how to write an it report pdf

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How to Write an IT Report

Last Updated: July 10, 2023 Fact Checked

This article was co-authored by wikiHow staff writer, Jennifer Mueller, JD . Jennifer Mueller is a wikiHow Content Creator. She specializes in reviewing, fact-checking, and evaluating wikiHow's content to ensure thoroughness and accuracy. Jennifer holds a JD from Indiana University Maurer School of Law in 2006. There are 10 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 19,615 times. Learn more...

Whether in a university setting or out in the workforce, an information technology (IT) report describes a specific tech question and the research you completed to answer that question. As a result of your research, you'll come to specific conclusions, then outline recommendations on how to implement your conclusions in the sector you studied or work in. IT reports are designed so that readers don't necessarily need to read every section to understand the thrust of your findings. Because of this, their structure is formulaic and predictable. [1] X Research source

Formatting Your Report

• For example, if you're in school, your title page would include the name of the class you're writing the report for along with your professor or instructor.
• If you're writing the report for the fulfillment of a particular degree, the title page usually includes language to that effect. For example, you might write "Submitted in fulfillment of the requirements for the MSIT degree."

• IT reports typically use a standard decimal numbering system. The main sections start at "1.0" and continue consecutively. Sub-sections are labeled "1.1," sub-sub-sections "1.1.1," and so on.
• Make sure all of your headings have a consistent and parallel structure. For example, if one of your headings was a gerund phrase, such as "Evaluating Information Management Styles," then the rest of your headings should be in the same structure.

• Most word-processing programs have a functional template that allows you to automatically generate a table of contents. The table of contents will then update page numbers as you draft or revise your report.

• If you can't figure out how to format the reference for an unusual source, you might have to stop writing your report and look up the reference in the appropriate style guide or online. If you're in the middle of writing your report, this can end up taking away quite a bit of your time and attention.

Tip: At this stage, include all of the potential references you've found in your research. After you write your report, you can delete any sources that you ended up not using.

Drafting Your Report

• If you haven't actually written your report yet, you might not have a complete list yet. When you start editing your paper, you can go back and add in words that you missed.

• Introductions often include a paragraph that outlines the structure of your report. Generally, it's easier to wait and write this paragraph after you've finished your report to ensure its accuracy.

• While the bulk of your text should be full paragraphs, you can also break up large slabs of text with bulleted or numbered lists where appropriate.

Tip: Including figures and tables helps you more efficiently communicate information so your reader can understand your findings at a glance.

• If you're writing in the university setting, your recommendations might include additional questions raised by your findings where further research could be done.
• If you're writing in the workplace setting, your recommendations would likely include ways for your employer to implement your findings or correct problems you discovered through your research.

• The information in your appendices may not be of any interest to your average reader, particularly if you're writing in a workplace setting. However, it's information that other researchers would want to study.
• Appendices are typically given a number or letter and title. When you discuss the information in your text that relates to a particular appendix, use a parenthetical reference to point your readers to it. For example, you might write "Raw data accumulated on social media usage are presented in Appendix 1."

• It can be helpful to jot down information you want to include in the summary as you write your report.
• For a shorter report, your executive summary will typically only be 100-200 words. At the longest, it can be up to a page. However, it should never be longer than a page.

Making Your Final Edits

• If a particular instruction or guideline proved impossible to follow, you might want to add a sentence or two to your report that acknowledges that it wasn't followed and explains the reason why.

• Make sure the information you present in your report is complete and accurate, with no gaps or assumptions that would cause a reader to question your conclusions or recommendations. Creating an outline from your report (sometimes called a "reverse outline") can help you find gaps.

• Read your report slowly, focusing on each sentence by itself. It can also help to start at the end and read backward through one word at a time to catch possible spelling errors.
• Your word processing program likely has grammar and spell-check. However, do not rely on these alone, because they often miss errors. For example, if you have a homophone spelling error (say, "wave" instead of "waive"), your spell-check wouldn't pick that up because they're both words.

• It's a good idea to let at least one person read your report who knows nothing (or next to nothing) about the subject matter of your report. They can point out terms of art or confusing phrases that might have escaped your notice.

Tip: If you have acknowledgments in your report, include the names of people who checked your report and offered suggestions to improve it.

• Check the punctuation and formatting of your references carefully to make sure it adheres to the style guide you're supposed to follow.
• If you used an auto-generating template to create your table of contents, double-check the page numbers and make sure they're correct.

• Make sure all headings and figures in your report are aligned and formatted consistently.
• Reading your report backward, one word at a time, will help you focus on the spelling of individual words to correct spelling errors.
• Reading aloud can help you locate punctuation errors as well as places where your writing isn't as clear as it could be.

Expert Q&A

You might also like.

• ↑ https://www.monash.edu/learnhq/excel-at-writing/annotated-assessment-samples/information-technology/it-report
• ↑ https://apastyle.apa.org/style-grammar-guidelines/paper-format/title-page
• ↑ https://pressbooks.bccampus.ca/technicalwriting/chapter/headings/
• ↑ https://www.monash.edu/learnhq/excel-at-writing/annotated-assessment-samples/information-technology/it-report#table-of-contents
• ↑ https://libraryguides.vu.edu.au/apa-referencing/7ReportsGreyLiterature
• ↑ https://www.westernsydney.edu.au/__data/assets/pdf_file/0004/1082785/Report_Structure.pdf
• ↑ https://www.grammarly.com/blog/how-to-write-a-report/
• ↑ https://www.monash.edu/learnhq/excel-at-writing/annotated-assessment-samples/information-technology/it-report#appendices
• ↑ https://www.openpolytechnic.ac.nz/current-students/study-tips-and-techniques/assignments/how-to-write-a-report/
• ↑ https://www.sussex.ac.uk/ei/internal/forstudents/engineeringdesign/studyguides/techreportwriting

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How to Write a Report (2023 Guide & Free Templates)

You have a report due in a few days, but you’re still procrastinating like a pro.

Sounds familiar?

If you’ve been staring at a blank page, wondering how to write a report the best way possible, you’re not alone. For many, writing a report, especially for the first time, can feel like rolling a giant boulder uphill.

The good news is that from a first draft to creating reports that people love to read is a skill you can develop and polish over time.

Whether you’re a student, a professional, or someone who wants to up their report-writing game, keep reading for a 2023 guide and step-by-step instructions on how to write a report. Plus, learn about the basic report format.

You’ll also get access to report templates that you can edit and customize immediately and learn about a tool to make reports online (no need to download software!). You can also jump right into customizing templates by creating a free account .

What is report writing?

Report writing is a way of communicating information, data, insight, or analysis. It’s an essential skill that will come in handy in various settings, from academic research or diving into historical events to business meetings.

But creating a report can be a bit intimidating at first.

In its simplest form, report writing starts with researching and gathering all the information, analyzing your findings, and presenting it in a way that’s easy for your audience to understand.

Sounds easy enough, right? 

Well, there’s a bit more to it than that. We’ll guide you through every step of the process to write an entire report from a rough draft and data in the next section. 

But first, let’s get to know the different types of reports.

Types of reports

Reports come in all shapes and sizes, and the type of report you write will depend on your specific goals and audience. Each type of report has its unique purpose, format, and style.

The most common types of reports are: 

• Academic report – These include school reports, book reports, thesis reports, or analytical reports between two opposing ideas.
• Business report – Business reports range from annual reports to SWOT analyses . The goal of business reports is to communicate ideas, information, or insights in a business setting.
• Research report –  Research reports are often more scientific or methodological in nature. They can take the form of case studies or research papers. 

Learn more : 20 Types of Reports and When to Use Them (Plus Templates)

How to write a report without feeling overwhelmed

Breaking down the report writing process into three stages can make it much more manageable for you, especially if it’s your first time to create one. 

These three stages are: 

• Pre-writing stage
• Writing stage
• Post-writing stage

Let’s take a look at the steps for each stage and how to write a good report in 2023 that you can be proud of.

Stage 1: Pre-writing 

The pre-writing stage is all about preparation. Take some time to gather your thoughts and organize your main idea. Write a summary first.

Here are important steps to help you deal with the overwhelm of creating an insightful report. 

Understand the purpose of your report

Knowing your purpose will help you focus and stay on track throughout the process. Dig into the why of your report through these questions:

• Who is your intended reader? Are you familiar with your audience’s language and how they think?
• What are you trying to achieve with your report? Are you trying to inform, persuade, or recommend a course of action to the reader? 

Research your topic

It’s time to gather as much information as you can about your topic. This might involve reading books, articles, and other reports. You might also need to conduct interviews with subject matter experts.

Pro tip on how to write a report : Pick reputable sources like research papers, recently-published books, and case studies by trustworthy authors. 

Make a report outline

An outline is a roadmap for your report. It covers your title, introduction, thesis statement, main points, and conclusion. Organizing your thoughts this way will help you keep focus and ensure you cover all the necessary information.

While you can create a report without creating an outline, you could write a better report with an outline. An outline helps you organize your facts and important points on paper. 

Stage 2: Writing

Once you have completed the pre-writing stage, it’s time to write your report. 

Follow the proper report writing format

You will feel a lot of resistance at this point because this is where most of the tedious work of report writing happens. However, the process can be a breeze if you follow a proper structure and report writing format.

The structure of your report can vary depending on the type of report you’re creating, but the report writing format below can serve as a guide for anyone.

• Title page. This is the first page of your report and should include the report’s title, the author’s name, the date of presentation or submission, and any other relevant information, such as your name or the organization’s name.
• Table of Contents (TOC ). This section contains subsections of your report and their corresponding page numbering.  A well-written TOC will help readers navigate your report easily and find the information they need.
• Brief summary . This part provides an overview of the report’s particular purpose, subject, methodology, key findings, and recommendations. This section is often called the executive summary in corporate reports.
• Introduction . The introduction should provide background information about the topic and explain why the report was written. It should also state the aims and objectives of your report and give an overview of the methodology used to gather and analyze the data. Make sure you include a powerful topic sentence.
• Main body. The main body of the report should be divided into subsections, each dealing with a specific aspect of the topic. These sections should be clearly labeled and organized in a logical order. In most reports, this is also the part where you explain and present your findings, analysis, and recommendations.
• Conclusion. Summarize the main points of your report and provide a final summary, thought, or suggestions. Review your thesis statement. The conclusion also includes any limitations of the study and areas for further research or future action.
• References . This section should include a list of all the sources cited in the report, like books, journal articles, websites, and any other sources used to gather information on your subject.
• Appendices . In the appendices section, you should include any additional information relevant to the report but not in the article’s main body. This might consist of raw data, event details, graphs, charts, or tables.

With all these key report elements, your readers can look forward to an informative, well-organized, and easy-to-read report.

Pro tips: Remember to use clear and concise language in your essay. It is also required to follow a specific type of formatting set by your organization or instructor.

Plus, use the active voice when you can because it helps improve clarity. To write a report essay in a passive voice makes it sound less concise.

Reports should usually be written in the third person.

Edit and proofread the article

Once you have completed your first essay draft, take some time to edit and proofread your work. Look for spelling mistakes and grammar errors, as well as any areas where the flow of your article could be improved. Review your topic sentence.

If hiring a professional editor isn’t possible, have a colleague or someone else read your rough draft and provide feedback. You can also use tools like Grammarly and the Hemingway App . 

Stage 3: Post-writing

You’re almost there! This stage is about finalizing your report and ensuring it is ready to be shared. 

Format your report

Ensure your report is formatted correctly, with clear and easy-to-read fonts, headings, and subheadings.

Incorporate visuals

Adding visuals to your report article is another great way to help your audience understand complex information more easily.

From charts to illustrations, the right visual can help highlight and explain key points, events, trends, and patterns in your data, making it easier for the reader to interpret the information.

Want to check out more templates? Get access to the template gallery today .

However, it’s important to use visuals sparingly and ensure they are relevant and effectively support the texts. You will learn more about effectively incorporating visuals into your report as you scroll down below to the next sections. 

Share your report

Once your report is complete, share it with your audience. This might involve submitting it to your boss, presenting it to a group, or sharing it online.

A final note for this section: Remember to take your time, stay organized, and most importantly, have fun! Writing a report can be a rewarding experience, especially if you get positive feedback when you present.

How to add visuals to your report

Adding visuals to your report is more than just putting a graph or chart for every piece of information.

There are no hard and fast rules but use the pointers below as guidelines:

• Each visual in your report should have a purpose. Don’t just add a pie chart or bar graph for the sake of adding one. Your visual of choice should offer clarity to readers that’s impossible to achieve with words alone. Piktochart’s report maker lets you search for free stock images and illustrations to add to any page with drag and drop.
• Add captions, legends, or arrows to your visuals when possible. For more technical reports, graphics are either Tables or Figures. Number them in order of appearance (Figure 1, Figure 2, Table 1, etc.) and give each a descriptive title.
• Place the visual close to the relevant text on the page.
• Document the source of the visual, citing it in both the caption and references section if necessary.
• Make the graphic stand out with colors, borders, boxes, spacing, and frames.

Learn more : How to Improve Your Data Visualization Design in 6 Steps 

Write reports like a pro with Piktochart’s easy-to-edit report templates

Creating reports from scratch can be time-consuming. The great news is you don’t have to make reports from scratch like how it used to be in the 90s and early 2000s. Organizations of all shapes and sizes now understand that you can also create the perfect report with the help of templates.

For example, Piktochart offers a variety of fully customizable templates, allowing you to easily add your branding, colors, and text within the online editor. You can visualize your thesis statement and first draft in less than an hour. It’s also possible to start writing directly in the tool, adding graphics page by page.

These templates range from reports for school presentations to sales reports. By editing them, you can create professional-looking reports without the hassle of formatting and design.

Here are some examples of Piktochart’s professionally-designed templates. If you can’t pick one that matches your report writing format and needs, create a free Piktochart account to get access to more templates. 

Survey report template 

This survey report template includes clear visualizations, making your report findings easier to understand. From customer surveys to employee satisfaction reports, this template is quite versatile. 

Research report template 

This research report template is perfect for anyone looking to create a thorough and professional research report. The template includes all the necessary sections to help you easily organize your research and present your findings in a concise document.

Corporate report template 

Looking for a corporate report template example with an editable table of contents and foreword? This template is the perfect fit!

Whether you’re presenting to investors or sharing information with your team, this corporate report template will help you create a polished and informative executive summary for any corporate organization.

Case study report template

Whether you’re conducting a business case study or an academic case study, this case study report template can help you earn your readers’ trust. This template is specifically designed with fashion as its main theme, but you can edit the photos and details to make it more on-brand with your niche.

Marketing report template

Use this template to create comprehensive marketing reports. The template includes editable sections for social media, data from search engines, email marketing, and paid ads. 

Financial report template 

With this customizable finance report template, you don’t need to make a financial report from scratch. Once you’ve written your content, save your report in PDF or PNG formats.

Annual report template 

This annual report template is the right template for creating a professional and informative executive summary of your organization’s performance over the past year. This template was designed for HR annual reports, but you can also repurpose it for other types of yearly reports. 

See more report templates by creating a free Piktochart account . 

Quick checklist for better report writing

Before you submit or present your report, use the quick checklist below to help ensure that your report is well-structured, accurate, clear, and properly cited. Most of all, you must ensure that your report meets your audience’s expectations and has all the information and details they need. 

Purpose and audience

• Does the report address its purpose and meet the needs of the intended audience?

Structure and organization

• Is the material appropriately arranged in sections?
• Have irrelevant details been removed?

Accuracy and analysis

• Has all the material been checked for accuracy?
• Are graphs and tables clearly labeled? Check the page numbers too.
• Is the data in graphs or tables analyzed and explained in words?
• Does the discussion or conclusion show how the results relate to the objectives mentioned in the introduction?
• Have the results been compared with existing research from the literature survey?

Writing style and clarity

• Is the report written in a tone that’s indicated in the brand style guide (for corporate reports)? Does it avoid colloquialisms or contractions? 
• Does it follow the organization’s specific guidelines for writing style? 
• Is it jargon-free and clearly written? Have you translated technical terms into simpler words?
• Use the active voice when you can because it helps improve clarity. A written report in a passive voice may make it sound less concise. 

Acknowledgment and citation

• Have all ideas and event data taken from or inspired by someone else’s work been acknowledged with a reference?
• Have all illustrations and figures taken from someone else’s work been cited correctly?

Proofreading

• Has the report been carefully proofread for typos, spelling errors, and grammatical mistakes?

Make engaging and effective reports quickly with Piktochart

Writing a report is a must-have skill for anyone looking to communicate more effectively in their personal and professional lives. 

With the steps we’ve provided in this guide, anyone can learn how to write a report that is informative, engaging, and comprehensive.

Plus, the free templates we highlighted are valuable for individuals looking to create reports quickly and efficiently. They can also be used to transform a longer report filled with texts into something more engaging and easy to digest.

Sign up for a free Piktochart account today, and look forward to writing reports with its library of modern, customizable report templates. 

Piktochart offers professionally designed templates for all your visual communication needs. It is your one-stop shop for presentations , posters , logos , email signatures , infographics , and more. Customize all templates according to your brand assets in seconds. Get started for free today.

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2 Templates for a Strong IT Status Report | Free Template Download

By archtc on October 12, 2019 — 5 minutes to read

Writing a Strong IT Status Report (+ Free Templates)

An IT project report is a tool to communicate the progress of a project to the clients, management, and also stakeholders. Also, it provides a history of the project you can revisit to track progress, conduct assessments, and review the project. So, an information technology status report is just like any project status reports, and the only difference is that this report presents the status of the information technology project in a company or in an organization. It contains information and updates on the overall status of key IT initiatives, accomplishments or changes in IT during the reporting period, obstacles and issues, and anticipated the main activities or accomplishments in the following reporting period.

A good IT status report will capture the value in a project and will present the business value of IT.

• How to Write a Strong IT Status Report Part 1
• IT Status Report Free Templates Download Part 2
• Additional Resources Part 3
• How to dramatically reduce the time you spend creating reports Part 4

To make the IT report strong and comprehensive, you must include these factors:

Project Overview and Basic Information

The accomplishment versus the plan.

The difference between what you plan and what you actually accomplish is variance. To ensure that the project deliverables are completed on time, resources are still adequate, and schedule and the budget are maintained, project managers should assess the project using varying analysis.

Project Status Indicators

Another component to quantify the progress of the project is through project milestones. In this section, the project is assessed based on whether the milestones and project deliverables complete on its schedule.

Just like any other undertaking, the budget or the financial aspect of an IT project must also be assessed in order to see whether the project is operating within its allocated budget, the fund was spent judiciously, as a result, all expenses made are within the approved procurement plan.

Changes in Project Scope

You may also include other elements or sections, depending on what the company requires or what the top management and stakeholders would want to know.

Consider What the Reader Needs to Know.

Make sure it has information that gives readers ideas of what the report or section is about., it should hold information which can be used for decision-making..

IT is a specialized field which involves a lot of technical concepts and terms. An IT person might get too excited to report on certain codes he was able to write, but that might be meaningless to a non-IT person who may not have an idea of how those codes contributed to the overall project progress.

As much as possible, refrain from using too many technical terms and jargon.

Make It Understandable but Do Not Miss Important Things.

Regularly communicate., it status report: free download.

Click Here to Download IT Project Report XLS

Click Here to Download IT Project Report 2 DOCX

Additional Sources

• How to Write an Amazing QA Daily Status Report + Free Template Download
• How to Write a Quick-To-Read Marketing Status Report + Free Template Download
• How to Write a Clever One Page Status Report + Free Template Download

How to Write a Project Report (with Best Practices Templates for Microsoft 365)

Key Take Aways

What you’ll learn:

• How AI can enhance project reports with predictive analysis and actionable insights
• A 7-step checklist for making sure that your project reports are easily accessible and consumable by stakeholder
• The importance of using project management software for streamlining project reporting, especially in the age of remote working
• Why you should use the Microsoft 365 platform for project reporting and some out of the box examples from BrightWork 365

By: Shubhangi Pandey | Published on: Jun 5, 2024 | Categories: BrightWork 365 , Microsoft 365 , Project Reporting | 0 comments

In an age where remote work is becoming the new every day and data-driven decision-making is more crucial than ever, project reporting has become more than a managerial obligation. It’s an art and a science that combines traditional project tracking with modern metrics and advanced data visualization.

This guide will walk you through seven essential steps to craft a project report that informs and engages your stakeholders. We’ll explore the role of AI in project management, delve into the importance of remote work metrics, and discuss cutting-edge data visualization tools that can make your reports more insightful.

Whether you’re a seasoned project manager or just getting started with project management basics , these steps will help you write a project report that adds value to your organization’s knowledge base for future projects.

Why are Project Management Tools Vital for Report Writing?

The importance of robust project management tools for effective report writing cannot be overstated. Here’s why:

• Centralization : Project management tools are a central hub for all your project data, streamlining project management and reporting processes.
• Efficient Tracking : These tools make it easier to monitor work progress during the monitoring phase of project management , helping you stay on top of tasks and milestones.
• Risk Identification : Advanced features enable you to spot potential risks early, allowing for proactive management.
• Stakeholder Communication : Keep all stakeholders in the loop with real-time updates and comprehensive reports.
• Data Visualization : Utilize features like Power BI to transform raw data into insightful visuals, aiding in better decision-making.
• Custom Reports : Depending on organizational needs, create specialized reports that offer in-depth analysis and recommendations upon project completion.

The Evolution of AI in Project Management Tools for Report Writing

When crafting an impactful project report, your tools can be a game-changer. And let’s talk about the elephant in the room: Artificial Intelligence. AI is no longer just a buzzword – it’s a reality transforming project management and reporting.

According to a systematic literature review published in MDPI , AI’s role in project management is increasingly significant, offering advanced capabilities like predictive analytics and risk assessment.

The Power of Predictive Analytics

These advanced AI tools centralize your project data and offer predictive analytics, risk assessment, and automated insights that can be invaluable for your report. Like Power BI revolutionized data visualization, AI algorithms can sift through massive amounts of data to highlight trends, predict risks, and recommend actions.

Making AI Accessible for Every Project Manager

Imagine reporting on what has happened and providing stakeholders with insights into what could happen. It’s like giving your project report a crystal ball. And don’t worry – embracing AI doesn’t mean you have to be a tech wizard. Many modern project management tools benefit from built-in AI features. 

A thesis from DiVA portal explores the implementation of AI in project management and its impact on working personnel, indicating that AI is becoming more accessible and user-friendly.

The Future of Data-Driven Decision Making

AI’s capabilities equip stakeholders with data-driven insights for strategic decisions. It’s not just about tracking work and identifying risks anymore – it’s about forecasting them and offering actionable solutions. Welcome to the future of project reporting.

Types of Project Reports and Their Formats

Understanding the types of project reports you need to create is crucial. Whether it’s a project summary report, a project health report, or a project completion report, each serves a unique purpose and audience.

Knowing the format, whether a pie chart, bar chart, or complete chart, can also help present the data effectively. Writing a report is a valuable opportunity to evaluate the project, document lessons learned, and add to your organization’s knowledge base for future projects.

Data Visualization: Modern Tools and Techniques

Data visualization has come a long way from simple pie charts and bar graphs. With the advent of AI, we now have tools that can display and interpret data. Think of AI-powered heat maps that can show project bottlenecks or predictive line graphs that forecast project completion based on current trends.

Techniques for Effective Data Presentation

Modern data visualization techniques like interactive dashboards, real-time data streams, and even augmented reality (AR) representations are making it easier than ever to understand complex project metrics. These aren’t just for show; they offer actionable insights that can significantly impact project outcomes.

Making Data Visualization Accessible

The best part? These advanced visualization tools are becoming increasingly user-friendly. You don’t need to be a data scientist to use them. Most project management software now integrates seamlessly with these tools, making it easier than ever to incorporate advanced data visualization into your regular reporting.

The New Normal of Remote Work

In today’s digital age, remote work is becoming the new normal. As project managers, adapting our reporting techniques to this changing landscape is crucial.

Critical Metrics for Remote Teams

When it comes to remote teams, some metrics become even more critical. Think along the lines of ‘Remote Engagement Rate,’ ‘Digital Communication Effectiveness,’ and ‘Virtual Team Collaboration.’ These KPIs offer a more nuanced understanding of how remote teams are performing.

Tools for Tracking Remote Work Metrics

Fortunately, modern project management tools have features specifically designed to track these remote work metrics. From time-tracking software to virtual “water cooler” moments captured for team morale, these tools make remote work measurable in ways we couldn’t have imagined a few years ago.

Project Timeline and Milestones

A well-defined project timeline and key milestones are essential for any project. They not only help in keeping the project on track but also provide a basis for decision-making. 

Project management software can automate this process, ensuring that reports are always up-to-date. Try the steps outlined below for writing better project reports.

Manage Projects with Microsoft 365, Power Platform, and Teams

Collaborate seamlessly from anywhere, with brightwork 365 and microsoft teams..

How to Write a Project Report in 7 Steps

Writing an effective project report is crucial for evaluating the project’s health, keeping stakeholders informed, and setting the stage for future projects. Here are seven steps to guide you through the process.

Step 1. Decide the Objective

Take some time during the project management initiation phase to think about the purpose of the report. Do you need to describe, explain, recommend, or persuade? Having a clear goal from the outset ensures that you stay focused, making engaging your reader easier.

Understanding the objective is the cornerstone of effective project reporting. Whether crafting a project summary report or a detailed project performance report, aligning your content with the aim will make your report more coherent and actionable.

This is also the stage where you decide the key milestones and metrics to highlight in the report.

Step 2. Understand Your Audience

Understanding your audience is crucial for crafting a report that resonates. Whether you’re writing for stakeholders or team members, the language, data, and visuals should be tailored to their preferences and needs.

• Language & Tone : Consider the communication style of your audience. Is a formal or informal tone more appropriate? Tailoring your language can build rapport and make your message more impactful.
• Data & Graphics : Choose the types of data and visual aids that will most effectively convey your message to your specific audience.
• Personal Preferences : Pay attention to how your audience typically communicates, whether in emails or other documents and try to mirror that style.
• Report Format : Different stakeholders may require different levels of detail. A project manager may want an in-depth analysis, while a sponsor only needs an executive summary.
• Audience Personas : Utilize audience personas to guide the tone, style, and content, ensuring your report caters to the diverse needs of all project stakeholders.

Step 3. Report Format and Type

Before you start, check the report format and type. Do you need to submit a written report or deliver a presentation? Do you need to craft a formal, informal, financial, annual, technical, fact-finding, or problem-solving report?

You should also confirm if any project management templates are available within the organization.

Checking these details can save time later on!

Different types of project reports serve other purposes. A project status report provides a snapshot of where the project is, while a project health report dives deeper into metrics. 

Make sure to consider the medium – will this report be a PDF, a slideshow, or an interactive dashboard? The format can significantly impact how the information is received.

Sep 4. Gather the Facts and Data

Including engaging facts and data will solidify your argument. Start with your collaborative project site and work out as needed. Remember to cite sources such as articles, case studies, and interviews.

To build a compelling case in your report, start mining your collaborative project site for crucial metrics like project milestones, resource utilization, and project health. Supplement this with additional data from external sources like articles and case studies. 

Utilize data visualization tools like pie charts or bar graphs to make complex information easily digestible. Ensure the data is current to maintain the report’s credibility and remember to cite your sources for added reliability.

Step 5. Structure the Report

How you arrange your report is pivotal in how well your audience can digest the material. A logically organized report improves readability and amplifies its impact in delivering the core message.

Your report should have a natural progression, leading the reader from one point to the next until a decisive conclusion is reached. Generally, a report is segmented into four key components:

• Opening Overview: This is the first thing your reader will see, and it’s usually crafted after the rest of the report is complete. Make this section compelling, as it often influences whether the reader will delve deeper into the report.
• Introduction: This section sets the stage by offering background information and outlining the report’s cover. Make sure to specify the report’s scope and any methodologies employed.
• Body: Here’s where your writing prowess comes into play. This is the meat of the report, filled with background, analyses, discussions, and actionable recommendations. Utilize data and visual aids to bolster your arguments.
• Final Thoughts: This is where you tie all the report’s elements together in a neat bow. Clearly state the following steps and any actions the reader should consider.

Step 6. Readability

Spend some time making the report accessible and enjoyable to read. If working in Word, the Navigation pane is a great way to help your reader work through the document. Use formatting, visuals, and lists to break up long text sections.

Readability is not just about the text but also about the visual elements like pie charts, bar colors, and even the background color of the report. Use these elements to break the monotony and make the report more engaging. Also, consider adding a table of contents for longer reports to improve navigation.

Step 7. Edit

The first draft of the report is rarely perfect, so you will need to edit and revise the content. If possible, set the document aside for a few days before reviewing it or ask a colleague to review it.

Editing is not just about correcting grammatical errors – it’s also about ensuring that the report aligns with its initial objectives and is tailored to its audience. Use this stage to refine the report’s structure, clarify its key points, and eliminate any unnecessary jargon or technical terms to the reader’s understanding.

Automate and Streamline Project Reporting with Microsoft 365

Project reporting can often be a laborious and time-consuming task. Especially on a project where there are so many moving parts and different people involved, getting a clear picture of what’s going on can be pretty tricky.

That is why we recommend moving to a cloud-based solution for project management and reporting – and you might have guessed it: we recommend Microsoft 365! If you’re considering SharePoint, check out our build vs buy guide.

Why use Microsoft 365 for project reporting?

There are many benefits to using Microsoft 365 as the platform for your project management reporting, including:

• Centralizing your project management and reporting on Microsoft 365 brings your project information into one place, so you can automate reporting and save time. If you’re still using excel for project management , here’s why you should consider switching.
• You can access configurable and filterable reports based on the audience by leveraging the available reporting mechanisms in Power Apps, Power BI, and Excel. Everyone can see the information in the way they need.
• Linked into the Microsoft 365 ecosystem, reports can appear in Power Apps, Power BI, exported to Excel, emailed in Outlook, or seen in MS Teams, so reports are available wherever the audience is working.
• Having project data maintained in a single platform means that project reports are always up to date. No more chasing up PMs or team members for the latest document version!

5 Ways you can use BrightWork 365 for Project and Portfolio Reporting

BrightWork 365 is a project and portfolio management solution for Microsoft 365 and the Power Platform. Here are five ways you can leverage BrightWork 365 and Microsoft 365 for more efficient project reporting:

1. Capture Project Status Reports in a few minutes

BrightWork project sites have a “Status” tab where the project manager can capture what is happening. This is not a status report but a place for the PM to log the current status.

It is not a snapshot, as it will change regularly, but the info here will become part of the status report once the PM creates one. once the PM chooses to create one.

The Status Reports tab is where you can capture a snapshot of the project status at a point in time. It will bring in all the info from the “Status” tab, but you have the ability to add comments.

2. Track the project schedule with Gantt

3. Get High-Level Visibility into Programs and Portfolios

BrightWork 365 enables a hierarchy for your project management – with Portfolios being the highest level. For example, a portfolio may house all the projects in a company.

4. Surface Risks and Issues across all projects

One of the most critical elements for senior executives and project stakeholders is being aware of the project risks, especially understanding any issues that arise quickly.

5. Leverage Visual and Interactive Reports

The type and format of a report often depends on the audience. For example, senior executives often want the high-level details of a project. That’s where BrightWork 365 Power BI Dashboards come in.

Spend less time on your project reports with BrightWork 365

Streamline your project reporting process with BrightWork 365, a tool to centralize and automate your project data. Whether you prefer real-time dashboards or scheduled email reports, BrightWork 365 adapts to your needs, eliminating the tedious aspects of project reporting. Consider the following:

• Centralization : BrightWork 365 consolidates all project information into a single platform, making it easier to manage and report.
• Real-Time Reporting : As data is updated, reports are generated in real-time, ensuring you always have the most current information.
• Flexible Access : Reports can be accessed through various methods, including logging in to view customizable dashboards or receiving scheduled email summaries.
• Efficiency : The tool automates the reporting process, freeing time and reducing manual effort.

Conclusion: The Future of Project Reporting

Project reporting has undergone a significant transformation, thanks partly to technological advancements like Microsoft 365 and BrightWork 365 . As we’ve discussed, it’s not just about tracking tasks and milestones anymore. 

Today’s project reports are data-rich, AI-enhanced documents that offer predictive analytics and actionable insights. They also cater to the unique challenges and KPIs relevant to remote teams.

As we look to the future, we can expect even more advancements in project reporting technology. However, the core principles of clear objectives, a deep understanding of your audience, and a well-structured format will remain constant. 

By adhering to the steps outlined in this guide, you’ll be well-equipped to adapt to new tools and technologies, ensuring that your project reports remain valuable for decision-making and strategic planning.

Editor’s Note: This post was originally published in September 2016 and has been updated for freshness, accuracy, and comprehensiveness

Image credit 

Shubhangi Pandey

BrightWork Content Marketer

Shubhangi is a product marketing enthusiast, who enjoys testing and sharing the BrightWork 365 project portfolio management solution capabilities with Microsoft 365 users. You can see her take on the experience of the template-driven BrightWork 365 solution, its unique project management success approach, and other personalized services across the site and social channels. Beyond BrightWork, Shubhangi loves to hunt for the newest Chai Latte-serving café, where she can read and write for hours.

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Report Examples With Sample Templates [To Edit and Download]

Written by: Orana Velarde

Looking for report examples? You’ve probably noticed in your search that there many different kinds.

It can get a little confusing if you don’t know exactly what report example you’re looking for. Don’t worry, we can help.

But first, what is a report anyway?

A report is a document that details a specific set of information about any number of topics. It’s a compilation of data and facts put together to show or explain to someone or a group of people.

This definition of a report applies to both businesses and schools. 

When a teacher or student thinks of the term "report," they think:

• Book Report
• Progress Report
• Report Card
• Science Experiment Report

Businesspeople, on the other hand, think of:

• Sales Reports
• Marketing Reports
• Progress Reports
• Social Media Reports
• Market Research Reports
• Weekly Reports
• Monthly Reports
• Annual Reports
• And many more...

If you think about it though, all the reports above fit under the same description. It’s just the environment where it’s produced and presented that’s different.

In this post, we’ll take a look at the most common report examples in both education and business.

And to help you out, here’s a short selection of 8 easy-to-edit report templates you can edit, share and download with Visme. View more templates below:

1 Progress Report Examples

A progress report is a business report shows how a specific project or plan is progressing. It shows and visualizes a variety of the following things:

• If goals are being met or not
• When a specific task needs to be either repeated or discarded
• A timeframe of task completed and results
• New or adjusted goals created with data from the ongoing process

Good visualization tools for progress reports include comparison widgets showing the goal against what was achieved. 

Another type of progress report is for school-aged children. Teachers put together progress reports and report cards of what they learn in class throughout the year.

Below is a Visme template for a preschool progress report. Teachers can print this out , make copies and send home with the kids. Alternatively, and as a way to save paper, they can fill it in digitally and send the parents a link to the report published online.

Working on multiple progress reports can be nerve-wracking. But with Visme’s Dynamic Fields , you can easily update information throughout your reports from a single source.

Customize this progress report template and make it your own! Edit and Download

2 Sales Report Examples

A sales report showcases the results of a sales campaign. These are presented by the sales team to the stakeholders of a company or the other teams like marketing and content marketing. It’s usually presented at the end of a campaign, otherwise it would be a sales progress report.

Sales reports are improved with data visualizations like line charts, bar charts and histograms. These can be presented as live reports , presentation slides, like an infographic or even a document. 

The sales report sample template below comes with enough slides with charts to get your data organized nicely. Using the Visme editor, add slides in between the sample template slides to add explanatory content if necessary.

Take advantage of Visme analytics to see how your report is performing. You can monitor key metrics like views, unique visits, average time, average completion and more.

Customize this sales report template and make it your own! Edit and Download

3 Market Research Report Examples

A market research report is all about showing the results of a market research audit . The main idea is to describe the competitors, the ideal client, the current atmosphere in the market and ideas on how to implement a successful marketing strategy.

This reporting example uses visualizations like pie charts , maps, percentage widgets and regular visuals like photography or illustration. 

Customize this market research report template and make it your own! Edit and Download

Learn more about how to visualize statistics in your reports by watching this video.

4 “The State Of” Report Examples

Similar to market research reports, this type of report can be about any topic whatsoever. The research will go in-depth, with surveys and studies that show trends and statistics that are then visualized and presented. 

The similarity between these reports is their title, it always starts with “The State Of”. For example, SlackHQ released the State of Work Report this year while other companies do the same for other topics.

The Visme sample template below was created as a State of the Ecommerce Fashion Industry but can easily be customized for your needs.

Customize this report template and make it your own! Edit and Download

5 Weekly / Monthly / Quarterly Report Examples

Similar to daily progress reports , weekly, monthly and quarterly reports are constants in a business setting. They’re usually more generalized than a progress report, which is about a specific project.

Weekly and monthly reports are sometimes condensed sections of different analytics reports put together into one document. Other times it can be a live dashboard that shows each week’s or month’s activity. 

The sample template below is a monthly report for sustainable development. It’s in document format, which you can print or share as a PDF. With a few clicks, you can share your reports with superiors or team members or publish them on the web. 

Customize this monthly report template and make it your own! Edit and Download

6 Annual Report Examples

An annual report is the cumulative data about a company for an entire year. These reports are much larger than others because they have a lot more information. Many companies create beautifully designed annual reports to show off their data. 

Annual reports come in all shapes and sizes. Like printed books, as slide presentations, as scrollable infographics or even entire websites . With Visme, you can create many different types of annual reports easily.

The sample annual report template below is a slide presentation.

Customize this annual report template and make it your own! Edit and Download

This sample template is in document format.

7 Forecast Report Examples

Another business-minded report is the forecast report. This type of report is similar to the “state of the” report but instead of being about the present, it’s about the future. 

Many well-established companies create forecast reports because they are trendsetters and want to stay ahead of other companies in the industry.

Such is the case for The Pantone Institute. They publish color trend forecast reports every year, and for seasons and themes as well.

If you publish a forecast report to set yourself up as an influential entity in your niche, it’s best to promote it and share it as much as possible. Also, be sure that what you’re presenting as a forecast has good informational backing it, and you aren’t just making it up.

The sample report below is a document format forecast report for a tech company.

Customize this forecast report template and make it your own! Edit and Download

8 Book Report Examples

In the educational aspect, reports are a little different. A book report, for example, is meant to show that a student has read a book and can give a summary of it to the class and the teacher. 

There doesn’t tend to be much data visualization involved, but graphic organizers can help add visuals to the written content.

Book reports can be set up as presentations or as printed PDFs . It really depends on the teacher and what they assign to the student.

The Visme template below is a book report slide presentation ready to customize with the information the student gathered from the book. 

Customize this book report template and make it your own! Edit and Download

9 Scientific Finding Report Examples

Scientific finding reports can be used in the classroom as a way to teach students about the scientific method and how to present the findings. 

In a more professional scenario, scientists and researchers will create these types of reports to show their superiors or the people funding their work.

These reporting examples are generally full of data visualizations, along with photographs of the experiments – if there were any – as they progress. In some cases, there can be illustrations and video embedded into the report to add extra visuals.

The reporting example below is a study about stress in the workplace. It’s not a detailed visualization of microbes in a lab, but the report writing format is the same.

10 Analysis Report Examples

Here’s another standout example of report template. An analysis report in school is mostly used in Literature classes. The main idea is to analyze a book or a group of books and analyze them. This can be done with one analysis term or in a more general sense. 

This type of report works well with graphic organizers instead of data visualizations.

An analysis report can also be considered a visual analytical essay because it follows the same format. There must be a main idea and thesis to begin with. The content must then reinforce or counter the thesis.

The sample report below is about the idea that going to university isn’t for everyone. The slides are in a modern creative style and will look great with any content.

Customize this analysis report template and make it your own! Edit and Download

Which Report Example is Right for You?

Now that you’ve seen all the different report examples and what each one is used for, it’s time to create your own ! Put together all your content, data and notes, and get ready to make it all look amazing. 

Open up your Visme dashboard or simply click on any of the examples of templates in this post to get started. If you need more images, you can find plenty inside the Visme library. If you want to add data visualizations, just use the graph engine !

Hey marketers! Need to create scroll-stopping visual content fast?

• Transform your visual content with Visme’s easy-to-use content creation platform
• Produce beautiful, effective marketing content quickly even without an extensive design skillset
• Inspire your sales team to create their own content with branded templates for easy customization

Sign up. It’s free.

Bookmark this post and you’ll never have to wonder about report examples again, then check out our video below to learn even more about how Visme makes document design easy.

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About the Author

Orana is a multi-faceted creative. She is a content writer, artist, and designer. She travels the world with her family and is currently in Istanbul. Find out more about her work at oranavelarde.com

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Report template bundle, 6 steps to write an it report for management, 6+ it report for management templates, 1. it report template, 2. monthly it report for management, 3. it progress report template, 4. it report sample, 5. it summary report template, 6. sample it report template, 7. it report template, report templates, 6+ it report templates for management.

Business intelligence starts in the effective communication of changes and processes to monitor key areas of business. This involves writing regular reports for the management team to guide them in their decision-making process. While management reporting , in general, helps leaders make more accurate, data-driven decisions, you should also pay attention to the importance of writing IT reports for the management to properly monitor current IT strategies, resources, and other data relevant to the business’ IT needs.

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Step 1: Read and Follow The Required Format

Step 2: write your introduction, step 3: provide data and discuss results, step 4: use plain business language, step 5: apply proper formatting, step 6: proofread your report.

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How to Write a SIWES Report – Sample and Format (Score A)

Do you want to learn the proper way and steps in writing your industrial training/SIWES report?

Since I started this blog, I’ve received countless messages through email, WhatsApp, and my blog from industrial training students, who want to learn and know the proper way in writing a good and presentable report, but do not know how to go about it.

Some of you guys don’t have time on your side, as your report submission and presentation is around the corner.

Also, others weren’t given any orientation by their schools, and few actually didn’t undergo the training.

And now, you have been asked by your department to write and present reports.

Each time I receive such messages, I try to reply as soon as possible to prevent and possibly reduce the failure rate in this programme.

That’s why I feel it’s my duty to you, my readers, to aid you in understanding this subject, because I want you to succeed and to succeed as well as possible.

In this article, students of Accounting, Agriculture, Architecture, Biochemistry, Chemistry, Computer Science, Business Administration, Engineering, Microbiology, Food Science and Technology, Nutrition and Dietetics, Office Technology and Management, Mass Communication etc. will easily learn how to write A-Grade SIWES report.

Just read on!

What is a SIWES Report?

This report is usually type-written using MS Word, printed, binded and is to be submitted by the students to their school lecturers/supervisors or department at the end of their training for review, presentation and grading.

The report should give succinct details of all work-related activities that took place in the place of industrial attachment.

It should be written in such a way that a layperson or one who hasn’t been to the workplace would easily and clearly understand the activities, projects, jobs carried out and products produced by the firm.

Also, the report should be free of grammatical blunders.

READ ⇒  How to Start ₦525k Weekly Earning Blog in Nigeria

SIWES Report Format

Here is the format for SIWES report writing using Microsoft Word:

• Paper – A4 Sized White Paper
• Font – Times New Roman
• Font Size – 12
• Line Spacing – 2.0 (Double Line)
• Aligned/Justified on Both Sides

Part of the SIWES/I.T Report

The SIWES/I.T report is usually divided into three (3) main parts, namely:

(1) Preliminary Pages

• Acknowledgements
• Table of Contents
• Abstract (Report Overview)

Note: The preliminary pages are numbered in Roman Numerals ( i, ii, iii, iv etc.) at the bottom of each page.

(2) Report Body (Chapters)

(3) References

Preliminary Pages

1. Title Page

You’ll have to include:

• Your Full Name
• I.T Company Name and Address
• Matriculation or Reg. No.
• Department, Faculty and School

The date to include can be the month and year you’re to submit your report to your department for grading or do your defense/presentation.

It can also be the duration of your training, i.e. when you began and ended your training. e.g. 06/01/2024  – 25/06/2024 .

The font size for the title page is 14  and in bold capital letters throughout.

2. Dedication

3. Acknowledgements

4. Table of Contents

The Table of Contents should show the orderly and sequential arrangement of the aforementioned pages, including the activities, projects carried out by you at your workplace.

This page enables a reader to easily know and find the exact pages of a particular topic or activity of interest without having to read the entire report.

5. Abstract 

Summary of the report.

Don’t give paragraphs when writing the report abstract, because it is usually jam-packed, as you can see in the picture above.

The length should also be 1/2 (half) or 3/4 (three-quarter) of the page you’ll be writing it on.

Use single line spacing (i.e. 1 ) for the abstract.

Report Body 

The body of the SIWES report is usually divided into four (4) chapters, although you can have up to 5 or more chapters.

But, it’s always advisable to make your report brief, except you’ve a lot to write about.

You’re not actually writing a textbook.

In short, your lecturers/supervisors may not have the time to read the complete report.

They will probably scan through important parts/pages of your report looking for errors, mistakes or interesting facts (activities).

Sometimes, “Quality over Quantity”

The manner and approach you’ll use in writing your report usually depends on the firm you work with, departments you worked in, and activities carried out by you.

For example, the way a SIWES report of an I.T student who worked in a medical laboratory is written, differs sometimes from the report of those who worked in fast food, bakeries, construction sites, farms, etc.

1. Chapter One

In this chapter, you’ll have to write on:

• The s cope, aim and objectives of SIWES.
• History and background of your workplace e.g. you can include the owner/manager(s) names, year of establishment, staff strength, etc. If it’s registered with the Corporate Affairs Commission (CAC) and NAFDAC, you can also include.
• Company’s objectives (vision, mission, values) and scope of service. Scope of Service means the areas of specialization of the company. It can be what the company produces, sells, teaches or operates. For instance, a private hospital may specialize in a laboratory, pharmacy, gynecology, surgery, ultrasound scan, eye clinic, etc.
• Board of Directors (if applicable).
• Departments/sections in the company.
• Branches of the company (if applicable).
• Organizational chart/structure of the company.

Meanwhile, the Organizational Chart is simply a diagram showing the positions of workers/departments or flow of power in the firm from maybe the top (manager, director, CEO) to the bottom (drivers, cleaners etc.).

2. Chapter Two

In this chapter, you can write on:

• General introduction to the company or a specific unit/section in the company you worked in or a major activity, job, project you learnt and carried out.
• Safety precautions or rules and regulations of the company.
• Emergency in the company (optional).
• Equipment’s, machines, tools, devices etc. used in the company or a specific unit/section in the company you worked in.

Note: Don’t include images of the equipment’s used, instead list them out orderly and state their various uses.

3. Chapter Three

In this chapter, it is expected that the activities carried out during training under various section(s) are discussed here in order of priorities and logically.

It may be numbered as 3.1, 3.2, 3.3…..

Another level, e.g. 3.1.1, 3.1.2, 3.1.3, 3.2.1, 3.2.2, 3.3.3… may be added where 3.1 and 3.2 have other subheadings.

You can discuss tests, projects, production, quality control, machines applications, sewing, repairs/maintenance, construction, crafts/design, web/software development, fish farming, etc.

In this chapter, you can also choose to include some pictures of the equipment’s, tools, machines, devices, materials used in the various section(s) you worked in.

The pictures can be black and white, coloured or both.

You can also include flowchart diagrams, e.g. If you worked in a bottled/sachet water production factory, you may choose to include diagrams showing the steps involved in water production, treatment, purification, packaging, etc.

You can equally include images of the finished product (i.e. bottled/sachet water).

If you also worked in a bakery, you can also include pictures showing the steps involved in bread production (from dough mixing to final packaging of the sliced/loaves of bread in nylons).

You can equally choose to include pictures of you alone or with other students/workers while carrying out some activities in the various sections of the company. Although, this isn’t really that necessary.

Note : Pictures shouldn’t be that much. Just a few necessary ones are enough.

Any picture or diagram included in the report must bear a title/description just like the one below.

4. Chapter Four

This chapter should contain the:

• Summary of your activities at your I.T place.
• Challenges you encountered during your training, e.g. cost of transportation, no payment, poor attitudes of customers or fellow workers/employees, night shifts, etc.
• Personal suggestions, recommendations towards improvement of industrial training in the firm, state or the country at large.
• Conclusion.

This should come at the end of your report writing.

You can’t say that you actually wrote your SIWES report by yourself without making use of the internet, textbooks, materials, your workplace handbooks/manuals or copy and pasting.

This section is where all sources referred in writing are listed.

Referencing is also known as a bibliographic listing of information sources cited or consulted at the end of every research. You must give credits where due.

“American Psychological Association (APA) Style of Referencing” is recommended.

The references must be arranged in alphabetical order.

All citations must be consistent, reflected in the references section, and must conform to standard scientific format.

The references above are based on/related to report i.e. training undergo in a Poultry Farm.  

Your report can’t be about laboratory tests and you’ll now be having reference sources and articles of water or bread production. It makes little sense. It has to be related.

READ ⇒ How to Get Your Own Quality SIWES Report Samples Today

If you undergo your training in two different companies, you can choose to write just one or two different SIWES reports.

But, I’ll recommend you write only one report, i.e. merge both together.

Below is the  Table of Contents for six months training (report) undergo in two different companies ( D Kings Kid Conglomerates and OUI Ozonized Water ).

How Many Pages Should My SIWES Report Be?

I’ve received so many questions from students as to how many pages their SIWES report should be.

Well, there’s no exact page number for the SIWES report.

But, by using the format outlined on this blog, not less than 20 pages are okay.

That means 20 – 60 pages are perfect for the SIWES report writing.

Your school, department or lecturers (supervisors) may instruct and give you a specific page limit to use in your report writing.

For instance, you may be told that your report shouldn’t be less than 40 pages .

If so, obey and abide by your lecturer or supervisor rule.

Your lecturer or supervisor can also order you to increase the report font size to 13 or above instead of 12 (the standard font size).

This can be due to eye defects or choice.

If so, also obey and abide by your lecturer (supervisor) rule.

How Many Report Copies Should I Print Out?

First, printing is within the range of ₦ 10 – ₦ 30   in most cyber cafes and business centres in Nigeria.

That means, if your report is 30 pages   and you print at ₦ 10   per page…

i.e. 30 pages X ₦ 10 = ₦ 300

If you should include report binding, which is usually ₦ 100 – ₦ 300 ,

Let’s say you bind your report at ₦ 100 .

Then, you’ll likely be spending ₦ 400   ( i.e. ₦ 100   +  ₦ 300 ) in printing out just one report copy.

You may decide to print out two report copies. One for yourself and the other copy you’ll submit to your school, department, or lecturer (supervisor).

You may also decide to print and have only one report copy, which will be the one for submission.

Maybe you don’t have or want to waste money or probably you see no reason and usefulness of getting additional report copy.

How to Write SIWES Report

To write a Student Industrial Work Experience Scheme (SIWES) report, follow these steps:

• For chapter one, start by introducing SIWES.
• For chapter two, introduce the company or organization where you did your training. Include the name of the company, its location, and a brief description of what it does.
• In chapter three, describe the specific tasks and responsibilities you were given during your training. Be sure to include any technical skills or knowledge you gained during the training.
• In chapter four, discuss the challenges and problems you faced during your training, and how you overcame them.
• After discussing the challenges, you faced, provide a summary of the key lessons you learnt during your training. This could include new technical skills you acquired, or insights you gained about the industry.
• Conclude your report by discussing how your training has prepared you for future employment, and how it will benefit your studies.
• Provide recommendations for improving the SIWES program, based on your experiences.

Keep in mind that your SIWES report should be well-written and easy to read.

Be sure to proofread your report carefully and use clear and concise language throughout.

Follow any specific guidelines provided by your school or institution for writing a SIWES report.

Your Turn…

Are you encountering difficulties in your report writing?

Do you need quality SIWES report samples?

Get Quality Report Samples ⇒  HERE

Saint Chinedu

Related articles.

How to Fill Industrial Training Logbook Without Mistakes (Score A)

SIWES Placement ▷ Apply for Industrial Training in Nigeria (2024)

SIWES (Meaning • Introduction • Scope • Aim • Objectives)

SIWES Forms and Lists for Nigerian Industrial Training Students

8 SIWES Challenges in Nigeria and 5 Applicable Solutions

Bodies Involved in SIWES Management and Roles in Nigeria

135 comments.

Thanks so much sir.

I am very grateful.

u too try sef

how to fill logbook

How can I learn how to report SIWES.

Thanks very much This information is very helpful

Grateful sir this is helpful

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Plz what’s this recommendation all about?

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so helpful, thank you

Really appreciate your efforts

I really appreciate your effort for making it easy for student to easily know what is technical report and the steps to follow to write a wonderful report. thank you sir, you are doing well.

Am a public administration student doing my siwes in admin office in general hospital I don’t know what to write in my log book please

Thanks for the clew

Am criminology and security studies student doing my IT in the airport but I don’t know what to write in my log book. In my log book they stated crime/deviance, I don’t know how to fill it.

I need a siwes report for printing technology

Much appreciate, thank you so much for your encourage, pls I want to ask about how to write siwes logbook for computer science.

God bless you Boss

Please i need the full siwes log book for a mass com

Please I need a sample on how my IT Report should look like. My training is in a cyber cafe(computer institute)

Gratitudes. You explanation is really helpfull Also your step by step arrangements are accurate. Thanks alot I really appreciate

Thank you God bless you

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I appreciate sir, may God Almighty continue to bless n strengthen you.

Thanks so much sir very interesting report

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Plz am a banking and finance student but am doing my siwes in a Radio station as a marketer plz I dnt knw what to write in my log book plz I need help

Just what I needed. Thanks a lot.

Thanks, I appreciate your write up.

I have a challenge, am a computer science student but was posted to Health Safety and Environment (HSE) department, how will my report look like?

Your work is really Awesome….. How do you fill in, for Days absent due to illness?

Helpful report. Thanks sir

Great guide. I will like to know if your guide is academically certified as the Nou siwes guidelines please.

Am student of biochemistry pls I need in project consigning material’s and how to about it

Thanks sir I really appreciate. It’s a nice knowledge

Thank you so much. I appreciate Pls, how can I back date to fill my log book since we didn’t complete the six months IT due to Covid-19. Is it necessary to fill all?

I appreciate your efforts I really gained much knowledge to write this report. I appreciate thanks

I appreciate your efforts I really gained much knowledge to write this report.I appreciate thanks

With your guidance I have been able to write my report on my own with out paying any body to do the work for me .. thanks

Simple and clearly written. Appreciated.

Sir, are in text citations recommended in the report?

No, it is not recommended. Only do so if instructed by your school supervisor or lecturer.

God bless Sir. It’s been a very nice experience

It’s awesome and comprehensive. Thank you.

Wow, this is so helpful. Thanks so much.

You’ve done well Mr. Saint Chinedu.

Thanks for this enlightenment

This is so explanatory. God bless you Sir.

Thanks you sir

So interesting, thank you so my much sir.

Well done sir, you have done a great job.

Thank you ?

Sir is it compulsory that I draw the equipment seen in d description of activities done .

Drawing of equipment’s can make the report comprehensive and reading understandable thereby boosting your marks.

Please is there any way I can connect with you on WhatsApp?????

Thanks a lot.

You helped me out man. God bless you.

You’re good. Thanks.

Thank you for your additional knowledge on how to write good reports… Bless you.

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Thank you sir for this. Indeed you have helped a lot.

God will continue to bless you and endowed you with more knowledge. Cheers!

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This is very useful. Thank you so much sir.

Great Job Admin, this is quite innovative. I’m grateful.

Thank so much

Thanks so much, Clearer now.

This is helpful Thanks man

What is the difference between summary and conclusion?

In SUMMARY, you can summarize the activities, projects you learnt and carried out in specific departments in the company.

In CONCLUSION, you can conclude the training benefits and importance to you and your course of study.

Pls can I get a ciwes report foe civil engineering department

What if I make use of only internet do I have to write the link only?

Which link?

Thanks this was helpful God bless you.

Thank you so much sir I really appreciate.

Thanks, got understanding on how to start from this

I really appreciate this write-up sir, it was indeed helpful… I had been thinking on how to write my IT report properly but now everything is clear.

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Thank you so much for this guideline. It made my work so easy.

Thank you so much sir.

Thanks so much for the excellent guideline??

Thank you for your full cooperation given to we students we highly appreciate.

If I don’t comment, I won’t feel alright, nice job sir, really good work here

You’re welcome.

Thanks for making this hectic job so easy. Don’t know how to express my feeling right now

How do I write on farming and livestock especially to know the Abstract, Chapter 2 nd 3 Table of Contents. Pls sir need ur help.

Thanks so much.

Thank you so much for your time and consideration in this matter is greatly appreciated.

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Oh! This really great! Thanks

It boost my confidence, thanks bro.

Please I need help with my SIWES logbook on how to fill it. I need a filled SIWES logbook on nutrition and dietetics as a guide.

Boss I need your assistance

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I appreciate your tremendous effort towards helping students undertaken their internship.

Glad it was helpful.

This was very helpful. Wrote my report in less than 3 days. Thanks for the help!

Wow…. you have made my work easy.. thanks so much.

This is just so good, though I haven’t started my report but it’s just what I would definitely need.

I was to nervous on how to go about the report writing but reading through this has enlightened me to go ahead. Thanks and God bless you.

This make sense, it helped me. Thanks

Thanks very much for this…it’s actually explainable on it’s own. God bless you

Thank you so much for this. I’ve been writing rubbish since and I’m submitting on Monday, with this I’ve begun to do it right. Soni did the IT but I never went to submit my form at ITF does that mean I’ve failed? what do I do about it?

No. It doesn’t mean you’ve failed. If you have chance, still try and submit the form. Good luck!

With this info and the breakdowns, you indeed will make this a very easy report to write, I really appreciate thanks

Please help send me your contact number I have a very serious issue to discuss with about I.T

I really appreciate this your work sir. Thank you

This is very helpful. Thanks a lot

This is a perfect work well done to enable undergraduates not to fall from their tracks of learning. Thank you for making life easier.

Tank u very much sir God bless sir.

Thanks very much But is it necessary to include the school logo to the front page?

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How to Write A Report - A Guide to Report Format with Examples

A report is a major aspect of every academic's life, serving as a vital reflection of the depth and quality of your research. For those in research, the report is especially crucial, as it details the thoroughness of your work. Ensuring that your report is comprehensive and perfectly formatted is essential, particularly for university students, where it can define your greatest achievements. In this article, I will guide you on how to write a report properly, detailing everything you should include to ensure it meets high standards.

Types of Report Formats

Reports serve various purposes across different contexts, each tailored to meet specific needs and audiences. Here's a detailed breakdown of their classifications:

1.Academic Reports:

Academic reports are meticulously created by students or researchers to present findings on a specific topic. They typically include sections like an introduction, literature review, methodology, results, discussion, and conclusion. Examples include research papers, thesis reports, and lab reports.

2.Business Reports:

These reports facilitate communication within or between businesses, offering insights into market research, financial analysis, project progress, and more. Examples encompass financial reports, market analysis reports, and project status updates.

3.Scientific Reports:

Scientific reports are comprehensive documents that detail research and experiments, structured to ensure clarity and reproducibility. Examples range from research articles and clinical study reports to technical reports.

Classification of Reports:

1.Formal and Informal Reports:

Formal Reports: Structured and detailed, adhering to specific formats for official use. Examples include annual business reports.

Informal Reports: Less structured and straightforward, often used for internal updates like project status emails.

2.Short and Long Reports:

Short Reports: Concise documents providing essential information swiftly, such as executive summaries.

Long Reports: Detailed and extensive documents offering comprehensive insights, like in-depth research studies.

3.Internal and External Reports:

Internal Reports: Used within organizations to communicate among employees or departments, such as internal audit reports.

External Reports: Shared outside the organization with stakeholders or the public, such as annual financial statements.

4.Vertical and Lateral Reports:

Vertical Reports: Communicate vertically within organizational hierarchies, either upward (e.g., from employees to management) or downward (e.g., from management to employees). Examples include performance review reports.

Lateral Reports: Shared horizontally among peers or departments at the same hierarchical level within an organization, facilitating inter-departmental collaboration on projects.

Structure and Organization

When it comes to writing reports, the structure and organization can vary depending on the type of report you're creating. Let's explore some common report outlines to help you understand the differences and choose the right structure for your needs.

First, it's important to note that there's a basic outline that many reports follow, which typically includes:

Now, let's dive into specific types of reports and their unique structures:

Scientific Report

Scientific reports follow a specific structure designed to present research methods and findings clearly:

Book Report

Book reports, often assigned in school, have their own unique structure:

Business Report

Business reports are used to communicate information within an organization:

Newspaper or School Assignment Report

Newspaper articles and some school assignments follow a more concise structure:

These outlines provide a general guide, so it's best to always check your specific assignment requirements or organizational guidelines. The key is to choose a structure that best presents your information in a logical, easy-to-follow manner for your intended audience.

How to Write a Report Faster in 5 Steps- Using WPS AI

Learning how to write a report with the proper format and structure can be valuable in your academics. Not only will this help you with your assignments, but following a report structure can also make describing events or incidents with more clarity much easier in other situations.

Now, since we are just setting off on what report writing is, we will be taking help from WPS AI. It is a major resource for me whenever I start writing a report for an assignment, while writing my research papers, or even a simple class assignment. Its AI features make every task easier for me. With the help of AI, I can research better, get better ideas, and even improve my writing. So, let's begin learning how to write a report and also look at a few examples along the way.

1.Choose a topic

So, the first step in starting our report writing is selecting a topic for our research. Choosing the right topic is crucial for a successful report. It should align with your assignment requirements or your audience's expectations. Additionally, selecting a topic at the beginning gives us a clear direction—what to research and what keywords to use—making our research more focused and concise.

Now, this can be a bit challenging. Let's say our assignment requires us to write about battery-powered cars. This requirement is quite broad, and there are many different topics within battery-powered cars. The traditional approach would be to learn about the topic first, conduct a Google search, and read various articles to select a topic for our report. However, this process can be lengthy. Let's make it quicker by using WPS Office :

Step 1: Open WPS Office and create a new blank document by clicking on New > Docs > Blank.

Step 2: In WPS Writer's blank document, simply type "@ai" and then press Enter to activate the WPS AI assistant.

Step 3: Since we want topic ideas for our report, we'll click on "Brainstorm" and ask WPS AI to generate a few topic ideas for our report with a prompt. Here's an example:

"Generate ideas for a report topic focused on battery-powered cars, exploring recent advancements in electric vehicle technology and their environmental impact."

Step 4: WPS AI will generate a few topic ideas for your report. If you find a topic you like, click on "Accept". Otherwise, click on "Continue" to get more topic ideas.

Using WPS AI to generate topic ideas helps students quickly find their preferred topic and saves them the trouble of extensive research to choose a topic for their report. So, with the topic chosen, let's move on to the next step.

2.Conduct research

Once we have chosen the topic for our report, the next step is to conduct research. For this part, I usually visit Google Scholar to find research papers and other helpful articles. Students can also access exclusive research papers through their university's online libraries. Additionally, for specific topics like stocks, valuable resources include official stock exchange websites for authentic data.

Now, once the research papers and relevant information are gathered, going through these resources to extract information can take hours of reading time. To streamline this process, you can upload your research paper PDFs to WPS Office and get key insights in just a few moments.

Step 1: Open the PDF document using WPS Office and click on the WPS AI widget at the top right corner of the screen.

Step 2: The WPS AI pane will open on the right side of the screen. Simply click on "Upload" to upload the research paper to WPS AI.

Step 3: WPS AI will process the PDF, and in a few moments, it will present all the key insights available in the PDF.

Step 4: If you need further information from the PDF, simply click on the "Inquiry" tab and chat with the WPS AI chatbot to extract more details.

With this approach, conducting research becomes not only quicker but also more meaningful. After conducting research, I quickly move on to the next step, which is creating an outline for my report and starting the writing process.

3.Prepare an outline

Creating an outline before we begin writing our report is essential, as it helps our report follow a proper order and prevents confusion or getting lost while writing. If creating an outline seems challenging, you can always use WPS AI to assist in creating one. A simple AI prompt allows students to generate an effective and detailed outline for their report with the help of WPS AI.

So, let's say my topic is "Advancements in the Range and Charging Speeds of Electric Cars." Let's ask WPS AI to create a detailed outline for our report on this topic:

Step 1: First, type "@AI" to activate WPS AI and then click on "Outline" since we need help creating an outline.

Step 2: Enter an AI prompt to guide WPS AI in creating an outline for your topic. The more detailed your prompt, the better the outline will be.

Step 3: WPS AI will assist in generating an outline with a proper structure.

The outline generated with the help of WPS AI may or may not be the final version of your outline. You may need to make a few changes based on the content of your research. However, this outline will provide a basic structure that you can now modify according to your report's topic.

4.Write a Rough Draft

Now that you have a solid outline, it's time to start writing. Don't worry about perfection at this stage – the goal is to get your ideas down on paper.

Here's how WPS AI can assist in drafting:

Use the AI to expand on each section of your outline. For example, you could ask: "Write an Overview on the importance of advancements in the range and charging speeds of electric cars".

If you're stuck on a particular point, ask WPS AI for help. Try prompts like: "What are Lithium-ion batteries” or "List out the possible environmental benefits of Electric Cars".

Use WPS Office's formatting tools to structure your document. Apply heading styles to your outline points for easy navigation.

As you write, remember to maintain your own voice. Use the AI-generated content as a starting point, but add your own analysis, insights, and examples. This will ensure your report is original and reflects your understanding of the topic.

5.Revising and Editing your Report

At this point, you might feel like you're done with your report, but there's one last crucial step: proofreading. A mistake or two in typing or grammar can significantly diminish the professionalism of your report. It's essential to review your content, refining what needs to be included and removing anything irrelevant.

Here's how to use WPS AI for revising and editing:

Use the AI's grammar and spell-check features to catch basic errors.

We can use WPS AI to review specific paragraphs for clarity by selecting the "Improve Writing" option from the list of WPS AI options provided in the hover menu.

Here is what your report would look like at the end of this entire process:

Bonus Tips: How Can WPS AI Help your Report Writing [Not Only the Format]

WPS Office has contributed a lot to academic pursuits by providing a full-fledged office suite that aids everyone in their academic life. It gives access to advanced features that simplify report writing, eliminating frustrations related to conversions to PDF, formatting, checking, and more.

WPS Office offers multiple tools to help refine the report, including:

1. Content Generation and Refinement

WPS AI Writer: The AI-powered content generation tool in WPS Office assists users in creating well-structured and coherent content. Whether you're starting from scratch or need to enhance an existing draft, WPS AI can suggest improvements, generate additional content, and help organize your ideas effectively.

Templates: WPS Office provides a variety of templates for different types of reports, ensuring that you start with a professional format.

Smart Assistance: The AI can offer suggestions for better word choices, sentence structures, and even provide detailed outlines based on your topic.

2. Language and Style Enhancement

Grammar and Style Check: WPS Office includes advanced grammar and style checking tools that help you maintain a professional tone and clear language throughout your report.

Real-Time Feedback: Receive instant feedback on grammar, punctuation, and style issues as you type.

Customization: Adjust the settings to focus on specific style guides or preferences, ensuring that your report meets the required academic standards.

3. Proofreading and Editing

AI-Powered Proofreading: The built-in proofreading tool in WPS Office helps catch errors that you might miss. It goes beyond basic spell check to include context-aware suggestions.

Comprehensive Checks: This tool checks for consistency, coherence, and clarity, ensuring that your report is not only error-free but also easy to read and understand.

Batch Processing: Proofread and edit multiple documents simultaneously, saving time and ensuring consistency across all your reports.

FAQs About Writing a Report

1. what is a report.

A report is a written document that presents information about a particular topic, practical experiments, or research. Reports are usually well-structured, consisting of sections such as an executive summary, introduction, findings, discussion, conclusion, and recommendations. The main objective of a report is to describe and analyze the results, offering a clear understanding of the subject being addressed.

2. What is the difference between a report and an essay?

A report is a systematically organized document that presents information and analysis. Reports are used to detail the findings of a project, experiment, or investigation.It typically features specific sections with headings and subheadings and often incorporates tables, bullet points, and graphics. An essay, in contrast, has a more flexible structure with an introduction, body paragraphs, and a conclusion. Essays focus on developing a discussion or argument about a topic through a series of connected paragraphs. They are used to build and explore arguments and insights.

3. What are some common mistakes to avoid in report writing?

When writing a report, it is essential to avoid common pitfalls that can hinder clarity and effectiveness, such as:

Insufficient Organization: A well-defined structure is essential for clarity.

Excessive Detail: Too much information without context can confuse the reader.

Language Mistakes: Grammatical and spelling issues can diminish the report's credibility.

Audience Consideration: Not customizing content for the audience can reduce effectiveness.

Omitting Conclusions and Recommendations: Clear conclusions and actionable recommendations are crucial for impact.

Inappropriate Tense Usage: The report should be in the past tense.

Direct Speech Misuse: Use indirect speech.

Voice Misapplication: Passive voice should be utilized.

Perspective Issues: Reports must be composed in the third person.

Craft The Perfect Report WIth WPS Office

Reports can truly have a major part in shaping your ultimate future, so you want to make sure you have all the tools you need to know on how to write a report that allows you to submit it to perfection. WPS Office provides the resources and features necessary to help you achieve this goal. By using WPS Office, you equip yourself with all the necessary tools to write a perfectly formatted, professional report. Get WPS Office today to make your report writing better and ensure your reports contribute positively to shaping your future.

• 1. How to Write an Introduction Paragraph: Examples and Guide
• 2. How to Write a Paper in APA Format | For Students
• 3. How to Write A Literature Review - Steps with Examples
• 4. How to Write an Essay in MLA Format | For Students
• 5. Write a Teaching Philosophy Statement: Examples and Guide
• 6. How to convert PPTX format to PPT format

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.

2024 Republican National Convention

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WATCH: 2024 Republican National Convention Night 2

Republican convention shifts immigration day after Trump makes triumphant entrance

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• Copy URL https://www.pbs.org/newshour/politics/read-melania-trumps-full-statement-after-donald-trump-injured-in-shooting-at-rally

Read Melania Trump’s full statement after Donald Trump injured in shooting at rally

Former first lady Melania Trump released a public statement Sunday after her husband, former President Donald Trump, was injured in an apparent assassination attempt while speaking at a campaign rally Saturday in Butler, Pennsylvania.

Read the full statement here.

In a social media post, Donald Trump said he was “shot with a bullet that pierced the upper part of my right ear.” The former president was quickly whisked from the stage by Secret Service agents, his ear covered in blood. Officials said the man who opened fire was a 20-year-old from Pennsylvania.

READ MORE: The FBI named a suspect in the Trump assassination attempt. Here’s what we know

The suspected gunman and one attendee are dead, and two others spectators were critically injured, authorities said.

President Joe Biden and political leaders of all stripes condemned the attack , which was the most serious attempt to assassinate a president or presidential candidate since  Ronald Reagan was shot in 1981 .

“There’s no place in America for this type of violence,” Biden said in an address Saturday night. “It’s sick. It’s sick.”

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Translation

The Directorate-General for Translation translates texts for the European Commission into and out of the EU's 24 official languages, and a few others when needed. The department deals exclusively with written texts.

• News article
• 5 June 2024

New translation programmes named

• 13 March 2024

List of contractors published!

• 8 February 2024

Juvenes Translatores 2023-2024

Follow the latest progress and learn more about getting involved.

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Responsibilities

• translate laws, policy papers, reports, correspondence, etc. drafted by or sent to the Commission
• help the Commission communicate with the public, thereby helping citizens understand EU policies
• edit original documents drafted by Commission authors
• advise Commission departments on language and on managing multilingual websites
• ensure correct terminology in all official EU languages, as documented in the interinstitutional database IATE

Plans and reports

Commission work programme - overview of institution-wide deliverables for current year

Strategic plan - department strategy, objectives for 2020-2024

Management plan 2024 - department forecasted outputs, activities, resources for current year

Annual activity report and Annexes - department achievements, resources used during previous year

Leadership and organisation

Commissioner Johannes Hahn

Director-General Christos Ellinides

Directorate-General for Translation - Luxembourg

T2 building 1-7 Boulevard Pierre Frieden 2920 Luxembourg Luxembourg

Directorate-General for Translation - Brussels

European Commission 1049 Bruxelles/Brussel Belgium

Related links

Translation at the EU institutions

Translation and drafting resources

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Tenders and contracts

Translating Europe

Language Industry Expert Group (LIND)

Clear writing for Europe

European Master's in Translation

Juvenes Translatores

European Day of Languages

DG Translation - Local offices

Visiting translator scheme (VTS)

#DiscoverTranslation

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Nonprofit Annual Report

Report generator.

Annual reports are made as a means of discussing the progress and process of a company,  business , or organization. Just as businesses need to record ongoing reports through a report, so do nonprofit organizations. Nonprofit or non-government organizations can choose whether to hand in the documents daily, weekly, monthly, quarterly, or annually. The important thing is they send in a complete report of the activities they have made as a nonprofit organization. With that being said, check out nonprofit annual report examples you are sure to download in PDF and MS Word.

10+ Nonprofit Annual Report Examples in PDF | MS Word

1. nonprofit annual report.

Size: 20 MB

2. Sample Nonprofit Annual Report

3. Financial Nonprofit Annual Report

Size: 540 KB

4. Basic Non-Profit Annual Reports

Size: 41 KB

5.  Infographics and Annual Reports for Nonprofit Organizations

6. Non Profit Cooperative Annual Report

Size: 151 KB

7. Foreign Nonprofit Corporation Annual Report

Size: 107 KB

8. Nonprofit Annual Report Examples

Size: 62 KB

9. Simple Nonprofit Annual Report

Size: 696 KB

10. Charity Annual Report

Size: 190 KB

11. Printable Nonprofit Annual Report

Size: 26 KB

What Is a Nonprofit Annual Report?

A nonprofit annual report is a document that summarizes the essential aspects of an annual report. This includes but is not limited to the progress of a nonprofit and the work they do. From projects, charities, and nonprofit events. A nonprofit annual report can come in all kinds of types. The most common types are nonprofit reports , nonprofit expense reports , nonprofit financial reports , and nonprofit events reports . 

How to Write a Nonprofit Annual Report

Nonprofit annual reports are made to check for any changes or progress of projects that were planned for the whole year. Heads of nonprofit organizations need these reports to compare changes that may or may not happen from previous years to the current year. The report in itself is essential and should be taken seriously. To find out how you should your  nonprofit annual report,  you will need the following.

Step 1: Start with the Executive Summary

The first thing that your readers should be seeing is the executive summary of the annual report. The executive summary talks about the annual nonprofit report. It will also include the essential details of your report. This includes the vision, mission, and goal for your nonprofit report.

Step 2: Specify the Names of the Donors of the Organization

Specify all the names of the donors of the organization. This is to acknowledge the help from donors of your organization. It also gives the other members of the organization an idea of who the donors are, and how much of the money was being donated. However, be careful with the information of the donors, and respect those who prefer to remain anonymous. 

Step 3: Discuss the Financial Goals of the Previous and Current Years

Discussing financial goals from previous years to the current year should be next. To compare whether or not the organization’s financial goals have been met or have not been met. As well as to see how much expenses were made. Discussing this in the report helps especially with your donors to the organization.

Step 4: Don’t Forget to Revise Any Issues on the Report

When you are done making the annual report, the initiative is to hand it over without checking. Avoid doing that, and always make sure to revise any issues you think are on the report. You should be able to see it first then let someone else see it.

What is a nonprofit annual report?

A nonprofit annual report is a document that is used as a means of checking the progress of the organization for the whole year. It also summarizes the significant information needed to complete the report.

What are other types of annual reports?

The other types of annual reports include church annual reports , business annual reports , academic annual reports , and annual narrative reports .

How do you start a nonprofit annual report?

To start with a nonprofit annual report, gather all the essential information you need. This includes expenses, finances, debts, and donations.

We all know for a fact annual reports are made as a means of discussing the progress and process of a company, a business, or an organization. Large-scale businesses and companies make these reports to compare the progress done, and so do organizations. Even smaller or larger nonprofit organizations need to write down an annual report to check for essential parts like their donations, expenses, and finances. Are you planning on writing a nonprofit report for your organization? Check out the example templates above. For other related annual reports, you can also head on to annual report examples , progress reports , and other  free reports .

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Generate a report on the impact of technology in the classroom on student learning outcomes

Prepare a report analyzing the trends in student participation in sports and arts programs over the last five years at your school.

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A Guide to Technical Report Writing Technical Report Writing

2007, A Guide to Technical Report Writing Technical Report Writing

This guide provides guidelines to engineering students for writing technical reports (for example on vacation work, experiments, design projects and final year projects), theses and dissertations. It provides an extensive discussion of the contents of the various main elements of a technical report and gives the recommended format. Some of the important elements of a good microstructure and style, and practical guidelines for the compilation of a technical report, are also provided. The guide concludes with a checklist that can be used by students to eliminate general mistakes. The appendices provide guidelines for the content of reports on experiments, designs, and calculations, as well as guidelines for thesis proposals, the use of SI units and the use of the Harvard referencing method

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Guest Essay

George Clooney: I Love Joe Biden. But We Need a New Nominee.

By George Clooney

Mr. Clooney is an actor, director and film producer.

I’m a lifelong Democrat; I make no apologies for that. I’m proud of what my party represents and what it stands for. As part of my participation in the democratic process and in support of my chosen candidate, I have led some of the biggest fund-raisers in my party’s history. Barack Obama in 2012 . Hillary Clinton in 2016 . Joe Biden in 2020 . Last month I co-hosted the single largest fund-raiser supporting any Democratic candidate ever, for President Biden’s re-election. I say all of this only to express how much I believe in this process and how profound I think this moment is.

I love Joe Biden. As a senator. As a vice president and as president. I consider him a friend, and I believe in him. Believe in his character. Believe in his morals. In the last four years, he’s won many of the battles he’s faced.

But the one battle he cannot win is the fight against time. None of us can. It’s devastating to say it, but the Joe Biden I was with three weeks ago at the fund-raiser was not the Joe “ big F-ing deal ” Biden of 2010. He wasn’t even the Joe Biden of 2020. He was the same man we all witnessed at the debate.

Was he tired? Yes. A cold? Maybe. But our party leaders need to stop telling us that 51 million people didn’t see what we just saw. We’re all so terrified by the prospect of a second Trump term that we’ve opted to ignore every warning sign. The George Stephanopoulos interview only reinforced what we saw the week before. As Democrats, we collectively hold our breath or turn down the volume whenever we see the president, whom we respect, walk off Air Force One or walk back to a mic to answer an unscripted question.

Is it fair to point these things out? It has to be. This is about age. Nothing more. But also nothing that can be reversed. We are not going to win in November with this president. On top of that, we won’t win the House, and we’re going to lose the Senate. This isn’t only my opinion; this is the opinion of every senator and Congress member and governor who I’ve spoken with in private. Every single one, irrespective of what he or she is saying publicly.

We love to talk about how the Republican Party has ceded all power, and all of the traits that made it so formidable with Ronald Reagan and George H.W. Bush, to a single person who seeks to hold on to the presidency, and yet most of our members of Congress are opting to wait and see if the dam breaks. But the dam has broken. We can put our heads in the sand and pray for a miracle in November, or we can speak the truth.

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