Professional HR Project Manager Cover Letter Examples for 2024

Your HR project manager cover letter must quickly highlight your leadership abilities. Demonstrate your experience in managing diverse HR projects from inception to completion. In your letter, emphasize clear communication skills and a proven track record in HR strategy. Your knack for problem-solving and team motivation must shine through.

Cover Letter Guide

HR Project Manager Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience HR Project Manager Cover Letter

Key Takeaways

HR Project Manager cover letter

You've found the perfect HR Project Manager position and you're ready to apply, but then you see it: they want a cover letter. Navigating the fine line between a formal tone and avoiding clichés can be tricky, and you don't want to just regurgitate your resume. Your cover letter should spotlight a major professional triumph—your proudest moment depicted through a captivating narrative—and all within the confines of a single, compelling page. Let's unlock the secrets to crafting that standout cover letter.

  • Create a hr project manager cover letter to persuade the recruiters you're the best candidate for the role;
  • Use industry-leading hr project manager cover letter templates and examples to save time;
  • Dedicate your hr project manager cover letter space to your best achievement;
  • Make sure your hr project manager cover letter meets recruiters' expectations and standards.

Avoid starting at the blank page for hours by using Enhancv's AI - just upload your resume and your hr project manager cover letter will be ready for you to (tweak and) submit for your dream job.

If the hr project manager isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

  • HR Project Manager resume guide and example
  • Training Manager cover letter example
  • Change Management cover letter example
  • Talent Acquisition Manager cover letter example
  • Human Resources Coordinator cover letter example
  • Continuous Improvement Manager cover letter example
  • Benefits Manager cover letter example
  • Diversity And Inclusion Manager cover letter example
  • Senior Recruiter cover letter example
  • Benefits Specialist cover letter example
  • Chief Of Staff cover letter example

HR Project Manager cover letter example

Olivia Davis

San Francisco, California

+1-(234)-555-1234

[email protected]

  • Customization to the Firm's Values: The cover letter begins by aligning the applicant’s interests with the firm’s commitment to an inclusive workplace culture, indicating a tailored approach and an understanding of the company's core values.
  • Demonstration of Relevant Success: The candidate provides quantitative evidence of past success, such as increasing employee productivity by 20% at Salesforce, which substantiates her capability to deliver results relevant to the Human Resources (HR) role.
  • Connection of Skills to Company Needs: The applicant clearly states her enthusiasm to bring her strategic HR expertise and passion for employee engagement to the new team, effectively bridging the gap between her skills and the company's potential requirements.

Structuring and formatting your hr project manager cover letter

Here's what the structure of your hr project manager cover letter should include:

  • Header (with your name, the position you're applying for, and the date);
  • Salutation (or greeting);
  • Introductory paragraph (or your opening statement);
  • Body paragraph (or further proof of your experience);
  • Closing paragraph (with a call to action);
  • Signature (that is optional).

Use the same font for your hr project manager resume and cover letter - modern fonts like Lato and Rubik would help you stand out.

Your hr project manager cover letter should be single-spaced and have a one-inch margins - this format is automatically set up in our cover letter templates and our cover letter builder .

When submitting your cover letter, always ensure it's in PDF, as this format keeps the information intact (and the quality of your document stays the same).

On one final note - the Applicant Tracker System (ATS or the software that is sometimes used to initially assess your application) won't read your hr project manager cover letter.

The top sections on a hr project manager cover letter

Header: This section includes your contact information and the date, which makes it easy for the recruiter to reach out to you and also shows that you've tailored the cover letter to the specific job application.

Greeting: Personalize your greeting by addressing the recruiter or hiring manager by name, which demonstrates attention to detail and a genuine interest in the organization.

Introduction: Clearly state the purpose of your application, the specific HR Project Manager position you're applying for, and a brief mention of your strongest qualification, grabbing the reader's attention right from the start.

Body: Dedicate 1-2 paragraphs to detail your relevant HR project management experience, your understanding of HR processes and systems, and the specific skills that align with the job description, showcasing the value you can bring to the team.

Closing: End your cover letter with a call to action, such as expressing your enthusiasm for discussing how you can contribute to the company, thanking the reader for considering your application, and indicating your availability for an interview.

Key qualities recruiters search for in a candidate’s cover letter

  • Proven experience in HR processes and best practices: Demonstrates ability to manage HR-related projects effectively and understand the intricacies involved.
  • Strong interpersonal skills: Essential for effectively communicating with and managing stakeholders, mediating conflicts, and building team cohesion.
  • Knowledge of labor laws and regulations: Ensures compliance with legal standards, which is crucial for any HR-related initiative.
  • Project management certification (e.g., PMP, PRINCE2): Shows a formal understanding of project management methodologies, which can be vital for delivering projects on time and within budget.
  • Experience with HR software and tools: Indicates the ability to work with the systems that facilitate HR functions, such as applicant tracking systems, HRMS, or performance management systems.
  • Change management expertise: Important for effectively implementing new processes, systems, or structures within an organization's human resources department.

How to greet recruiters in your hr project manager cover letter salutation

As the saying goes, "You never get a second chance to make a first impression."

Write your hr project manager cover letter salutation to be more personalized to the actual hiring manager, who is set to assess your profile by:

  • greeting them on a first-name basis, if you have previously communicated with them (e.g. "Dear Sam,");
  • using their last name, if you have more formal communication or haven't spoken to them (e.g. "Dear Mr. Harrows" or "Dear Ms. Marshall");
  • writing "Dear HR Team" or "Dear Hiring Manager", if you have no clue about who's recruiting for the role.

Search on LinkedIn, Google, or the company website to find information as to the recruiter's name.

In any case, avoid the impersonal "Dear Sir or Madam".

List of salutations you can use

  • Dear Hiring Manager,
  • Dear [Company Name] Team,
  • Dear [Mr./Ms./Dr. Last Name],
  • Dear Recruiting Team,
  • Dear Talent Acquisition Team,
  • Dear Human Resources Director,

Your hr project manager cover letter intro: showing your interest in the role

On to the actual content of your hr project manager cover letter and the introductory paragraph .

The intro should be no more than two sentences long and presents you in the best light possible.

Use your hr project manager cover letter introduction to prove exactly what interests you in the role or organization. Is it the:

  • Company culture;
  • Growth opportunities;
  • Projects and awards the team worked on/won in the past year;
  • Specific technologies the department uses.

When writing your hr project manager cover letter intro, be precise and sound enthusiastic about the role.

Your introduction should hint to recruiters that you're excited about the opportunity and that you possess an array of soft skills, e.g. motivation, determination, work ethic, etc.

Storytelling in the middle (or body) of your hr project manager cover letter

You've got your whole resume sorted, detailing your achievements and skills. What else can you write in your hr project manager cover letter ?

For starters, take the time to re-assess the job requirements and re-discover the most crucial skills and requirements (or keywords).

After making a list of these important keywords, look back on your experience to select just one of your past accomplishments.

Choose the achievement that is the most noteworthy, relevant to the role, and matches the required skills.

Use the next between three and six paragraphs to narrate how:

  • you've grown your skill set, thanks to your achievement;
  • you'd use the know-how you've gained in your new role;
  • your accomplishment could help your potential employers grow.

Remember that recruiters don't need a retelling of your whole resume, but want to find out what makes you, you.

Finishing off your hr project manager cover letter with what matters most

So far, you've done a fantastic job in tailoring your hr project manager cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your hr project manager cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

The zero experience hr project manager cover letter: shifting the focus to your unique value

Don't worry if you have no conventional professional experience . Within your whole experience, there's plenty more you can write about in your hr project manager cover letter.

Take, for example, your biggest achievement or award - dedicate your cover letter body to describe it and the job-relevant skills you've learned.

Your professional ambitions could also take center stage. Describe what you plan on achieving in the next five to ten years and the efforts you're making towards your dreams.

Key takeaways

Your hr project manager cover letter is your best shot at standing out by showing your motivation and the unique skills you'd bring to the job:

  • Chose no more than one achievement, which you'd be talking about in the body of your hr project manager cover letter, by focusing on skills and outcomes;
  • Address recruiters with their first or last name, or "Dear Hiring Manager" in your hr project manager cover letter greeting;
  • Introduce in no more than two sentences what makes your profile unique (perhaps it's your motivation, enthusiasm, or appreciation of the company you're applying for);
  • Select the same font you have used in your resume (avoid Times New Roman and Arial, as most candidates tend to invest in them);
  • Close your hr project manager cover letter with a promise of how you see yourself growing in the company and the benefits you'd bring about.

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HR Project Manager Cover Letter Example

Writing a cover letter as a project manager can be a tricky task, as you need to demonstrate both your project management skills, as well as your writing ability. With a few simple tips and tricks, you can create a cover letter that showcases your skills and achievements in a professional and organized manner. This guide provides a thorough overview of the best practices for writing a stand-out project manager cover letter, along with an example to get you started.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

hr project manager cover letter

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HR Project Manager Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the position of HR Project Manager at [Company Name]. I am confident my extensive experience in Human Resources and project management makes me an ideal candidate for this role.

I have been working in Human Resources for six years and am fully versed in all HR- related matters, including recruitment, training, and onboarding. I have proven experience in project management and the ability to meet deadlines on time. I have thorough knowledge of software, tools, and other technologies used in HR project management.

My current role as an HR Project Manager for [Company] has provided me with the opportunity to oversee a wide range of HR- related projects, from the development of HR policies and procedures to the implementation of new HR software. I am comfortable working both independently and in a team setting, and excel at multitasking and managing competing priorities.

I am confident my experience and skills make me a great fit for the HR Project Manager position at [Company Name]. I would welcome the chance to discuss my qualifications with you in more detail and demonstrate why I am the best candidate for the job.

Thank you for your time and consideration.

[Your Name]

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What should a HR Project Manager cover letter include?

A HR Project Manager cover letter should include a few key components to ensure it stands out to employers.

First, the cover letter should include an introduction that emphasizes the applicant’s desire to work for the hiring organization. This section should provide an explanation of why the applicant is the best fit for the available position.

Second, the cover letter should provide a summary of the applicant’s relevant experience. This part should demonstrate the applicant’s understanding of the HR project management role, as well as their ability to deliver results.

Third, the cover letter should discuss the applicant’s technical skills and qualifications. This should include a discussion of the applicant’s knowledge of the latest technologies used in HR project management.

Finally, the cover letter should include a professional closing statement. This should demonstrate the applicant’s enthusiasm for the position, as well as their commitment to the hiring organization.

By including these components, a HR Project Manager cover letter can help applicants stand out and secure an invitation to an in- person interview.

HR Project Manager Cover Letter Writing Tips

Writing an effective cover letter for an HR Project Manager role can be a difficult but rewarding task. A great cover letter will help you stand out from the competition and get you an interview. Here are some tips to help you write the perfect HR Project Manager cover letter:

  • Start with a strong introduction. Introduce yourself and explain why you’re the ideal candidate for the job. Show that you understand the role and the responsibilities of the role.
  • Highlight your relevant experience. Showcase your experience in managing projects, leading teams, and working with stakeholders in the HR industry.
  • Demonstrate your understanding of the employer’s mission and how you can help them meet their goals.
  • Showcase your skills. Make sure to include any certifications, qualifications, or awards you possess that are relevant to the role.
  • Use keywords from the job description. Read the job posting carefully and tailor your cover letter to match the skills and qualifications the employer is looking for.
  • Keep it professional. Use formal language and avoid abbreviations, slang, or jokes.
  • Proofread. Before you send the cover letter, make sure to read it through multiple times to avoid any mistakes or typos.

Following these tips will help you create an effective HR Project Manager cover letter. With a great cover letter, you can increase your chances of getting an interview and landing the job of your dreams.

Common mistakes to avoid when writing HR Project Manager Cover letter

Writing a cover letter for a Human Resources Project Manager position is an important step in the job application process. While it can be tempting to simply modify an existing template, it’s important to tailor your cover letter to the specific job you’re seeking. To help you craft an effective HR Project Manager cover letter, here are some common mistakes to avoid:

  • Not addressing the hiring manager: Failing to address the hiring manager in your cover letter can be a major red flag to recruiters. Make sure to research the company and address your letter to the correct individual.
  • Being overly generic: Avoid generic opening lines like “I am writing to apply for the position of Human Resources Project Manager.” Instead, try to include specific details about the job you’re applying for and why you’re the ideal candidate.
  • Not highlighting relevant qualifications: Your cover letter should showcase the skills, experiences, and qualifications that make you well- suited for the position. Make sure to mention any relevant certifications, trainings, or experiences that set you apart from other applicants.
  • Failing to proofread: Spelling, grammar, and punctuation errors can be a major distraction and suggest a lack of attention to detail. Make sure to read over your cover letter multiple times and run it through a spell- checker before submitting.
  • Not having a call- to- action: Make sure you include a strong call- to- action at the end of your cover letter. This could be something like “I look forward to hearing from you about the position” or “I would welcome the opportunity to discuss how I can contribute to your team.”

By avoiding these common mistakes, you can ensure that your HR Project Manager cover letter is professional, compelling, and effective. Good luck!

Key takeaways

Writing a cover letter is an essential part of any job application, including for HR Project Manager roles. A great cover letter can make you stand out from hundreds of other applicants and give you an extra edge in securing your next job. Here are some key takeaways for crafting a compelling HR Project Manager cover letter:

  • Showcase relevant skills and experience. Make sure to highlight the skills that make you the ideal candidate for the role. Demonstrate how your experience in HR project management has prepared you to take on the role.
  • Outline your career goals. This is your chance to express your ambitions and career goals. Show that you understand the importance of this job to your future career prospects.
  • Demonstrate your enthusiasm. Make sure to show your enthusiasm for the role and for the company. Explain why the job is the perfect fit for your skills and your dreams.
  • Address the letter to a specific person. If you can, research who will be reading your letter and address it to them directly. This shows that you have taken the time to make your letter more personal.
  • Keep it concise. Always make sure to keep your cover letter concise, no more than two pages long. Don’t forget to proofread for any typos or grammar errors.

Following these tips and advice will help you create an impressive HR Project Manager cover letter that will have recruiters eager to learn more about you. Good luck!

Frequently Asked Questions

1. how do i write a cover letter for an hr project manager job with no experience.

As someone with no prior experience in HR Project Management, you should focus on the skills, education, and training you have that match the job description. Make sure to highlight any relevant experiences such as data analysis, project planning, and problem solving. Additionally, explain why you are passionate about the role, and be sure to demonstrate your commitment to learning and growing in the position.

Your cover letter should be concise and clear, and you should explain why you are the ideal candidate for the job. Discuss how your experience in other areas has prepared you for the role and provide a few concrete examples of how your skills could help the organization.

2. How do I write a cover letter for an HR Project Manager job experience?

When writing a cover letter for an HR Project Manager job with experience, you should highlight your previous accomplishments in the role, such as successful project management, successful recruitment, and successful employee retention. Additionally, explain how you have used your skills to advance the organization and how you have achieved success in the past.

Be sure to discuss any accomplishments that have contributed to the organization’s success, such as successful project management, successful recruitment, and successful employee retention. Furthermore, showcase the ways in which you have gone above and beyond in the role, such as developing new processes and mentoring junior staff.

3. How can I highlight my accomplishments in HR Project Manager cover letter?

When highlighting your accomplishments in your HR Project Manager cover letter, be sure to explain what impact you had on the organization and how you contributed to the success of projects. Additionally, discuss any innovative approaches you took to problem- solving or how you were able to identify and address issues in a timely manner.

You should also discuss any awards or recognitions you have received in the role and any unique skills or abilities you possess. If possible, provide an example of how you have used your skills to make an impact on the organization.

4. What is a good cover letter for an HR Project Manager job?

A good cover letter for an HR Project Manager job should showcase your knowledge of the industry, your experience in the field, and your willingness to learn and grow in the role. You should discuss any relevant education, experiences, or accomplishments that make you the ideal candidate for the job. Additionally, explain why you are passionate about the role and why you believe you would be a great fit for the company.

Be sure to demonstrate your commitment to the role and highlight your ability to stay organized and take initiative. Above all, be sure to highlight your success in the field and provide examples of how your skills will benefit the organization.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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HR Manager Cover Letter Samples & Examples That Worked in 2024

Nikoleta Kuhejda — PR & Content Manager

If you're under the impression that crafting the perfect HR manager cover letter is complicated, let us prove you wrong! 

With our comprehensive guide, you'll be able to make your cover letter both informative and engaging, just by following a few simple steps. You can draw inspiration from our elegant templates, detailed examples, real-life samples and tips that actually work. So, let's get you hired to hire!

Workday Diversity Manager Cover Letter Sample

Keep on reading to learn how to:

  • Craft a well-formatted header & headline on your HR manager cover letter
  • Tailor your HR manager cover letter for the exact job
  • Write an eye-catching introduction as an HR manager
  • Showcase your skills and accomplishments as an HR manager
  • End your HR manager cover letter with a well-written conclusion
  • Access top resources for job-seeking HR managers

Still looking for a job? These 100+ resources will tell you everything you need to get hired fast.

1. Craft a well-formatted header & headline on your HR manager cover letter

Starting off, the first essential step to take when writing an HR manager cover letter is to create your header and headline. These elements help to give your cover letter better visual flow, as well as provide key pieces of information to the employer.

First up is your cover letter header , a block of text often found in the top left or top center of the document. Your header should include:

  • Your name and professional title
  • Your professional contact information
  • The name of the company & department
  • The address of the company

Here is an example of a well-organized HR manager header

John Doe , HR Manager (123) 456-7890 | [email protected] | linkedin.com/in/john-doe

To: Pheonix Staffing Solutions Human Resources Department 1234 Street Address Cambridge, MA, 02139

After you've formatted and filled in a good-looking header, your next step is to create a headline.

Your cover letter headline is a brief title statement used to hook the employer’s attention as quickly as possible. This headline should always include a keyword related to the position, an eye-catching number or trigger word , a powerful adjective or verb , and a promise .

Here is an example of a strong HR manager cover letter headline

3 Excellent HR Management Skills that Make Me the Perfect Addition to Your Company

Trigger word/number : 3 Skills Keyword: HR Management Adjective/verb: Excellent, Perfect Promise: Addition to Your Company – this detail indicates that not only will you describe your key skills but you will also relate them to the needs and wants of the company.

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2. tailor your hr manager cover letter for the exact job.

While it can be tempting to type out a generic cover letter that can be used for many job applications, this isn't the ideal choice as it can come off as lazy or ingenuine to employers.

Instead, you should always tailor your cover letter to the exact job you're applying to. This is especially important as an HR manager, as it helps you to showcase your attention to detail – a key skill needed in any HR position.

To tailor your cover letter, you'll need to thoroughly research the company before applying. During this research period, look for information such as:

  • The person who will review and respond to your job application
  • What values and professional language the company uses in its marketing materials (you can reflect this information within your cover letter to show you are a good fit)
  • What projects or major clients the company is involved with

Once you have this information ready to go, you'll begin the tailoring process with a personalized greeting – a type of greeting that addresses a specific person by name.

Here are 3 examples of personalized HR manager cover letter greetings

Dear CEO Jane Smith,

  • Dear Mrs. Jane Smith,
  • Dear Mrs. Jane Smith & the HR Team,

3. Write an eye-catching introduction as an HR manager

Now that you know how to tailor and personalize your cover letter, let’s move on to writing the introduction . Your HR manager cover letter introduction needs to be eye-catching to encourage the employer to continue reading.

A strong HR manager introduction should include:

  • A brief summary of your professional history
  • Your reason & enthusiasm for applying to the position
  • A mutual acquaintance (when possible)

Pro Tip: Always include a mutual acquaintance in your cover letter introductions when possible. This will help to build rapport and credibility with the employer. If you lack a mutual acquaintance, use a professional platform like LinkedIn to connect with employees at companies you're interested in – they may even be able to give you tips and tricks for applying!

Here is an example of an effective HR manager introduction

I am a driven HR manager with more than 7 years of experience working in high-stakes corporate investment offices. After connecting with your company’s VP – Joe King – on LinkedIn, Mr. King recommended I reach out to you directly to apply for this position. This opportunity is incredibly exciting for me, as it requires the exact specialized skill set I possess.

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4. Showcase your skills and accomplishments as an HR manager

Following your introduction are the body paragraphs of your HR manager cover letter. Any good cover letter should have between 2 to 4 body paragraphs that offer more detailed insights into an applicant’s relevant skills, accomplishments, and qualifications.

When describing these professional attributes in your cover letter, make sure to use as many specific and quantifiable details as possible. You want your body paragraphs to be impactful on the employer, clearly showcasing why you're a great fit for the company.

Here are 6 examples of great HR manager skills to describe in a cover letter

  • Performance and project management
  • Onboarding procedures (hiring, interviewing, training, etc.)
  • Directing administrative functions
  • Disciplinary practices (disciplinary meetings, complaint investigations, etc.)
  • Trend analysis (compensation trends, benefits trends, etc.)
  • Developing employee programs and initiatives

Here is an example of how to describe an accomplishment in an HR manager cover letter

As the HR manager for [Former Employer], one of my biggest focuses was improving employee retention rates. To meet this goal, I analyzed the trends of the top 100 companies in the U.S., looking specifically at their compensation and benefits. Using this information, I developed 3 new employee programs for career growth and workplace support, which resulted in a 45% increase in overall employee retention.

5. End your HR manager cover letter with a well-written conclusion

The final component of any well-written HR manager cover letter is a strong conclusion that encourages the employer to contact you. This conclusion should include:

  • An enthusiastic closing statement
  • An explanation of how and when you can be contacted
  • When you will reach out if you have not heard back yet
  • A formal sign-off

Here is an example of a well-written conclusion from an HR manager’s cover letter

I am eager to speak with you directly regarding this excellent opportunity and hope to further discuss how I can contribute to your company within the next week. To best reach me, you may contact me at (123) 456-7890 any weekday between the hours of (123) 456-7890. I will reach back out next Monday to check on the status of my application if I have not yet heard back.

Best Wishes,

[Applicant Name]

If you've ever wondered how a cover letter differs from a resume, this article will tell you everything about the key differences between the two .

6. Top resources for job-seeking HR managers

If there's anyone who truly understands the ins and outs of the hiring process, it's you. But you also must know that before the first stage of the hiring process can even begin, you need to be able to find job opportunities to respond to. For that reason we've prepared this list of resources that can help you get started on your quest: 

  • Industry-specific job boards: Websites with niche focus like HR Crossing , HR Jobs , or iHireHR that cater especially to HR professionals serve as a great launching pad. 
  • General job search platforms: Don't forget to also check out websites that aggregate job postings from all industries, such as LinkedIn , Indeed , Glassdoor , and SimplyHired .
  • Recruitment agencies: Another avenue worth exploring are recruitment agencies that connect HR professionals to suitable job opportunities. For example, you can take a quick look at Robert Half , HR Recruitment , or Michael Page . 
  • Professional associations: Access to job postings, development programmes, networking events, and industry news — all that under one roof. That's the appeal of organizations like the Society for Human Resource Management (SHRM), the National HR Association (NHRA), or the International Association for Human Resource Information Management (IHRIM).
  • Specialized publications: Stay in the loop on the latest industry news, development, trends, and research by following media like “ The HR Director ,” “ HR Dive ,” or “ HR Magazine .”
  • Courses & certifications: Gain the competitive edge by expanding your skill set with a wide selection of courses offered by HR Certification Institute , Academy of Human Resource Development , Coursera , LinkedIn Learning , or edX .

No matter how tough the road gets, always remain persistent, resilient and patient. Your dream job might be waiting for you just around the corner. Good luck!

HR Manager Cover Letter FAQ

How can i effectively showcase my skills in an hr manager cover letter.

Don't just list your skills and be done with it. Instead your cover letter should show not only which skills you have, but also that you can use them to achieve tangible results. That's why you should always put them into a professional context. This means: outlining a real-life problem you've encountered, describing what skills you utilized while solving it, and what impact your actions had on the business overall. For example: “ Led a diversity and inclusion training program that resulted in a 40% increase in minority leadership positions within the organization over a two-year period.”

How can I avoid common mistakes in my HR manager cover letter?

Short answer: by proofreading! The majority of mistakes we make while writing a cover letter include spelling mistakes, grammar errors, and typos. Although these don't seem all that bad, they do reflect negatively on your professionalism and attention to detail.

How can I make my cover letter stand out from the competition?

The best thing you can do is to focus your cover letter more on the value you can bring to your employer rather than just on what they can do for you. Also, we recommend researching the company beforehand. Look for information pertaining to their recent projects, their values, or their mission. Then, show how you relate to these values, or how interested you’re in their projects. Be as specific as you can.

How long should my HR manager cover letter be?

Your cover letter needs to be brief, succinct, yet impactful. Ideally, it shouldn’t exceed one page. Anything longer than that may discourage the recruiters from ever reading it. Provide enough details to pique interest, but leave some intrigue for your HR manager resume and potential interview. Overall, it's better to write less and hit the mark, than to ramble on and lose the reader's interest.

Can I reuse the same cover letter for different HR manager job applications?

It's tempting, we know, but don't do it! Every company is unique. Reusing the same cover letter may not cater to different company cultures, values, and specific job requirements. And personalizing your cover letter to each job shows your genuine interest and effort. That being said, certain achievements or points may be useable across applications. But ensure you always tailor these to fit each specific job and company context.

Nikoleta Kuhejda — PR & Content Manager

Nikoleta Kuhejda

A journalist by trade, a writer by fate. Nikoleta went from writing for media outlets to exploring the world of content creation with Kickresume and helping people get closer to the job of their dreams. Her insights and career guides have been published by The Female Lead , College Recruiter , and ISIC, among others. When she’s not writing or (enthusiastically) pestering people with questions, you can find her traveling or sipping on a cup of coffee.

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5 Human Resources (HR) Cover Letter Examples for 2024

Stephen Greet

  • HR Cover Letter
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  • Write a HR Cover Letter

As an HR professional, you know how to make employees and the corporation productive, especially when you bring in new talent. But even though you know the ins and outs of the hiring process, getting hired yourself is a different ballgame. 

It’s tiring enough having to assess hundreds of candidates’  job skills  all day only to head home and polish off an  HR resume , create a cover letter , and prepare another application for yours truly. 

We understand that getting hired isn’t easy—even if you’re familiar with the process. Our guide, complete with five HR cover letter examples, will walk you through how to write a cover letter that will land you an interview and, hopefully, your dream job.

hr project manager cover letter

Human Resources Cover Letter Example 

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Human resources cover letter template

Why this cover letter works

  • Find a way to link the company to you. Derek does this by demonstrating values both he and the employer share, like his belief that employee relationships are at the heart of HR.
  • You can tell a short story, laugh at the witty  HR job ad , explain how you found the company, or state your enthusiasm for the high-impact position. 

Level up your cover letter game

Relax! We’ll do the heavy lifiting to write your cover letter in seconds.

Human Resources Assistant Cover Letter Example

Human resources assistant cover letter template

  • As far as the body is concerned, make it digestible and easy to read especially where you express your main skills and accomplishments as it helps you to convey your skills in an impactful manner.

Human Resources Generalist Cover Letter Example

Human resources generalist cover letter template

  • Another addition to creating an unforgettable piece is signing off with an optimistic attitude and exemplifying how your skills can contribute to the company’s ethos and objectives.

Human Resources Manager Cover Letter Example

Human resources manager cover letter template

  • Don’t be afraid to use a narrative style in your cover letters when it’s applicable, especially if you’ve had a good experience with the company.
  • Aidan starts his cover letter with a story about how he visited PLANTA and later states how he’s looking forward to “enjoying some amazing vegan meals.”
  • Remember what you’ve written in your body paragraphs when writing your conclusion and support your points. Don’t overthink it.

Human Resources Director Cover Letter Example

Human resources director cover letter template

  • In your cover letter, address what the company offers, such as amazing software or a killer hotel experience, and express your wish to experience more of what makes them unique.
  • If you decide to implement this technique, pay attention to tone and word choice. You never want to make it sound as if the company was poorly managing its employees, even if that was the case. 
  • For example, Julian explains Cedar Garland’s need for updated procedures for experienced employees and how The National Hotel needed modernized programs for payroll. 

Build your human resources resume for a complete application

Before we dive into the specific ways you can write your cover letter, don’t let  writing your resume  slip through the cracks. We make it simple with  professional resume templates  just like this one.

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Write a Winning Human Resources Cover Letter

Rocket taking off from a laptop on a desk depicting writing a winning human resources cover letter

Writing a stunning human resources cover letter is difficult, so let’s break it down into three simple factors: research, details, and presentation.

hr project manager cover letter

Step 1: Research the organization and its needs

As an HR professional, you know that reading generic cover letters is exhausting and annoying. They fail to show initiative or explain how the candidate will help you once they get hired. 

So, in your cover letter, show you care about the company and can help them reach its goals.  But you’ll only know what to write once you know what the business wants.

Start by reading the  human resources job description  to get a feel for their personality. Then scan their website to find their mission statement, vision, and goals. 

Assure the employer that you can deliver the results they desire by addressing their unique concerns and applying your relevant qualifications.

hr project manager cover letter

Step 2: Share the details about one or two accomplishments

As you know, reading redundant paperwork is a complete snooze-fest. So, your human resources cover letter can’t be a repeat of your resume, or the recruiter will be snoring before they hit the second paragraph.

Think of your cover letter as a presentation. Pick one to two of your accomplishments that echo the job description’s requirements and give the full scope of those experiences. You could:

This example stays focused on one goal or talent (photography/videography). Although the candidate could have just focused on responsibilities, they focus instead on  how  their efforts helped the company.

  • Address your work and successes in revamping the onboarding process for seasonal hires
  • Share how you listened to employees and made lasting changes via surveys, check-ins, evaluations, etc. 
  • Talk about how you decreased the employee turnover rate

hr project manager cover letter

Step 3: Convey the right tone and a clear message

Your cover letter should strike a balance between unique and professional, personal but not sentimental. Easier said than done, right?

Start by limiting your cover letter to one page .  Then you can start modifying your message. Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Then adjust your tone. Your cover letter can be funny, heartfelt, or candid—but moderation is key. Let the job description help you choose your content, your words, and how you phrase your message. Most of all, shoot for a tone that matches the company. 

Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Don’t despair if this is difficult; next up is revision, where you can fix any errors and tweak the content. Now is also a perfect time to let someone else read your cover letter to recommend improvements. 

Outlining Your Human Resources Cover Letter for Success

Two people helping each other on outlining a human resources cover letter

Starting any project with a blank slate is intimidating, so use this HR cover letter outline to get you started on the right foot!

hr project manager cover letter

How to start a human resources cover letter

Your contact info:  Give employers a helping hand and provide your contact information right from the get-go. List your name, number, email, and physical address right at the top of your cover letter template. 

  • Formatting : If you’re using a block format, only include your physical address, and save your name for the signature.

Date:  Even in a virtual letter, you should include a date. It makes your cover letter look more professional, and it gives the hiring manager a timeline for your application.

Just make sure the date on your cover letter reflects the day you submit it, especially if you re-work your cover letters based on previous submissions.

  • Formatting : Write out the full date, e.g., January 5, 2023.

Inside address:  Your address isn’t the only one that matters; also include the inside address, aka the employer’s address. It should have the hiring manager or recruiter’s name, their title, and the company’s physical address. This shows the employer you’ve researched their company and know to whom you’re speaking. 

If the company doesn’t list its address or has multiple locations, check sites like LinkedIn, Glassdoor, and the company’s website (you can also check Google Maps).

Min Ju Ha, Director of Talent Acquisition 50 Eggs Hospitality Group 7350 Biscayne Blvd  Miami, FL 33138

  • Formatting : Each part of the address should be on a new line. Double space between the inside address and greeting. 

Greeting:  A polite greeting is always in vogue, so start your human resources cover letter with a formal, yet personal, salutation. Use the tried-and-true “dear,” followed by “Ms.” or “Mr.” and the hiring manager’s last name to avoid ruffling feathers (some businesses don’t appreciate casual introductions).

Finding the person in charge of hiring can be a pain, but people love to be addressed by name, so it’s worth it to spend the time to make a great first impression. Worst case scenario, address either the whole HR team (“Dear HR Hiring Team”) or the department head (“Dear HR Manager”). 

  • Formatting : After your greeting, you’ll need either a comma or a colon; a colon is the preferred business option, but if the business is more casual, you can get away with a comma. Let the job description guide you.

hr project manager cover letter

How to write your human resources cover letter

Body:  This is the hardest part to get right, but we have you covered. First, focus on cutting your letter down to three to four short paragraphs.

Within those paragraphs, express your enthusiasm for the job, your qualifications, and your desire for future discussion. 

Opening paragraph:  Remember the last time you read a book that started like, “I am writing to inform you of my purpose, which is to write a really good book?” Yeah, us neither. Yet, most people begin their cover letters with similar statements that are polite but boing, like this: 

I read your job post on LinkedIn, and I am eager to apply. This human resources director position sounds like a perfect fit for my experience, and I know I can help your department reach its goals. My years of experience in human resources and management makes me an ideal candidate.

This information might not be  wrong , but it’s vague and generalized—and like 95% of other cover letters in the stack of applications. A good opening is unique and exciting while still being formal. It should address the company and express personality immediately, like this opener: 

Central New Mexico Community College’s core values of connection, compassion, and inspiration resonate with my values as a human resources professional. Your unique value-based approach has unsurprisingly made CNM one of the top 5 community colleges in the U.S. That, combined with your defined vision plans, inspired me to apply because my work would make a concrete difference for students and staff.

From the start, this candidate explains what they appreciate about the company and how they align with its beliefs and goals. 

Paragraphs 2-3:  These paragraphs should provide evidence for your qualifications and dig deep into your achievements; it’s time to define your part of the project and how you turned it into a success. 

However tempting, don’t try to tackle a job’s worth of success. Your letter will just sound cluttered and unfocused. Instead, focus on one accomplishment at a time, and provide plenty of details about that experience. 

I also have experience solving complex employee relations issues. As the HR manager with Cygna Labs, positive mediation was roughly 50% of my role. I investigated complaints, ensured compliance with legal employment requirements, and developed new policies and procedures. By the end of my position, our retention rate had increased by 45%, our human capital return on investment had improved by 23%, and the number of promoter-level NPS scores had increased by 42%.

Although 50% of their role focused on other tasks, this candidate only mentioned mediation/resolution and their successes with such.

Closing paragraph:  Don’t quit while you’re ahead—finish strong with a closing paragraph that summarizes your values, qualifications, and eagerness for an interview. This can sound like a lot, but rest assured, it can be done.

Start with a sentence summary of what you value based on the work experience you’ve described and how that adheres to the company’s values. Next, describe what you hope to accomplish in the position. Lastly, thank the employer and reassure them of your willingness to talk further. 

Just remember: you are an ideal candidate, but you shouldn’t sound like this:

As you can see, I have done everything you require (and more) at my previous jobs, which makes me the perfect candidate for this position. I know I can handle all employee relations responsibilities and ensure complete compliance as I have done at every HR job so far. Please give me a call or email at your earliest convenience; I look forward to making your day at my interview. 

Even if all this was true, it’s self-centered and doesn’t address the company at all. Instead, remind the employer of what they stand to gain when they hire you. Further establish how your goals align with theirs and what you’ll do for their HR department. 

I strive to improve the lives of employees by implementing modern practices and offering practical solutions to common problems. As your HR director, I desire to develop new training programs, ensure compliance, and increase employee engagement/satisfaction. Thank you for considering me for this position, and I hope to experience your restaurants first-hand soon.

This candidate explains their competency and their goals without sounding brash. It’s a delicate balance, but we know you can find it!

  • Formatting : Single space in your letter but double space between paragraphs. 

Signature:  All that’s left is to sign off and say “thank you” if you didn’t in the closing paragraph. Use a professional closer along with your name. 

Derek Annais

  • Formatting : If you’re presenting any hard copies of your human resources cover letter, quadruple space at the bottom to leave room to sign your name. 

Enclosure(s):  Many people don’t know about this section, but it’s important. It lists the other documents you’re submitting, reminding employers there’s more to come. It also helps them keep track of what you’ve included. 

HR positions usually require a job application and a resume, but some also require a supplemental questionnaire or references. Carefully scan the job description and application to make sure you provide everything requested.

Enclosures: Resume Application

  • Formatting : Use the singular or plural form of “enclosure” depending on how many documents you’re enclosing. Most of the time, it will be plural, but you should check it every time.

Is Your HR Resume on Par with Your Cover Letter?

Woman comparing on blackboard to see if human resources resume is on par with her cover letter.

Now that you’ve written your human resources cover letter, you’ll likely want to hit “submit” immediately. But don’t forget you still need to  outline your resume  and polish it to shine.  

You have a great persuasive argument, aka your cover letter, but you still need a document that quantifies your work experience, aka your resume. When combined, they paint a glowing picture of your career.

Want to know how to make your HR resume just as impressive as your cover letter? A look at our  resume examples  will give you the boost you need, and you can even edit this HR resume directly. 

Human Resources Director Resume

Need a resume to pair with your human resources director cover letter?

Human Resources Director Resume Template

If you’ve already started, try out our  resume checker  to get AI-powered advice to make your resume the best it can be. 

Now go snag the dream job you’ve always wanted!

Usually, you would address cover letters to the HR hiring manager, but that role may be vacant if you’re applying for it! Other times, the information may simply not be in the job description. Try searching LinkedIn or the company website for the name of an HR manager or higher-up company leader. If you can’t find any information, you can just lead off by saving “Dear [Company Name] hiring staff” or something similar.

HR is a bit more formal than other positions, with greater needs for cultural awareness and professional communication. However, with cultural awareness in mind, you ideally want to match your tone to the HR job description to show how you’ll fit in with the company’s culture. For example, if the tone comes across as innovative and creative, you could use a similar style when describing your HR abilities. Plus, you may want to emphasize innovative HR practices, like managing employee needs through workplace flexibility.

One page is the ideal length for HR cover letters. You may have been involved in hiring processes before and understand how fast-paced these decisions can be. Keeping your cover letter concise is essential to help hiring managers identify your top skills in aspects like employee relations and advising. That way, they can easily connect the dots that you’re the right pick for the role.

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15 Human Resources Manager Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Human Resources Manager jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

A cover letter is a great way to express interest in a job and it can be used to highlight skills that the applicant will bring to the table. A good cover letter should demonstrate an understanding of the company’s needs and how it will benefit from hiring this person. Letters also provide the employer with background information about the applicant, such as their work history, education level, and professional interests.

Here are 15 amazing Human Resources Manager cover letters that are professionally written and will help you stand out and get that job!

hr project manager cover letter

Human Resources Manager Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Human Resources Manager Sample 1

With more than 15 years of experience as a Human Resources Manager, I know how to guide employers through the labor market and find qualified candidates for their open positions. I am self-driven and detail oriented, with extensive knowledge of HR practices and compliance regulations. I am committed to your company’s success and can help you maximize results by utilizing valuable resources such as:

-Employee Training: I will work with your employees to develop individual growth plans that not only improve worker productivity but also promote a healthy environment at work. -Sourcing: I will use my market research skills to identify qualified candidates for your open positions, which will save valuable time for both you and me.

Human Resources Manager Sample 2

Dear Human Resources Manager,

I hope you are enjoying a healthy and prosperous 2018 so far! I’m interested in the position for a Human Resources Manager that your company is seeking. As the HR Manager, I would uphold all federal and state laws such as Title VII of Civil Rights Act, Americans with Disabilities Act, and the Family Medical Leave Act. The responsibilities for this position include managing benefits administration such as retirement plans and medical insurance to make sure employees get everything they need. Sincerely, ___________

Human Resources Manager Sample 3

I am a dynamic and enthusiastic professional with over 5 years of experience in Human Resources. I have a proven track record in hiring, training employees, and improving the work environment through the use of policies and guidelines. I am confident that my skills will be an excellent fit for your organization.

My name is __________. I am delighted to apply for the position of ___________ with your company. In this position, my responsibilities would include: Training new hires on company policies and procedures Developing performance expectations with each employee to meet company goals Supporting departmental HR efforts when needed, such as coordinating benefits enrollment or managing HR information requests for managers.

Human Resources Manager Sample 4

Dear Carla, Thank you for your interest in my resume. I am a proud graduate from the University of California, Berkeley with a degree in Human Resources Management. I have been working as a human resources manager for one year now and have been successful in increasing productivity by 30%. In this position, I’ve managed full-time employees as well as interns. As someone who understands the importance of being able to communicate effectively with people from all walks of life, I know that an innovative company like yours will be the perfect place for me to grow and succeed even further. Carla, would you please consider giving me a call? Let’s talk about how my skills could benefit your company!

Human Resources Manager Sample 5

I am writing to inquire about the HR Manager position advertised on Monster.com. I have over 10 years of experience in human resources management, and I am interested in this role. If you would like to set up an interview for this position, please contact me at (xxx) xxx-xxxx.

Human Resources Manager Sample 6

Dear Human Resources Manager, I am a recent graduate with a BA in Sociology and would like to submit my resume for your consideration. I have excellent communication skills and enjoy working with people. My experience includes volunteer work at a local non-profit organization that helps the homeless. In addition, I have been involved in organizing fundraising events that benefit the community. Previous employers describe me as hardworking, dependable and enthusiastic about providing outstanding customer service.   I would be delighted to interview for an entry-level position within your company Sincerely Jennifer Thompson

Human Resources Manager Sample 7

Dear _____, I am excited to be applying for the Human Resources Manager position. I have extensive experience in recruitment and training, both locally and abroad. I am confident that my skills will make me an asset to your team. I’m looking forward to hearing from you soon!

Human Resources Manager Sample 8

I would like to apply for the Human Resources Manager position. I have with a Bachelor’s degree in Business Administration with a concentration in Human Resources Management and 10 years of experience as an IT Coordinator with experience in HR.

Human Resources Manager Sample 9

Enclosed is my cover letter for the Human Resources Manager position with ________ company. I am confident that my qualifications and skills set will be a great fit for this company and I’m excited to learn more about the opportunity. I believe in managing people with care and consideration, and excel in communicating with sensitivity to others in a professional manner. My attention to detail has enabled me to not only keep an eye on operations but also anticipate when things might go wrong before they do, resulting in less stress on both myself and my co-workers.

Human Resources Manager Sample 10

I am writing in response to the Human Resources Manager position at ABC Corporation. I believe my background and skills would be an excellent fit for this role. As a Human Resource professional with 10 years of experience, I bring a unique blend of HR experience and private sector consulting experience. I have managed all types of human resources functions for organizations including recruiting, interviewing candidates, developing employee benefits packages, establishing performance management processes and more. In addition to my HR knowledge, I also have extensive knowledge in leadership development and coaching techniques that would be beneficial for the team at ABC Corporation.

I am committed to excellence in my work and relentlessly pursue results that matter to you as well as myself. My diverse career experiences provide me with the tools necessary for the profile.

Human Resources Manager Sample 11

I would like to apply for the open position of Human Resources Manager. I am a recent graduate with a bachelor’s degree in business and HR management. My skills include: -Managing payroll and benefits, including individual or group health plans, retirement plans, or other benefits -Coordinating recruitment and hiring processes for new employees -Developing programs to increase employee productivity and engagement -Maintaining compliance with federal labor laws -Managing company policies on sick leave, maternity/paternity leave, flexible work schedules -Monitoring company performance against strategic objectives

Human Resources Manager Sample 12

I am a recent graduate of _______ with a _____ degree, and I am interested in a Human Resources Manager position at your company. My experience as an assistant with ____ has given me the skills necessary to function as an HR professional. I am confident that my knowledge and skillset will help me to provide excellent service to your company and its employees.

Enclosed is my resume for your review. I look forward to hearing from you soon about this position.

Human Resources Manager Sample 13

Dear _________________,

I am a recent graduate from Beaver College with a BS in Human Resource Management. In order to provide the highest level of service and commitment to my clients, I have been dedicated to educating myself on the latest trends and practices in HR so that I will be able to take advantage of opportunities for advancement in this field. My passion for Human Resources is matched only by my interest in organizational development and best practices. I have experience managing workforce management, HR departmental activities, employee relations, training development and compliance services. My goal is that an HR manager position will allow me the opportunity to cultivate these skills while continuing my education in order to further advance myself professionally.

Sincerely, Jane Doe

Human Resources Manager Sample 14

Dear Dr. Hunter, My name is Amy Johnson and I am interested in applying for the Human Resources Manager position you are currently recruiting for. As a veteran of the armed forces, I have experience with administrative tasks that are crucial to this position. The skills I possess can be seen in my attached resume so please review it thoroughly to learn about my qualifications. If you have any questions or need any additional information please don’t hesitate to contact me at 555-555-5555 extension 123456 or by email at [email protected] . I hope to hear from you soon!

Human Resources Manager Sample 15

I’m writing to you today about the position of Human Resources Manager. I received your listing on LinkedIn and believe that I have what it takes to excel in this role. I have more than 10 years of professional experience in the HR field, including 8 years as a human resources manager.

I’ve led the HR strategic plan for my company for 3 years, which resulted in increased employee satisfaction and retention rates, as well as an increase in profitability for our company. My expertise includes benefits administration, recruiting procedures, policy development, compliance with federal regulations governing employment practices, and much more.

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Human Resources Manager cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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Home › HR Career Path › What Does an Human Resources Manager Do? › How to Write an HR Manager Cover Letter

How to Write an HR Manager Cover Letter

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TABLE OF CONTENTS

HR University’s career guides help you advance towards the potential HR manager profession. Read more for an in-depth overview and tips and tricks to create an outstanding HR manager cover letter, with examples and templates.

What Are HR Manager Cover Letters?

The HR manager cover letter is a concise but important document that highlights your skills and expertise in the HR manager role. In addition, it showcases your experiences that help the hiring manager proceed further with your application.

An HR manager cover letter complements your resume and job application. Don’t copy-paste the entire content of the resume into the cover letter. It should contain your most prominent achievements that can add value to the organization and the HR manager role.

A Step-by-Step Guide to Creating an HR Manager Cover Letter

Follow the below steps to create a winning HR manager cover letter.

Research – Know About the Company

HR managers have exceptional communication, interpersonal, negotiation, conflict resolution, organization, analytical, and problem-solving skills. Ensure to study the company’s core values and mission statement. This will help you align your skillset with the company’s culture.

Customize – Align Your Cover Letter with the Company Requirements

It’s recommended to use a cover letter template but review and customize it every time you apply for a new job. Your cover letter must align with the job requirement. Don’t use the same cover letter for multiple jobs without editing it.

Simplify – Keep it Clear and Concise

Select a simple and clear format. Use white background, black font, and simple words to communicate your message. Stick to highlighting the most relevant skills and achievements that add more value to your experience in the HR manager role. Keep your cover letter to one page.

Showcase – Your Skills and Expertise

Use the cover letter to share your most prominent achievements and skills in the HR management domain. Ensure to add the ones that align with the job requirements and can attract the hiring manager.

If you don’t have experience in HR management, you can share your academic achievements in this section.

Finalize – Proofread, Edit and Review

It is important to double-check your cover letter before submitting it. You can use online grammar, punctuation, and spelling correction tools such as Grammarly (free version) to ensure that your cover letter doesn’t have errors.

What is the Purpose of HR Manager Cover Letters?

The HR manager’s cover letter aims to persuade the employer to proceed with your application to the next stage. Use your cover letter to share the top reasons that make you the most suitable candidate for the HR manager role.

Answer the following questions to create an outstanding HR manager cover letter:

  • What makes you a suitable candidate?
  • What interests you about the HR manager role?
  • Why do you want to work with this company as an HR manager?

Constructing an Outline for HR Manager Cover Letter?

Below is a general outline to follow while creating a cover letter. You can find the HR manager cover letter template at the end of this article.

  • Add a header – (add your name, address, and contact)
  • Add hiring manager details – (add a name, job title, company name, and address)
  • Greet the hiring manager
  • 2-3 lines introduction
  • 4-5 lines of body text (include relevant achievements and expertise)
  • 2-3 lines conclusion

What to Include In Your HR Manager Cover Letter?

Choose a template.

White background color, black font color – 12 in size, one-inch (left and right) page margins, single line spacing.

Add a Header

Write your name, contact details, and address. In addition, you can add your social media accounts such as LinkedIn/Twitter or personal websites.

Add Hiring Manager Details

Add the hiring manager’s name, job title, company name, and address.

Greet the Hiring Manager

Address the hiring manager with “Dear Mr/Ms/Sir” or use the name. To get the hiring manager’s name, you can check the job posting, and if you don’t find the name in the job posting, browse through the company website or the LinkedIn page.

Create a Compelling Introduction

Create a concise but inspiring introduction that gauges the hiring manager’s attention. Mention the position you are applying for at the start. Add your skills that match the HR manager position.

Highlight Relevant Skills

Assess the job posting and identify the most relevant skills and experiences you can mention in this section that aligns with the job requirements.

Share HR Management Experience

Share your most prominent achievements as an HR manager. You can share events, case studies, and testimonials in this section. Add metrics, results, and stats to add more credibility to your achievements.

Share Your Interest in the Company

Employers observe every candidate’s enthusiasm for the company and the role. This section should cover your excitement and the reasons to apply for the HR manager’s role in the company.

Keep this section to the point and share your contact details in this section to encourage the hiring manager to contact you.

Include “Best Regards” or “Sincerely Yours.” After this, add your digital signature with your name.

HR Manager Cover Letter Examples

Below are a few HR manager cover letter examples that you can use to create your cover letter.

Example # 1

Dear [Hiring Manager] , 

Developing HR structures has been an inspiration for me, and I am excited to know about the HR manager job opening at ABC Company. My passion is handling day-to-day HR operations and managing policies and procedures implementation. And I am confident that my experience can serve as an asset to ABC Company’s human resource structure. 

My recent assignment as HR manager entails developing and maintaining effective internal processes, handling employee-related issues, supporting hiring and retention policies, identifying problems, finding solutions, and nourishing employee satisfaction. 

I specialize in overseeing and refining employee compensation and benefits programs. For example, my initiative of transforming the annual bonus (75% of the basic salary) into KPIs / achievement-based incentives has saved XYZ Company 20% of the budget and has increased employee productivity by 32%. 

The compensation and benefits HR module at ABC Company fascinates me. Your last year’s “Family trip to Europe” program for the highest annual sales achievers is popular among the HR industry. As an HR manager with an urge to refine employee compensation and benefits programs, I can bring more value to ABC Company’s HR structure.  . 

Please find my resume, which details my experiences, academics, and certifications. Please feel free to call me at [contact information] . Thank you for considering my application.

Hoping to hear from you.

Example #2 

Greetings [Hiring Manager] ,

As an ambitious and enthusiastic HR manager with 5+ years of experience handling day-to-day HR operations and managing policies and procedures implementation, I am passionate about streamlining human resource structures and procedures. 

I have experience developing and maintaining effective internal processes, handling employee-related issues, supporting hiring and retention policies, identifying problems, finding solutions, and nourishing employee satisfaction. 

I have experience leveraging maximum benefits from employee compensation and benefits programs. For example, I introduced a life insurance plan for the employees (Investment mode- 50% management / 50% employee), which has increased the employee retention rate from 52% to 79% over the past 2 years. 

ABC Company’s 87% consistent employee retention rate for the past 5 years is an inspiration for me. I would love to contribute my skills and expertise to ABC company’s HR success. 

Please feel free to contact me at [contact number]. I have enclosed my resume with more details about my experience and eligibility for the role. 

HR Manager Cover Letter Template

[Full Name]

[Contact Number]

[LinkedIn, Website URL]

[Address, Date]

[Hiring Person’s Name]

[Hiring Person’s Job Title]

[Company Name]

[Company Address]

Dear [Hiring Manager Name] ,

I am delighted to join [company] as a . I have experience in [list of relevant experiences] , and I have [list of skills] . I am confident that I can add more value to the HR manager position.

As the [past/current job] at [previous/current company] , my roles are [list main roles/ responsibilities] . During my work tenure as a [previous/current job title] , I [elaborate major accomplishments as an HR manager] .

Your [talk about any of the company’s recent projects] speech/article/initiative/structure is fascinating. And I wish to join the position because [state why you want to join the company] . 

I look forward to sharing my skills and expertise in [list relevant skills to the position] .

I have enclosed my resume containing more details about my experience, qualifications, and certification. 

Please feel free to contact me at [contact information] . Thank you, and I look forward to hearing from you. 

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hr project manager cover letter

13 Human Resources Cover Letter Examples

Human Resources professionals are the gatekeepers of an organization, adept at identifying talent, fostering a positive work environment, and ensuring compliance with employment laws. Similarly, your cover letter is your first step through that gate, showcasing your skills, experiences, and commitment to fostering a positive work culture. In this guide, we'll explore the best cover letter examples for Human Resources professionals, helping you to present a compelling case for your next role.

hr project manager cover letter

Cover Letter Examples

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The best way to start a Human Resources cover letter is by addressing the hiring manager directly, if their name is known. If not, use a professional greeting like "Dear Hiring Manager." Then, begin with a strong opening line that grabs their attention and clearly states your intent. For example, "As a dedicated HR professional with X years of experience, I was excited to see your job posting for [Job Title]." This not only shows that you've done your research, but also immediately presents you as a qualified candidate. It's also beneficial to mention any personal connection or referral you may have to the company, as it can make your application more memorable.

Human Resources professionals should end a cover letter by summarizing their interest in the position and their belief in their ability to fulfill the role effectively. This can be done by reiterating key points made in the body of the letter, such as relevant skills or experiences. The closing should also include a call to action, such as expressing eagerness for an interview or further discussion. It's important to end on a professional note, using a formal closing like "Sincerely" or "Best regards," followed by your full name. Remember to thank the reader for their time and consideration. This ending not only shows your enthusiasm for the position but also your respect for the reader's time and effort.

A Human Resources cover letter should ideally be about one page in length. This is because hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point increases the chances of it being read in full. Your cover letter should be long enough to clearly outline your skills, experience, and interest in the position, but short enough to maintain the reader's attention. Typically, this equates to about 3-4 paragraphs. The first paragraph should introduce yourself and state the position you're applying for, the middle paragraphs should highlight your relevant skills and experiences, and the final paragraph should conclude by expressing your interest in the role and the company.

Writing a cover letter with no experience in Human Resources can seem daunting, but it's entirely possible. Here's how you can approach it: 1. Start with a strong introduction: Begin your cover letter by introducing yourself and expressing your interest in the position. Explain why you are interested in the field of Human Resources and how your interest was sparked. 2. Highlight relevant skills: Even if you don't have direct experience, you may have transferable skills that are relevant to the role. These could include communication skills, organizational skills, problem-solving abilities, or any other skills that you think would be beneficial in a Human Resources role. Be sure to provide examples of how you have used these skills in the past. 3. Show your knowledge of the field: Do some research about the company and the HR field in general. Show that you understand the role of Human Resources within a company and how it contributes to the overall success of the organization. This will demonstrate your commitment and enthusiasm for the field. 4. Mention any relevant education or training: If you have taken any courses or received any training related to Human Resources, be sure to mention this. This could include courses in business administration, psychology, or any other related field. 5. Conclude with a strong closing: In your closing paragraph, reiterate your interest in the position and your eagerness to learn and grow within the field. Thank the hiring manager for considering your application and express your hope for an opportunity to further discuss your qualifications. Remember, everyone has to start somewhere, and a well-written cover letter can help you stand out, even if you don't have direct experience in the field.

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Home » Employer Resources » HR Resources » Appointment Letter for a Project Manager

Appointment Letter for a Project Manager: A Step-By-Step Guide 

An appointment letter outlines crucial details such as the terms and conditions of employment, job responsibilities, salary, and benefits. A well-crafted appointment letter provides clarity to both parties, preventing future disputes and misunderstandings. In this blog, we will delve into the specifics of an appointment letter for a project manager, discussing the essential components that must be included to ensure a smooth and successful hiring process.

Table of Contents

Elements of an Appointment Letter for Project Manager

Here are the key elements that you must include while drafting an appointment letter for a project manager:

1. Job Title and Role Description

It is important to provide a clear job title and description for the project manager role while drafting the appointment letter. By providing a brief project manager job description, you will set clear expectations and help the candidate succeed in their role. This will also help you hold them accountable for the tasks and projects they are responsible for.

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2. Job Start Date/ Work Schedule

The project manager’s employment letter should specify the exact date when the job will commence, as well as the expected work schedule. This could include details about working hours, days of the week, and any flexibility options.

Clear communication regarding the commencement date of employment and the expected work schedule is vital to ensure that everyone is on the same page. This way, you can align the availability of the candidate with the organization’s needs and make sure that the candidate is ready to begin work on the agreed date.

3. Salary Compensation

When crafting an employment letter for a project manager position, it’s important to specify the compensation package that you are offering. This helps the candidate understand the financial benefits of the role while also establishing a clear and transparent relationship between the organization and the employee.

It’s essential to provide a detailed compensation breakup of the salary package, including the basic pay, allowances, HRA, and any applicable deductions. Additionally, it’s crucial to specify the payment frequency, whether it’s monthly, bi-weekly, or weekly, to give the candidate a clear understanding of when they can expect to receive their salary. This information can also help the candidate plan their finances effectively.

4. Additional Bonus and Incentives

Clearly outline any performance-related bonuses, incentives, or commissions in the appointment letter. In addition, you should also mention the criteria for eligibility and the method of calculation. By providing clarity on the additional bonuses and incentives, you can attract top talent. This will also help create a positive work environment where employees feel valued and motivated to perform at their best.

5. Employee Benefits

Employee benefits are essential for attracting top talent, promoting job satisfaction, and increasing retention rates. By clearly communicating the benefits, you can show your commitment to their well-being and job satisfaction. Here are some employee benefits that you can include in your project manager employment letter:

  • Health Insurance: With this benefit, you can cover the project manager’s medical expenses, such as hospitalization, prescription drugs, and preventive care.
  • Retirement Plan: Retirement plans such as pension plans allow project managers to save for their future and provide financial security upon retirement.
  • Paid Time Off: By including vacation days, sick leave, and holidays the organization can help project managers manage personal commitments and maintain a healthy work-life balance.
  • Employee Discounts: You can offer discounts on company products or services, which can enhance the overall compensation package for project managers.
  • Wellness Programs: Taking initiatives such as gym memberships, wellness workshops, or health screenings can help in promoting physical and mental well-being among project managers.
  • Employee Assistance Programs: By providing access to counseling services, mental health resources, and work-life support, you can help project managers address and reduce personal and professional challenges.
  • Professional Development Opportunities: You can support the ongoing learning and skill development of project managers by providing training programs and workshops.

6. Terms and Conditions of Employment

This step is essential to ensure clarity, transparency, and legal protection for both the employer and the employee. Outlining these details can help in establishing a mutual understanding, minimizing any potential misunderstandings and disputes. Here are the terms and conditions that you must include in your project manager appointment letter:

  • Probation Period: The probation period allows you to evaluate the employee’s performance and determine if they are a good fit for the company. Therefore, specify the duration and terms of the probation in the letter.
  • Termination Agreement: To avoid misunderstandings or legal issues, it’s important to outline the procedures for terminating employment in the appointment letter. You should also include information regarding the serviceable notice period in the employment agreement.
  • Privacy and Confidentiality Agreement: A project manager deals with a lot of sensitive information regarding the upcoming ventures of the company. Therefore, a confidentiality clause outlining the protection of company secrets and data should be included in the employment agreement. This will ensure that the employee understands the importance of protecting sensitive information and agrees not to disclose it to anyone outside the organization.

7. Other Joining Formalities

When an employee is offered a job, there may be additional joining formalities that need to be completed before they can start working. These formalities could include submitting certain documents or undergoing a medical examination.

8. Closing Remarks

When concluding the project manager appointment letter, it is important to leave a positive impression on the new employee. You can do this by including warm and encouraging remarks that express enthusiasm for their upcoming journey with the organization.

Project Manager Appointment Letter Sample

Here is the appointment letter format for a project manager role that you can utilize:

Conclusion 

A well-crafted appointment letter for a project manager should include the job title, start date, salary, benefits, and other relevant details. In this blog, we explore the essential elements to include in the appointment letter of a project manager with the help of a sample. This document is essential to ensure a smooth transition into the new role. Also, check out how to hire a project manager and streamline your hiring process.

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Shobha Saini, the Head of Human Resources at Internshala, has maintained a stellar track record in employee relations and talent acquisition. With eight exceptional years of experience, she specializes in strategic planning, policy-making, and performance management. A multi-talented individual, she has played a major role in strategizing HR practices in the organization.

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  1. Professional HR Project Manager Cover Letter Examples for 2024

    Your HR project manager cover letter must quickly highlight your leadership abilities. Demonstrate your experience in managing diverse HR projects from inception to completion. In your letter, emphasize clear communication skills and a proven track record in HR strategy. Your knack for problem-solving and team motivation must shine through.

  2. HR Project Manager Cover Letter

    How to Write the HR Project Manager Cover Letter. 479 Morissette Dam. Port Octaviostad, MI 25141. Dear Parker Gusikowski, In response to your job posting for HR project manager, I am including this letter and my resume for your review. In the previous role, I was responsible for expert input to your client groups as well as the HR team in terms ...

  3. Best HR Project Manager Cover Letter Example for 2023

    A HR Project Manager cover letter should include a few key components to ensure it stands out to employers. First, the cover letter should include an introduction that emphasizes the applicant's desire to work for the hiring organization. This section should provide an explanation of why the applicant is the best fit for the available position.

  4. Human Resources Manager Cover Letter Example and Template for 2024

    After you write your cover letter and resume, you can upload a resume file or build an Indeed Resume to help you apply to human resources manager positions. Kara Gentry. 859-555-0102. [email protected] May 10, 2023 Dear Hiring Manager, I am writing to apply for the position of Human Resources Manager at the Virginia Transportation Company.

  5. Project Manager Cover Letter Example and Template for 2024

    In this article, we explain how to write a professional and effective project manager cover letter by sharing what to include, providing the steps for writing one and offering a sample to help you write your own. Joanna Patterson. 890-342-0556. [email protected] March 30, 2023 Dear Hiring Manager, I'm excited to apply for the Senior ...

  6. Human Resources Project Manager Cover Letter

    I would like to submit my application for the human resources project manager opening. Please accept this letter and the attached resume. In my previous role, I was responsible for support for HR activities such as continuous improvement initiatives, affirmative action planning, good Community relations etc.

  7. Project Manager Cover Letter: Examples for 2024 (+Template)

    As promised, here are two project manager cover letter examples to start with: 1. Project Manager Cover Letter Samples. First, let's look at Yolanda. Yolanda likes to paint, enjoys swimming, and loves stand up comedy. More importantly, she's a skilled project manager with an industry-leading certification to back it up.

  8. HR Manager Cover Letter Samples & Examples 2024

    Here are 3 examples of personalized HR manager cover letter greetings. Dear CEO Jane Smith, Dear Mrs. Jane Smith, Dear Mrs. Jane Smith & the HR Team, 3. Write an eye-catching introduction as an HR manager. Now that you know how to tailor and personalize your cover letter, let's move on to writing the introduction.

  9. Project Manager Cover Letter Example & Writing Tips

    Dear [Mr./Ms./Mx.] [Hiring Manager's Last Name], I am writing to apply for the IT Project Manager position at Systems+, as advertised on [Website Name]. I am confident that my 12 years of solid experience and diverse capabilities in project management make me an ideal candidate to successfully fulfill this position.

  10. Human Resources (HR) Cover Letter Example & Tips

    Problem-solving skills. Collaboration. Here's a great example of how to mention these skills in your cover letter body: My interest in this position stems from my belief that my combination of relevant staffing experience, communication skills, and high levels of organization make me a superb candidate.

  11. Project Manager Cover Letter: Example & Expert Tips

    Evidence of Project Management Expertise "Like most HR folks, I look for the keywords that demonstrate experience in the project management space. For example, in addition to PMP certification, I'd look for experience with Agile and Scrum. ... but the following project manager cover letter sample is a good place to begin to see how to craft ...

  12. Project Manager Cover Letter: Example and Tips

    Project manager cover letter example. Reading through sample project manager cover letters can be a good way to spark your creativity, get ideas on the kind of content you should include, and gain insight into the tone and style that's most appropriate. Here's the cover letter in text format: October 4, 2021. Harland Sanders. Animax.

  13. 5 Human Resources (HR) Cover Letter Examples for 2024

    50 Eggs Hospitality Group. 7350 Biscayne Blvd. Miami, FL 33138. Formatting : Each part of the address should be on a new line. Double space between the inside address and greeting. Greeting: A polite greeting is always in vogue, so start your human resources cover letter with a formal, yet personal, salutation.

  14. Project Manager Cover Letter Examples & Expert Tips

    Project Manager Cover Letter examples Write the best Cover Letters in 5 minutes samples and expert guides used by millions of users. ... If the hiring manager is different from the HR person who wrote the cover letter, address it to the hiring manager (if they will be conducting the interview). Using the salutation "Dear Mr / Mrs / Ms" will ...

  15. Human Resources Manager Cover Letter Examples

    The cover letter examples below highlight what you should consider including in an HR Manager cover letter. Choose from multiple templates to personalize your cover letter, and model your cover letter after the text in these cover letter examples. Take the next step today by creating your cover letter! Create My Cover Letter.

  16. 17 Project Manager Cover Letter Examples

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    Human Resources Manager Sample 1. With more than 15 years of experience as a Human Resources Manager, I know how to guide employers through the labor market and find qualified candidates for their open positions. I am self-driven and detail oriented, with extensive knowledge of HR practices and compliance regulations.

  18. Human Resources Manager Cover Letter Examples & Samples for 2024

    Free Human Resources Manager cover letter example. Dear Mr. Brown: With this letter and the attached resume, I would like to express my sincere interest in the Human Resources Manager position you have available. As an accomplished professional with 12+ years of experience spearheading comprehensive HR functions, I possess a wide range of ...

  19. How to Write an HR Manager Cover Letter

    You can find the HR manager cover letter template at the end of this article. Add a header - (add your name, address, and contact) Add date. Add hiring manager details - (add a name, job title, company name, and address) Greet the hiring manager. 2-3 lines introduction. 4-5 lines of body text (include relevant achievements and expertise) 2 ...

  20. 13 Human Resources Cover Letter Examples

    Human Resources professionals are the gatekeepers of an organization, adept at identifying talent, fostering a positive work environment, and ensuring compliance with employment laws. Similarly, your cover letter is your first step through that gate, showcasing your skills, experiences, and commitment to fostering a positive work culture. In this guide, we'll explore the best cover letter ...

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