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How to Share Your Screen on Zoom in Just a Few Simple Steps
Sharing your screen on Zoom is an essential part of any virtual meeting. Whether you’re presenting a PowerPoint, demonstrating a product, or collaborating with your team, it’s important to know how to share your screen quickly and easily. Here’s how to do it in just a few simple steps.
Step 1: Select the Share Screen Button
The first step is to select the “Share Screen” button at the bottom of your Zoom window. This will open up a pop-up window that will allow you to select which screen or application you want to share. You can also choose whether you want to share audio or video from the same window.
Step 2: Choose What You Want to Share
Once you’ve selected the “Share Screen” button, you can choose what you want to share with your audience. You can choose from your entire desktop, a specific application window, or even just a portion of your screen. Once you’ve made your selection, click “Share” and your screen will be shared with everyone in the meeting.
Step 3: Adjust Your Settings
Once you’ve shared your screen, you can adjust the settings for how it is displayed. You can choose whether or not others can annotate on your shared screen and if they can control it. You can also choose whether or not others can see when you move your mouse around the screen and if they can hear any audio coming from it.
Sharing your screen on Zoom is an easy way to present information and collaborate with others during virtual meetings. By following these three simple steps, you can quickly and easily share your screen with everyone in the meeting in just a few minutes.
This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.
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Using PowerPoint online in a non-full screen presentation mode
For reasons that are not important here, I need to be able to use PowerPoint online to make a presentation in presentation mode, but I do not want it to be full screen, because I need to be able to manipulate the presentation window to allow another window to be on top of it.
This is easy to do in the desktop application using the "Browsed by an individual" set up for the presentation, but PowerPoint online (at least the version I have) does not have that option.
I have found that after the presentation starts in full screen mode I can implement the command "Exit Full Screen", either by going to a browser menu that pops up at the top of the screen, or by pressing control-command-F. Here is the funny and frustrating part. When I do this, only SOMETIMES does it go into a non-full screen presentation mode that satisfies my need. Other times it just stops the presentation.
This happens in Chrome and Firefox browsers. Safari is not an option because it lacks another feature I need.
Any ideas on how to get PowerPoint online in a non-full screen presentation mode consistently?
I'm on a PC right now but this might be workable on a Mac
Open online in edit mode and resize the window
Run the show which will open full screen
CTRL T to open a new Tab (adjust for Mac)
Switch back to the show Tab
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PowerPoint presentations in a window not full screen
Peter Deegan Microsoft 365 , Microsoft Office for Mac , Microsoft Powerpoint , Office 2010 , Office 2013 , Office 2016 , Office 2019 , Office 2021 / Office LTSC , Office 365 Zoom
PowerPoint presentations don’t have to be full-screen, that’s the default and normal way to show a deck, but a window option is also there. A windowed presentation lets you display the slides in other software like virtual cameras or desktop capture.
Go to Slide Show | Setup Slide show and choose ‘Browsed by an individual (window)’.
The options are the same in PowerPoint for Windows or Mac.
Start the slide show (Slide Show | From Beginning or From Current Slide) as usual except now it appears in a resizable window.
Windowed presentation controls
There are back and forward slide buttons on the bottom status bar (see above).
Click on the icon between those two buttons to see some more options.
The same options appear if you right-click in the presentation while windowed.
- Next / Previous
- Go to Slide – choose a slide from the flyout list.
- Go to Section – for decks in Sections
- Zoom In / Zoom Out
- Print Preview and Print
- Edit Slides
- Full Screen
It would be really nice if Presenter View could appear in a second window – but alas it’s not an option. That would let the use control the presentation properly while the slides appear in another window (which could be visible via a third-party tool).
Switching Full Screen and window slide show
Starting from a windowed presentation means you can switch between Full Screen and the window presentation without showing the entire PowerPoint menus etc. It’s a little neater and more professional.
Go to Full Screen from the menu option.
In Full Screen mode press Escape to return to the windowed presentation.
Why use a windowed PowerPoint presentation?
Having the slides in a resizable window gives you options not available when the deck is taking up the whole screen.
Perhaps you’re demonstrating some software? Have the presentation in one window and the software in another? See A better Side-by-Side document view for Windows and Mac to see how to use windows controls in Windows or Split View on a Mac.
A windowed presentation can be selected as an input option for a virtual camera or other service which lets you choose to display a selected running program. Full screen PowerPoint can’t be selected but the same slide can be chosen from a windowed presentation.
Blur and Virtual Background choices for any online meeting
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Managing Screens While Presenting with Zoom
What this is about.
We are all used to presenting using PowerPoint in a classroom, but presenting using Zoom screen sharing can be difficult because both PowerPoint and Zoom would like to take over the entire screen, making it hard to get to other notes, diagrams, etc. that you would like to use or share. Here are some tips for overcoming these issues.
Get PowerPoint Out of Full Screen Mode
By default, PowerPoint wants to fill up the whole screen with your presentation, so you can’t access any other apps, which is troublesome. To avoid this:
- Open your presentation
Presenting with PowerPoint via Zoom if you have dual monitors
Get Zoom out of full screen mode
This problem occurs at the other end as well, where folks are viewing a presentation via Zoom. By default, when someone is screen sharing, Zoom takes over the entire screen, to maximize the resolution of what’s being displayed, but it can make it hard for participants to get to any other materials on their computer. Zoom allows folks viewing a screen share to get out of Full Screen mode. Share this with your students.
While you are in a meeting
Pressing escape key gets you out of Full Screen mode.
Settings for all meetings
How to Play a PowerPoint Slideshow in a Small Window instead of Full Screen
Last updated on August 19th, 2023
PowerPoint was originally intended for the purpose of presenting slideshows in a projector. However, over time, the software has evolved and is now being utilized for a range of other purposes. For example, PowerPoint is now commonly used for presenting online webinars or training employees remotely using software such as TeamViewer, GoView, or GoToMeeting. Additionally, PowerPoint can also be used to record screen or screencasts using free tools such as Screenr .
For presenters who prefer to play their slideshows in a small window that can be easily controlled in Windows, rather than in full screen mode, the following tip may prove beneficial. By configuring PowerPoint to play slideshows in a resizable window, presenters can have a greater control over their presentations, especially when dealing with online meetings, sharing screen with teammates or presenting online.
To configure PowerPoint to play a slideshow in a resizable window, rather than in full screen mode, follow these steps:
How to Configure PowerPoint Slideshow to play in a resizable window instead of full screen mode?
So, how can I view a PowerPoint show without using full screen? Go to SlideShow and then Setup Slide Show.
Now, in the Set Up Show dialog, make sure to select Browsed by an individual (window) . By default you will see that the Presented by a speaker (full screen) is selected.
Now, every time you start the slideshow for example using the keystroke F5 then you will see that the slideshow opens in a regular window instead of full screen.
This configuration can be useful for a range of purposes, including:
- Recording screencasts using PowerPoint and including animations and transitions in a resizable window.
- Conducting online webinars using tools such as TeamViewer for presentations and GoToMeeting without entering full screen mode.
- Sharing a window online with the presentation while working on other windows simultaneously.
- Playing the slideshow in multiple monitors.
In conclusion, while PowerPoint was originally designed for presenting slideshows in a projector, it has evolved to offer a range of other uses, including online webinars, remote employee training, and screen recording. By configuring PowerPoint to play slideshows in a resizable window, presenters can have greater control over their presentations and offer a more personalized experience for their audience. This feature can be particularly useful for those looking to record screencasts or conduct online webinars. Overall, PowerPoint’s versatility continues to make it a valuable tool for a variety of industries and purposes.
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How can I view a PowerPoint slideshow in windowed mode (ie, not full screen)?
This slideshow is only opening in full screen mode. I can't find any context menu options that will switch it to windowed mode.
Update: I am opening this .pptx file as an attachment from within a Word doc. Opening it that way seems to force to full screen. However, when I right-click the attachment and select Edit, it opens in actual edit mode within PowerPoint itself. Also, when I save the attachment and open it directly from the drive, it also opens in edit mode. This will suffice for now, but it would be nice to be able to switch a full screen presentation to windowed.
- upvoted for the correct update: in office365 still the same – user1708042 Mar 27, 2020 at 7:55
2 Answers 2
In the Ribbon, on the Slide Show tab, there's a button called Set Up Slide Show .
In there is an option called Browsed by an individual (window) .
- While it's in full screen mode, I don't see a ribbon. At any rate, I updated my answer with some work-arounds, though I'd like to see a more practical solution. – oscilatingcretin Jan 15, 2015 at 13:10
For Office 2016 (OS X), it's similar to the answer posted previously. You can go to "Slide Show" tab -> "Set Up Slide Show" -> on the popup, under the "Show type", choose "Browsed by an individual (window)" -> "OK".
Then "Play from Current Slide" will play the slide in windowed mode.
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Think Outside The Slide
Share the Slide Show window instead of your single screen when using PowerPoint on Teams or Zoom
( Click here for the Mac version of this article )
Why presenters share the full screen
The typical approach for many presenters with one screen who want to share PowerPoint slides in a Zoom or Teams meeting is to first share their full screen. Then they start the PowerPoint Slide Show so the attendees see full screen slides. The problem is that attendees see your screen and other apps in the time before you start the Slide Show. There may be confidential information shown and it doesn’t look as seamless as it could. Presenters do this because with only one screen if you start the Slide Show first, it covers the whole screen and then you can’t access the sharing dialog because the meeting controls are covered up.
PowerPoint Slide Show is actually a second window
What many presenters don’t realize is that when you start the Slide Show in PowerPoint, it actually opens a second window for the full screen slides. Here are the two PowerPoint windows when you are using Slide Show mode.
Why sharing a window is preferred
Instead of sharing the whole screen, it is better to share just the Slide Show window. That way attendees don’t see the rest of your screen with any other information on it and it is a clean transition from the attendee video grid to the full screen slides. Another advantage is that when you exit the Slide Show that window closes and sharing in Zoom or Teams stops automatically. This protects from attendees accidentally seeing something confidential that is on the screen behind PowerPoint at the end of your presentation.
How to share the Slide Show window
To share the Slide Show window instead of the full screen, first start the Slide Show in PowerPoint using the buttons on the Slide Show ribbon, the F5 or Shift+F5 shortcut keys, or the Slide Show button in the bottom bar of PowerPoint.
Press Windows+Tab to show all open windows in the Windows Timeline view.
Click on the Zoom or Teams meeting controls window.
Use the meeting controls to share the Slide Show window, not the full screen. In Zoom, the first row of thumbnails are your screens, the second and subsequent rows are windows. Select the Slide Show window and click the Share button.
In Teams you need to select the Windows option in the Sharing pane and then select the Slide Show window.
Click on the full screen slide to return operating system focus to the slides. This is an important step because if you don’t click on the slides your keystrokes to advance the slides won’t be seen by PowerPoint and you will think something is wrong.
Deliver your presentation. The audience sees the full screen slides so it is the same experience for the attendees but it is better for you as the presenter because you protect other content that may be on your screen before and after the presentation.
When you end the Slide Show, sharing automatically stops. Zoom displays a message indicating that the sharing has stopped but Teams does not notify you.
Deliver a better experience for your attendees and Protect confidential information
Instead of sharing your full screen when using PowerPoint Slide Show mode with a single screen, use the method above to share the Slide Show window. This gives a more seamless experience for your attendees and it protects other information you have on your screen.
This video shows you these steps.
1 or 2 screens? Teams, Zoom, or Webex? Windows or Mac?
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Where to go next –> More articles on virtual presenting –> Training for your team on presenting virtually –> More articles on virtual & hybrid sales presentations –> Training for your sales team
Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world . His focus is on helping corporate professionals visually communicate the messages in their data so they don’t overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 4.8 million times and liked over 17,000 times on YouTube.
By Dave Paradi
Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world . His focus is on helping corporate professionals visually communicate the messages in their data so they don't overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 4.8 million times and liked over 17,000 times on YouTube.