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How to Insert Charts in PowerPoint

How to Insert Charts in PowerPoint | Quick Tips & Tutorial for your presentations

Including a chart in your presentation is always a good way to display your numerical or statistical data in a visual manner. In this tutorial, you’ll learn how to create charts in PowerPoint and how to insert an already existing chart from an Excel document . You’ll also learn how to work with the ones included in our templates.

How to Create Charts

How to edit your charts, how to insert the data from an excel worksheet into powerpoint, how to work with the charts of our templates.

  • Select the slide where you want to include the chart.
  • Go to the Insert tab and, in the Illustrations group, click Chart. A new window will open.
  • Select the type of chart you want and click OK.
  • A chart will be generated, along with a new worksheet containing the data, which you can modify.
  • Once you’ve modified the data, close the worksheet. If you need to open it again, right-click → Edit data → Edit data.

Edit Data option

  • Once you’ve inserted the chart, click the “+” button, located in the top right corner. You’ll be able to add elements, such as titles, data labels or error bars, among others.

Adding elements to a chart

  • As an alternative, go to the Design tab and, in the Chart Layouts group, click the Add Chart Element drop-down arrow.
  • To apply different presets for the elements of the chart (color palette, layout, legend…), go to the Design tab and, in the Chart Layouts group, click the Quick Layout drop-down arrow.
  • If you want to change the chart type, right-click → Change Series Chart Type.
  • To modify the color palette, select the chart and, on the Design tab, in the Chart Styles group, click the Change Colors drop-down arrow.
  • Remember that the colors of the charts are adapted to the color palette of our template. If you want to apply a different color, select the desired object from the chart and go to the Format tab. Then click Shape Fill or Shape Outline and choose the color you want.
  • Open the Excel document where you have the chart that you want to insert into PowerPoint.

Excel document

  • Right-click the chart that you want to use and select Copy. You can also select it and press Ctrl/Cmd + C.
  • Return to PowerPoint, select the slide where you want to paste the chart into and press Ctrl/Cmd + V.
  • Download one of our templates and open it in PowerPoint. Select the slide where the chart is.

Selecting a chart

  • Right-click the chart and choose Open Link.

Open Link option from right-click menu

  • A browser window will open. Click “Make a copy” to create a Google Sheets file in your Google Drive account.

Making a copy

  • Click File → Download → Microsoft Excel (.xlsx).

Downloading the data as a Microsoft Excel document

  • Once you’ve downloaded this file, follow the steps under “How to Insert the Data from an Excel Worksheet into PowerPoint”.

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  • Insert a bar chart Video
  • Customize a bar chart Video
  • Insert a linked Excel bar chart Video

how to create a powerpoint graph

Insert a bar chart

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

Quickly add a bar chart to your presentation, and see how to arrange the data to get the result you want. Customize chart elements, apply a chart style and colors, and insert a linked Excel chart.

Add a bar chart to a presentation in PowerPoint

Use a bar chart to illustrate comparisons over a period of time. When you need a bar chart in a presentation, use PowerPoint to create it, if the data is relatively simple and won’t need frequent updates (otherwise, see Copy an Excel chart below in this summary). Here’s how:

Click INSERT > Chart .

Click the chart type and then double-click the chart you want. For help deciding which chart is best for your data, see Available chart types .

In the spreadsheet that appears, replace the default data with your own information.

When you have finished, close the spreadsheet.

Change the format of data labels in a chart

Copy an Excel chart to another Office program

Use a bar chart to illustrate comparisons over a period of time.

In this chart, showing Annual Expenses, we are comparing Actual expenses against Projected ones, shown by horizontal bars.

The values for the bars are displayed along the horizontal axis.

The units of time, Annual Quarters, are listed along the vertical axis.

With its horizontal orientation, a bar chart works especially well with the landscape orientation of a slide.

When you need a bar chart in a presentation, use PowerPoint to create it, if the data is relatively simple and won’t need frequent updates.

By contrast, if your data is more complex or you plan to update it frequently, create the chart in Excel, and copy it into PowerPoint.

We cover this in Movie 3: Insert a linked Excel bar chart.

To create a bar chart in PowerPoint, on the HOME tab, click the arrow next to New Slide and select Blank to insert a blank slide.

Then click INSERT , Chart , and choose Bar .

The default chart is a Clustered Bar type. I’ll point to it for a larger preview.

The compared values are shown in bars, clustered next to each other.

That’s what I want for my data, so I’ll click OK .

The chart is inserted, and a small window, with the placeholder data, appears. We’ll type our data here.

We’ll start with the categories, where we’ll type in a heading for each quarter.

Now, for bar charts, the categories appear in the reverse order of what you might expect.

Category 1, on the top row of the data window, appears at the bottom in the chart.

So, I’ll start with Quarter 4. I click the cell, type: QTR4, QTR3, QTR2, and QTR1, and press Enter.

The headings appear in the chart, and their order starts with QTR1.

For the series, we’ll first type headings for the data: Projected expenses and Actual ones.

We don’t have a third series to compare, so I’ll point to the D column and click to select it, right-click, and press Delete.

Now I’ll type in the data: For Projected expenses, I click the cell, and type the first number, which is 120.

When I click the next cell, the bars in the chart update to show the new value.

I have typed in the Projected expenses, and now, I’ll type in the Actual expenses.

We have typed in our data, so I’ll click X to close the data window.

And I’ll Zoom In a little to see the chart better.

The series headings, Actual and Projected, appear in the legend, and the bars reflect our data amounts.

The value increments were automatically calculated and show along the horizontal axis.

Up next: Customize a bar chart .

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How to Create a Chart in Microsoft PowerPoint

Sandy Writtenhouse

Because charts and graphs make such beautiful visuals, you may want to include one in your Microsoft PowerPoint presentation. You can create a chart within PowerPoint or insert one you create in Excel: two easy ways to add a helpful visual.

Also helpful: moving text from Word into PowerPoint? Learn how to copy formatted text from one to the other and save yourself time!

How to Create a Chart in PowerPoint

How to insert an excel chart in powerpoint, how to customize a chart in powerpoint, frequently asked questions.

You can set up a chart in PowerPoint and add the data for it in one complete process. This gives you an excellent way to create a chart quickly and easily.

  • Select the slide where you want the chart. If you have a content block on the chart already, you’ll see the icon for “Insert Chart” that you can click to get started.

Insert Chart icon in Powerpoint

  • If you have a blank slide instead, add your chart by going to the “Insert” menu and selecting “Chart” in the Illustrations group.

Chart on the Insert tab in PowerPoint

  • You’ll see the Insert Chart window open with either of the above options. Choose a chart type from the left to see layouts and styles with a preview on the right and click “OK” to insert the chart. For example, we are selecting “Pie” on the left and the “3-D Pie” style on the right.

Insert Chart window in PowerPoint

  • You’ll see a spreadsheet with sample data for the selected chart type. Replace the example data with your own.

Chart data in PowerPoint

  • As you adjust the data in the sheet, you’ll notice the chart update immediately. When you finish adding the data, click the “X” on the top right to close the spreadsheet.

Edited chart data in PowerPoint

  • To edit the data for your chart later, go to the “Chart Design” tab and open the “Edit Data” menu. Select either “Edit Data” or “Edit Data in Excel.”

Edit Data options in the ribbon in PowerPoint

Tip : if you use Google Slides in addition to PowerPoint, you can insert a chart in Slides , too!

Maybe you already have a chart in Microsoft Excel that you’d like to use in your PowerPoint slideshow. This is as simple as a copy and paste of the chart. Depending on how you want to update the chart later, there are a handful of ways to paste the chart into PowerPoint.

  • Open your Excel sheet and select the chart, then either right-click and choose “Copy” or use the “Copy” button on the “Home” tab.

Copy an Excel chart

  • Go to the slide in PowerPoint where you want to insert the Excel chart. Select the “Paste” drop-down arrow on the “Home” tab, then choose one of the “Paste Options” described below.

Paste options on the Home tab in PowerPoint

  • Use Destination Theme & Embed Workbook : insert the chart with your PowerPoint theme.
  • Keep Source Formatting & Embed Workbook : retain the chart’s original formatting and insert it.

With the above two options, you can edit the chart data independently without affecting the original data in Excel. Right-click the chart, select “Edit Data,” and make your changes in the sheet that appears.

Edit Excel data for a PowerPoint chart

  • Use Destination Theme & Link Data : use your PowerPoint theme, insert the chart, and link the data.
  • Keep Source Formatting & Link Data : retain the chart’s formatting, insert it, and link the data.

With the above two options, your chart will update automatically in PowerPoint when you make changes to it in Excel. You can also manually update the chart by selecting it and clicking “Refresh Data” on the “Chart Design” tab.

Refresh Data for an Excel chart in PowerPoint

  • Picture : insert the chart as a static image.

With the Picture option, you cannot edit or update the chart as the data changes. Like any other picture, this is a static image that is inserted in PowerPoint.

Pasted a Picture as a chart in PowerPoint

  • You’ll see your chart pop onto your slide using the paste option you chose.

Good to know: sometimes PowerPoint can be limiting, but these PowerPoint alternatives may offer more features for charts and other graphics.

Whether you create the chart in PowerPoint or paste it from Excel, you can customize its elements and appearance.

Note : this does not apply if you paste the chart as an image.

Use the Chart Design Tab

Select the chart and go to the “Chart Design” tab that is displayed. Use the tools in the ribbon to customize the chart.

  • Add Chart Element : add or position items, such as axis titles, data labels, and a legend.
  • Quick Layout : choose a different style or layout for the chart.
  • Change Colors : choose a new color scheme for the chart.
  • Chart Styles : select a design for the chart.
  • Change Chart Type : choose a different type of chart or graph.

Chart Design tab in PowerPoint

The items in the “Data” section of the ribbon may or may not be available, depending on how you paste the chart on your slide. For instance, you may be able to switch rows and columns, select the data for the chart, edit the data, or refresh the chart.

Use the Format Chart Sidebar or Format Tab

If you’d like to add a chart border, customize the font, or adjust the position or size of the chart, right-click the chart and select “Format Chart Area.” Alternatively, select the chart and use the “Format” tab.

Use the available tools to make your changes.

Format tab and Format Chart sidebar in Powerpoint

Use the Chart Buttons on Windows

In PowerPoint on Windows, you can also use the three buttons that display to the right when you select the chart. These allow you to work with Chart Elements, Styles, and Filters.

You can add and remove items, choose a color scheme, or filter the chart according to specific data.

Chart buttons in PowerPoint on Windows

Why do I see the Picture Format tab when I select my chart?

When you select your chart in PowerPoint, you should see the “Chart Design” tab display. If you see the “Picture Format” tab instead, it means that you pasted the chart as a picture rather than a chart.

How can I stop accidentally moving or resizing my chart?

It can be easy to mistakenly move your chart or resize it slightly as you work on your slide. To avoid this, you can lock the chart.

Right-click the chart in PowerPoint and select “Lock.” This keeps the chart in place on the slide and does not allow you to drag, move, or resize it. To undo this later, right-click and select “Unlock.”

Can I save a chart I create in PowerPoint for use elsewhere?

You can save a PowerPoint chart as an image, then insert it in another application, in an email, or in a blog post. Right-click the chart, select “Save as Picture,” and choose a location to save the image along with the picture format you want to use.

Image credit: Pixabay . All screenshots by Sandy Writtenhouse.

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Sandy Writtenhouse

With her BS in Information Technology, Sandy worked for many years in the IT industry as a Project Manager, Department Manager, and PMO Lead. She wanted to help others learn how technology can enrich business and personal lives and has shared her suggestions and how-tos across thousands of articles.

Featured image depicting PayPal Business. Source: Pixabay.

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How to make charts and graphs in Microsoft PowerPoint?

Data visualization is one of the most critical factors affecting the proper relaying of information. This quality is especially true when you are preparing a visual PowerPoint presentation, where a picture, or in this case, a chart, can speak a thousand words.

If you are new to graphs and charts in PowerPoint, do not stress as this is a step-by-step and detailed guide on how and why to incorporate visual data representation into your next presentation. I also elaborate in detail about the most frequently used chart types, and what data they require, so you can choose the one that best describes your data.

Why use charts and graphs?

Data visualization is a vital part of data analyses and can help the speaker communicate trends and patterns in the data through images. Visualization serves a dual purpose in modern life.

Firstly, it allows a better understanding of the data. Compared to row upon row of numbers in an Excel spreadsheet, images make it much easier for the human brain to understand relationships and differences between data points and categories. Whether you are in the science, tech, finance, or marketing industries, you will need to visualize data at some stage.

Secondly, visualization allows you to communicate your findings in a summarized form. Although data experts may be able to understand and see patterns and trends without a graph or chart, most other people cannot, and will need some illustration of the data to understand your findings.

Data can be visualized in several ways; most notably, people use graphs, charts, and plots.

Before you can consider using a  chart in PowerPoint , you first need to ascertain which chart type is suited to your data, and will best summarize and display it.

It is, therefore, imperative that you have a basic understanding of the different types of charts and the types of data best suited to each. The section below covers the six most frequently used chart types, and will help you decide on the chart to use.

Frequently used charts in PowerPoint

PowerPoint adds to the luxury of data illustration by allowing you to copy your data directly from an Excel spreadsheet, thereby ensuring that the graphs and charts are always up to date. You can also alter, move, and edit headings and labels or color the charts to your heart’s desire. You can even choose to animate your displays to make the data yet more visually appealing.

PowerPoint offers a wide range of data representation in the form of more than ten types of charts, graphs, and plots to cater for most data types. Most of you probably know that certain types of data require specific types of charts or graphs, and choosing the correct display for your data is just as important as displaying it in the first place.

The following is a list of the six most used charts in PowerPoint and what types of data for which they are best. If you are unsure of which chart type to use, have a look at the list below and see which suits your data best.

Column chart

These are some of the simplest, yet most useful chart types you can find in PowerPoint. They are immensely valuable for displaying changes over time, mainly because our eyes are trained to recognize higher or taller bars as indicating more growth, or success, or money.

Data arranged in columns and rows in a spreadsheet can be illustrated using a column chart. Although they are most frequently used to display changes over time, they can demonstrate the relationship between any two data points.

You can diversify with PowerPoint’s column charts to include multiple levels and colors, to explain more complex data. To expand, you can consider a:

  • Clustered Column: A clustered column chart compares values between categories and displays the values in vertical rectangles. Clustered column charts are practical when you have categories that represent a range of values, a scale arrangement, or names that are in no particular order. 

how to create a powerpoint graph

  • Stacked Column: Stacked column charts illustrate the relationship of individual items to the whole, comparing the influence of each value to a total between categories. The results are displayed in stacked vertical columns. This chart is useful when your data has multiple data series, and you want to highlight the totals. One can also use a 100% stacked column, where the percentage that each value contributes to a total is compared between categories. 

how to create a powerpoint graph

  • 3-D Column: 3-D column charts have three axes that you can modify—a horizontal axis, a vertical axis, and a depth axis). They are used to compare data points along the horizontal and the depth axes. This chart is valuable for comparing data across categories and data series. 

how to create a powerpoint graph

  • Cylinder and Pyramid Column: These charts work in precisely the same way as the clustered, stacked, and 3-D column charts, but simply use cones or pyramids in the place of rectangles, to display the data.

A bar chart is simply a column chart with the columns on the vertical axis, extending horizontally. Bar charts are helpful when axis labels are very long, or when the data values relate to longer durations or larger volumes. In short, they illustrate the comparison between individual items.

For bar charts, the categories are typically arranged along the vertical axis, with the values arranged along the horizontal axis. 

how to create a powerpoint graph

Similar to column charts, bar charts can also be expanded and elaborated on to represent more complex data. These include the clustered bar chart, the stacked, and the 3-D bar chart. Images are not shown as these looks identical to those of the column charts, but with the columns running from the vertical axis.

Line charts are designed to display continuous data over time, thus illustrating data trends over equal intervals. The category data is spread evenly along the horizontal axis, and all value data is distributed evenly along the vertical axis. Line charts are suitable for data with text category labels that represent evenly spaced values such as hours, months, or years. Line charts come with some variations, and below are some of the types you can choose from:

  • Line: These are best used to illustrate trends over time, especially where there are lots of data points in a specific order. Line charts can be displayed with or without markers. 

how to create a powerpoint graph

  • Stacked Line: Stacked line charts show the cumulative contributions of each value over a set time interval. The lines do not overlap. They are instead used to indicate the trend of the contribution of each value over time or ordered categories. They can be shown with or without markers. 

how to create a powerpoint graph

Similar to column charts, a 100% stacked line chart simply displays the percentage contribution of each point, rather than actual values.

  • 3-D line: 3-D line charts show data trends with the use of a ribbon rather than a line. A 3-D line chart has a horizontal, vertical, and depth axis that can be modified. 

how to create a powerpoint graph

Pie charts are used to illustrate the percentage contribution of each point to the whole. These are useful when you have data that has only one series, so it is arranged in either one row or one column. If you can see your data points making up pieces of a whole, a pie chart is the best choice for you.

Once again, you can elaborate a bit on the complexity of your pie chart with the following subtypes:

  • Pie: This is your basic pie chart, where each slice represents a value in your series. You can opt to pull out specific slices of a pie chart to highlight it. 

how to create a powerpoint graph

  • 3-D Pie: Here, the pie is displayed more as a cylinder, with slices colored or removed to highlight them.
  • Pie of Pie Chart: Here, a typical pie chart is given, with one of the slices highlighted and illustrated as an additional but separate smaller pie chart. This chart is practical for the illustration of the sub-contribution of smaller slices in the pie, which may be challenging to see in the whole. 

how to create a powerpoint graph

  • Exploded Pie: Exploded pie charts illustrate the contribution of each value to the total, while still highlighting the individual values. You can change the pie’s explosion setting for all slices and single slices, but you cannot move the individual slices of an exploded pie manually.
  • Exploded Pie in 3-D: This is a combination of a 3-D pie, and an exploded pie, for more dramatic illustration. See the image above.

Area charts are great for displaying the magnitude of change over time. It does this by showing the sum of the plotted values as a colored area on the graph surface, thereby highlighting the relationship of the individual values to the whole.

As with all the other chart types, there are several subtypes of area charts.

  • 2-D area:This is a well-known and simple area chart. It shows the change of data values, usually over time. 

how to create a powerpoint graph

  • 3-D Area:This is similar to the 2-D area chart, but with an added axis—horizontal, vertical, and depth. This chart plots the change of data values with two different independent variables. 

how to create a powerpoint graph

  • Stacked Area:These charts show the trend of the contributions of each data value over time or other independent category data. They can be illustrated in 3-D as well, where the chart does not have an additional third axis. 

how to create a powerpoint graph

  • 100% Stacked Area:These charts show the trend of each data value with the independent variable but in the form of a percentage. 

how to create a powerpoint graph

XY Scatter plot chart

Scatter plots are popular in the fields of science and engineering where it combines the x-value and y-value of each point to display it as a single reading in irregular clusters. If you have a dataset that requires an adjustable horizontal axis, or where one axis is logarithmic, then a scatter plot is for you.

They are also great for displaying the similarities between large datasets, or for the illustration of grouped sets of values.

The types of scatter plots include:

  • Scatter with Markers only:This chart compares pairs of values and does not reveal any information about the connectivity of the data points. Lines do not connect the points. 

how to create a powerpoint graph

  • Scatter with Smooth Lines: This type of scatter plot shows the data points connected with a smooth line. This data can be displayed with or without markers, but where there are many data points, it is best to exclude the markers to make the chart easier to read. 

how to create a powerpoint graph

  • Scatter with Straight Lines: This type of chart connects the data points with a straight line to illustrate a trend in the data. This data can be shown with or without markers, and as with the previous chart types, no markers are best when there are many data points. 

how to create a powerpoint graph

Less frequently used chart types in PowerPoint

PowerPoint and Excel offer an extended list of chart templates in their illustration arsenal. Although not all of these are used frequently, it may be valuable to know of the existence of these in case they are needed.

I will not go into detail about these, and you can find more information  here .

  • Doughnut Charts are like to pie charts in that they show the relationship of the parts to the whole, but they cannot have more than one data series.
  • Bubble Charts are similar to scatter charts, but they have an added third column that specifies the size of the bubbles.
  • Stock Charts are mainly used to illustrate the fluctuation in stock prices. They can, however, also be used to show temperature and rainfall ranges.
  • Surface Charts are used to find the best combinations between two sets of data. It has a similar appearance to a topographical map and can be drawn when both categories and data series are numeric values.
  • Radar Charts are used to compare the aggregated values of several data series.

How to insert charts in PowerPoint?

Once you have chosen the type of graph that you need to illustrate your data, you can proceed to prepare your chart in PowerPoint. Although you have the option to create charts in Excel, and then copy and insert them into your presentation, you can also opt to create a chart from scratch in PowerPoint.

When datasets reach tens of columns with thousands of entries, it is best to create charts in Excel, and simply transfer the chart to your presentation. This transfer links the chart in Excel with your PowerPoint, and it will ensure your chart remains up to date if you make changes to the original data.

Creating a chart from scratch in PowerPoint is helpful for smaller and less complex datasets that require illustration. The following instructions will show you how to do this.

  • Click  Insert >  Chart . 

how to create a powerpoint graph

2. Select the chart type and then double-click the chart you want. PowerPoint provides templates for more than ten kinds of charts, all of which you can see as choices with sub-categories here. If you need more information to determine the best chart type for you, peruse the previous section for frequently used chart types or visit the Microsoft office help page for all  available chart types . 

how to create a powerpoint graph

3. Once you have selected a chart type, a worksheet with rows and columns will appear. You can now insert your dataset by copying and pasting the data from Word or Excel. If the dataset is small, you can enter it manually. In the worksheet that appears, you can simply replace the placeholder data with your information.

4. Once you have recorded your data, you can close the worksheet and visualize your chart in PowerPoint. 

how to create a powerpoint graph

5. You can now proceed to edit the layout, colors, and labels using the  Chart Elements  Tab “+” that appears next to your chart in the top right corner. This tab will allow you to show, hide, and format the axis titles and the data labels.

6. The  Chart Styles  button can be used to edit the color and style of the charts to suit the color scheme of your presentation.

How to edit chart data in PowerPoint?

Once you have created your chart, you may find yourself needing to update or edit the data that you have entered to build the chart. An edit often happens when new information needs to be added to update the chart.

Editing can be completed with the help of the  Select Data Source  dialog box to change the data in your series or reorder them on your chart. Alternatively, you can use the  Chart Filters  button in the top right corner of your chart to display or hide data in your chart.

How to edit or reorganize a series?

  • Right-click your chart, and then pick  Select Data . A dialogue box like the one below will appear.
  • In the  Legend Entries (Series)  box, select the series you want to edit. Now click  Edit , and make the necessary changes. When you are done, click,  OK . Be aware that the changes you make here can sever the links to the original source data in Excel, so you will have to update the data in PowerPoint from now on manually. Alternatively, you can opt to insert a whole new chart each time the data changes, or just create the chart in Excel and copy and paste it in PowerPoint. Now, if you edit the data in Excel, the chart will automatically be updated in PowerPoint.
  • If you would like to rearrange a series, you can select it and then click the  Move Up  or  Move Down    buttons to change the position of the series on the list. You can also add a data series or remove one or more of them in this dialog box by clicking the  Add  or  Remove  buttons. Please remember that removing a data series deletes it from the chart—so you cannot use the chart filters button to show it again.

How to filter data in your chart?

Chart filters are useful for highlighting specific trends in your data, or for hiding data that may not be relevant at the moment. You can do this through the use of the  Chart Filters  button.

  • Start by clicking anywhere in your chart to select it.
  • The  Chart Filters   button  will appear next to the chart in the top right-hand corner. Click it.
  • A new dialogue box will appear, like the one shown below. Click on the  Values  tab, and select or unselect the series or categories you want to show or hide.
  • Once you are done, click  Apply  for the changes to take effect.

I hope this piece has helped guide you through the process of selecting the best graph for your data and drawing up the graph in PowerPoint. The beauty of being able to do this in either PowerPoint or Excel, with a linked graph, is that you can edit and change the data and chart type to illustrate your focus point perfectly.

Charts in PowerPoint are entirely customizable to fit in with the rest of your slides perfectly and will improve your presentation by leaps and bounds.

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Create a PowerPoint chart/graph with 2 Y-axes and 2 chart types

April 23, 2012 by Ellen Finkelstein 21 Comments

How do you create a chart in PowerPoint that looks like this? It has:

  • 2 different Y-axes each with a different scale
  • 2  different chart types–column and line

I learned this feature of PowerPoint charts recently from my friend and fellow PowerPoint MVP, Echo Swinford . She is one of the top experts in the world on PowerPoint and specifically PowerPoint charts.

Charts like this are very useful when you’re comparing 2 very different types of data. This chart is from a course of practitioners of the Transcendental Meditation technique that took place in 1993 in Washington, D.C. It compares police statistics of homicides, rapes and assaults during the course with the number of people who were on the course, which lasted 8 weeks.

Here’s what the data looks like in Excel.

Note: I found the actual chart online and estimated the numbers from the chart. I didn’t have the actual numbers, so these numbers will be slightly different from the numbers used in the study.

Follow these steps to create a chart like this in PowerPoint 2007 or 2010:

1. In PowerPoint, right-click off the slide, choose Layout, and choose the Title & Content layout.

2. On the slide, click the Chart icon, which looks like a column/bar chart.

3. In the Insert Chart dialog box, choose one of the types of chart that you want. I chose Column. Click OK.

4. A temporary Excel spreadsheet opens with dummy data. Copy the data from your spreadsheet to the clipboard, switch to the temporary Excel spreadsheet, click in cell A1, and paste.

5. Drag the bottom-right corner of the blue border to fit your data.

Here’s what my data looks like.

6. Return to your PowerPoint slide to look at the chart. Here’s what mine looks like.

7. Oops! That’s not right. The weeks should be on the X -xis, along the bottom. You often have to switch the rows & columns. You do this on the Chart Tools Design tab; click the Switch Row/Column button in the Data group. Here’s the result.

That’s much better. Now, the weeks of the course are along the X-axis where they belong. Of course, the data, specifically for the % change in violence isn’t right and that’s what we’ll change.

8. Because the change in violence data is negative numbers, you can’t see that series.  But click along the X-axis  and you can select it, as you see here. Note the round “handles.”

9. First, we’ll change the scale for this series. Right-click the selected series and choose Format Data Series. In the Format Data Series dialog box, with the Series Options category selected, choose Secondary Axis, to plot that series on a secondary axis.

10. Now look at the chart in PowerPoint. All of a sudden, you can see the data!

11. But having both sets of data as columns is confusing. You can emphasize the difference — making the chart clearer — by turning one of the series into a line. Right-click the series again and choose Change Series Chart Type.

12. The Change Chart Type dialog box opens. It’s the same as the Insert Chart dialog box. Choose a different chart type. In this case, I chose a Line chart type. Click OK.

Make some minor adjustments and you have the slide I showed at the top of this post.

Do you have a use for this type of chart? Share your experiences with charts that have 2 chart types and 2 Y-axes.

Related posts:

  • How to Create a Chart-Graph in PowerPoint from Excel Data-Part III
  • Changing the order of items in a chart
  • Moving the axis labels when a PowerPoint chart/graph has both positive and negative values
  • Adjust the location of the X (horizontal) chart axis in a PowerPoint chart

21 Leave a Reply

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I love this trick and I frequently use combined charts like this.

The next step I would usually take (when possible) is to adjust the scale on one or both axes to have the same number of divisions on each side. In your example there are nine markers on the primary axis and six on the secondary which causes the tick marks for the secondary axis to stick out at seemingly random places (based on the gridlines) and distracts from the clarity of the chart. I find simpler construction is visually easier to view and process.

Ellen

Valary, that’s an excellent point!

Sergio Cebrian

is there a way, to make that 2 charts share same DATA in a powerpoint chart? (but in the same file and not by linking to an external excel file)

btw very useful post 😀

I’m not sure I understand. Would one chart have one piece of the data and another have another piece?

Susan Hope

Exactly what I was looking – very useful!!!!

Colin Z

Wonderful! Thanks for the detailed instructions! This is exactly what I was looking for!

Glad to help!

eEli

Great help. Thanks. Is there a way I can put the exact numerical value at the end of each bar?

Yes,using a data label. I can’t give you specific instructions without knowing which version of PowerPoint you use, but data labels aren’t hard to find.

Eli

Thanks Ellen! That was so quick and simple once I new what to call it.

Tina

Is there a way to have more than 2 y-axes? In particular, I am trying to use 3 horizontal bars but each bar uses a different scale, the 1st one being percentage, the 2nd being a number range and the 3rd being dollar range… is this even possible in the same graph? Thanks!

Ellen Finkelstein

Tina, I don’t think so. Perhaps you can put one on top of the other?

Mary Jane

Thank you! I have been trying to figure this out for days!!!!

Mehul

Thanx a lot for this tip. Has been very helpful

Bobby Helpful

Tina, if you want three series of differently-scaled data in a single graphic, try using a 3D chart maybe. Not sure how scaling would work though – Probably you’d have to re-scale manually, produce new data series: e.g. %s, #/55, $/300… whatever gets all three sets of numbers into same range. Then ‘hand-make’ new axes (showing ‘true’ original value-scales for # and $) using text boxes) All a bit approximate but its do-able!

Nidhi Negi

A great help!

Edward

I have a presentation tomorrow and got stuck with this. Well at least not anymore. thankyou very much!

sumalathaeda

I Have two different x-axis series and 2 y-axis series so how can draw these two line in a single graph in powerpoint

Renganathan Sekar

Thank you very much. Your post was useful.

trackback

[…] Create a PowerPoint chart/graph with 2 Y-axes and 2 chart types – Create a PowerPoint chart/graph with 2. Follow these steps to create a chart like this in PowerPoint 2007 or 2010. I am trying to use 3 horizontal bars but. […]

Niezaar

Thanks so much! This really helped me secure a client!

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how to create a powerpoint graph

  • Tips and guides
  • Microsoft 365

Tips for turning your Excel data into PowerPoint charts

  • Courtney Owen
  • Small business

PowerPoint with a Chart

As a presenter, you probably use charts (also called graphs) in your presentations. Charts  display data in a visual format that audiences can easily grasp – if you design the chart and slide clearly and crisply.

A crisp chart has nothing to do with your toaster’s setting. Instead, it’s a chart that shows only the data necessary to make the desired point clear – no less, no more. Too much data (sometimes called “data dump”) will overwhelm your audience, blunting your message.

Limit the Data

Instead of creating a chart from data in an entire Excel spreadsheet, first edit your spreadsheet. One way to do this is to copy and paste data onto a separate Excel workbook tab. Then look at what you can eliminate. When you have only the data you need, you’re ready to create the chart in PowerPoint.

Tip: If your data just has to be huge, see if you can divide the data into two sets. For example, you could cover two related sets in one table and two other related sets in another. These two tables, or sets of data, would end up being two easily digestible slides, instead of one overloaded slide.

Creating the chart

There are several ways to generate a chart in PowerPoint from Excel data, but here we’ll talk about one way. Let’s assume that you’ve already edited an Excel spreadsheet so that it contains only the data that will support your message.  

Here are the basic steps to create the chart in PowerPoint from a data set:

how to create a powerpoint graph

2. The Insert Chart dialog opens. Choose the type of chart you want. For this example, I’ll choose the default 2D column chart. Click OK .

Note: Some types of charts are appropriate for specific types of data; your chart type should match your data. For example, if you have one row of data showing percentages that make up a whole, a pie chart would work better than a column chart.

how to create a powerpoint graph

4. Go back to the temporary spreadsheet, click in cell A1, and paste.

5. If your data is smaller than the dummy data, you’ll need to drag the lower right corner of the blue border inward; in the figure, a red arrow points to this corner.

6. Go back to your PowerPoint slide to see the chart

how to create a powerpoint graph

      

how to create a powerpoint graph

Formatting charts for clarity

You’re not finished yet! PowerPoint’s default charts are overly busy and are rarely formatted in a way that’s easy to understand. Also, PowerPoint has many useful features that you can take advantage of to help you communicate your points clearly. 

I can give you some best practices for clear charts, but in the end, you have to decide what is best for your message, your data, and your audience. Here are some ideas that should help you get the results you want.

Use 2D charts

3D charts are notoriously hard to understand. Which is the true value, the front or the back of the column? People aren’t sure. The “walls” and “floor” of the chart make it seem overly complex. Finally, the 3D perspective makes quickly judging values harder. Just switching to a 2D chart instantly makes the chart look easier to understand. 

how to create a powerpoint graph

Luckily, PowerPoint 2007 and 2010 default to the 2D style, but PowerPoint 2003 had a 3D default and many charts out there still use that style. To change to a 2D chart, select the chart. On the Chart Tools Design tab, choose Change Chart Type.

Consider changing the chart type

As I mentioned, you should choose your chart type based on your data and the point you are trying to make. Column charts are the most common, but that may be because they are the default. When you’re trying to show trends, a line chart can make the point clearer. 

Many people don’t like line charts because the lines are too thin to show up clearly, but you can easily make them thicker. First, try one of the chart styles from the Style gallery; the options near the bottom use thicker lines.   

how to create a powerpoint graph

If the lines still aren’t thick enough for your taste, follow these steps to make them as thick as you want:

how to create a powerpoint graph

2. Click the Chart Tools Format tab.

3. In the Shape Styles group, click the Shape Outline button, then choose Weight, More Lines to open the Format Data Series dialog box with the Line Style category active.

4. In the Width text box, type a larger width or use the Up arrow to increase the width.

5. With the dialog box still open, select each remaining line, click the Line Style category, and choose a new width. You can even vary the widths to emphasize one data series over others.

how to create a powerpoint graph

Widen the bars

If you choose a column or bar chart type, widening the bars can make the chart clearer. The steps to widen the bars are not intuitive, so many people miss them. Here they are:

1. Right-click any column or bar and choose Format Data Series. The Format Data Series dialog box opens. ( Tip: Drag the dialog box off the chart, so you can see the result as you do the next step.)

2. With the Series Options category selected, drag the Gap Width slider to the left, toward the No Gap label. All of the columns or bars widen.

3. Click Close to close the dialog box.  

how to create a powerpoint graph

Remove the gridlines and use data labels if necessary

The purpose of gridlines is to help your audience figure out the exact value of the data points. Is that sales number $3.5 million or $3.4 million? But when you display a presentation on a screen, your audience can’t easily follow the gridlines. Moreover, the gridlines are a distraction from the chart itself.

In some situations, you need to convey exact numbers. In others, an approximation is fine because no one cares. So you should base your choice of whether to use gridlines on both the goal of your presentation and your audience’s needs.

One way to get rid of the gridlines and still provide exact data is to use data labels. In fact, data labels will show your audience the numbers much more clearly. The only trick is to make sure that you don’t have too many numbers on the screen.  

Here you see the evolution of a chart from grid lines to data labels. Follow these steps:

1. Click the grid lines, but not the top or bottom ones (because you’ll select the plot area instead of the grid lines).

2. Press the Delete key on your keyboard to delete the grid lines.

3. With the chart selected, click the Chart Tools Layout tab, choose Data Labels, and then Outside End.

4. If the data labels are too long and overlap, try a bar chart. On the Chart Tools Design tab, click Change Chart Type, choose one of the bar charts, and click OK.  

how to create a powerpoint graph

What other options are useful?

PowerPoint has so many options for formatting charts, so I’ll just make a few comments.

Tick marks are small lines along the axes and they are usually unnecessary. They aren’t very noticeable, but getting rid of them will make your chart look cleaner. The red arrows in the figure point to the tick marks. Here’s how to remove them: 

how to create a powerpoint graph

2. Right-click the axis and choose Format Axis.

3. In the Format Axis dialog box’s Axis Options category, from the Major Tick Mark Type drop-down list, choose None.

4. Select the next axis and repeat the previous step.

5. When you’re done, click Close.

Some charts have a chart title , but in most cases, I recommend using the slide’s title instead. To delete an existing chart title, just select it and press the Delete key.

Sometimes the legend is in the way of expanding the chart itself. You can select it and drag it to a better location. Then, to expand the rest of the chart, click the Plot Area (try clicking inside the main area of the chart) and drag its handles outward.

how to create a powerpoint graph

1. Click an axis to select it. The easiest way to make sure you select the axis is to click its labels. 

3. In the Format Axis dialog box’s Axis Options category, from the Display Units drop-down list, choose the units you want. In the example, you would choose millions.

4. If you want to show the display units, check the Show Display Units Label on Chart checkbox.

5. If you want to show decimal values on the Y axis, click the Number category in the dialog box. From the Category list on the right, choose one of the options, such as Number, to set the decimal places and other number formatting.

6. Click Close to close the dialog box.

Calling out important points

No matter how simple you make your chart, it can seem overwhelming to your audience. You are familiar with the data, but the people watching aren’t. Also, you may need to point to specific sections of the chart as you discuss them. Walking up to the screen and pointing is usually awkward and ineffective, so you can use shapes and animation instead.

An arrow and a circle are two ways to point out sections of a chart, as you see here. I usually make them bright red, so that they stand out from the rest of the chart.   

how to create a powerpoint graph

Here are the steps to insert a circle or arrow:

1. Make sure the chart is not selected. Then go to the Home tab and choose the arrow or circle from the Drawing group.

2. Click and drag to place the shape.

3. Format the circle so that it has no fill. To do so, select it, click the Format tab, click Shape Fill, and choose No Fill. To make it red, click Shape Outline and choose the red color swatch.

4. To format the arrow with a red fill, click the Format tab, click Shape Fill, and choose the red color swatch.

You may not want the audience to see the arrow or circle until you get to a specific part of your discussion, so you can add animation to make them appear when you click.  

 To add animation to the arrow in PowerPoint 2010, follow these steps:

1. Select the arrow.

2. Click the Animations tab.

3. Click Add Animation and choose Wipe from the Entrance section. (You can choose another entrance animation, but Wipe looks good with arrows.) If you don’t see the Wipe animation, choose More Entrance Effects from the bottom of the list to find it.

4. Click Effect Options and choose a direction. For a left-facing arrow, choose from Right. For a down-facing arrow, choose from Top. 

To add animation to the circle in PowerPoint 2010, follow the same steps, except that I recommend the Wheel animation. Then choose 1 Spoke from the Effect Options list. This animation looks like you’re encircling the area within the circle.

Do a clarity test

When your chart is done, ask a friend or colleague to look at it. Ask what the chart means. If you get a correct answer, you’ve succeeded! 

–Ellen Finkelstein 

Ellen Finkelstein trains presenters to present more clearly and powerfully. For free tips and a free report, “From Death by PowerPoint to Life by PowerPoint,” go to www.ellenfinkelstein.com .

Position Is Everything

How to Easily Insert a Bar Graph in PowerPoint: A Step-by-Step Guide

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Melvin Nolan

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Inserting a bar graph in PowerPoint is a simple process that can help enhance your presentations. As someone who frequently uses PowerPoint for presentations, I have found that bar graphs are a great way to visually represent data and make it easier for the audience to understand. In this article, I will share my personal experience and knowledge on how to insert a bar graph in PowerPoint, along with some tips and tricks to make your bar graphs stand out.

A computer screen with a PowerPoint slide open, showing a bar graph being inserted into the presentation

To insert a bar graph in PowerPoint, you first need to open the presentation and select the slide where you want to insert the graph. Then, click on the “Insert” tab and select “Chart” from the “Illustrations” group. This will open a dialog box where you can choose the type of chart you want to insert. Select “Bar” and then choose the specific type of bar graph you want to use. Once you have selected the type of bar graph, click “OK” to insert it into your slide.

To make your bar graph stand out, you can customize its appearance. Right-click on the graph and select “Format Data Series” from the menu. This will open a window where you can make changes to the graph’s appearance, such as adjusting the gap width or changing the color scheme. By customizing your graph’s appearance, you can make it more visually appealing and easier to understand for your audience.

JUMP TO TOPIC

Choosing the Right Chart Types

Designing with clarity and style, utilizing templates and tools, creating impactful bar charts, enhancing charts with advanced features, linking charts with excel data, applying animation and transitions, tailoring content for clarity and impact, crafting effective powerpoint presentations.

A computer screen displaying a PowerPoint slide with a blank bar graph placeholder, a cursor hovering over the "Insert" tab in the toolbar

As someone who has spent years working with PowerPoint, I can attest to the importance of crafting effective presentations. Whether you’re presenting data to your team or pitching a new idea to investors, your PowerPoint presentation needs to be clear, concise, and visually appealing. In this section, I’ll share some tips and tricks for creating presentations that will engage your audience and leave a lasting impression.

One of the most important aspects of creating a successful PowerPoint presentation is choosing the right chart types. When it comes to presenting data, different types of charts are better suited for different types of information. For example, if you’re presenting data over time, a line chart may be more appropriate than a bar chart. On the other hand, if you’re comparing data between different categories, a bar chart may be the way to go.

When it comes to designing your PowerPoint presentation, clarity and style are key. You want your presentation to be easy to read and understand, but you also want it to look professional and polished. One way to achieve this is by using a consistent color scheme throughout your presentation. This will help tie everything together and make your presentation look more cohesive. You should also pay attention to font size and spacing, making sure that your text is legible and easy on the eyes.

One of the best things about PowerPoint is the wide variety of templates and tools that are available. These can save you time and effort when designing your presentation, and can also help ensure that your presentation looks professional and polished. For example, you can use pre-built templates to create charts and graphs, or you can use design tools to create custom graphics and images. Additionally, PowerPoint has built-in tools for editing data and formatting your slides, making it easy to create a presentation that looks great and gets your message across.

Overall, creating effective PowerPoint presentations takes time and effort, but the results are well worth it. By choosing the right chart types, designing with clarity and style, and utilizing templates and tools, you can create presentations that engage your audience and leave a lasting impression. Whether you’re a seasoned presenter or a newcomer to the world of PowerPoint, these tips and tricks can help you create presentations that are both informative and visually appealing.

Mastering Data Visualization in PowerPoint

As a presenter, it is vital to have the ability to communicate data in a visually appealing way that is easy to understand. PowerPoint provides many chart types, including bar charts, column charts, and line charts, to help you present data effectively. In this section, I will share my personal experience and knowledge to help you master data visualization in PowerPoint.

Bar charts are a popular way to display data, and they are easy to create in PowerPoint. To create a bar chart in PowerPoint, follow these simple steps:

  • Click on the “Insert” tab.
  • Click on the “Chart” button.
  • Select the “Bar” chart type.
  • Choose the type of bar chart you want to use.
  • Input your data in the spreadsheet that appears.

It’s important to choose the right chart type for your data. Bar charts are ideal for comparing data across different categories. You can choose between vertical bars or horizontal bars, depending on your preference.

To make your bar chart more visually appealing, you can customize it by adding chart elements, such as a legend or data labels. You can also change the chart style to match your presentation’s theme.

PowerPoint offers advanced features that can help you take your charts to the next level. For example, you can add animation to your charts to make them more engaging. You can also use SmartArt graphics to create complex diagrams and flowcharts.

When creating charts, it’s important to keep your audience in mind. Make sure your data is accurate, up-to-date, and relevant to your presentation topic. Your goal should be to create clear conclusions based on your data and highlight trends.

In conclusion, mastering data visualization in PowerPoint is an essential skill for any presenter. By following these tips, you can create visually appealing bar charts and enhance your charts with advanced features. Remember to keep your audience in mind and make sure your data is accurate and relevant.

Integrating Advanced PowerPoint Functions

When it comes to creating a professional presentation, it’s essential to have a clear understanding of advanced PowerPoint functions. In this section, I’ll discuss two essential functions that can take your presentations to the next level: linking charts with Excel data and applying animation and transitions.

Linking charts with Excel data is an excellent way to ensure that your PowerPoint presentations are up-to-date. By linking your charts with Excel data, you can easily update your charts with new data without having to recreate them from scratch.

To link a chart with Excel data, follow these steps:

  • Open the PowerPoint presentation where you want to insert the chart.
  • Click on the Insert tab and select Chart.
  • In the Insert Chart dialog box, select the type of chart you want to insert and click OK.
  • In the Excel worksheet that appears, enter the data you want to use for your chart.
  • Once you have entered your data, close the Excel worksheet.
  • Your chart will now appear in your PowerPoint presentation, and any changes you make to the linked Excel data will automatically update your chart.

Applying animation and transitions to your PowerPoint presentations can help to keep your audience engaged and interested. Here are some tips for using animation and transitions effectively:

  • Use simple, subtle animations and transitions to avoid distracting your audience.
  • Use animations to highlight key points or to reveal information gradually.
  • Use transitions to create a smooth flow between slides.
  • Use tables to organize numerical data in a clear and concise way.

To apply animation and transitions to your PowerPoint presentation, follow these steps:

  • Select the object or text you want to animate.
  • Click on the Animations tab and select the animation you want to use.
  • Adjust the animation settings as needed.
  • To apply a transition, click on the Transitions tab and select the transition you want to use.
  • Adjust the transition settings as needed.

While animation and transitions can enhance your PowerPoint presentations, it’s important to use them sparingly. Overusing animations and transitions can be distracting and take away from the content of your presentation.

In conclusion, linking charts with Excel data and applying animation and transitions are two essential functions that can take your PowerPoint presentations to the next level. By using these functions effectively, you can create engaging and informative presentations that will impress your audience.

Optimizing Presentation for Different Audiences

When creating a PowerPoint presentation that includes a bar graph, it is important to consider the audience that will be viewing it. Different audiences have different levels of knowledge, interest, and attention spans. Therefore, it is essential to tailor the content of your presentation to ensure that it is clear and impactful.

One way to optimize your presentation is to categorize your data into simple and complex information. Simple data can be presented using a vertical bar graph, while complex data may require a horizontal bar graph or a combination of both. Using the appropriate type of bar graph can help your audience better understand the information you are presenting.

Another way to optimize your presentation is to use colors effectively. Colors can be used to highlight key information and draw attention to important points. However, it is important to use colors in a way that is not overwhelming or distracting. Using a limited color palette can help keep your presentation visually appealing and easy to read.

When presenting data, it is important to make comparisons clear and easy to understand. Using a bar graph can help you show the differences between data points and highlight important trends. Additionally, using infographics can provide a visual representation of complex data that is easy to understand.

To optimize your presentation, it is important to include axis titles on both the horizontal and vertical axis. This will help your audience understand the data being presented and the units of measurement used. Additionally, using proportions and categorical data can help you provide a clearer picture of the information you are presenting.

In conclusion, when creating a PowerPoint presentation that includes a bar graph, it is important to consider your audience and tailor your content to ensure that it is clear and impactful. Using the appropriate type of bar graph, colors, infographics, and axis titles can help you present data in a way that is easy to understand and visually appealing. By following these tips, you can create a presentation that is both informative and engaging.

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Create a Pie Chart Graphic in PowerPoint

Pie charts show proportions of the whole

  • Brock University

In This Article

Jump to a Section

  • Create a Pie Chart
  • Choose a Style

The Generic Pie Chart and Data

  • Edit the Data
  • The Updated Pie Chart

Create a pie chart in PowerPoint to visually demonstrate proportions of a whole. After you've created the basic chart, adjust the chart's data, alter its style, and update it on the fly.

Information in this article applies to PowerPoint 2019, 2016, and 2013; PowerPoint for Microsoft 365; and PowerPoint for Mac.

Create a Pie Chart in PowerPoint

Begin by adding a new slide  using the  Title and Content  slide layout. Then, select the  Insert Chart  icon (it's the middle icon on the top row of the group of six icons shown in the body of the slide layout).

Another way to add a pie chart is to choose a blank slide in your presentation and select Insert  >  Chart .

Choose a Pie Chart Style

In the Insert Chart dialog box, select Pie and choose a pie chart style. There are several style of pie charts. Options include flat pie shapes, 3D pie shapes, and pie charts with  exploded pieces . Select OK  after you have made your selection.

The pie chart styles and colors can be changed after the chart is created.

When you create a pie chart on a PowerPoint slide, the basic chart appears on the slide and the chart data appears in a worksheet window.

If you don't see the worksheet window, select the chart and select Chart Tools Design > Edit Data .

You'll use the worksheet window to enter data for the pie chart by replacing the default data.

Edit the Pie Chart Data

Pie charts display comparative types of data, such as percentage figures for how much each of your monthly household expenses takes from your income. However, pie charts display one type of data, unlike column charts or line charts.

To edit the data in the worksheet window:

Select the worksheet window to make it the active window.

Edit the heading of the  column  in the generic data to reflect your own information.

Edit the row headings in the generic data to reflect your own information. The chart updates to reflect your changes.

To add new data rows, drag a corner handle of the highlighted data set.

Updated Pie Chart Reflects New Data

After you change the generic data to your own specific data, the information is immediately reflected in the pie chart. Add a title for your slide into the text  placeholder  at the top of the slide.

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How-To Geek

How to create an organizational chart in powerpoint.

Whether for business or a family tree, it's easy to create an organizational chart using SmartArt in Microsoft PowerPoint.

Whether for business or a family tree, it's easy to create an organizational chart using SmartArt in Microsoft PowerPoint. Let's get started.

Head to the "Insert" tab and then click "SmartArt." In the Choose a SmartArt Graphic window that opens choose the "Hierarchy" category on the left. On the right, click an organization chart layout, such as "Organization Chart." When you're done, click "OK."

Click a box in the SmartArt graphic, and then type your text.

Type the text you want to replace the placeholder text. Click on each additional text box in the SmartArt graphic and then type your text in those, as well.

Here's an example of what your organizational chart might look like so far:

As an alternative, you can also type text in a text pane instead of directly in the boxes. If the "Type Your Text Here" pane is not visible, click the control on the edge of the SmartArt graphic.

To insert a new box, click the existing box that is located closest to where you want to add the new box. On the Design tab, click "Add Shape." Type your new text directly into the new box or via the text pane.

And that's all there is to creating an organizational chart in Microsoft PowerPoint.

Related: How to Build a PowerPoint Organizational Chart With Excel Data

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Posters created using Piktochart’s AI-powered poster maker

work conference poster template by piktochart ai

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marketer

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What kinds of posters can be generated using this AI tool?

Navigating design elements and finding the right visual style can be daunting. With Piktochart AI, it’s easy to transform data into high-quality posters . Excellence made simple, just for you.

Event posters

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Ready to use AI to design posters like a pro?

Join more than 11 million people who already use Piktochart to create stunning posters.

Is it possible to personalize my poster with my own photos and diagrams?

What’s the limit on poster creation, how do i enhance the quality of my posters, is signing up mandatory to use piktochart, poster resources.

how to make a poster, how to make an eye-catching and effective poster

How to Make a Poster in 6 Easy Steps [2023 Guide With Templates]

featured image for poster ideas and templates

25 Poster Ideas, Templates, and Tips for Creative Inspiration

types of posters

Communications

7 Types of Posters and What Makes Them Stand Out

What else can you create with piktochart ai.

how to create a powerpoint graph

COMMENTS

  1. How to add a chart or graph to your PowerPoint presentation

    You can make a chart in PowerPoint or Excel. If you have lots of data to chart, create your chart in Excel, and then copy it into your presentation. This is ...

  2. Use charts and graphs in your presentation

    To create a simple chart from scratch in PowerPoint, click Insert > Chart and pick the chart you want. Click Insert > Chart. Click the chart type and then double-click the chart you want. Tip: For help deciding which chart is best for your data, see Available chart types. In the worksheet that appears, replace the placeholder data with your own ...

  3. How to Make PPT Charts and Graphs in PowerPoint

    In this screencast, you'll learn how to quickly make a chart in MS PowerPoint. Download unlimited PPT templates: https://elements.envato.com/presentation-t...

  4. PowerPoint Charts, Graphs, & Tables Made Easy

    Here you have the detailed step-by-step instructions: Select the slide where you want to add the chart. Choose the Insert tab, then select the Illustrations group's Chart option. A dialog box for inserting charts will appear. Choose a category on the left, then double-click the chart you want on the right.

  5. Graphs and Charts Made Easy in PowerPoint: Step-by-Step ...

    We'll guide you through the process of creating stunning and impactful data visualizations right within PowerPoint.Data presentation doesn't have to be compl...

  6. How to Insert Charts in PowerPoint

    Download one of our templates and open it in PowerPoint. Select the slide where the chart is. Selecting a chart. Right-click the chart and choose Open Link. Open Link option from right-click menu. A browser window will open. Click "Make a copy" to create a Google Sheets file in your Google Drive account. Making a copy

  7. Create a chart from start to finish

    Create a chart. Select data for the chart. Select Insert > Recommended Charts. Select a chart on the Recommended Charts tab, to preview the chart. Note: You can select the data you want in the chart and press ALT + F1 to create a chart immediately, but it might not be the best chart for the data. If you don't see a chart you like, select the ...

  8. Video: Insert a bar chart

    Add a bar chart to a presentation in PowerPoint. Use a bar chart to illustrate comparisons over a period of time. When you need a bar chart in a presentation, use PowerPoint to create it, if the data is relatively simple and won't need frequent updates (otherwise, see Copy an Excel chart below in this summary). Here's how: Click INSERT > Chart.

  9. How to Create a Chart in Microsoft PowerPoint

    Open your Excel sheet and select the chart, then either right-click and choose "Copy" or use the "Copy" button on the "Home" tab. Go to the slide in PowerPoint where you want to insert the Excel chart. Select the "Paste" drop-down arrow on the "Home" tab, then choose one of the "Paste Options" described below.

  10. How to make charts and graphs in Microsoft PowerPoint?

    In the Legend Entries (Series) box, select the series you want to edit. Now click Edit, and make the necessary changes. When you are done, click, OK. Be aware that the changes you make here can sever the links to the original source data in Excel, so you will have to update the data in PowerPoint from now on manually.

  11. How To Add a Chart or Graph To Your Powerpoint Presentation

    Now, let's start adding charts and graphs to your PowerPoint presentation. Open the PPT and create a blank slide. Then, under the Insert tab and click on Chart to get to the chart selection menu. You will get a variety of charts, including graphs, to choose from. The chart types will be given in the left panel.

  12. Create a PowerPoint chart/graph with 2 Y-axes and 2 chart types

    1. In PowerPoint, right-click off the slide, choose Layout, and choose the Title & Content layout. 2. On the slide, click the Chart icon, which looks like a column/bar chart. 3. In the Insert Chart dialog box, choose one of the types of chart that you want. I chose Column.

  13. PowerPoint: Charts

    In this video, you'll learn the basics of working with charts in PowerPoint 2019, PowerPoint 2016, and Office 365. Visit https://edu.gcfglobal.org/en/powerpo...

  14. How To Create Graphs and Charts in PowerPoint

    Entering Your Chart and Graph Data. We will now show you how to add texts to your chart. Click on the chart and go to "Design." Select "Edit data" to open the Excel file. You can now edit the chart data or insert new columns and rows depending on your needs. Click on "Enter" to confirm the changes on your PowerPoint slide.

  15. Tips for turning your Excel data into PowerPoint charts

    2. Click the Chart Tools Format tab. 3. In the Shape Styles group, click the Shape Outline button, then choose Weight, More Lines to open the Format Data Series dialog box with the Line Style category active. 4. In the Width text box, type a larger width or use the Up arrow to increase the width.

  16. How to Make a Graph on Powerpoint

    Step 4: Choose Bar Graph from the Menu. After you have clicked on Insert and "Chart" while in PowerPoint, you will then highlight the "Bar" option, which is found on the left-hand side of the window. After you have highlighted "Bar" from the list, this will bring up different options in the middle of the window.

  17. How to Easily Insert a Bar Graph in PowerPoint: A Step-by-Step Guide

    To create a bar chart in PowerPoint, follow these simple steps: Click on the "Insert" tab. Click on the "Chart" button. Select the "Bar" chart type. Choose the type of bar chart you want to use. Input your data in the spreadsheet that appears.

  18. Creating a graph in PowerPoint from data in Excel

    Here are two methods to get the Excel data into the graph table in PowerPoint. Method 1: Paste Values. The simplest method is to select the cells in Excel, copy them, and paste them into the graph table in PowerPoint. If you use the default Paste, you may run into trouble if the source cell in Excel contains a formula (which is quite common).

  19. How to Create a Pie Chart on a PowerPoint Slide

    Create a Pie Chart in PowerPoint. Begin by adding a new slide using the Title and Content slide layout. Then, select the Insert Chart icon (it's the middle icon on the top row of the group of six icons shown in the body of the slide layout). Another way to add a pie chart is to choose a blank slide in your presentation and select Insert > Chart.

  20. How to insert and use charts in PowerPoint

    Learn how to insert charts in slides in PowerPoint. Then learn how to modify the data for the chart and modify the chart display in a presentation in PowerPo...

  21. How to Animate Parts of a Chart in Microsoft PowerPoint

    Related: How to Create Animated Pie Charts in PowerPoint. Select the chart on your slide and go to the Animations tab. Click the Add Animation drop-down arrow and select the effect you want to use. You can pick from Entrance, Emphasis, or Exit animations. You can then use the Effect Options drop-down selections to choose a different direction ...

  22. How to Create an Organizational Chart in PowerPoint

    Head to the "Insert" tab and then click "SmartArt." In the Choose a SmartArt Graphic window that opens choose the "Hierarchy" category on the left. On the right, click an organization chart layout, such as "Organization Chart." When you're done, click "OK." Click a box in the SmartArt graphic, and then type your text.

  23. Free AI Poster Maker—Piktochart AI

    Create Your Vision Piktochart starts, you put the finishing touches Our AI sets the stage with a professionally crafted poster, then passes control to you, allowing you to modify and refine each detail to amplify your visual impact while keeping true to your brand.

  24. PowerPoint 2016

    This tutorial shows you how to insert charts in PowerPoint 2016. This tutorial discussion line and column charts in Microsoft Office 365. I show you how to i...

  25. Getting started with Azure Cosmos Database (A Deep Dive)

    I don't need to create a tag for now, just review and create. Let's Create Event Database Using the Scenario below . For our scenario, we need to store data from sports events (e.g., marathon, triathlon, cycling, etc.). Users should be able to select an event and view a leaderboard. The amount of data that will be stored is estimated at 100 GB.