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The Benefits of Installing the PowerPoint App for Easy Presentation Creation
Creating professional presentations is an essential skill in today’s business world. Whether you are a student, educator, or professional, having a tool that allows you to create visually appealing and engaging presentations is crucial. One such tool that has gained immense popularity is the PowerPoint app. In this article, we will explore the benefits of installing the PowerPoint app for easy presentation creation.
One of the primary advantages of using the PowerPoint app is its user-friendly interface. The app provides a seamless experience for users of all skill levels, allowing them to create stunning presentations effortlessly. With its intuitive design and easy-to-use features, even beginners can quickly learn how to navigate through the app and create professional-looking slideshows.
Wide Range of Templates
Another significant benefit of installing the PowerPoint app is access to a wide range of templates. The app offers an extensive library of professionally designed templates that cater to various industries and presentation styles. Whether you need to create a sales pitch, an educational presentation, or a creative portfolio, there are templates available to suit your specific needs. These templates save time and effort by providing a starting point for your presentation design.
Collaboration is key in today’s fast-paced business environment, where teams often work remotely or across different locations. The PowerPoint app enables seamless collaboration by allowing multiple users to work on the same presentation simultaneously. This feature eliminates version control issues and ensures that all team members can contribute their ideas in real-time.
Integration with Other Microsoft Apps
For those who frequently use other Microsoft Office apps like Word or Excel, installing the PowerPoint app offers added convenience and efficiency. The integration between these apps allows users to easily import data from Excel spreadsheets or Word documents into their presentations without losing any formatting or data integrity.
Additionally, with cloud storage options such as OneDrive, users can access their presentations from any device, at any time. This flexibility ensures that you can work on your presentations even when you are away from your computer, making it a perfect tool for professionals on the go.
In conclusion, installing the PowerPoint app provides numerous benefits for easy presentation creation. Its user-friendly interface, wide range of templates, seamless collaboration features, and integration with other Microsoft apps make it an indispensable tool for individuals and teams alike. Whether you are a student needing to create a class project or a professional delivering a business pitch, the PowerPoint app can help you create visually stunning and engaging presentations with ease. So why wait? Install the PowerPoint app today and unlock your full presentation potential.
This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.
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What Are Effective Presentation Skills (and How to Improve Them)
Presentation skills are essential for your personal and professional life. Learn about effective presentations and how to boost your presenting techniques.
At least seven out of 10 Americans agree that presentation skills are essential for a successful career [ 1 ]. Although it might be tempting to think that these are skills reserved for people interested in public speaking roles, they're critical in a diverse range of jobs. For example, you might need to brief your supervisor on research results.
Presentation skills are also essential in other scenarios, including working with a team and explaining your thought process, walking clients through project ideas and timelines, and highlighting your strengths and achievements to your manager during performance reviews.
Whatever the scenario, you have very little time to capture your audience’s attention and get your point across when presenting information—about three seconds, according to research [ 2 ]. Effective presentation skills help you get your point across and connect with the people you’re communicating with, which is why nearly every employer requires them.
Understanding what presentation skills are is only half the battle. Honing your presenting techniques is essential for mastering presentations of all kinds and in all settings.
What are presentation skills?
Presentation skills are the abilities and qualities necessary for creating and delivering a compelling presentation that effectively communicates information and ideas. They encompass what you say, how you structure it, and the materials you include to support what you say, such as slides, videos, or images.
You'll make presentations at various times in your life. Examples include:
Making speeches at a wedding, conference, or another event
Making a toast at a dinner or event
Explaining projects to a team
Delivering results and findings to management teams
Teaching people specific methods or information
Proposing a vote at community group meetings
Pitching a new idea or business to potential partners or investors
Why are presentation skills important?
Delivering effective presentations is critical in your professional and personal life. You’ll need to hone your presentation skills in various areas, such as when giving a speech, convincing your partner to make a substantial purchase, and talking to friends and family about an important situation.
No matter if you’re using them in a personal or professional setting, these are the skills that make it easier and more effective to convey your ideas, convince or persuade others, and experience success. A few of the benefits that often accompany improving your presentation skills include:
Enriched written and verbal communication skills
Enhanced confidence and self-image
Boosted critical thinking and problem-solving capabilities
Better motivational techniques
Increased leadership skills
Expanded time management, negotiation, and creativity
The better your presenting techniques, the more engaging your presentations will be. You could also have greater opportunities to make positive impacts in business and other areas of your life.
Effective presentation skills
Imagine yourself in the audience at a TED Talk or sitting with your coworkers at a big meeting held by your employer. What would you be looking for in how they deliver their message? What would make you feel engaged?
These are a few questions to ask yourself as you review this list of some of the most effective presentation skills.
How you use language and deliver messages play essential roles in how your audience will receive your presentation. Speak clearly and confidently, projecting your voice enough to ensure everyone can hear. Think before you speak, pausing when necessary and tailoring the way you talk to resonate with your particular audience.
Body language combines various critical elements, including posture, gestures, eye contact, expressions, and position in front of the audience. Body language is one of the elements that can instantly transform a presentation that would otherwise be dull into one that's dynamic and interesting.
The ability to project your voice improves your presentation by allowing your audience to hear what you're saying. It also increases your confidence to help settle any lingering nerves while also making your message more engaging. To project your voice, stand comfortably with your shoulders back. Take deep breaths to power your speaking voice and ensure you enunciate every syllable you speak.
How you present yourself plays a role in your body language and ability to project your voice. It also sets the tone for the presentation. Avoid slouching or looking overly tense. Instead, remain open, upright, and adaptable while taking the formality of the occasion into account.
Incorporating storytelling into a presentation is an effective strategy used by many powerful public speakers. It has the power to bring your subject to life and pique the audience’s curiosity. Don’t be afraid to tell a personal story, slowly building up suspense or adding a dramatic moment. And, of course, be sure to end with a positive takeaway to drive your point home.
Active listening is a valuable skill all on its own. When you understand and thoughtfully respond to what you hear—whether it's in a conversation or during a presentation—you’ll likely deepen your personal relationships and actively engage audiences during a presentation. As part of your presentation skill set, it helps catch and maintain the audience’s attention, helping them remain focused while minimizing passive response, ensuring the message is delivered correctly, and encouraging a call to action.
During a presentation, projecting confidence can help keep your audience engaged. Stage presence can help you connect with your audience and encourage them to want to watch you. To improve your presence, try amping up your normal demeanor by infusing it with a bit of enthusiasm. Project confidence and keep your information interesting.
Watch your audience as you’re presenting. If you’re holding their attention, it likely means you’re connecting well with them.
Monitoring your own emotions and reactions will allow you to react well in various situations. It helps you remain personable throughout your presentation and handle feedback well. Self-awareness can help soothe nervousness during presentations, allowing you to perform more effectively.
Writing is a form of presentation. Sharp writing skills can help you master your presentation’s outline to ensure you stay on message and remain clear about your objectives from the beginning until the end. It’s also helpful to have strong writing abilities for creating compelling slides and other visual aids.
Understanding an audience
When you understand your audience's needs and interests, you can design your presentation around them. In turn, you'll deliver maximum value to them and enhance your ability to make your message easy to understand.
Learn more about presentation skills from industry experts at SAP:
How to improve presentation skills
There’s an art to public speaking. Just like any other type of art, this is one that requires practice. Improving your presentation skills will help reduce miscommunications, enhance your time management capabilities, and boost your leadership skills. Here are some ways you can improve these skills:
Work on self-confidence.
When you’re confident, you naturally speak more clearly and with more authority. Taking the time to prepare your presentation with a strong opening and compelling visual aids can help you feel more confident. Other ways to improve your self-confidence include practicing positive self-talk, surrounding yourself with positive people, and avoiding comparing yourself (or your presentation) to others.
Develop strategies for overcoming fear.
Many people are nervous or fearful before giving a presentation. A bad memory of a past performance or insufficient self-confidence can contribute to fear and anxiety. Having a few go-to strategies like deep breathing, practicing your presentation, and grounding can help you transform that fear into extra energy to put into your stage presence.
Learn grounding techniques.
Grounding is any type of technique that helps you steer your focus away from distressing thoughts and keeps you connected with your present self. To ground yourself, stand with your feet shoulder-width apart and imagine you’re a large, mature tree with roots extending deep into the earth—like the tree, you can become unshakable.
Learn how to use presentation tools.
Visual aids and other technical support can transform an otherwise good presentation into a wow-worthy one. A few popular presentation tools include:
Canva: Provides easy-to-design templates you can customize
Powtoon: Animation software that makes video creation fast and easy
PowerPoint: Microsoft's iconic program popular for dynamic marketing and sales presentations
Practice breathing techniques.
Breathing techniques can help quell anxiety, making it easier to shake off pre-presentation jitters and nerves. It also helps relax your muscles and get more oxygen to your brain. For some pre-presentation calmness, you can take deep breaths, slowly inhaling through your nose and exhaling through your mouth.
While presenting, breathe in through your mouth with the back of your tongue relaxed so your audience doesn't hear a gasping sound. Speak on your exhalation, maintaining a smooth voice.
The more you practice, the better you’ll become. The more you doanything, the more comfortable you’ll feel engaging in that activity. Presentations are no different. Repeatedly practicing your own presentation also offers the opportunity to get feedback from other people and tweak your style and content as needed.
Tips to help you ace your presentation
Your presentation isn’t about you; it’s about the material you’re presenting. Sometimes, reminding yourself of this ahead of taking center stage can help take you out of your head, allowing you to connect effectively with your audience. The following are some of the many actions you can take on the day of your presentation.
Since you may have a bit of presentation-related anxiety, it’s important to avoid adding travel stress. Give yourself an abundance of time to arrive at your destination, and take into account heavy traffic and other unforeseen events. By arriving early, you also give yourself time to meet with any on-site technicians, test your equipment, and connect with people ahead of the presentation.
Become familiar with the layout of the room.
Arriving early also gives you time to assess the room and figure out where you want to stand. Experiment with the acoustics to determine how loudly you need to project your voice, and test your equipment to make sure everything connects and appears properly with the available setup. This is an excellent opportunity to work out any last-minute concerns and move around to familiarize yourself with the setting for improved stage presence.
Listen to presenters ahead of you.
When you watch others present, you'll get a feel for the room's acoustics and lighting. You can also listen for any data that’s relevant to your presentation and revisit it during your presentation—this can make the presentation more interactive and engaging.
Use note cards.
Writing yourself a script could provide you with more comfort. To prevent sounding too robotic or disengaged, only include talking points in your note cards in case you get off track. Using note cards can help keep your presentation organized while sounding more authentic to your audience.
Learn to deliver clear and confident presentations with Dynamic Public Speaking from the University of Washington. Build confidence, develop new delivery techniques, and practice strategies for crafting compelling presentations for different purposes, occasions, and audiences.
Forbes. “ New Survey: 70% Say Presentation Skills are Critical for Career Success , https://www.forbes.com/sites/carminegallo/2014/09/25/new-survey-70-percent-say-presentation-skills-critical-for-career-success/?sh=619f3ff78890.” Accessed December 7, 2022.
Beautiful.ai. “ 15 Presentation and Public Speaking Stats You Need to Know , https://www.beautiful.ai/blog/15-presentation-and-public-speaking-stats-you-need-to-know. Accessed December 7, 2022.
This content has been made available for informational purposes only. Learners are advised to conduct additional research to ensure that courses and other credentials pursued meet their personal, professional, and financial goals.
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- PRESENTATION SKILLS
- A - Z List of Presentation Skills
- Top Tips for Effective Presentations
- General Presentation Skills
- What is a Presentation?
- Preparing for a Presentation
- Organising the Material
- Writing Your Presentation
- Deciding the Presentation Method
- Managing your Presentation Notes
- Working with Visual Aids
- Presenting Data
- Managing the Event
- Coping with Presentation Nerves
- Dealing with Questions
- How to Build Presentations Like a Consultant
- Self-Presentation in Presentations
- Specific Presentation Events
- Remote Meetings and Presentations
- Giving a Speech
- Presentations in Interviews
- Presenting to Large Groups and Conferences
- Giving Lectures and Seminars
- Managing a Press Conference
- Attending Public Consultation Meetings
- Managing a Public Consultation Meeting
- Crisis Communications
- Elsewhere on Skills You Need:
- Communication Skills
- Facilitation Skills
- Teams, Groups and Meetings
- Effective Speaking
- Question Types
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Presenting information clearly and effectively is a key skill in getting your message across. Today, presentation skills are required in almost every field, and most of us are required to give presentations on occasions. While some people take this in their stride, others find it much more challenging.
It is, however, possible to improve your presentation skills with a bit of work. This section of SkillsYouNeed is designed to help.
Many people feel terrified when asked to talk in public, especially to bigger groups. However, these fears can be reduced by good preparation, which will also lay the groundwork for making an effective presentation.
There are Different Types of Presentations, but They’re All Presentations
There are any number of occasions when you may be asked to speak in public or to a group of people. They include:
- Presenting or making a speech at a conference or event.
- Objecting to a planning proposal at a council meeting.
- Making a speech at a wedding.
- Proposing a vote of thanks to someone at a club or society.
- On behalf of a team, saying goodbye and presenting a gift to a colleague who is leaving.
- Seeking investment or a loan to help you set up a new business.
These can all be considered presentations.
They do not, however, all require the same approach. You would not, for example, use PowerPoint to thank a colleague who was leaving. It would be unusual (though it has been done) to use it in a speech at a wedding. However, a conference audience would be somewhat surprised NOT to see slides projected onto a screen.
It follows, therefore, that there is no single set of rules that apply to all presentations. There are, however, some things that every presentation opportunity has in common. These include:
You will present better if you have prepared effectively . This does NOT necessarily mean that you have written out your speech verbatim and rehearsed it until you know it off by heart—although that might work for some people. It does, however, mean that you have to be confident that you are saying the right thing, in the right way, to the right people.
You need to be clear about your audience and your message . Every presentation will be better if you have clearly considered the message that you want or need to convey, and how best to convey it to your audience. These two pieces of information drive your style, structure, content, and use of visual aids.
You must never overrun your allocated time . In other words, don’t outstay your welcome. Almost every speech or presentation is better if it is shorter. Nobody minds going for coffee early or finishing before they expected to do so. Everybody minds being held up.
Generally speaking, your audience starts on your side. As a rule, your audience is there (more or less) voluntarily. They have chosen to listen to you, and they want to enjoy your presentation. The occasion is yours to lose.
An Important Point
There is one very important point to remember: if what you’re doing or saying is not working, do something else.
One of the worst feelings as a presenter is that you have lost your audience. You know that’s happened, but you continue to stumble through your remaining PowerPoint slides for the next 15 minutes, as your audience checks their phones and wishes it was coffee time. You think you have no choice, but that’s not actually true.
When you present, you are in charge of the room . The audience has effectively handed you control and is sitting back waiting for you to do something. You may have prepared a specific talk, but if you see that isn’t working, you can always change it. You are, after all, the expert.
You can, for example:
- Skip through some slides to a section that they may find more interesting;
- Ask your audience whether there is particular information that they were expecting that you are not providing;
- Suggest that everyone looks a bit sleepy, and maybe it would be better to start questions early, or have a discussion; or
- Ask the audience at the start of the presentation what they are expecting and what they want you to cover. That way, you can tailor the presentation to fit their expectations.
Just as when you are facilitating, you want to help your audience get the most out of your presentation. The best way to do that is to accept feedback—which may include smiles, nods of interest, or people getting their phones out.
Quick Guide to Effective Presentations
If you need to improve your presentation skills quickly, then a really good place to start is with our Top Tips for Effective Presentations .
This will give you some ‘quick wins’ that will help you improve your presentations. If you’re already an experienced presenter, this page should be a useful refresher, or even take your skills from good to great.
Our tips include general ideas about connecting with your audience, information about the importance of voice and body language, and detailed tips about preparing slide-shows.
The most important tip of all, however, is to remember that it's all about your audience.
Keep that in mind, and your presentation skills will almost instantly improve.
If you have more time to develop your presentation skills…
…then the Presentation Skills section of SkillsYouNeed is designed to help.
Our Presentation Skills section is split into two parts.
- The first gives you a step-by-step guide to putting together and delivering a professional and effective presentation .
- The second provides more detailed information about presenting and communicating in particular circumstances .
You can either use our step-by-step guide to walk you through the presentation preparation and delivery process, or you can focus on particular areas that are an issue for you.
Preparing for Your Presentation
The guide starts by explaining What is a Presentation?
We define a presentation as a means of communication that can be adapted to various speaking situations, such as talking to a group, addressing a meeting or briefing a team. Effective presentations usually require careful thought and preparation—although this preparation need not take very long.
Preparation is the most important part of making a successful presentation. Our page on Preparing For A Presentation explains what information you need before you can really start to plan your presentation and decide what you are going to say. The most important aspects include the objective of the presentation, the subject, and the audience.
Irrespective of whether the occasion is formal or informal, you should always aim to give a clear, well-structured delivery. To do so, you need to organise your presentation material . You can either do this in your head, or use a technique like mind-mapping to help you identify links and good flow.
By the time you come to write your presentation , you should know exactly what you want to say and the order in which you want to say it. You may want to use one of the standard presentation structures, such as ‘What, Why, How?’. You will also find it helpful to consider how to tell your story most effectively, and to use stories in your presentation to illustrate points. There is more about this in our page on writing your presentation .
You also need to decide on your presentation method . Presentations range from the formal to the informal. Your choice of presentation method will depend on many factors, including the audience, the venue, the facilities, and your own preferences.
Visual aids can add another dimension to your presentation, helping to hold your audience’s attention, and also act as a reminder of what you wanted to say. However, they need handling with care. Only use visual aids if they are necessary to maintain interest and assist comprehension . If visual aids are not used well, they can ruin a presentation.
See Working with Visual Aids to avoid falling into the trap of the dreaded ‘ Death by PowerPoint’ .
A particular case of visual aids is the use of data in a presentation.
There are times when using data in a presentation can really help you to tell the story better. It is, however, important not to blind your audience with statistics. You also need to remember that many people find numbers difficult to understand. Our page on Presenting Data gives some hints and tips about using data effectively in a presentation situation.
On the Day of the Presentation
There are a number of aspects to delivering your presentation on the day.
The practicalities of how you manage your presentation can make a significant difference to its success, and to your nerves! For example, turning up early means that you have will have a chance to see the room, and ensure that you can operate all the necessary equipment. There is more about how to cope, including managing sound systems, audio-visual equipment and lecterns in our page on Managing the Presentation Event .
Many people also feel very nervous before and during a presentation. This is entirely normal, and can even be helpful if you can channel it in the right way. There are some tried and tested strategies and techniques to manage your nerves so that you can concentrate on delivering an effective and engaging presentation.
See Coping with Presentation Nerves for some ideas that will help.
How you present yourself can also affect how your audience responds to your presentation.
You need to fit with your audience's expectations if they are not going to spend quite a large chunk of your presentation dealing with the differences between expectations and reality.
For more about aspects of self-presentation, see our page on Self-Presentation in Presentations .
You also need to consider how to manage your presentation notes .
Few people are able to give a presentation without notes. You will need to know your own abilities and decide how best to make the presentation. You might manage your talk by using full text, notes on cue cards, keywords on cue cards, or mind maps. There is more about this in our page on Managing your Presentation Notes .
After the presentation, you may be faced with a question-and-answer session. For many people, this is the worst part of the event.
Decide in advance how and when you wish to handle questions. Some speakers prefer questions to be raised as they arise during the presentation whilst others prefer to deal with questions at the end. At the start of your presentation, you should make clear your preferences to the audience. See our page on Dealing with Questions for more ideas about how to make the question session pleasant and productive, rather than something to dread.
Presenting Under Particular Circumstances
You may find that you need to give a presentation under certain circumstances, where your previous experience is less helpful.
Circumstances that may be new to you include:
- Giving a Speech , for example, at a wedding.
One particular special case is attending public consultation meetings.
Our pages on Attending Public Consultation Meetings , and Managing Public Consultation Meetings provide information to help whether you are a concerned member of the public, or responsible for organising a public meeting.
You may also find yourself required to organise or manage a press conference.
Although this may not strictly be what you would describe as a ‘presentation’, it is nonetheless an event at which you are required to present your organisation in a particular light.
Our page on Managing a Press Conference gives some ideas about how best to do that.
Finally, should you be unlucky enough to be involved in a serious crisis or disaster that affects your organisation, our page on Crisis Communications gives some ideas about how to manage press and public relations on these occasions.
Start with: What is a Presentation? Top Tips for Effective Presentations
See also: Personal Appearance Interpersonal Communication Skills
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- Career Advice
Presentation Skills: Examples + 25 Ways to Improve Yours
In this guide, we go hard on effective presentation skills, with examples, tips, and strategies to help you prove yours in practice—and on your resume.
As seen in:
Presentation skills are crucial. Michelin-starred chefs and Broadway actors alike know this. And—you need effective presentation skills whether you're preparing for a job interview, company meeting, or promotion to the position of public relations manager.
Wondering how to improve presentation skills? You're in the right place because…
This article will show you:
- 25 ways to improve your presentation skills, public speaking, and speech delivery.
- Presentation skills examples for a resume, cover letter, and job interview.
- Effective presentation skills you need for jobs and creative presentation ideas.
Want to save time and have your resume ready in 5 minutes? Try our resume builder. It’s fast and easy to use. Plus, you’ll get ready-made content to add with one click. See 20+ resume templates and create your resume here .
Sample resume made with our builder— See more resume samples here .
Here are some other skills guides to help you along:
- Analytical Skills
- Communication Skills
- Conceptual Skills
- Creative Thinking Skills
- Critical Thinking Skills
- Decision Making Skills
- Interpersonal Skills
- Language Skills
- Leadership Skills
- The Best Resume Examples for All Jobs
Presentation Skills — Definition & List of Main Presentation Types
First of all, what are presentation skills?
Presentation skills are the abilities one needs in order to deliver compelling, engaging, informative, transformative, educational, enlightening, and/or instructive presentations. Central to effective presentation skills are public speaking, tone of voice, body language, creativity, and delivery.
That said, there are several types of presentations:
Main Types of Presentations
- Persuasive Presentations
Persuasive presentations are those given to arouse the audience to make the decision which the presenter hopes for. An example might be a startup founder delivering a presentation to an angel in the hopes of getting investment or a salesperson pitching a product to customers.
- Instructional Presentations
Instructional presentations are those given to guide the audience on a new policy, law, etc. For example, an HR manager might hold an onboarding presentation to instruct new employees on the rules of the company.
- Informative Presentations
Informative presentations give information about a new procedure, benefit, etc. One example might be a company HR presentation where the manager gives information about the new bonus requirements.
- Inspirational Presentations
Inspirational presentations are similar to persuasive presentations, but here the speaker aims to boost morale or increase brand pride, for example. Another example would be the rousing conclusion of a TED Talk speaker as they wrap up their speech.
Here’s a beautiful example of an inspirational presentation about, well, presentations:
And, there are several presentation delivery methods:
Presentation Delivery Methods
- Extemporaneous presentations are those you deliver without any preparation, though you plan it beforehand.
- Memorized presentations are those you learn by heart. Hard to get right, but compelling if it is!
- Manuscript presentations are those you deliver from a pre-written script or notes.
- Impromptu presentations are similar to extemporaneous presentations, but you decide on and deliver them on the spot.
Pro Tip : What’s the difference between a speech and a presentation ? A speech is just plain ol’ spoken word read or delivered based on a written draft while a presentation gets creative with interaction, videos, slides, etc.
Skills in general are broken down into soft skills (those you develop throughout life, like communication skills) and hard skills (those you study, such as computer skills ). For more on this, check out: Soft Skills vs Hard Skills for a Job: What Employers Look For
How to Improve Presentation Skills [25 Steps]
Some people are born entertainers or have an innate eidetic memory (the ability to recall things from memory with great clarity from just a moment of exposure).
The rest of us always have room for growth.
No matter what the situation—
Here are the best ways to improve presentation skills:
1. Prepare Your Presentation in Advance
There are various methods of preparing for a presentation, and they’re all very similar to preparing for a job interview.
Run lines with a mock audience or friend, like actors and actresses auditioning for movie and stage roles. Give yourself plenty of time to prepare for an upcoming presentation or speech, especially when you are less experienced.
And, the last part of preparation—always be prepared with answers to follow-up questions once your presentation is over.
2. Practice Your Presentation As Much As Possible
As with anything, practice makes perfect.
Hopefully it doesn’t come down to Gladwell’s “10,000 hour rule,” but practice of some length is always required to hone your presentation skills.
Practice alone. Then, practice with a friend or family member. Then, always use each live presentation opportunity as a practice round for the next presentation.
3. Learn How to Skip Around
Poor presentation skills for most people involve a monotonous, robotic delivery.
And, sure, that isn’t so compelling.
However, what’s equally lackluster is a presenter who is unable to be dynamic and find real-time solutions to questions asked during the presentation. If an interruption or news update mid-presentation throws you off, then you need to practice and learn how to handle them.
Likewise, imagine giving a breaking news update to the public. If an advisor comes up to your podium to whisper in your ear, you have to take this new news into consideration, altering your presentation to fit.
Like improv sketches, knowing how to handle changes is an important part of a performance.
4. Speak Passionately About Your Topic
When you are passionate about the topic of your presentation, the audience senses it. It leaks through your pores and reflects from your eyes.
Show passion. Show enthusiasm. Be slightly crazy—
Or learn how to fake it.
Audience members who feel it on a visceral level, rather than only intellectually, are much more inclined to pay attention and find agreement with you.
And, bonus: they tend to fall asleep less!
5. Tell Stories in Your Presentations
Storytelling is one of the most effective presentation skills.
Crowds love stories. They give great examples of what the presenter is talking about, and they earn that rapt attention which any presenter aims for much more easily.
6. Understand What You Should And Shouldn’t Do
On your first presentation, you’d be forgiven for having a coffee to clear the fog from your mind. If and when it increases any pre-PowerPoint jitters, you know never to drink coffee prior again.
Same goes for the way you breathe, and the food you consume beforehand. You don’t need the added discomfort of a gassy stomach, so know what foods, if any, cause that for you.
On the opposite side, exercise, for most people, is a great way to relieve any built up tension the night prior.
As you practice, practice, practice, you’ll get signals from your environment, audience, and body as to what does and doesn’t work for you.
7. Know Your Audience
This one requires research in advance (remember: prepare!).
Let’s say you were hired to deliver several motivational speeches to various members of a large company. You nail your first presentation delivered to an audience of interns.
Do you give exactly the same performance to the senior-level executives, your next stop?
You wouldn’t, hopefully.
Executives will need to be spoken to in a different language, almost, with different vocabulary. Research your audience to deliver a presentation that speaks directly to them, not some other crowd, even if it was successful before.
8. Film Yourself
Try filming yourself delivering the presentation and playing it back. You can learn a lot just by seeing your own mistakes and working to improve them.
Later, give that same video to a friend and ask for further feedback and criticism. They are likely to spot something you might have missed, because, you know, two heads are better than one and all that.
9. Connect With the Audience’s Emotions & Inspire Action
Connect with the crowd on a gut level. The audience has to feel that what you’re saying is important, actionable, and true.
Here’s what the awesome social motivator, Simon Sinek , has to say:
When we communicate from the outside in, yes, people can understand vast amounts of complicated information like features and benefits and facts and figures. It just doesn't drive behavior. When we can communicate from the inside out, we're talking directly to the part of the brain that controls behavior, and then we allow people to rationalize it with the tangible things we say and do. This is where gut decisions come from. Simon Sinek social motivator
Be engaging. Be entertaining. This is how you truly speak to the audience. He sums it up like this:
Sometimes you can give somebody all the facts and figures, and they say, ‘I know what all the facts and details say, but it just doesn't feel right.’ Why would we use that verb, it doesn't ‘feel’ right? Because the part of the brain that controls decision-making doesn't control language. Simon Sinek social motivator
10. Tell Them You’re Nervous
This is one of my favorite presentation tricks, as I get super anxious before any kind of public speech or demonstration.
If you feel nervous, consider starting off by telling the audience such (“Forgive me, please, if my voice is wobbly, I’m a bit nervous…”). The audience is sure to empathize with your situation, and you don’t have to go through the entire presentation with some higher bar of confidence.
11. Use Humor
Add some jokes and humorous comments throughout your presentation. Like storytelling, it connects with the audience on a deeper level, and getting them to laugh helps to earn their attention back if you were losing it.
On top of that, you help cut any tension in the room, which is helpful if you’re nervous or have a fear of public speaking, but also helps to make any proposal or instructional presentation more palatable to the audience.
12. Remove Filler Sounds & Crutch Words
For example, do you, um , give, like , uh , sounds like this?
There’s nothing wrong with these in everyday speech. In linguistics, these are called filler sounds (or crutch words), and it is a common way to allow your brain to catch up with your words.
However, in presentations, these only make you look incompetent. Likewise, find other ways to improve your presentation delivery. Maybe your hand gestures look robotic, your jokes fall flat, or your voice cracks.
A compelling presentation depends on a compelling delivery. Check out this guide from Harvard Business Review for a great write-up on how to stop using so many crutch words.
13. Use the Right Visual Aids & Presentation Media
With some presentations, the medium of delivery is set (aside from the speech element). On a school project, for example, you may be required to use Microsoft PowerPoint.
However, when you have a choice, choose the right visual aid method. Even with PowerPoint, you have to choose between text slides, image slides, and infographic slides.
Not only is there not a single perfect visual aid medium for all presentations, but different sections of one presentation could benefit from a different media format. Maybe a 5-minute video would work great as an intro. Perhaps a set of image slides to wrap things up.
14. Improve Your Confidence
When trying to learn how to improve speaking skills or how to improve public speaking, work on improving your confidence. It’s one of the single most effective ways to boost your delivery, and thus your presentation.
Think positive thoughts . Make a SWOT analysis to boost your self-confidence. Work on your body language and stance.
A confident speaker is way more effective at how to give a presentation than one who isn’t, and this is true at job interviews, meetings, and negotiations.
15. Get Psyched
Sometimes the best way to get over those nervous jitters is to get yourself psyched.
Consider workouts, for example. How to get over that lazy feeling and get yourself to the gym? Think of the beach, think about how you’d like to look, play some heavy metal or hip hop.
Likewise, figure out what gets you pumped and excited before entering onstage. Music almost always helps, as does a bit of private dancing in an empty room. Maybe make faces at yourself in a mirror to immediately. Think of the post-show party after your presentation is over.
Invigorating yourself with these common routines is sure to prepare you for any type of presentations—including job interviews!
16. Focus on the Core
A great presenter may have many illustrious stories to help the audience understand the gist of the show.
If you don’t use storytelling correctly, you’re liable to go off on tangents which will lose the audience. More disastrously, it could make you lose your own train of thought.
So, when you’re more of a beginner, focus on your core topic, and don’t stray far from its message. As you get more confident, you’ll be able to step further and further with your storytelling.
An added bonus: your presentation will be short, sweet, and over that much faster.
17. Engage an Audience Member
We’ve talked about connecting with the audience before, but this presentation trick works wonders, too.
Is everyone staring too intently at you and you are starting to get freaked out?
Turn the attention onto someone else for a moment to help you recollect yourself.
Perhaps make a joke about how your partner (“sitting right over there”) just ran three red lights to get you there on time. Or, if you’re on a panel, maybe you could give praise to that academic award your colleague behind you just earned.
Whichever way you do it, all eyes look away, giving you an instance to get your head right.
But be careful and always get permission! You don’t want to embarrass someone or say something not meant to be revealed just so you can have a 15-second reprieve. Always ask in advance.
Breathing is so involuntary and commonplace that you likely wouldn’t consider it to be a potential presentation booster.
However, with the right breathing techniques, you can definitely lower your stress and anxiety, whether it’s on stage or at an interview.
Danny Penman, Ph.D. tells Psychology Today:
Momentary stress causes the body to tense and you begin to breathe a little more shallowly. A shallow breath lowers oxygen levels in the blood, which the brain senses as stress. Breathing then becomes a little faster and shallower. Oxygen levels fall a little more. The heart begins to race. The brain feels a little more stressed. It's a vicious circle. Danny Penman
Snap yourself out of that loop of despair by practicing some breathing exercises.
19. Reappraise Anxiety as Excitement
I used to always be nervous going to work each morning. Around the same time, I would also want to use the restroom.
That needing-to-go feeling always felt associated with nervousness. However, when I told myself that this feeling was just a normal morning urge, rather than anything to do with work—boy did that help!
As a Harvard study theorizes, you can use reappraisal of anxiety to help with presentations, as well:
“Individuals can reappraise anxiety as excitement using minimal strategies such as self-talk (e.g., saying “I am excited” out loud) or simple messages (e.g., “get excited”), which lead them to feel more excited, adopt an opportunity mind-set (as opposed to a threat mind-set), and improve their subsequent performance.”
Now, when I go to work each morning, I’m excited.
20. Use the Toilet
As I stated in my story example above, that need-to-go feeling may become associated in your mind with nervousness.
So, go to the bathroom.
And go even when you don’t have to, just in case your portion of the presentation or the questions afterwards runs longer than expected.
21. Mingle Beforehand
You were probably going to shake hands and chit-chat with audience members after the show’s over, depending on the intimacy and nature of the venue.
Mingle with them beforehand, as well. For those of you who might be afraid of public speaking, chatting face-to-face with members of the crowd turn them from big, scary monsters to people just like yourself.
Even if you’re just generally nervous about public speaking, getting a few smiles and handshakes prior adds a “temporary friend” in the audience for you—sure to put you more at ease than if everyone were complete strangers.
22. Arrive Extra Early
You might have planned to arrive a few minutes early anyway, right?
It’s not enough.
There are likely dozens of things you can’t or won’t account for, from the projector malfunctioning to crazy feedback on the mic to curtains that just won’t recede.
While you don’t have to account for everything that could go wrong, it’s best to give yourself extra time just in case. And, hey, if everything is fine for you, then you just get a few extra minutes to relax yourself and rehearse once more.
One of the best ways to have a relaxed demeanor and attitude right before a presentation is to exercise. Regular exercise is proven to reduce anxiety and stress, too.
Go for a brisk walk for 10–15 minutes, or do a few bicep curls. Like a shot of whisky, it’s sure to take the edge off. It’s just healthier and safer.
However, don’t go too hard—you don’t want your shirt to have visible pools of sweat.
24. Sit In on Other Presentations
Aside from your own public speaking and presentations, what better way to improve your presentations than by watching others?
Don’t just watch anybody, of course.
Find a person or two whose presentation skills you absolutely adore. Whether they’re online or at your local town hall, watch closely and take notes on what makes them such a compelling presenter.
This brings us to the next step—
25. Learn From These TED Talks (Videos)
Watch others and follow the best presentation practices to improve your skills. This means having active listening skills when your audience asks specific questions.
Here are some more presentations on how to give rousing presentations (how meta is that?):
- Giving Presentations Worth Listening To
- TED's secret to great public speaking
- The surprising secret to speaking with confidence
- How to sound smart in your TEDx Talk
- The secret structure of great talks
- The science of stage fright (and how to overcome it)
These TED Talks give some great ideas on improving presentation skills, boosting confidence, and reducing stage fright.
26. Don’t Give Up!
As you continue to present and practice presentation skills training, you’ll get more and more comfortable. Your confidence will increase as your shyness and hesitance withers away.
On top of that, you’ll begin to learn what works for you and what pre-presentation rituals you should avoid.
Finally, you won’t get the practice you need if you don’t continue presenting!
Pro Tip : Toastmasters International is a unique club for members who want to develop presentation skills, confidence in public speaking, and leadership skills. There are thousands of clubs all around the world, and they meet weekly to improve.
When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a professional resume template here for free .
When you’re done, our free resume builder will score your resume and our resume checker will tell you exactly how to make it better.
How to Show Presentation Skills on a Resume, in Your Cover Letter & During a Job Interview
Since this is Zety, the premier career platform, it’s now time to connect presentation skills with your career.
You have three opportunities to highlight your presentation skills while you’re hunting for jobs: on your resume, in your cover letter, and during a job interview.
We’ll now go through it step-by-step.
How to Show Presentation Skills on a Resume
First and foremost, relevance is key. Always tailor your resume to one specific job opportunity.
Remember that meta tip from before (watching presentations which talk about presentations)?
Resumes get a bit meta, too.
If the job ad mentions presentation skills, not only do you need to list them on your resume, but your resume as a whole is a form of presentation, itself.
This is how to get it right:
1. Presentation Skills on a Resume
These days, more and more companies are using the ATS to assist in the hiring process.
The ATS, or applicant tracking system, is software which aids human resources staff by parsing each resume for the right resume keywords .
Don’t have the right keywords?
Start by bringing out the job description for which you are applying.
Here are several examples from various job listings requiring presentation skills:
- Excellent communication and presentation skills with confidence to serve as the company’s spokesperson.
- Demonstrate excellent presentation skills, including the ability to create presentations and present to all levels of an organization.
- Candidate must possess strong presentation skills including thorough competency of AutoCAD, Photoshop, & SketchUp.
As you can see, different companies need presentation skills in different ways. Specific ones, such as Microsoft Office skills , should be listed when necessary.
You’ve got to list them in a specific way.
To make the ATS happy, stick as closely as possible to the wording the job ad uses when adding it to your skills section.
And, to make it even more effective, quantify your presentation skill by turning it into a numbered professional achievement :
- Developed excellent communication and presentation skills to confidently deliver over 50 public speeches to crowds greater than 150 people.
- Demonstrated excellent presentation skills and presented to all levels of an organization of 500+ employees.
- Built strong presentation skills and competency with AutoCAD, Photoshop, & SketchUp, creating 25+ presentations which were responsible for $500,000 in sales revenue.
Were you a public speaker in the past?
Then you have an even better way to list presentation skills on a resume.
Instead of in the skills section, you’ll create an extra resume section specifically called “Presentations” or “Public Speaking.”
Here’s an example of how to include presentations on a resume:
Presentations & Talks
- 2018-04-01 TED Talk, How to Use the Higgs Boson to Locate an Italian Restaurant . City Hall, New York, NY.
- 2017-09-18 Astrophysics Conference, Taking Advantage of Quantum Dilation to Boil Potatoes . Brandywine Theater, Brooklyn, NY.
Not so hard, right?
This kind of section works great if you’ve given TED talks or been interviewed on a public talk show, for example.
Nothing shows presentation skills better than an actual presentation you’ve given in the past! And it boosts your employability skills even more so.
2. Presentation Skills on a Cover Letter
Just because you talked up your presentation abilities in your resume doesn’t mean you can’t include it on the cover letter, as well.
We always advocate for adding numbered achievements to cover letters, too.
So, include a win or two in the body of your application letter just as you did on your resume.
Here’s an example of presentation skills on a cover letter:
… During my career thus far working as the chief evangelist for Orion Tech, I’ve worked tirelessly on honing my presentation skills to perfection. I am proud to submit to you a few examples of my presentation abilities, including:
- Earned the 2016 Research Presentation Award from the University of Rochester Office of Undergraduate Research.
- Presented at over 15 international conferences, all with more than 5,000 attendees.
As you can see, I have the confidence and experience needed to conduct presentations at all levels …
Here, we used the body of the cover letter to talk up your presentation talents. You gave them a quick intro into your abilities, then fired off a few shots to prove it, and finally summed it all up for them.
Not so hard at all, right?
3. Presentation Skills at an Interview
Lastly, the interview.
The job interview is a make-or-break performance for you, and presentation skills will be needed in spades.
While most of our presentation preparation tips from before are relevant, here is a quick way to ace your interview:
- Prepare for your interview properly . Do mock interviews with family members, calm your nerves, and get plenty of sleep the night before.
- Dress well for your interview . A nice suit or dress definitely helps to boost your confidence before your big meeting.
- Get ready for their questions . What’s an interview without questions? Our guide can help you with answers to more than 65 common interview questions.
- Bring your own questions to ask . A good interviewer will always ask if you have questions for them at an interview. Don’t be unprepared.
- Learn the STAR technique . When answering behavioral interview questions, the STAR method is the best way to structure your reply.
Pro Tip : Presentation skills requested on a job description may not be obvious. Instead of asking for them outright, the job ad might seek someone able to use Powerpoint or Google Slides and is comfortable with public speaking. Make sure you spot this.
After the interview, there’s one more time to present yourself. Check this article out: How to Follow Up After an Interview
Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here's what it may look like:
See more cover letter templates and start writing.
Here’s a quick recap of everything you need to remember about presentation skills:
- Good presentation skills are more than just speaking in public. They are a part of many aspects of life, especially in careers and job seeking.
- Preparation is one of the most important ways to have a successful presentation.
- Memorizing the speech element of a presentation is not as necessary as good speech delivery.
- Knowing your audience is crucial to obtaining your goals for the presentation.
- Always prepare for follow-up questions after your presentation is over.
- On a resume, list your presentation skills in the skills section as closely to the wording of the job ad as possible.
Do you have any questions on how to make a presentation? Need help with creative presentation ideas, ways to present a project, or presentation tools? Give us a shout in the comments below and we will answer your question. Thanks for reading!
Curious about other types of skills you can put on your resume? Check out these guides:
- Management Skills
- Marketing Skills
- Organizational Skills
- Problem Solving Skills
- Project Management Skills
- Skills on a Resume
- Teamwork Skills
- Technical Skills
- Time Management Skills
- Transferable Skills
About Zety’s Editorial Process
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10 Presentation Skills That Every Great Presenter Must Have
It’s no secret that effective presentations can help you get ahead in business. After all, what better way to show off your knowledge and expertise than by delivering a well-crafted presentation? The right presentation skills give you the ability to share your ideas with an audience convincingly and engagingly.
Unfortunately, not everyone is born a natural presenter. If you’re not used to standing up in front of an audience, the prospect of doing so can be daunting. Fortunately, there are a few simple things you can do to improve your presentation skills.
In this article, we’ll share some tips on how to do just that, allowing you to deliver an effective presentation.
Let’s get right into it.
What are Presentation Skills?
Presentation skills are the abilities you need to deliver a clear and effective presentation. After all, a good presenter is someone who can communicate their ideas in a way that engages and motivates their audience.
There are many different aspects to presentation skills, from knowing how to structure your talk to using visuals effectively, to dealing with nerves.
Developing strong presentation skills will help you to communicate your ideas more effectively and make a positive impression on your audience.
Presentation skills are important because they can help you to communicate your ideas clearly and effectively. A good presentation can make a big impact on your audience and can help to persuade them of your point of view.
Presentation skills are also important in other areas of life, such as job interviews, sales pitches, and networking events. Being able to present your ideas clearly and concisely can give you a big advantage over others who are not as confident in their presentation skills.
Why Is it Important To Recognize Presentation Skills & Their Benefits?
One of the most important reasons to recognize presentation skills is because they are a valuable skill for any profession. Good presentation skills can help you in your career by making it easier to sell your ideas, get promoted, and be successful in business.
In addition, good presentation skills can also help you in your personal life by making it easier to give speeches, make presentations, and teach classes.
In addition, recognizing presentation skills can also help you improve your presentations. If you are not aware of the importance of presentation skills, you may not be using them to their full potential.
By taking the time to learn about presentation skills and how to use them effectively, you can make your presentations more effective and persuasive.
Here’s a list of benefits that come with good presentation skills:
- Increased confidence
- The ability to think on your feet
- Improved public speaking skills
- Enhanced written communication skills
- The ability to lead and motivate others
- Enhanced problem-solving abilities
- Improved negotiation skills
- Stronger time management skills
- Greater creativity
- The opportunity to make a positive impact on others
10 Examples of Presentation Skills
Let’s now explore some practical examples of presentation skills that will help you ace your next big presentation.
A Clear And Confident Voice
One of the most important aspects of a great presentation is having a clear and confident voice. If you’re mumbling or speaking too quietly, your audience is going to have a hard time understanding you.
On the other hand, if you’re shouting or speaking too fast, they’re going to get overwhelmed and tune out. So, it’s important to find that happy medium where your voice is audible and easy to understand.
The Ability To Engage With Your Audience
Another key presentation skill is the ability to engage with your audience. This means making eye contact, using gestures, and speaking in a way that is relatable and easy to understand.
If you’re just standing there reading off a slide, chances are your audience is going to get bored pretty quickly. But if you can find ways to keep them engaged, they’ll be more likely to listen to what you have to say.
Good Eye Contact
One of the best ways to engage with your audience is through eye contact. When you make eye contact with someone, it shows that you’re interested in what they have to say and that you’re engaged in the conversation. It also helps to build trust and rapport.
So, if you can find ways to make eye contact with your audience members, it will go a long way in keeping them engaged.
Another great way to engage with your audience is through natural gestures. Using your hands and arms to gesture can help emphasize points and keep your audience engaged. Just be sure not to go overboard – too much gesturing can be distracting.
Positive Body Language
Your body language is also important when it comes to presentations. If you’re slouching or looking down at your feet, it’s going to show that you’re not confident in what you’re saying.
On the other hand, if you’re standing up straight and making strong eye contact, it’s going to give off a positive impression. So, be aware of your body language and try to project confidence through it.
The Use Of Visual Aids
Visual aids can be a great way to engage your audience and make your points more clear. Using slides, charts, and graphs can help illustrate your ideas and make them easier to understand. Similar to using gestures, just be sure not to overdo it – too many visuals can be overwhelming and confusing.
The Ability To Handle Questions
At some point during your presentation, you’re likely going to get questions from your audience; how you handle those questions can make or break your presentation. If you’re able to answer them confidently and without getting flustered, it’ll show that you know your stuff.
But if you start to get tongue-tied or defensive, it’s going to reflect poorly on you. So, be prepared for questions and try to stay calm when answering them.
An Organized Structure
Another important presentation skill is having a well-organized structure. This means having an introduction, main body, and conclusion to your presentation.
It also means using transitions between sections to help your audience follow along. If your presentation is all over the place, it’s going to be hard for your audience to stay engaged and they’ll quickly tune out.
The Use Of Storytelling
Storytelling is a great way to engage your audience and make your points more memorable. And while it might not seem like a traditional presentation skill, it can be extremely effective. So, if you can find ways to weave stories into your presentation, it’ll go a long way in captivating your audience.
Last but not least, confidence is one of the most important presentation skills you can have. If you’re not confident in what you’re saying, it’s going to show – and your audience is going to pick up on it.
So, even if you’re not feeling 100% sure of yourself, try to project confidence. It’ll make a big difference in how your audience perceives you and your message.
How To Identify & Master Presentation Skills
The good news is that presentation skills are not rocket science. Anyone can develop and master them with the right guidance.
Here’s a 5-step process to help you identify and master presentation skills.
Determine The Purpose Of Your Presentation
Are you trying to inform, persuade, or entertain your audience? Knowing the purpose of your presentation will help you focus on the right content and delivery.
Know Your Audience
Who will be watching or listening to your presentation? What are their needs, wants, and concerns? The better you understand your audience, the more effectively you can address their needs.
Structure Your Content
Organize your thoughts into an introduction, body, and conclusion. The introduction should grab your audience’s attention and set the stage for the rest of your presentation. The body should contain the meat of your argument, and the conclusion should drive home your main points.
Choose Your Delivery Method
Will you be using slides, props, or other visual aids? Will you be speaking extemporaneously or reading from a script? Choose a delivery method that best suits your content and audience.
Practice, Practice, Practice
The only way to become a master presenter is to practice, practice, practice! Experiment with different techniques and find what works best for you. Then keep practicing until it becomes second nature.
Also, consider that the right strengths test can help you understand your presentation skills better – both the strong ones and the ones to get better at. To this extent, the High5test.com strengths test is a great resource.
How To Improve Presentation Skills in The Workplace
The workplace is one of the most important places to hone your presentation skills. After all, in the business world, first impressions are key, and being able to deliver a polished and professional presentation can make all the difference in whether or not you’re successful.
Here are a few tips to help you improve your presentation skills in the workplace:
Preparation Is Key
This may seem like a no-brainer, but it’s worth repeating. When you’re preparing for a presentation, take the time to do your research and gather all of the necessary information. This will help ensure that your presentation is well-organized and flows smoothly.
Be Aware Of Your Body Language
Your body language speaks volumes, so it’s important to be aware of what you’re communicating with your nonverbal cues. Make sure you’re standing up straight, making eye contact, and using gestures appropriately. These small tweaks can make a big difference in how your audience perceives you.
One of the best ways to improve your presentation skills is simply to practice as much as you can. The more you present, the more comfortable you’ll become and the better you’ll be at thinking on your feet and handling questions from the audience.
After each presentation, take some time to reflect on what went well and what could be improved. If possible, seek feedback from your colleagues or boss. This will help you learn from your mistakes and continue to improve.
By following these tips, you can start to improve your presentation skills and make a positive impression in the workplace.
How To Highlight Presentation Skills In Resume & Job Interview
Another important skill that is often overlooked is the ability to highlight presentation skills in both a resume and a job interview. This can be the difference between getting the job and not.
When you are applying for a job, your resume is often the first thing that potential employers will look at. It is important to make sure that your resume includes any relevant presentation skills that you may have.
You can do this by including any experience you have in public speaking, leading presentations, or teaching courses. If you do not have any experience in these areas, consider listing any other relevant skills that could transfer over into presenting, such as customer service or sales experience.
In addition to your resume, it is also important to be able to highlight your presentation skills during a job interview. This is often done through behavioral interviewing, where you will be asked to describe specific examples of times when you have presented in the past. It is important to be prepared for this type of question and to have a few examples ready to go.
When you are highlighting your presentation skills, it is important to focus on any successes that you have had. This could be anything from getting positive feedback from an audience to successfully teaching a new course.
No matter what the specific example is, it is important to focus on how you were able to positively impact the situation. This will show potential employers that you can effectively present information and that you are someone they would want on their team.
Bonus Tip: How to Improve Presentation Skills in School As a Student
School students often have to present in front of their classmates and teachers. This can be a daunting experience, especially if you don’t feel confident in your abilities. However, there are some things you can do to improve your presentation skills while you’re still in school.
Join A Club Or Organization That Requires Presentations
This will force you to get up in front of people regularly and hone your skills. If no club or organization at your school requires presentations, start one!
Give speeches in front of the mirror.
Practicing in front of a mirror can help you identify any nervous habits you have (like fidgeting or pacing) and correct them before you have to give a real speech.
Use Note Cards Instead Of A Script
Reading from a script can make you sound robotic and unauthentic. Note cards will help you stay on track without sounding like you’re reciting memorized lines.
Record Yourself Giving A Presentation
Then, watch the recording back to see how you can improve. This exercise can be painful, but it’s one of the best ways to identify your weaknesses and work on them.
Find A Mentor
Ask a teacher or another adult you trust to give you feedback on your presentations. They can offer helpful tips and criticism that will help you improve.
By following these tips, you’ll be well on your way to becoming a great presenter in no time!
Presentation Skills FAQs
What are the 7 presentation skills.
The 7 presentation skills are:
- Eye contact
What are the 4 types of presentation skills?
The 4 types of presentation skills are:
- Verbal communication
- Visual aids
- Non-verbal communication
- Listening skills
What is the rule of presentation?
The rule of presentation is to always keep the audience in mind. This means knowing who your audience is, what they want to hear, and how to best deliver your message so that they will listen and be able to understand it.
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Throughout academic and professional life, people have to give presentations. There are endless reasons to present, from presenting the results of research to proposing a new invention. Learning presentation skills helps presenters know what to practice when preparing a presentation and makes them more confident and capable when presenting.
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Throughout academic and professional life, people have to give presentations. There are endless reasons to present, from presenting the results of research to proposing a new invention. Learning presentation skills helps presenters know what to practice when preparing a presentation and makes them more confident and capable when presenting.
Presentation Skills Definition
A presentation is a form of communication in which a speaker delivers information to an audience. For instance, researchers often present their research to scholars in their field, while businessmen often present their company progress to colleagues.
- Presentation skills are the skills required to deliver engaging, effective presentations.
Developing strong presentation skills is important because presentations are vital to professional communication. Effective presentations can enhance a speaker's academic and professional credibility.
The 5 Ps of Presentation Skills
Remembering the "5 Ps of Presentation Skills" can help presenters plan an organized, compelling presentation.
First, it's crucial to identify the purpose of a presentation, which is its goal. For instance, the purpose might be convincing the audience to agree with your perspective on a debate, trying to secure a scholarship, or defending a thesis for a grade. To determine the purpose of a presentation, presenters can ask themselves questions like the following:
Why am I giving this presentation?
Who am I giving this presentation to?
What do I want the audience to learn from this presentation?
What do I want to get out of delivering this presentation?
Identifying the overall objective of giving the presentation is important because all parts of the presentation should support that purpose. Once you've identified the purpose, keep it in mind as you develop all aspects of the presentation.
Next, you should organize your presentation. Reflect on how you can achieve the goal you determined in the previous step. Often there are guidelines for presentations, like in school when teachers specify a required time limit or format. Make sure to follow those guidelines and plan out how you will meet your goal in following them. When planning a presentation, presenters can ask themselves the following questions:
What format should this presentation be delivered in?
How long should this presentation be?
How can the information be broken down into succinct sections?
Is it possible to include creative or comedic elements while staying organized and professional?
Presenters should also consider the context they are giving the presentation in when planning a presentation. How many people will be in the room? How will the room be set up? Will the presentation be over a video conferencing platform or face-to-face? All of these things can impact how the presenter should set up the presentation to keep the audience engaged and ensure they understand the material.
For example, in a face-to-face presentation to a small audience, a presenter can schedule a time for the audience to ask questions. However, in a recorded presentation emailed to the audience, the presenter should include an email or other form of contact for audience members to reach out with questions.
After planning the presentation out, you can then prepare the details. Follow the plan you made in the previous step and bring all of your materials together. This step includes writing an outline or a script of what you will say and what details to include, such as texts or visual and auditory materials. Presenters can ask themselves the following questions when preparing their presentation:
Does this presentation accomplish the main goal?
Does this presentation address all of the important points of this topic?
Is this presentation organized, neat, and easy to follow?
Are there any distracting visual materials, or are they used sparingly?
It is often challenging to write a word-for-word script of what to say in a presentation. Contextual factors such as time constraints and questions from the audience can disrupt such a script and throw the presenter off. Instead, crafting a detailed outline of what topics to discuss is typically an easier approach to a presentation.
Once you have finished preparing the presentation, you must practice it. Giving yourself time to practice will allow you to note any parts of the presentation that should be tweaked or taken out. Practicing presentations also help you understand how much time it takes and whether you need to shorten or lengthen them.
When practicing a presentation, the presenter should have a clear voice, appropriate tone, and a confident attitude. Practicing these elements will help make them easier to come by on the day of the presentation, even if you are nervous.
Finally, you can deliver your presentation. If things do not go according to plan, the best approach is always to go with the flow. If you have sufficiently practiced your presentation, you should have an in-depth understanding of the material you are presenting. Distractions or challenges will not decrease your knowledge of the topic, so even when things go off-plan, speak confidently from the heart about what you know and your presentation will remain strong.
Presentation Skills Tips
The following tips and tricks can help presenters ensure effective, engaging presentations.
7 Presentation Skills
Practicing these seven presentation skills can help people polish their presentations.
Know Your Audience
When planning and delivering a presentation, remember who your audience is. For instance, are they experts in the field of study or beginners? This knowledge will determine what kind of vocabulary you can use and the level of detail with which you can discuss the topic. Knowing your audience is also connected to understanding the purpose of your presentation. For example, if the purpose of a presentation is to get a good grade in English class, then you should present with your English teacher's knowledge and expectations in mind.
Choose Your Tone of Voice
The tone of voice directly impacts the audience's levels of engagement in a presentation and can thus make or break a presentation. Presenters should speak confidently and persuasively when appropriate but always maintain a professional, respectable tone. They should avoid slang words and words with judgmental connotations, such as "duh" or "obviously." Instead, they should make their point through strong, well-explained evidence.
Alongside using an appropriate tone, presenters must also speak in a steady, even manner. Talking too fast or too slow will make it difficult for the audience to stay engaged. Instead, speak at a medium pace, just as you would if you were having a normal conversation.
People often start babbling when they get nervous. Speaking too fast during a presentation can confuse the audience and reduce the strength of the presentation. Practicing ahead of time will help you avoid this.
Watch Your Body Language
Engaging presenters appear strong and confident. To achieve this, you should check for the following body language before presenting:
Stand/sit up straight
Make eye contact with the audience
Use hand gestures when appropriate
Use various facial expressions
Proper body language can also mask nervousness when public speaking. Smile and stand up straight even if you're nervous and you will appear confident to your audience!
To keep the audience's attention during a presentation, you should strive to get straight to the point. Visual aids should use short bullet points whenever possible and summarize the most important points of your ideas. You can go into more detail when speaking out loud, but still, try to stick to the most vital information.
Stay on Subject
A good way to keep your presentation to the point is by staying on topic. It can be tempting to go on tangents when public speaking by telling extra stories or going into too much detail about a topic. However, going down rabbit holes like that can distract your audience and cause them to lose focus. Instead, outline the most essential points you want to present and practice presenting just those ideas.
There's a reason practicing is mentioned more than once in this article. Practice entering the space you will present in, practice setting up your presentation if there are visual aids, and practice presenting the information all the way through. You should strive to reach a point where you can deliver the presentation without looking at many notes. Also, try to anticipate questions the audience will have and how you will address them.
Improving Presentation Skills
People can always improve their presentation skills, even if they think they have mastered them. To improve presentation skills, you can follow the following steps.
It is easier to give a compelling conversation when you are passionate about your presentation. If you have any input into what you present, try to select a topic you are genuinely interested in researching, writing, and talking about .
Know Your Topic
Do not try to present beyond your scope of understanding. Present information that you understand entirely and can thoroughly explain. This will increase your confidence and help ensure questions do not catch you off guard.
Take Deep Breaths
Giving a presentation can be overwhelming. Take a few deep breaths while you practice and before you present. This will calm any nerves and help ensure you speak calmly and steadily.
Taking care of your health can also improve your presentation! Drink water to stay hydrated and eat before you present!
Oftentimes, especially in school, people have to present in groups. Presenting with others can be challenging because each group member might have a different presentation style. It is extra important to practice a presentation several times with a group so everyone is on the same page about the purpose, what tone to use, how to pace the speech, and how to keep the audience engaged. Coordinating schedules with other group members to plan and practice the presentation can be tricky, so be sure to get started on the project long before the presentation date. Hence, everyone has time to contribute to and run through the presentation.
Benefits of Presentation Skills
Developing strong presentation skills can help in many areas of life. People have to give presentations in all kinds of scenarios, including when they are:
Completing assignments for school classes
Defending academic research
Applying for college scholarships
Explaining the results of a project at work
Trying to earn a promotion
Developing presentation skills can help people fearlessly approach the above situations and more. When strengthening presentation skills, people also strengthen their public speaking, professional communication, and writing and design skills. Mastering all of these makes people strong candidates for a variety of jobs and can make them more confident, capable people overall.
Presentation Skills Examples
Strong presentation skills can make or break a presentation. They can define the difference between letter grades, earning scholarships, and securing jobs. The following example demonstrates how presenters can apply the above skills in delivering an effective presentation.
Tony and Abigail are assigned to present the themes of Charlotte Brontë's novel Jane Eyre (1847). They have to give a five-minute presentation to their English teacher and the other students in their English class. What are the first steps they should take?
First, they must coordinate their schedules to ensure they have sufficient time to work on the presentation. They have a month before the due date, so they decide to meet once a week to plan independent tasks and coordinate their work.
At the first meeting, they should decide the purpose of their presentation and plan how to address it. Their goal is to inform the class and their teacher about Jane Eyre 's themes and demonstrate their understanding of the novel. They decide that they can do this through a PowerPoint presentation, in which they devote one slide to each theme. They select four themes and decide to discuss two each.
Next, they begin preparing the presentation. They use a shared PowerPoint to work independently but contribute to the same project. They use concise bullet points on the slides about the themes and write a more detailed outline for what to discuss when projecting those slides. They also include some images to help their audience visualize their points. Since they are presenting in school, they select formal vocabulary and use a calm, steady, professional tone.
In the week leading up to the deadline, Tony and Abigail meet up a few times to practice the presentation. They pretend they are walking into the classroom they will present in, and they make sure they can pull up the display on their computers without any problems. Once they have run through the presentation several times, they feel ready to present. On presentation day, they eat a filling breakfast, drink lots of water, and take some deep breaths. They make a few jokes while presenting but stay professional and on topic. They successfully deliver an engaging presentation!
Presentation Skills - Key takeaways
- To develop a presentation, identify the purpose, plan how to address it, prepare the materials, and practice presenting it.
- Presenters should know their audience, use a professional, steady tone of voice, and make eye contact with listeners.
- Presents should be succinct and stay o topic to keep the audience focused.
- When delivering a group presentation, start far in advance to coordinate schedules and presentation styles.
Frequently Asked Questions about Presentation Skills
--> what are the 7 presentation skills.
Know your audience, choose your tone of voice, pace yourself, watch your body language, be succinct, stay on subject, and practice.
--> What are the 5 P's of presentation skills?
Purpose, Plan, Preparation, Practice, Present
--> What are the qualities of a good presentation?
A good presentation is organized, succinct, and thoroughly practiced. The presenter should be enthusiastic and confident and speak with a professional tone at a steady pace. They should use some creative features and make eye contact with the audience.
--> How can I give a good presentation?
To give a good presentation you should be knowledgeable about the topic and practice your presentation several times. You should know your audience and make consistent eye contact with them. You should also stand up straight, smile, and vary your facial expressions.
--> What is the importance of presentation skills?
Developing strong presentation skills is important because presentations are a vital part of professional communication. Effective presentations can enhance a speaker’s academic and professional credibility.
Final Presentation Skills Quiz
Presentation skills quiz - teste dein wissen.
John is preparing a presentation about the Krebs cycle. He identified his purpose, planned how he will address it, prepared a detailed presentation, and presented it to his entire science class. What did he do wrong?
He should have practiced his presentation before delivering it.
Which of the following presentation skills impacts the audience’s engagement the most?
Choosing tone of voice
Which of the following should presenters not do?
Frequently look down at their notes
What is the best speed to speak when delivering a presentation?
What is the first step when developing a presentation?
Identifying the goal of the presentation
Sam is reflecting on his presentation and asking himself how long it should be and if it can be broken down into succinct sections. Which of the 5Ps of presentations is he addressing?
Jake is extremely nervous to present in front of his classmates. Which of the following skills can help him calm his nerves and feel more confident?
Presenting quickly to get the presentation over with
What type of tone should presenters use when speaking?
Professional and respectable
What does it mean for a presentation to be succinct?
The presenter explains the most important information and avoids going on unrelated tangents.
Why is it important to give an engaging, effective presentation?
Effective presentations can enhance a speaker’s academic and professional credibility.
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Presentation Skills: 15 tips for effective presentations
A successful presentation requires good presentation skills and effective presentation techniques. Here we provide you with 15 presentation tips for effective presentations. Whether you are an experienced presenter, or just starting out, there should be ideas here to help you improve your presentation skills.
Presenting successfully: 15 tips to improve your presentation skills and give a killer presentation
How do you give a good presentation this is how to succeed.
In order to be able to present successfully, not only the layout and the content of the presentation must be convincing. The decisive step is to convey the content of the presentation to the audience in the best possible way by presenting it correctly. The tips listed below should help you do this by improving your presentation skills. The most important thing to keep in mind is a healthy combination of the tips listed below. (The order of the tips does not give any information about their importance).
Not every tip will lead to a successful presentation. What is important in a presentation?
As mentioned earlier, you should try to implement a combination of the tips to give a successful presentation. It should be noted that not every one of these tips needs to fit in your own presentation. In addition, too many of these tips can make the presentation look overloaded and too "rehearsed". Therefore, think carefully in advance about what you want to pay particular attention to.
Here are 15 tips for killer presentations:
Tip 1: maintain eye contact while presenting and smile.
In order to give each of your listeners the feeling of being important and to make them feel personally addressed, it is particularly important to maintain eye contact with the audience during the presentation. Not only does this exude confidence, but it also helps your audience to connect with you and your subject. It also helps you feel less nervous. Easier said than done right? Here's what can help:
Find someone in the audience who seems to be genuinely interested in the topic and is listening attentively (for example, your lecturer). Make eye contact with this person at the beginning of the presentation. Once you start feeling more calm and confident let your gaze drift over the audience to address the other listeners as well. Keep returning your gaze to the initial person to stay calm throughout the whole presentation.
Another alternative is to find a fixed point in the room (preferably on the wall behind the audience) which you fix at the beginning of the presentation. Similar to the first example, after you have achieved confidence, you can let your gaze wander over the audience and return to the previously selected fixed point again and again.
Don't look at the screen! Don't look at the floor! Don't just look at your index cards! Don't just look at the laptop!
Tip 2: Use of gestures and facial expressions
To emphasize the content of your presentation, it is advisable to use appropriate gestures and body language to get your message across. Avoid crossed arms, hands behind your back, or in your pockets during a presentation. Always stand up straight, and try not to appear tense or stressed. You can do that by using your hands and arms to emphasize what you are saying and get your message across. Your facial expressions should always be friendly and open. Smile and show that you enjoy the topic and you are confident in the information you are presenting.
Tip 3: Avoid distractions
Often you will not be able to avoid the use of aids. For example, you may need to use a laser pointer to show something on the screen, or you may need to use a pen to write something down on a flipchart. To avoid distractions for you and the audience, get into the habit of putting down tools you don't need! That way you will not be tempted to deal with them in the first place. You will also have your hands free for gestures.
Tip 4: Be prepared: Practice makes perfect
Practice makes perfect, right? If you prepare well before the presentation, you will feel more relaxed and confident while presenting and it will also improve your body language.
Here are some ways to help you prepare for a presentation:
Rehearse in front of a crowd
Tip 5: Be confident
By appearing self-confident, you convey to the listener that you are confident in your topic and have prepared yourself sufficiently. Try to relax and not appear too stressed or nervous. Another tip for advanced speakers: Step out in front of the podium and walk around the room and get closer to the audience. This also exudes self-confidence and helps in attracting your audience's attention.
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Tip 6: Effective beginning/end
Good presentation skills can help you in captivating your audience straight away. In order to do that, you should start your presentation with a bang. Many studies show that if you can capture someone’s interest straight away, there’s a good chance they’ll listen to the rest of the presentation. Shock the audience, ask them to imagine something or think of a what-if situation, share a personal story, share a joke, u se a quote, or a video. You should also give an overview of the time and structure of your presentation. This outline should run through your presentation so that you can always assign the individual contents to an outline point. It is also helpful for your audience to have the outline displayed in a slimmed-down form during the whole presentation.
How you end the presentation is as important as how you start it. A weak ending will leave the audience uninspired. But a good ending will motivate them and help them walk away on a positive note. For example, include a call to action, end the presentation with a memorable quote, or a personal story, and don't forget to thank and acknowledge the audience.
Tip 7: Speak freely
The headline speaks for itself. To make the presentation as lively and enjoyable as possible, you should avoid reading it off. Speak freely, slowly, and clearly. If you are not yet confident in what you are presenting, try using note cards. But keep in mind: No continuous text, but only short, concise bullet points! If you use note cards to support you, it is especially advisable at this point to memorize at least the beginning and end of your presentation, as eye contact is crucial at these points.
Tip 8: Avoid filler words
In order to make your presentation flow as smoothly and confidently as possible, you should avoid using filler words such as "um," "so," and so on. For your listeners, these words convey insecurity and inadequate preparation.
Tip 9: Bring along something to share
In addition to a handout, other small takeaways can also significantly improve your presentation. For example, if you are giving a presentation on gummy bears, why not offer some to your audience? If you are giving a presentation about your fishing hobby, why not show the audience your fishing equipment?
Tip 10: Use different types of media
A presentation can quickly become boring and monotonous. To avoid this, it is advisable to use different types of media. For example, combine videos and flipcharts, use the whiteboard, or show something practical on a model. This will increase the attention of your audience enormously and will help in keeping them engaged until the end.
Tip 11: Use effective pauses
When giving a presentation, you should keep in mind that you have already heard the content several times - your audience probably hasn't! Therefore, give your audience enough time to read and understand the content of your slides.
Effective use of speech pauses is a master technique. It is one of the most versatile tools in a presenter's toolbox. Yet very few people perform it well. A pause, if used correctly, can add a great deal to your presentation or speech. Pause before, during, or after saying something that you would like to emphasize. Pausing between two different parts of your presentation can indicate to the audience that something new is coming. A quick pause could also help you in remembering your next point, without the audience noticing that you forgot what to say.
Tip 12: Speak the language of the audience
When creating your presentation, you should already think about your target audience. This will help you present successfully later on. It is especially important that you speak the language of the audience. Use appropriate and relevant examples. Use "strong" and meaningful words in short sentences to avoid losing the audience. Make sure to use appropriate analogies and anecdotes and avoid foreign words, empty phrases, and clichés. If you have to use foreign words, explain them in a handout or footnote within the presentation.
Tip 13: Engage with the audience
Always try to keep the attention of your audience and keep them engaged during a presentation. To do this, it is advisable to regularly involve the audience. One way to do this is to ask questions. Deliberately ask "easy" questions so that can easily be answered by your audience. Another way to involve the audience in your presentation is by interacting with them. To make a point clearer, you can use an example to explain it in more detail, using a person (whose name you should know). You can address participants directly and refer to their work.
Tip 14: Don't fight the stage fright & take deep breaths
Stage fright is one of the biggest enemies of a presentation, yet you shouldn't let yourself be a victim of your feat. Do not fight it, rather address your fear and try and accept it, and transform it into positive enthusiasm. Don't let your stage fright get you all worked up and nervous. Take a couple of deep breaths to get oxygen to your brain and relax your body.
Tip 15: Choose the right angle on standing during a presentation
One of the most frequent questions that speakers ask themselves during a presentation is, how do I best position myself, and where do I stand in front of the audience?
You have a free stage without a podium
In many cases, you will be facing your audience in a "free space", without a podium. This gives you a lot of room to move, but at the same time, it creates uncertainty because you don't know how to position yourself properly or how to move. Avoid standing frontally in front of the audience! This frontal facing is unconsciously perceived negatively by the audience. It is perceived by the audience as a kind of frontal attack and causes stress in your audience. Make sure to stand slightly to the side of the audience. If you notice during the presentation that you are again standing frontally in front of your audience, simply move your right or left foot 20 cm forward.
You have a podium at your disposal
A podium makes it easier to decide how to position yourself and where to stand in front of the audience. In order not to make your presentation too monotonous, it is advisable to leave the "safe position" behind the lectern from time to time, e.g. to walk to the other side of the screen or to show something on the flipchart. This brings movement into your presentation and helps keep the connection with your audience.
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- Presentation Skills
- Skills & Tools
Presentation skills can be defined as a set of abilities that enable an individual to: interact with the audience; transmit the messages with clarity; engage the audience in the presentation; and interpret and understand the mindsets of the listeners. These skills refine the way you put forward your messages and enhance your persuasive powers.
The present era places great emphasis on good presentation skills. This is because they play an important role in convincing the clients and customers. Internally, management with good presentation skills is better able to communicate the mission and vision of the organization to the employees.
Importance of Presentation Skills
Interaction with others is a routine job of businesses in today’s world. The importance of good presentation skills is established on the basis of following points:
- They help an individual in enhancing his own growth opportunities. In addition, it also grooms the personality of the presenter and elevates his levels of confidence.
- In case of striking deals and gaining clients, it is essential for the business professionals to understand the audience. Good presentation skills enable an individual to mold his message according to the traits of the audience. This increases the probability of successful transmission of messages.
- Lastly, business professionals have to arrange seminars and give presentations almost every day. Having good presentation skills not only increases an individual’s chances of success, but also enable him to add greatly to the organization.
How to Improve Presentation Skills
Development of good presentation skills requires efforts and hard work. To improve your presentation skills, you must:
- Research the Audience before Presenting: This will enable you to better understand the traits of the audience. You can then develop messages that can be better understood by your target audience. For instance, in case of an analytical audience, you can add more facts and figures in your presentation.
- Structure your Presentation Effectively: The best way to do this is to start with telling the audience, in the introduction, what you are going to present. Follow this by presenting the idea, and finish off the presentation by repeating the main points.
- Do a lot of Practice: Rehearse but do not go for memorizing the presentation. Rehearsals reduce your anxiety and enable you to look confident on the presentation day. Make sure you practice out loud, as it enables you to identify and eliminate errors more efficiently. Do not memorize anything as it will make your presentation look mechanical. This can reduce the degree of audience engagement.
- Take a Workshop: Most medium and large businesses allow their employees to take employee development courses and workshops, as well-trained employees are essential to the success of any company. You can use that opportunity to take a workshop on professional presentation skills such as those offered by Langevin Learning Services , which are useful for all business professionals, from employees to business trainers and managers.
Job profiles that require this skill
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