
  • Minister of National Defence’s December 2022 Report to Parliament on Culture Change Reforms in response to former Supreme Court Justice Arbour’s recommendations

Diana Ebadi Press Secretary and Communications Advisor Office of the Minister of National Defence Email : [email protected]

Media Relations Department of National Defence Phone: 613-904-3333 Email: [email protected]

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Ship that struck Baltimore bridge had blackouts day before crash, NTSB report finds

The shipping vessel that crashed into the Francis Scott Key Bridge in March experienced two power blackouts while docked, 10 hours before the collision that toppled part of a bridge span, according to a preliminary report released Tuesday by the National Transportation Safety Board (NTSB).

In addition to two power losses while the ship was in port, there were two power failures in the moments leading up to the crash, causing the ship's main to shut down, according to the NTSB. The crew was unable to regain propulsion before it slammed into the bridge, the report said.

Federal investigators say fuel tests did not show irregularities and they are now focusing the probe on the ship's electrical system.

Blackouts before departure

The M/V Dali experienced two blackouts on March 25 while the Sri Lankan-based ship was undergoing maintenance at the Seagirt Marine Terminal in Baltimore Harbor, the report said.

A crew member mistakenly closed an inline engine exhaust damper for one of the vessel's four diesel generators, which blocked the engine's exhaust gases from exiting the vessel, according to the NTSB. That, in turn, caused the engine to stall and diesel generators to stop working, the report said.

When the Dali's systems detected the power loss, another generator started, according to the NTSB report.

Crews were able to get the first generator back online. However, a second blackout occurred when "insufficient fuel pressure caused [the second generator's] speed to decrease, and its breaker ... opened," causing another blackout, according to the NTSB.

After crews were able to re-open the exhaust damper for the first malfunctioning generator, it automatically restarted and power was restored, the report said.

Blackouts hit moments before the crash

The Dali slammed into the Francis Scott Key Bridge over Baltimore Harbor at 1:28 a.m. ET on March 26, causing part of a bridge span to collapse during the early morning hours of March 26 after it experienced two blackouts. The first blackout caused the Dali's engine to shut down and its propeller stopped, according to the report.

The report found that the Dali lost power twice the night of the incident as it made its way out of port.

The first power loss shut down the main engine, according to the NTSB. The crew was able to restore power, but then the ship lost power again moments later when it was approaching the bridge, according to the NTSB.

The crew was able to regain power again but unable to regain propulsion, the report said.

"The NTSB is still investigating the electrical configuration following the first in-port blackout and potential impacts on the events during the accident voyage," the report said.

There were no reported blackout incidents recorded when the Dali was docked at ports in Newark and Norfolk during its recent U.S. voyage, according to the NTSB.

Video of the incident showed the lights on the Dali going off and smoking coming from the ship before it crashed.

Recovery, investigation continue

Crews onboard were able to warn officials about the malfunction, giving them time to close off the bridge to oncoming traffic before the crash. However, six men , who were working on the bridge, were not able to get off and were killed.

The crash affected entry into the Port of Baltimore for weeks as the debris blocked entry for other ships.

The investigation and recovery efforts are ongoing. The final NTSB report with the cause of the incident could take up to two years to complete.

The Dali has remained stuck at the crash site but recovery teams made progress this week after they set off controlled explosions Monday to remove the section of the bridge that was attached to the boat.

Ship that struck Baltimore bridge had blackouts day before crash, NTSB report finds

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The Latest on Donovan Mitchell's Status for Celtics-Cavs Game 5

Bobby krivitsky | may 14, 2024.

May 11, 2024; Cleveland, Ohio, USA; Cleveland Cavaliers guard Donovan Mitchell (45) reacts during Game 3 vs. the Boston Celtics.

  • Boston Celtics

Thanks to a 109-102 win on Monday night at Rocket Mortgage FieldHouse, the Celtics return home to TD Garden with a 3-1 series lead and a chance to punch their ticket to the Eastern Conference Finals for the third straight year.

Unfortunately for the Cavaliers, with their season on the line, they may again be without Donovan Mitchell. The five-time All-Star missed Monday's matchup due to a left calf strain he suffered in the final frame of Game 3. Cleveland lists him as questionable on its initial injury report for Wednesday's contest.

"He obviously wants to play, and he'll do everything in his power to be able to play," voiced J.B. Bickerstaff ahead of Game 4 before stating that, as they do with all of their guys, if it's not safe, Mitchell will not suit up.

Jarrett Allen is also listed as questionable on the visitors' injury report. Cleveland's starting center is dealing with a bruised rib that's sidelined him since Game 4 of its first-round series against the Orlando Magic.

The Cavaliers may also be without Caris LeVert. In Game 4, the six-foot-six wing, who started with Mitchell inactive, registered 19 points, five rebounds, three assists, two steals, and a block. 

Because of a bone bruise in his left knee, he's questionable for Game 5, which will tip off at 7:00 EST on Wednesday night at TD Garden.

Further Reading

Simple Changes Spark Stifling Second Half Defense in Celtics' Game 4 Win vs. Cavs

Jayson Tatum, Jaylen Brown Still Shaking Off Criticism While Growing as Leaders

Jrue Holiday Delivers 'Masterclass' in Game 3 Win vs. Cavs

Jayson Tatum Breaks Out of Scoring Slump That Never Defined Him: 'Underappreciated'

Celtics Discuss 'Unacceptable Performance' in Game 2 Loss to Cavs

Derrick White Discusses Joining Elite Company in Game 1 Win vs. Cavaliers

Jaylen Brown Leads Celtics to Tone-Setting Win in Game 1 vs. Cavaliers

Kristaps Porzingis Discusses Target Date to Rejoin Celtics' Playoff Run: 'Doing Everything I Can'

Bobby Krivitsky

BOBBY KRIVITSKY

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Race and Ethnicity in Higher Education: 2024 Status Report Release Event No 5/21/2024 11:00 AM 5/21/2024 12:30 PM ET No

​​​Be part of the conversation on May 21 at the American Council on Education (ACE) in Washington, DC or virtually via livestream as ACE releases Race and Ethnicity in Higher Education: 2024 Status Report and updates to the accompanying website.

Race and Ethnicity in Higher Education: 2024 Status Report presents an updated overview of various topics in higher education—including undergraduate and graduate student enrollment, completion, student debt, and financing—by race and ethnicity. It also includes an overview of the racial and ethnic backgrounds of faculty, staff, and college presidents. The convening will explore key findings from the report.

The Race and Ethnicity in Higher Education project creates a data-informed foundation from which the higher education community and its many stakeholders can examine racial disparities in educational opportunities and outcomes, draw insights, raise new questions, and make the case for why race still matters in American higher education.

Race and Ethnicity in Higher Education: 2024 Status Report was made possible through the generous support of the Mellon Foundation. The accompanying website was generously supported by the Mellon Foundation and the Alfred P. Sloan Foundation.

This event will be held at the American Council on Education, One Dupont Circle, NW Washington, DC 20036​. The event will also be streamed live beginning at 11:00​ a.m.​

10:30–11:00 a.m. Refreshments and Networking

11:00–11:07 a.m. Welcome and Introductory Remarks, Ted Mitchell , President, American Council on Education (ACE)

11:07–11:15 a.m. Project Overview, Hironao Okahana , Assistant Vice President and Executive Director, Education Futures Lab, ACE

11:15–11:35 a.m. Key Findings from the Report, Maria Claudia Soler , Nonresident Fellow, Education Futures Lab, ACE

11:35 a.m.–12:25 p.m. Moderated Panel Discussion

Policy experts who have experience in higher education leadership, student success, and federal student aid and debt will discuss the policy and practice implications of the report’s findings.

  • Emmanual Guillory , Senior Director of Government Relations, ACE
  • Lodriguez Murray , Senior Vice President, Public Policy and Government Affairs, United Negro College Fund
  • David K. Sheppard , Chief Business and Legal Officer, Thurgood Marshall College Fund
  • Barbara Goliday , Director of Corporate and Foundation Relations, Trinity Washington University
  • Morgan Taylor , Director, Research and Business Intelligence, American Association of State Colleges and Universities
  • Rowena M. Tomaneng , President, San José City College, and President, Asian Pacific Americans in Higher Education

12:25–12:30 p.m. Closing Remarks Hironao Okahana , Assistant Vice President and Executive Director, Education Futures Lab, ACE

Consent to Use Video/Photographic Images or Audio Record​​ings

Each attendee's registration and/or presence at this event—in person or by remote audio, visual, or other means—constitutes the attendee's agreement to permit ACE’s use and distribution (both now and in the future) of the attendee’s image or voice in broadcasts, photographs, videotapes, electronic reproductions, and audiotapes of the event, without the attendee having any expectation of or right to a royalty or other monetary compensation from ACE. Each attendee understands and agrees that presence at this event does not give attendee any rights to any image/video/audio of the event, which are and will remain ACE’s property. ​​

Media Cove​rage 

This event is open to the media, but pre-registration is required. For more information, please contact Audrey Hamilton in ACE Public Affairs.

Media Photography, Video, and Audio: ​

Media photography and video and audio recordings of this event must be approved in advance by ACE Public Affairs. For more information, please contact Audrey Hamilton​ in ACE Public Affairs.

The Race and Ethnicity in Higher Education: 2024 Status Report Release Event ​Tuesday, May 21, 2024 11:00 a.m. to 12:30 p.m. ET American Co​uncil on Education Livestream will be available 

This event is free, but registration is required.

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Mike Conley injury update: Timberwolves guard expected to return in Game 6 against Nuggets, per report

Conley missed game 5 with a calf strain.

mike-conley-timberwolves-g.jpg

The Minnesota Timberwolves are facing elimination Thursday night, but as they try to extend their season, they're expecting to have starting guard Mike Conley in the rotation, per The Athletic. Conley missed Game 5 with a calf strain but is expected to play in Game 6.

This is great news for the Wolves who struggled to keep pace with a Nuggets team that won Game 5 112-97 behind 40 points from Nikola Jokic . It was obvious they missed having Conley's floor general presence in that loss. Conley sustained the injury with 20 seconds left in Game 4, where it appeared he may have landed on Nuggets' Kentavious Caldwell-Pope's foot after elevating for a 3-pointer.

Here's where the injury occurred:

This is where Mike Conley suffered the injury, per Chris Finch pic.twitter.com/eJ7O1ClivZ — Jace frederick (@JaceFrederick) May 15, 2024

Conley warmed up ahead of Game 5, but ultimately, the Timberwolves determined to hold him out to avoid risking anything further.

"That was one of the reasons to be cautious with him right here, didn't feel like he could go. But maybe in a couple of more days, he could go," Finch said after Game 5's loss . "Nickeil (Alexander-Walker) did a great job of filling in there in the starting role. It would have been great to have Mike out there and Nickeil off the bench, but we didn't have that."

Conley's facilitation and scoring provide Minnesota with an additional playmaker in the backcourt alongside Anthony Edwards , and a veteran presence to calm things down when the offense gets frazzled. Without that, the Timberwolves have a tendency to settle for poor shots or force things on offense.

The veteran guard is averaging 11.3 points and seven assists, and his 37.5% from 3-point territory has been a necessity for a Wolves team that shot just 30.8% from beyond the arc in Game 5. We'll have to see if Conley will be 100% in Game 6 because if he's not, it could do more harm than good. But if he manages to be close to fully healthy, it will give the Wolves more of a fighting chance against a Nuggets team that has won the last three games of this series.

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IMAGES

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  2. 40+ Project Status Report Templates [Word, Excel, PPT] ᐅ TemplateLab

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  3. Customizable Status Report Templates

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  4. 15 Best Free Project Status Report Templates (Word, Excel, PPT for 2020)

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  5. Status Report Examples

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  6. Project Status Report Template & Example

    the report of status

COMMENTS

  1. Project Status Reports (Example & Template Included)

    A project status report is a document that describes the progress of a project within a specific time period and compares it against the project plan. Project managers use status reports to keep stakeholders informed of progress and monitor costs, risks, time and work. Project status reports allow project managers and stakeholders to visualize ...

  2. Project Status Report: Tips and Templates for Success

    A project status report is a concise, timely update on your project's progress. It provides essential high-level information, allowing team members and key stakeholders to grasp the project's current state quickly. These reports maintain alignment among all involved parties, highlighting what's on schedule, identifying obstacles, and outlining ...

  3. Write a Project Status Report in 8 Steps + Template [2024] • Asana

    4. Quickly summarize the status report. Your project status report summary should be brief—about 2-3 sentences. The goal here is to give readers who may not have time to read the entire report a quick TL;DR of the most important facts. This is the first section of your report, so it's the best place to: Include highlights. Flag major blockers

  4. Project Status Reports: 9 Easy Steps & Examples [+ Template]

    A project status report is a way to convey what's going on with your project to those not involved in its day-to-day activities. Project managers typically use project management software to create status reports as an important communication tool to keep clients, project team members, and other stakeholders up-to-date throughout the project life cycle.

  5. How to Write a Project Status Report: A Comprehensive Guide

    Standard project status reports should include some or all of the following: A summary of project details, including program and project name, start and launch dates. A list of key team members, stakeholders, and project owners. The status date and cadence of the report (daily, weekly, monthly, quarterly) A summary of the project scope and budget.

  6. What Is a Project Status Report and How to Write It + Template

    A project status report is a document that presents the current state of the project to stakeholders in a clear and concise manner, and measures the project's progress against the baselines provided in the project management plan. The purpose of the project status report is to update stakeholders on how the project is going and keep them ...

  7. How to write a project status report that works for your team

    A project status report is a short document or memo usually put together by the project manager to update and inform stakeholders (teammates, leadership team, or clients, for example) about the progress of a specific project. It can be delivered as a PDF, an email, a Slack message, or a more formal report created within a project management ...

  8. All about Project Status Reports| Smartsheet

    A project status report is a document that summarizes a project's overall progress against the projected project plan.. The goal of a project status report is to keep all stakeholders informed of progress, to mitigate issues before they arise, and to ensure that the project will land within the designated time frame.

  9. Project Status Report Template & Example

    2. Summary. Use the Summary section of the weekly status report template to outline all the things that have (or haven't) happened on your project in the past week, as well as what you expect to accomplish in the coming week.. Bullets generally work well in this section. These should be brief statements about the status of tasks, deliverables, meetings, communications, decisions, and any ...

  10. Create an Effective Project Status Report: Tips & Examples

    The project status report template even comes with customizable statuses, fields, and views so you can make it your own. Instead of jumping between your project management software and your status report document, you keep everything within the ClickUp platform to significantly speed up the time it takes to generate reports. ...

  11. How to Write a Project Status Report (with a Template)

    A status report does just that in one single document. 3. Proactive risk management. While risk management is vital to the success of projects, one-third of project managers don't regularly engage in it. A status report helps you identify potential risks earlier and mitigate their effect should they come to fruition.

  12. How to Create a Project Status Report + Free Template

    What does a project status report include? A project status report commonly includes: General information such as project name, project manager contact information, reporting structure, and selected workflows and templates; Executive summary briefly conveying essential details such as objectives, goals, progress, setbacks, and risks.FigJam has an executive summary template to help you build one.

  13. How to Write a Project Status Report (Templates & Tips)

    In this article, you'll learn how to write an effective project status report. We've also included some design tips and a project status report template to ensure you're on the right track. Here's a short selection of 8 easy-to-edit project status report templates you can edit, share and download with Visme.

  14. Best Status Report Templates [25+ Free Samples]

    Just like any work-related documents, a status report also reflects the personality of its creator. If it is free from typographical errors, impeccably prepared, and well-thought, it shows the personality of the writer of the report. Part 2. Status Report Free Download. If you need a general-purpose status report, check this free sample:

  15. Anatomy of an effective status report

    Swanson, Sandra A. Swanson, S. A. (2014). Anatomy of an effective status report. PM Network, 28 (6), 52-61. Writing a status report is easy. Writing one that stakeholders will actually read takes a bit more work. If creating an effective status report were as simple as filling in a template, every project could avoid communications gaps.

  16. Status Report: What It Is and How to Write an Effective One

    Status reports vs. progress reports. At first glance, 'status reports' may seem identical to 'progress reports', but the two formats offer different areas of emphasis. A status report is a broad overview of an entire project compared to its plan. A progress report focuses more on specific tasks and milestones.

  17. Project Status Reports: Templates & Examples

    A status report is a part of project performance reports. A status report shows the complete project information in its current state. These reports are prepared throughout the project life cycle to help keep the project on track and stakeholders informed. A project's status report can include the following: Completed work; Achieve milestones ...

  18. How To Write a Project Status Report (Definition and Steps)

    Here are the steps for how to write a project status report: 1. Create an outline. The first step to writing a project status report is creating an outline of the elements you plan to include in your status report. You can use a pre-made template as your report outline, or you can make your own by determining what sections are most important to ...

  19. Status Reports: How to Automate Project Status Reports

    What is a status report? A status report is a collection of information about the current status of a project. Project status reports are used to communicate the current progress on a project to the project team and stakeholders. Status reports may include estimated timelines, milestones, risks and roadblocks, and established performance metrics.

  20. 16 Ways to Write a Status Report

    A status report might seem like a chore, but it can be a great opportunity to communicate about a project with management. In order to keep everyone in the loop, it's really important to make sure you present everything clearly. Put the most important information in a summary at the start of the report. Provide specific details about the ...

  21. Project Status Reports: The Definitive Guide for Beginners

    A project status report is an official document that gives a brief on the progress of a company's project. It describes the progress within a given time and enables a comparison with the overall plan. This report keeps concerned stakeholders abreast of the progress of a plan.

  22. A Beginner's Guide to Status Reports

    6 tips for creating effective status reports. Easily add status reports to your project management steps with these six tips. 1. Stick to a schedule. Status reports are only helpful when they are ...

  23. Project status email guide

    5. Weekly project status email sample. Sending a weekly project status report email is one of the best ways to keep those involved in the know of what's happening and the project moving forward. It can feel tedious to do this, so you want to keep it short and to the point but still detailed and informative.

  24. Jamal Murray's Injury Status for Nuggets vs Timberwolves Game 6

    Unfortunately for Denver, Murray is listed on the injury report yet again. The Nuggets have officially listed Jamal Murray as questionable with a left calf strain for Game 6 of the Western ...

  25. Baltimore bridge collapse: Ship lost power twice before crash, NTSB

    The NTSB report details the near-catastrophic experiences of a crew member on the ship and a road maintenance inspector on the bridge. The crew member was on the bow of the ship at the time of the ...

  26. Defence Minister Bill Blair releases third status report of the

    The report released today builds on the first and second status reports of the External Monitor, released May 17, 2023 and November 21, 2023 respectively. The IECR (led by former Supreme Court Justice Louise Arbour) was launched in April 2021 to shed the light on the causes of harassment and sexual misconduct in the CAF, by reviewing policies ...

  27. Ship that struck Baltimore bridge had blackouts day before crash ...

    The report found that the Dali lost power twice the night of the incident as it made its way out of port. The first power loss shut down the main engine, according to the NTSB. The crew was able ...

  28. The Latest on Donovan Mitchell's Status for Celtics-Cavs Game 5

    Jarrett Allen is also listed as questionable on the visitors' injury report. Cleveland's starting center is dealing with a bruised rib that's sidelined him since Game 4 of its first-round series ...

  29. Race and Ethnicity in Higher Education: 2024 Status Report Release Event

    Be part of the conversation on May 21 at the American Council on Education (ACE) in Washington, DC or virtually via livestream as ACE releases Race and Ethnicity in Higher Education: 2024 Status Report and updates to the accompanying website. Race and Ethnicity in Higher Education: 2024 Status Report presents an updated overview of various topics in higher education—including undergraduate ...

  30. Mike Conley injury update: Timberwolves guard expected to return in

    The veteran guard is averaging 11.3 points and seven assists, and his 37.5% from 3-point territory has been a necessity for a Wolves team that shot just 30.8% from beyond the arc in Game 5.