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What do I include in my cover letter heading?
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"Writing Your Cover Letter" is a series of short documents that walks you through the creation of a cover letter. Here you can see the information in the "Quick Tips for Cover Letters" and "Preparing to Write a Cover Letter" pages put to use. This page guides you through adapting your experiences to the content in your cover letter and its different sections.
The heading provides your contact information, the date you are writing, and the address of the company to which you are applying.
For your contact information, you will want to include the following:
- The address where you can be reached ( if you live at college, will it be more accessible to include the local address or your permanent address? )
- Phone number
- Fax number (if applicable)
- E-mail address
Then, you will skip a line and write the full date ( month, day, year ). Follow this by skipping a space and writing the contact information for the person to whom you are writing:
- Name of the specific person
- Title of that person (if available)
- Address of the company
Craig M. Leroix 2987 W. Taylor Dr. Portland, OR 45720 890-372-1262 [email protected]
February 2, 2005
Amy Kincaid, Human Resource Director Western Electric, Inc. 387 Collier Lane Atlanta, Georgia 30051
Job seekers at Purdue University may find value in the Purdue career Wiki here .
The following are additional Purdue OWL resources to help you write your cover letter:
- Cover Letter Workshop- Formatting and Organization
- Example Employment Documents
- Cover Letters 1: Quick Tips
- Cover Letters 2: Preparing to Write a Cover Letter
- Cover Letter Presentation
- Job Search Documents for Working Class Positions
How To Craft an Eye-Catching Cover Letter Header (Examples and Template)
What is a cover letter header?
Cover letter header format, resume and cover letter headers: similarities and differences, cover letter header template, final thoughts.
Of all the things to worry about when applying for a new job, the header of your cover letter might not seem high on the list of your priorities. But creating a clear and organized cover letter header allows you to differentiate yourself from piles of job applicants.
An organized cover letter header shares your personal details professionally. It forces a recruiter to read on to learn more about what makes you unique.
A well-crafted header created with a custom cover letter builder can attract the attention of a hiring manager through an aesthetically pleasing font, color and design elements.
Think of it as the first impression you make with a hiring manager. You wouldn’t show up for an interview without shoes on, and you wouldn’t send a cover letter without having a header.
Ready to put your best foot forward with a well-crafted header for your cover letter?
In this article, you’ll learn:
- What a cover letter header is
- What you’ll need to include and exclude in your cover letter header
- How to properly organize your cover letter header with a template
If you want to create a cover letter that leaves a distinct impression, Enhancv has over 500 examples of professional cover letters to draw inspiration from.
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Your cover letter tells a story about you: your triumphs and successes in your career, what makes you the best candidate for the role, and how you can add more than just technical skills to a company.
It should be short and sweet, getting straight to the point about who you are and why you will contribute substantially to the company.
In the same way, a header for your cover letter gets to the point by sharing important details about yourself. Your header is the place where you share your contact information with your hiring manager, while also informing them of the date that you wrote the cover letter.
Your header can also show that you’ve gone above and beyond expectations by addressing the letter to a specific person from the company you are applying to. If you’re able to find the name of the hiring manager and their position within the company, this will create a more personalized header.
A header for a cover letter typically sits in the top upper left corner of your cover letter. However, you can also include the whole header portion of the top of your page with a customized cover letter header.
There are three distinct sections for the cover letter header format: your personal information, the date of writing, and contact information of the hiring manager.
Let’s dive into what you should include in your header:
1. Include your personal Information
- Your first and last name
- Phone number
- Email address
2. Date of Writing
Next, skip a line and include the date that you’re writing the letter. Include the full name of the month, followed by the day and year of the day that you’re writing your cover letter.
It’s going to look something like this:
April 18, 2022
You may also want to include the city that you’re writing the letter in at the beginning of the date:
Chicago, April 18, 2022
3. Hiring manager’s name
Skip another line and include the hiring manager’s information. Finding the hiring manager’s information can be difficult, but don’t worry, you can usually find it on a job application. If you’re applying to a company without a job application, just search through a company’s “about us” page, or look through the company’s LinkedIn page.
There are three things that you should include:
- The hiring manager’s name
- Their position
- The name of the company
If you can’t find one, don’t sweat it too much. Just skip this information, and address it to “hiring manager”.
Optional things to include
There are other optional things that you can add to your header which help to personalize it. Here is some other personal information that you can include in your header:
- Your professional social media profiles: This includes sites like LinkedIn, GitHub, or Medium, but would exclude personal social media sites.
- Your personal website
- A professional portfolio
- Your address or the city where you live: This used to be common when you were mailing your cover letter and resume to a hiring manager, but is no longer necessary when sending a cover letter in an email.
- The title of the position you have at your current workplace
- The title for the job posting or the reference number: You can find the title for the job posting on any job description, and you can place it right after the date to help clarify the position you’ll be applying to.
Things to exclude from your cover letter heading
Your resume and cover letter are the best places to share about your skills and abilities, but try to keep them professional. Exclude really personal information, and try to avoid giving more than one phone number, as this can frustrate the hiring manager.
A cover letter header and a resume header are similar in format. They both share personal information, like your name, phone number, and email address. You may also want to format them similarly, with the same font, color and design elements being used for both.
According to a recent study, the average recruiter takes 7.4 seconds to scan each resume and cover letter that crosses their desk. One of the first things that a recruiter looks for is whether the header of the cover letter matches the resume’s header. A simple mistake, like having mismatched headers, can cause your resume to be tossed out.
The major difference between the two is that you write a cover letter with a specific person in mind: the hiring manager.
Like any formal letter, both the sender’s name (the job applicant) and the receiver’s name (the hiring manager) should be found on the cover letter.
A resume header simply includes your own personal information, but it can also be a great place to put springboard links, hyperlinks that lead to a personal website or portfolio. In our digital age, most recruiters view applicants’ resumes online, and having some handy hyperlinks available can point them in the right direction.
If you’d like to learn more about how to upgrade your resume’s header, check out Perfecting Your Resume Header so You Get Noticed.
Crafting your own cover letter header template doesn’t have to be difficult. Here’s an easy-to-use example of a cover letter header for your use:
Dwayne J. Nicole
Human Resource Director
Northern Electric, Inc.
450 Pullman Road
Cover letter headers help to share your personal details with a hiring manager, and what you choose to include in them can share a lot about you. Consider these key points we discussed in this article when you’re writing your header:
- Include personal information (name, phone number, and email address).
- Insert the date that you wrote the letter.
- Address the cover letter header to the hiring manager, and include their position in the company.
- Resume and cover letter headers are similar, but have some distinct differences.
- Diligently check to make sure all information is correct on the cover letter header, and that it matches your resume header.
When you’re applying for a new job, you want to do everything in your power to create a perfect first impression.
You can do this easily with a perfectly crafted cover letter, and you don’t have to do this alone.
At Enhancv, you’ll be able to find a lot of resources to help you craft the perfect cover letter. We have over 500 sample cover letters for you to draw information from to make your own.
Also, you can find a lot of information on the Cover Letter Help blog, which can give you all sorts of top-quality articles, like the Cover Letter Checklist, which is everything that you need to write a cover letter that sets you apart from other applicants.If you’d like to streamline the resume and cover letter building process, use the Cover Letter and Resume builder .
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How to Write a Great Resume for a Job in 2024
Interview Question: Why Do You Want This Job (+ Answers)
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How Do You Write A Phone Number On A Resume
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How to Write Letter Headings
What is a letter heading?
What to include in a letter heading, how to write letter headings, letter heading template, letter heading example, tips for creating a professional letter heading.
Learning how to properly create letter headings can allow you to seem more reputable, especially as it pertains to applying for jobs and other professional endeavors. As one of the most important elements of any letter, letter headings not only provide your reader with information but they also make them appear more professional. This article discusses the various aspects of letter headings and provides a template, an example and some extra tips to create a professional letter heading of your own.
A letter heading is the top section of any letter that provides the reader with your contact information as well as the information of the recipient. Most commonly used on cover letters, professional letters and academic letters, letter headings can be in any format from casual to formal. Although you can create a letter without a heading, doing so is a method of letting your addressee know that the contents of the letter are important.
Here are the standard elements to include in a letter heading:
Your first and last name
Start the letter heading with your legal first and last name. If you sometimes go by an abbreviated version of your name, be sure to write whichever one you use in professional settings.
The address where you can be reached
This is either your local address, your permanent address, a P.O. box or the address of your company or organization.
This should be the number that makes the most sense. For instance, if you are writing from your employer’s address, you will want to include your work number. If you are writing from home, you will want to include your home or cell number. If you have your own business line, this may be the number you choose to use.
You will want to include your professional email address or in the case of a friendly letter, you can include your most-used email address.
Here are some steps you can follow to create your letter heading:
1. First, pick your paper
The type of paper you choose to print your letter on can make all the difference. For instance, if you are writing something from your company or job, you may want to use paper that has a company letterhead. In this case, you will not need to include the information that is already included in the letterhead.
Alternately, if you are using blank paper and already have a header image saved on your computer, you can simply copy and paste that to the top of the document. You can also use fancy stationery to give your letter a more personal touch. If you will be emailing the letter rather than mailing it, you can skip this step. However, you can include a simple graphic design or your company logo.
2. Second, create your document
You can create your document using your favorite word processing program such as Microsoft Word. You will want to start with a blank document or use an existing letter template.
3. Third, type your business name
If you are starting with a blank document and writing on behalf of your job or business, you should begin by typing the name of the business in the top left corner. If you are writing a personal letter, you will start by putting your return address in the upper right corner.
4. Fourth, type your return address
From there, you need to type in the return address of your home, job or business. Alternatively, you can also include a P.O. Box.
5. Fifth, add optional contact information
You can also include information such as a phone number, email address and your social media handles.
6. Next, include the date
From there, you will skip a line and write the date. This can be either the date you are writing it or the day you plan on sending it. You can choose the most common U.S. format, in which the month comes before the day and the year. For example, October 30, 2020.
7. Finally, add the recipient’s address
Skipping another line, and then add in the name and address of the intended recipient.
Here is a template you can use as a guide when you are creating your own letter heading:
[Business name, if sending on behalf of your job or business] [Street address] [City, state and zip code] [Phone number] [Email address] [Additional information, such as social media handles]
[First and last name] [Business name] [Street address] [City, state and zip code]
Here is an example of a professional letter heading:
Reality Bytes Inc. 330 Main Street Albany, NY 12084 Phone: (555) 555-5555 [email protected] Instagram handle: @realitybytesinc
January 12, 2020
Joe White Corporate Computer Solutions 111 Winner’s Circle Phoenix, AZ 85001
Here are some tips for extra guidance to create a professional letter heading:
- Use Times New Roman or Arial font for business letters
- Use 12 point font for business letters
- If you are writing a personal letter, you can customize it as you wish
- Don’t forget to add a line space between your contact information and the date
- Add a line space between the date and the recipient’s contact information
- Add a line space between the recipient’s contact information and your greeting
- There is no need to include your name in the heading as you will be signing the document after the closing
- If you are writing a personal letter, you do not need to include the recipient’s address in the heading
- If you do not know the recipient’s name, you can simply write the name of the department they work in instead
How to Write a Cover Letter in 2024 + Examples
After weeks of heavy job search, you’re almost there!
You’ve perfected your resume.
You’ve short-listed the coolest jobs you want to apply for.
You’ve even had a friend train you for every single interview question out there.
But then, before you can send your application and call it a day, you remember that the job ad requires a cover letter.
Now you’re stuck wondering how to write a cover letter ...
Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think.
In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.
- What’s a cover letter & why it’s important for your job search
- How to write a convincing cover letter that gets you the job (step-by-step!)
- How to perfect your cover letter with the Novoresume free checklist
- What excellent cover letter examples look like
New to cover letter writing? Give our resumes 101 video a watch before diving into the article!
So, let’s get started with the basics!
What is a Cover Letter? (and Why It’s Important)
A cover letter is a one-page document that you submit as part of your job application (alongside your CV or Resume).
Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .
A good cover letter can spark the HR manager’s interest and get them to read your resume.
A bad cover letter, on the other hand, might mean that your application is going directly to the paper shredder. So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.
How does a good cover letter look, you might ask. Well, here’s an example:
Keep in mind, though, that a cover letter is a supplement to your resume, not a replacement. Meaning, you don’t just repeat whatever is mentioned in your resume.
If you’re writing a cover letter for the first time, writing all this might seem pretty tough. After all, you’re probably not a professional writer.
The thing is, though, you don’t need to be creative, or even any good at writing. All you have to do is follow a tried-and-tested format:
- Header - Input contact information
- Greeting the hiring manager
- Opening paragraph - Grab the reader’s attention with 2-3 of your top achievements
- Second paragraph - Explain why you’re the perfect candidate for the job
- Third paragraph - Explain why you’re a good match for the company
- Formal closing
Or, here’s what this looks like in practice:
How to Write the Perfect Cover Letter (And Get Hired!)
Now that we’ve got the basics out of the way, we’re going to guide you through the process of writing a cover letter step by step.
Step #1 - Pick the Right Cover Letter Template
A good cover letter is all about leaving the right first impression.
So, what’s a better way to leave a good impression than a well-formatted, visual template?
You can simply pick one of our hand-picked cover letter templates , and you’ll be all set in a jiffy!
As a bonus, our AI will even give you suggestions on how to improve your cover letter on the go.
Step #2 - Start the Cover Letter with a Header
As with a resume, it’s important to start your cover letter with a Contact Information section:
Here, you want to include all essential information, including:
- Phone Number
- Name of the hiring manager / their professional title
- Name of the company you’re applying to
In certain cases, you might also consider adding:
- Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
- Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your blog.
And here’s what you shouldn’t mention in your header:
- Your Full Address
- Unprofessional Email - Make sure your email is presentable. It’s pretty hard for a hiring manager to take you seriously if your email address is “[email protected].” Whenever applying for jobs, stick to the “[first name] + [last name] @ email provider.com” format.
Step #3 - Greet the Hiring Manager
Once you’ve properly listed your contact information, you need to start writing the cover letter contents.
The first thing to do here is to address the cover letter to the hiring manager .
That’s right, the hiring manager! Not the overly popular “Dear Sir or Madam.” You want to show your future boss that you did your research and are really passionate about working with their team.
No one wants to hire a job seeker who just spams 20+ companies and hopes to get hired in any of them.
So, how do you find out who’s the hiring manager? There are several ways to do this.
The simplest option is to look up the head of the relevant department on LinkedIn. Let’s say you’re applying for the position of a Communication Specialist at Novoresume. The hiring manager is probably Head of Communications or Chief Communications Office.
So, you do a quick lookup on LinkedIn:
And voila! You have your hiring manager.
Or let’s say you’re applying for the position of a server. In that case, you’d be looking for the “restaurant manager.”
If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.
Here are several other greetings you could use:
- Dear [Department] Hiring Manager
- Dear Hiring Manager
- To whom it may concern
- Dear [Department] Team
Step #4 - Write an Attention-Grabbing Introduction
First impressions matter, especially when it comes to your job search.
Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.
So, it’s essential to catch their attention from the very first paragraph .
The #1 problem we see with most cover letter opening paragraphs is that they’re usually extremely generic. Most of them look something like this..
- Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.
See the issue here? This opening paragraph doesn’t say pretty much anything except the fact that you’ve worked the job before.
Do you know who else has similar work experience? All the other applicants you’re competing with.
Instead, you want to start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position.
So now, let’s make our previous example shine:
My name’s Michael and I’d like to help XYZ Inc. hit and exceed their sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as excellence in sales, makes me the right candidate for the job.
See the difference between the two examples? If you were the hiring manager, which sales manager would you hire, Jonathan or Michael?
Now that we’ve covered the introduction, let’s talk about the body of your cover letter. This part is split into two paragraphs: the first is for explaining why you’re the perfect person for the job, and the latter is for proving that you’re a good fit for the company.
So, let’s get started...
Step #5 - Explain why you’re the perfect person for the job
This is where you show off your professional skills and convince the HR manager that you’re a better fit for the job than all the other applicants.
But first things first - before you even write anything, you need to learn what the most important requirements for the role are. So, open up the job ad and identify which of the responsibilities are the most critical.
For the sake of the example, let’s say you’re applying for the position of a Facebook Advertiser. You scan the job ad and see that the top requirements are:
- Experience managing a Facebook ad budget of $10,000+ / month
- Some skills in advertising on other platforms (Google Search + Twitter)
- Excellent copywriting skills
Now, in this section, you need to discuss how you fulfill these requirements. So, here’s how that would look for our example:
In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+ . As the sole digital marketer at the company, I managed the ad creation & management process end-to-end. Meaning, I created the ad copy , images, picked the targeting, ran optimization trials, and so on.
Other than Facebook advertising, I’ve also delved into other online PPC channels, including:
- Google Search
Are you a student applying for your first internship? You probably don’t have a lot of work experience to show off in this section. Learn how to write an internship cover letter here.
Step #6 - Explain why you’re a good fit for the company
Once you’ve written the last paragraph, you might be thinking - I’m a shoo-in for the job! What else do I need to write? I’ll just wrap up the cover letter and hit that sweet SEND button.
Well, no. You’re not quite there yet.
The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.
After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary .
Meaning, you also need to convince the HR manager that you’re really passionate about working with them.
How do you do this? Well, as a start, you want to do some research about the company. You want to know things like:
- What’s the company’s business model?
- What’s the company product or service? Have you used it?
- What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?
So, get to Googling. Chances are, you’ll find all the information you need either on the company website or somewhere around the web.
Then, you need to figure out what you like about the company and turn that into text.
Let’s say, for example, you’re passionate about their product and you like the culture of innovation / independent work in the organization.
You’d write something like:
I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features such as Made-Up-Feature #1 and Made-Up-Feature #2 were real game changers for the device.
I really admire how Company XYZ thrives for excellence for all its product lines, creating market-leading tech. As someone that thrives in a self-driven environment, I truly believe that I and Company XYZ will be a great match.
What you don’t want to do here is be super generic for the sake of having something to write. Most job seekers tend to mess this one up. Let’s take a look at a very common example we tend to see (way too often):
I’d love to work for Company XYZ because of its culture of innovation. I believe that since I’m super creative, I’d be a good fit for the company. The company values of integrity and transparency really vibe with me.
See what’s wrong here? The example doesn’t really say anything about the company. “Culture of Innovation” is something most companies claim to have.
The same goes for “values of integrity and transparency” - the writer just googled what the values for the organization are, and said that they like them.
Any hiring manager that reads this will see through the fluff.
So, make sure to do a lot of research and come up with good reasons why you're applying.
Step #7 - Wrap up with a call to action
Finally, it’s time to finish up your cover letter and write the conclusion.
In the final paragraph, you want to:
- Wrap up any points you couldn't in the previous paragraphs. Do you have anything left to say? Any other information that could help the hiring manager make their decision? Mention it here.
- Thank the hiring manager for their time. It never hurts to be courteous, as long as you don’t come off as too needy.
- Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. You should ask the hiring manager to take some sort of action.
And now, let’s turn this into a practical example:
So to wrap it all up, thanks for looking into my application. I hope I can help Company X make the most out of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your facebook marketing goals.
Step #8 - Use the right formal closing
Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.
Feel free to use one of the most popular conclusions to a cover letter:
- Best Regards,
- Kind Regards,
And we’re finally done! Before sending off the cover letter, make sure to proofread it with software like Grammarly, or maybe even get a friend to review it for you.
Does your cover letter heading include all essential information?
- Professional email
- Relevant Social Media Profiles
Do you address the right person? I.e. hiring manager in the company / your future direct supervisor
Does your introductory paragraph grab the reader's attention?
- Did you mention 2-3 of your top achievements?
- Did you use numbers and facts to back up your experience?
Do you successfully convey that you’re the right pro for the job?
- Did you identify the core requirements?
- Did you successfully convey how your experiences help you fit the requirements perfectly?
Do you convince the hiring manager that you’re passionate about the company you’re applying to?
- Did you identify the top 3 things that you like about the company?
- Did you avoid generic reasons for explaining your interest in the company?
Did you finalize the conclusion with a call to action?
Did you use the right formal closure for the cover letter?
5+ Cover Letter Examples
Need some inspiration? Read on to learn about some of the best cover letter examples we’ve seen (for different fields).
College Student Cover Letter Example
Middle Management Cover Letter Example
Career Change Cover Letter Example
Management Cover Letter Example
Senior Executive Cover Letter Example
Want to discover more examples AND learn what makes them stand out? Check out our guide to cover letter examples .
Next Steps in Your Job Search - Creating a Killer Resume
Your cover letter is only as good as your resume. If either one is weak, your entire application is for naught.
After all, a cover letter is just an introduction. Imagine going through all this effort to leave an amazing first impression, but flopping at the end because of a mediocre resume.
...But don’t you worry, we’ve got you covered on that end, too.
If you want to learn more about Resumes & CVs, we have a dedicated FREE guide for that. Check out our complete guide on how to make a resume , as well as how to write a CV - our experts will teach you everything you need to know in order to land your dream job.
Or, if you’re already an expert, just pick one of our resume templates and get started.
Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:
- A cover letter is a 250 - 400 word document that convinces the hiring manager of your competence
- A cover letter goes in your job application alongside your resume
- Your introduction to the cover letter should grab the hiring manager’s attention and keep it all the way until the conclusion
- There are 2 main topics you need to include in your cover letter: why you’re the perfect candidate for the job & why you’re passionate about working in the company you’re applying to
- Most of the content of your cover letter should be factual , without any fluff or generalizations
At Novorésumé, we’re committed to helping you get the job you deserve, every step of the way! Follow our blog to stay up to date with the industry-leading advice. Or, check out some of our top guides…
- How to Write a Motivational Letter
- How to Write a Resume with No Work Experience
- Most Common Interview Questions and Answers
- Search Search Please fill out this field.
- Career Planning
- Finding a Job
- Cover Letters
Sample Cover Letter for a Job Application
What is an Application Letter?
What to include in your application letter, tips for writing a cover letter, cover letter sample and template, email cover letter sample.
- How to Send an Email Application
Frequently Asked Questions (FAQs)
Alex Dos Diaz / The Balance
What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What’s most important is to show the employer that you’re a perfect match for the job.
Your job application letter is an opportunity to highlight your most relevant qualifications and experience. An effective cover letter will enhance your application, showcase your achievements, and increase your chances of landing an interview.
Review what to include in a job application letter, tips for writing a letter that will get your application notice, and examples of letters and email messages sent to apply for a job.
- An application letter accompanies a resume and may be uploaded to a job portal, sent via email, or even sent by postal mail, depending on the employer’s requirements.
- Application letters are an ideal way to show your interest in a job and highlight your most relevant skills.
- It’s important to match your letter to the job description and show the employer that you have the qualifications they are seeking.
A letter of application, also known as a cover letter , is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job.
Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.
Effective application letters explain the reasons for your interest in the specific organization and identify the most relevant skills that qualify you for the job.
Your application letter should let the employer know what position you are applying for, explain your qualifications for the job, why you should be selected for an interview, and how you will follow up.
Unless an employer specifically requests a job application letter sent by postal mail, today most cover letters are sent by email or attached as a file in an online application tracking system.
As with all cover letters, a job application letter is divided into sections:
- The heading includes your name and contact information.
- A greeting addressed to a specific person, if possible.
- The introduction includes why the applicant is writing.
- The body discusses your relevant qualifications and what you have to offer the employer.
- The close thanks the reader and provides contact information and follow-up details.
- Your signature to end the letter .
Here’s how to ensure that your application supports your resume, highlights your most relevant qualifications, and impresses the hiring manager.
Get off to a direct start. In your first paragraph, explain why you are writing. Mention the job title and company name, and where you found the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to the point.
Offer something different than what's in your resume. You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.
Application letters typically accompany resumes, so your letter should showcase information that your resume doesn't.
Make a good case. Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the position, and to the company? Use this space to emphasize your strengths .
Close with all the important details. Include a thank you at the end of your letter. You can also share your contact information and mention how you will follow up.
This is a sample cover letter. Download the cover letter template (compatible with Google Docs and Word Online) or see below for an email sample.
John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 email@example.com
September 6, 2022
George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065
Dear Mr. Gilhooley,
I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose my certification, resume, and references.
The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:
- I have successfully designed, developed, and supported live-use applications.
- I strive continually for excellence.
- I provide exceptional contributions to customer service for all customers.
With a BS degree in computer programming, I have a comprehensive understanding of the full lifecycle of software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.
I can be reached anytime via email at firstname.lastname@example.org or by phone at 909-555-5555.
Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.
Signature (hard copy letter)
The following is a sample email cover letter to send as part of a job application.
Email Application Letter Example
Subject: Colleen Warren - Web Content Manager Position
Dear Hiring Manager,
I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector, and I am confident that my business experience will be an asset to your organization.
My responsibilities have included the development and management of website editorial voice and style, editorial calendars, and the daily content programming and production for various websites.
I have worked closely with health care professionals and medical editors to provide the best possible information to a consumer audience of patients. I have also helped physicians to use their medical content to write user-friendly and easily comprehensible text.
Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team, as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements.
I am confident working with development departments to implement design and functional enhancements, monitor site statistics, and conduct search engine optimization.
Thank you for your consideration.
Colleen Warren email@example.com 555-123-1234 www.linked.com/colleenwarren
How to Send an Email Application Letter
If sending your cover letter via email, list your name and the job title you are applying for in the subject line of the email:
Colleen Warren - Web Content Manager Position
Include your contact information in your email signature but don't list the employer's contact information.
Do you have to write a cover letter when you apply for a job?
Some employers require cover letters. If they do, it will be mentioned in the job posting. Otherwise, it’s optional but it can help your chances of securing an interview. A cover letter gives you a chance to sell yourself to the employer, showcase your qualifications, and explain why you are a perfect candidate for the job.
How can you use a cover letter to show you’re a qualified candidate?
One of the easiest ways to show an employer how you’re qualified for a job is to make a list of the requirements listed in the job posting and match them to your resume. Mention your most relevant qualifications in your cover letter, so the hiring manager can see, at a glance, that you have the credentials they are looking for.
CareerOneStop. " How Do I Write a Cover Letter ?"
CareerOneStop. “ Effective Cover Letters .”
- Cover Letter
Should a Cover Letter Have a Header in 2024?
Cover letters have always been an important document in any job application. Even in today’s digital age, where job applications are submitted online, cover letters remain to be a crucial part of every job seeker’s toolkit. A cover letter introduces you to the hiring manager, highlights your qualifications and experience, and demonstrates your enthusiasm for the job.
The purpose of this article is to explore the question – Should a Cover Letter Have a Header? A header is a short text that includes your name, contact information and the date, placed at the top of the cover letter.
This article will provide a brief overview of the topic and demonstrate why having a header is important, and its various benefits. It will also discuss some common mistakes people make when it comes to headers and offer expert advice on how to craft the perfect header for your cover letter.
The article will delve into the key components of a header and how they contribute to making your cover letter stand out among other candidates. We will explore the impact of headers on the hiring manager’s perception of your application and provide insights into what you should include in your header.
In addition, the article will touch upon the different types of headers you can use, their styles and formats. It will also provide handy tips on what to avoid when creating a header and what mistakes to look out for while creating one.
All in all, this article aims to provide you with all the information you need related to headers and their relevance to your cover letter. By the end of this article, you will have a clear understanding of whether you should include a header or not, and what elements to include in the header to optimize your chances of getting hired.
What is a Cover Letter?
A cover letter is a professional document that accompanies a job application, typically in response to a job opening. It provides a brief overview of the applicant’s qualifications, experience, and interest in the job, and serves as an introduction to the accompanying resume or CV.
How Cover Letters Differ From Resumes/CVs
While resumes and CVs focus on the applicant’s work experience and accomplishments, cover letters provide an opportunity for the applicant to showcase their personality, explain any gaps or discrepancies in their work history, and express why they believe they are a good fit for the position. Whereas a resume or CV may simply list the applicant’s education, work experience, and skills, a cover letter can provide additional context and highlight specific achievements or abilities relevant to the job.
Importance of Cover Letters in the Job Application Process
Although not all employers require a cover letter, submitting one can significantly improve the chances of being invited to an interview. A well-written cover letter shows that the applicant has taken the time to research the company and position and is genuinely interested in the job, making them stand out from other applicants who may be submitting a generic resume or CV. Additionally, a cover letter allows the applicant to make a personal connection with the hiring manager and demonstrate their communication skills in a professional setting.
A cover letter is a crucial component of a job application that allows applicants to showcase their personality, explain gaps in their experience, and express their interest and qualifications for the position. While not always required, submitting a well-crafted cover letter can greatly improve an applicant’s chances of being invited to an interview and ultimately landing the job.
What is a Header?
A header is a section of a cover letter that appears at the top of the document. It includes specific information that identifies the applicant and the purpose of the letter. In general, a header consists of contact information, such as name, address, email, and phone number, along with other relevant details that support the job application.
The primary purpose of a header in a cover letter is to make a good first impression and to demonstrate a professional and organized presentation. A well-formatted header can catch the attention of the potential employer and provide a positive impression even before they start reading the content of the letter.
When creating a header, there are several types of information that applicants should consider including. The most important are personal and professional contact information, which can help employers reach out to applicants for follow-up interviews or hiring decisions. Other details that can be included in a header are job titles, LinkedIn profiles, social media handles, and website links.
In addition to these details, the header can also contain the date, job title, and the name of the employer or hiring manager. This information can demonstrate a genuine interest in the specific job and show commitment to the application process.
Including a header in a cover letter is an essential part of the job application process. A well-crafted header can showcase an applicant’s professionalism, attention to detail and assist in creating a positive first impression. It is important to ensure that the information in the header is accurate and presented clearly to avoid confusion and help the reader better understand the applicant’s qualifications.
Pros of Using a Header in a Cover Letter
If you’re wondering whether or not to include a header in your cover letter, the answer is yes – and here are a few of the reasons why:
Establishes Professional Identity
Your cover letter is your first opportunity to make an impression on a potential employer. By including a header at the top of the page, you’re immediately setting the tone for a professional document. This can include your name, contact information, and even a professional title or tagline if appropriate. By establishing your professional identity up front, you’re making it clear that you take the job search seriously and are committed to presenting yourself in the best possible light.
Makes it Easier to Identify the Document
When a hiring manager is sifting through dozens or even hundreds of cover letters at once, anything that can make the process easier is helpful. By including a header, you’re making it easier for the reader to quickly identify your cover letter amongst a sea of other documents. This can be especially helpful if you’re submitting your application via email, where it can be easy for attachments to get lost or misplaced.
Makes the Document More Visually Appealing
Let’s face it – plain, unformatted text can be hard on the eyes. A well-designed header can break up the monotony of a page and make the entire document more visually appealing. This can be especially helpful if you’re applying for a job that values creativity and design skills. By taking the time to create a visually appealing header, you’re showing your prospective employer that you have some design chops and can create eye-catching documents.
Shows Attention to Detail and Professionalism
Finally, including a header in your cover letter shows that you pay attention to the little details – and that you’re serious about presenting yourself in a professional manner. By taking the initiative to design a header that stands out, you’re demonstrating that you’re a detail-oriented individual with a keen eye for presentation. In an age where attention to detail is increasingly important, this can be a valuable trait for any job applicant to possess.
There are many benefits to including a header in your cover letter. By establishing your professional identity, making the document easier to identify, creating a more visually appealing document, and demonstrating your attention to detail and professionalism, you’re setting yourself up for success when applying for jobs. Don’t underestimate the power of a well-designed header – it could be just what you need to catch a hiring manager’s eye and land that dream job!
Cons of Using a Header in a Cover Letter
When it comes to using a header in a cover letter, there are several potential drawbacks to consider. These cons include:
Not necessary if the cover letter is submitted electronically: In the digital age, many job applications are submitted online. In these cases, a header may not be necessary, since the company will likely have your name and contact information on file already.
Limits space for the rest of the cover letter: Headers can take up valuable real estate on a cover letter. If you’re struggling to fit everything you want to say into a single page, a header may not be worth the trade-off.
Might not be preferred by certain employers: Some hiring managers and recruiters may have specific preferences for cover letter formatting. If you’re applying to a company that has strict guidelines for cover letters, a header may not be an option. Additionally, some companies may simply prefer a more traditional, simple format with no header.
While headers may have some benefits, it’s important to weigh the potential downsides as well. Consider your industry norms, the company’s expectations, and your own personal style and preferences when making a decision about whether or not to include a header in your cover letter.
Tips for Creating a Header in a Cover Letter
Having a well-designed header in your cover letter can make all the difference in capturing the attention of a potential employer. Whether you’re applying for your dream job or just trying to update your resume, here are some tips to help you create an effective header:
Choose an Appropriate Font and Font Size
First and foremost, it’s important to select a font that is easy to read and professional-looking. Aim for a font that is common across different platforms, such as Arial or Times New Roman. As for the font size, it’s important to make it large enough to be read comfortably, but not so large that it takes up too much space on the page. A good rule of thumb is to use a font size between 10 and 12 points.
Layout and Positioning of Header Elements
The layout and positioning of your header elements can also make a big difference in the overall design of your cover letter. Your name should be the most prominent element, followed by your contact information such as your phone number, email address, and current city and state. You could also include your LinkedIn profile, website, or portfolio URL.
What Information to Include in a Header
In addition to your name and contact information, you may also choose to include a title or brief description of your skills and experience. This can help to highlight your strengths and differentiate you from other job candidates.
It’s vital to make sure that your header is easy to scan, with clear headings and condensed information that’s easy to follow. Keep your wording concise and avoid adding too much information that isn’t relevant to the job.
A well-designed header is an essential component of a successful cover letter. By following these tips and keeping it simple, you can capture the attention of potential employers and increase the chances of landing your dream job.
Examples of Cover Letter Headers
When it comes to creating a cover letter, there is no one-size-fits-all approach. One element to consider is the header, as it sets the tone for your introduction. Here are three examples of cover letter headers to help you decide which style suits your application best.
Example #1: Traditional Header
The traditional header includes your name, address, and contact details on the top right side of the page. The employer’s name, position, and company details follow on the left side, followed by the date. This style is straightforward and professional, making it a safe choice for formal positions.
Example #2: Modern Header
A modern header combines a bold font with a minimalist design. Your name and contact information are on the top left side of the page, while the recipient’s information is on the right. This style is suitable for creative industries, as it shows your design skills and attention to detail.
Example #3: Header with a Logo
If you want to stand out from the crowd, a header with a logo can do the job. This header includes your name, contact information, and a company logo. The recipient’s information follows below, with the date on the right. This style is ideal for graphic designers or marketers, as it showcases your brand identity and creativity.
The header is an essential element of your cover letter that reflects your personality, professionalism, and design skills. Choose a header that aligns with the company’s culture and the position you are applying for, and you will increase your chances of standing out.
Should the Header Match Your Resume?
Consistency is key when it comes to job application documents. Employers and recruiters receive a large volume of resumes and cover letters, so making sure that your application is consistent and easy to read is crucial.
One aspect of consistency to consider is matching the header on both your resume and cover letter. This means using the same name, contact information, and formatting on both documents.
Advantages of Matching the Header
One advantage of matching the header is that it makes your application look more professional and put-together. It shows that you have taken the time to review and edit your documents, which can make a good impression on potential employers. It also makes it easier for employers to contact you if they need to, as they can simply refer to the header on either document.
Matching the header can also help ensure that your application isn’t overlooked or lost in the shuffle. If your resume and cover letter have different headers, an employer might not realize that they belong together. This can be especially true if you’re submitting your application through an online system or via email.
Disadvantages of Matching the Header
There aren’t many disadvantages to matching the header, but it is worth considering a few things. If you have a very unique or creative header, for example, it might not translate well to both documents. In this case, you might want to use a more standard header for your resume and cover letter.
Another potential disadvantage is that if you change your contact information or formatting in the future, you’ll need to update both your resume and cover letter separately. This can be time-consuming and could lead to errors if you forget to update one or the other.
Matching the header on your resume and cover letter is a good practice to follow. It can make your application look more professional, help ensure that it isn’t overlooked, and make it easier for employers to contact you. However, it’s important to consider any unique aspects of your header and be aware of the potential for future updates. By doing so, you can create a consistent and effective job application that showcases your skills and qualifications.
Alternative Options to Using a Header in a Cover Letter
While header is the most popular option for formatting a cover letter, it is not the only choice. Here are a few alternatives to consider:
Using a footer: Instead of placing your contact information at the top, you can include it in a footer section at the bottom of the page. This can be a neat and professional way to present your details without taking up too much space at the top.
Including information in the top left corner: If you prefer to have your contact information in the body of the letter, you can consider placing it in the top left corner. This is a common approach for email signatures, and can also work well in a cover letter.
Adding information in the closing paragraph: Finally, you can opt to include your contact information and other details in the closing paragraph of your cover letter. This can be a good way to tie the letter together and leave a positive impression on the hiring manager.
Keep in mind that these options may not be appropriate for every situation, and you should always consider the specific requirements of the job you are applying for. However, by exploring different formatting choices, you can create a cover letter that is both effective and professional.
How to Choose Whether to Include a Header in Your Cover Letter
One of the important decisions when writing a cover letter is whether or not to include a header. A header can add professionalism and structure to your letter, but it’s not always necessary. Here are some factors to consider when deciding whether to include a header:
Factors to Consider
Research the company’s culture and make sure that your letter aligns with it. Some employers may prefer a more formal approach, while others may appreciate a more personal touch.
Different industries have different practices when it comes to cover letters. For example, creative fields may encourage more personalized and unique cover letters. On the other hand, more traditional industries may prefer a more standard and formal approach.
Length of Letter
If your cover letter is only one page, a header may be unnecessary and take up valuable space. However, if your letter is multiple pages, a header can help keep it organized and easy to read.
Your header can also be a way to brand yourself and stand out to potential employers. Include your name, contact information, and perhaps a logo or other branding elements that represent you and your personal brand.
Potential Employer Preferences
It’s important to research the potential employer’s preferences when deciding whether to include a header in your cover letter. Some employers may explicitly request a header, while others may prefer a more minimalist approach. Look at the company’s website, job posting, and any other available resources to determine their preferences.
However, if there is no specific guidance from the employer, it’s generally safe to include a header. A header can add structure and make your cover letter look more professional.
When deciding whether to include a header in your cover letter, consider the factors mentioned above, but also take into account the preferences of the potential employer. A well-crafted header can add professionalism and structure to your letter, but it’s important to ensure that it aligns with the company culture and industry norms.
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How to get away with AI-generated essays
Prof Paul Kleiman on putting ChatGPT to the test on his work. Plus letters from Michael Bulley and Dr Paul Flewers
No wonder Robert Topinka found himself in a quandary ( The software says my student cheated using AI. They say they’re innocent. Who do I believe?, 13 February ). To test ChatGPT’s abilities and weaknesses, I asked it to write a short essay on a particular topic that I specialised in. Before looking at what it produced, I wrote my own 100% original short essay on the same topic. I then submitted both pieces to ChatGPT and asked it to identify whether they were written by AI or a human. It immediately identified the first piece as AI-generated. But then it also said that my essay “was probably generated by AI”.
I concluded that if you write well, in logical, appropriate and grammatically correct English, then the chances are that it will be deemed to be AI-generated. To avoid detection, write badly. Prof Paul Kleiman Truro, Cornwall
Robert Topinka gets into a twist about whether his student’s essay was genuine or produced by AI. The obvious solution is for such work not to contribute to the final degree qualification. Then there would be no point in cheating.
Let there be real chat between teachers and students rather than ChatGPT , and let the degree be decided only by exams, with surprise questions, done in an exam room with pen and paper, and not a computer in sight. Michael Bulley Chalon-sur-Saône, France
Dr Robert Topinka overlooks a crucial factor with respect to student cheating – so long as a degree is a requirement to obtain a reasonable job, then chicanery is inevitable. When I left school at 16 in the early 1970s, an administrative job could be had with a few O-levels; when I finished my PhD two decades ago and was looking for that sort of job, each one required A-levels, and often a degree. I was a mature student, studying for my own edification, and so cheating was self-defeating. Cheating will stop being a major problem only when students attend university primarily to learn for the sake of learning and not as a means of gaining employment. Dr Paul Flewers London
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Biden, Clinton or Trump, prosecutors must do their jobs | Letter
- Updated: Feb. 18, 2024, 8:39 a.m. |
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Although I don’t view Donald Trump and Joe Biden equally — and I will vote to reelect President Biden if he’s the Democrats’ nominee — it’s clear that a significant faction of the left is engaging in the same type of behavior they lambast Trump voters for exhibiting.
Those who are enamored with Biden rightfully want Donald Trump held accountable for any wrongdoing he engaged in, yet they are furious that Special Counsel Robert Hue said Biden would not be charged criminally for personal possession of classified documents, because the grounds Hue cited are that Biden is “an elderly man with a poor memory.”
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Government impersonators mail fake notices to business owners
You’ve heard about scammers who pose as government workers, calling to demand your money or information. But imposters are running scams by mail too. They’re sending fake forms and letters from made-up agencies to small business owners and demanding payment ASAP. Here’s what to know and do if you get a letter like this.
The fake government letters have agency names that include words like United States , business regulation , and trademark to make them seem legitimate. The letters lie to you, saying it’s time to register or renew a business license or trademark, sending you to a website that asks for your license, Social Security, EIN, and credit card numbers. Usually, the letters warn about fines if you don’t respond fast.
If you get a letter that looks like it’s from the government and demands money or information, stop. It could be a scam. Before you do anything:
If you spot a scam like this, tell the FTC at ReportFraud.ftc.gov . Find out what to do if you paid someone you think is a scammer, or if you gave a scammer your personal information.
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The purpose of this blog and its comments section is to inform readers about Federal Trade Commission activity, and share information to help them avoid, report, and recover from fraud, scams, and bad business practices. Your thoughts, ideas, and concerns are welcome, and we encourage comments. But keep in mind, this is a moderated blog. We review all comments before they are posted, and we won’t post comments that don’t comply with our commenting policy. We expect commenters to treat each other and the blog writers with respect.
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what about if they come to your door saying they are from the government what do we supposed to do, let me know please
I received a call from a gentleman saying he was from social security office which I knew it was scam so I hung up this happened last month in January 2024.
Is there an email we can use to forward scam emails for your investigations?..
In reply to Is there an email we can use… by John Cappelletti
You can help the investigation by reporting to the www.ReportFraud.ftc.gov website. You can give details about the messages you got, and about yourself if you choose. You can also copy the message you got and paste it into your report. The information you give goes into a secure database that the FTC and other law enforcement agencies nationwide use for investigations.
Once again, a nice piece of information, Thank you very much!
Please enlarge words; very difficult to see.
Thank you very much for the extremely important information!
Received letter from IRS letter contained pin number for me to sign on online at Irs.gov/stafistics /itb2022survey Also reminding me this is an important survey and voluntary. I did not attempt signed on due to my online profile has theft for years that includes perviously owned business profile. Also letter looked suspicious, If this is an voluntary why IRS did sent second letter stating i haven't don it yet and reminding me to do the survey asap.
Person sent letter from irs melanie R. krause ,ph.rn chief Data & Analytics, Officer research, applied analytics & Statistics(raas)
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LazyApply has a JobGPT plug-in, which uses AI to automatically fill out applications based on your personal information, and its advanced algorithms can keep your application from getting blocked by platforms. You can take advantage of features like the following:
Unlimited LinkedIn profile emails to reach out to job opportunities via profiles sent directly to you
Day-wise analytics to show you how your outreach is going on a day-to-day basis
CV improvement tips so you can create a CV that stands out
A weekly consultation call to see how well you're doing and gain better application strategies if needed
Get a lifetime license to LazyApply Application Basic . No coupon is needed.