germany visa application letter

Inviting Family and Friends To Germany [2024 Guide]

by Live in Germany Team | Bureaucracy in Germany

Last Update: Feb 24, 2024 @ 2:27 am

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Do you want to invite your friends, family members, or business partners to Germany? Or do you want to visit Germany for personal or business reasons? Germany is a fantastic place to visit for many people, either for education, tourism, or business. If you are from one of the EU countries, then you can simply pack your stuff and visit it whenever you want. If you are not from an EU country, you must get a German visa to visit Germany. An invitation letter is necessary to get a visitor visa in most countries; with this letter, you can invite anyone to Germany.

What Does an Invitation Letter Mean in Germany? 

An invitation letter is the document you can present while applying for a German visa. This invitation letter convinces your application powerfully and makes the process easy and quick. If one is applying for a German visa and has an invitation letter in hand, the German embassy can trust the person that he or she is not moving to Germany for any illegal activity. The invitation letter also proves that you will not stay in Germany for more than 90 days and will return to your homeland within your visa limit.

Obligation Letter

Some people call it an invitation letter while others call it a sponsorship letter. In Germany it is called verpflichtungserklärung which means obligation letter. If your friends or family members or anyone else wishes to visit Germany, they can use an obligation letter to ease their visa process and can travel to Germany without any challenge.

For more information about declaration of commitment, refer to our article (Declaration of Commitment) on our blog.

🔶   Related Topic : How to Get Verpflichtungserklärung in Germany 

Writer of The Invitation Letter

The person planning to ask someone and host the visit would write an invitation letter to get the visitor visa. Once the invitation letter is written, you should send it to your friend, family member, acquaintance, or business partner you want to invite to Germany, as they need to present the invitation letter at the German embassy while applying for the German visa. If you are going to Germany to visit your family or spouse, any of your family members or spouse should write it. If you have a lot of members to write your invitation letter to, you should ask the one who has the strongest financial background and has more years while staying in Germany. For students, universities or educational institutions will provide the invitation letter.

Visa Options

There are two basic kinds of visas;

• Tourist visa
• Visitor visa

It is highly recommended to use a visa for your close friends or relatives, otherwise, you might face some legal and financial issues in Germany. The short stay visa is only valid for 90 days within the period of 180 days. This visa is used for private visits, tourist visits, and business trips. It is also called a short stay visa or Schengen visa.

Requirements to Get A Visa

There are a few requirements to get a visa. Let us share those requirements below;

• Get an invitation letter from the immigration office of the town you are registered in.
• Get the below information of the person you are going to invite;
• Date of birth
• Place of birth
• Passport number
• Scan a copy of the first or last page of the passport number
• Your relationship with the person you wish to invite to Germany
• Filled form based on your city of residence
• Your passport
• Residence permit
• German house rent agreement (to check the flat area if it is enough to welcome and serve the guests in a good way in Germany)
• Salary slips of last 6 months (to check if you can sponsor)
• Bank statement of last 6 months
• Certificate by a tax advisor if you are self-employed
• German work contract (in some specific cases)

Kinds of An Invitation Letter

Well, the reason to have an invitation may be different for everyone. You can write it for multiple purposes. Here are the different kinds of invitation letters based on multiple reasons.

• Invitation letter for private visit
• Invitation letter for business visit
• Invitation letter for tourism
• Invitation letter for a family visit or spouse visit
• Invitation letter for medical visit
• Invitation letter for education
• Invitation letter for guest scientists or scholars
• Invitation letter for official delegations
• Invitation letter for training and internships
• Invitation letter for trade and fair exhibitions

Let us discuss each in detail.

Invitation Letter for Private Trip

There is no specific format for an invitation letter, so you can write it as you want to. Your invitation letter must have all the necessary information mentioned in it. Here is the information needed to write an invitation letter for a personal or private trip.

• Your personal information, like your name and your complete address
• Your contact information, like phone number and email address
• Your identity card number
• Your resident permit number
• Information of the person you want to invite; full name, address, date of birth, and passport number.
• Proof of your relationship with the person you are inviting.
• Purpose of your trip; to attend any event like a birthday, wedding, general meetup, or tourist visit.
• Describe the kind of your friendship or kinship
• The duration of your relationship with the person you plan to invite.
• Time frame and scheduled course
• Date and location
• Your signatures

Evidence of Your Relationship with The Visitor

As we mentioned, you need to provide evidence of your relationship. It is necessary for your invitation letter. Proof of your relationship can be in the form of the below documents;

• Marriage certificate
• Birth certificate
• Proof of previous notes
• Any document of a previous meeting
• Proof in the form of an email

Invitation Letter for A Business Trip

As Germany is well developed, people find multiple business options here. To visit Germany, it is necessary for you that a person working in a German company for example; manager or director invites you. Reasons to visit Germany for business might be different such as visiting to sign an agreement, to start a business venture, to discuss the business plan, or so on. If you need to write an invitation letter for a business trip, it should have the following information;

• Your personal information like full name and address
• Your contact information like phone number and email address
• If you invite an employee, a letter from the employee's employer is necessary. The employer should mention the reason and duration of the visit in this letter.
• Purpose, reason, and objective behind the business visit.
• Period and planned course of the visit (business meetings, office visits, factory visits, business discussions, or receptions)
• Proof of business relationship such as; contract, agreement, or business emails
• Address of the hotel where the invited person will stay during his or her visit
• An official company letterhead
• Stamp of the company
• Signature of the managing director

Invitation Letter for Tourism

Germany is a place full of tourist attractions for the tour lovers so people visit it for tourism. Germany has many locations and events to attract visitors. If you are one who wants to visit Germany for tourism, your invitation letter can help you to get a visitor visa for your tour to Germany. If you have any relationships in Germany, your friend, family, or business person, who is willing to write an invitation letter for you, it is a great option to get one invitation letter from that person. The information needed to be mentioned in your invitation letter is almost the same as you have read earlier for the invitation letter for a personal or private visit to Germany. One additional piece of information that you should mention in your invitation letter, is the information related to the tourist places, attractions, or locations you want to visit and see together.

Invitation Letter for A Family Visit or Spouse Visit

This is the most basic reason why people usually have an invitation letter. Most of the people working or living in Germany try to call their spouses or family members to visit them. The German embassy may feel that you will stay in Germany permanently so they can avoid giving you a visa easily. If you have an invitation letter, it can make sure that you would not overstay in Germany. Basic information is the same as other kinds of letters. Additionally you should write the activities you are going to do together during your stay in Germany and also describe the dates of the stay in Germany. If the person inviting you does not share the last name, then he or she must provide other documents to prove that you are related to him or her.

Invitation Letter for Medical Visit

Germany is a popular country for good hospitals, doctors, and medical facilities. They are good to treat many health issues as compared to many other countries. If you or someone in your family needs medical attention from a German hospital or a German doctor, you must have an invitation letter to make your visit happen easily. For a medical visit, you must have an invitation letter from a doctor or hospital you are planning to visit in Germany. They must mention the following information in the invitation letter.

• Kind of medical issue the patient has.
• The required treatment.
• Duration of the treatment.
• Details of medical tests if required.
• Description of required check ups and frequency of hospital visits during stay in Germany.
• Dates of the visit

Keep in mind that the German embassy does not offer visas to those patients who have treatment for an indefinite period, so your treatment must have a specific duration.

Invitation Letter for Education

Being a student, you may want to visit Germany for your college or higher level studies. If so, you need to get an invitation letter from a German educational institution or a German university. A professor or head of your department in a selected German university will write an invitation for you. The professor or head of the department may write an invitation letter while mentioning the below details;

• Reason of visit
• Field of study
• Dates of study visit
• Duration of the degree
• Admission letter or a scholarship letter

Invitation Letter for Guest Scientists, or Scholars

As a scholar or scientist, you might plan to visit a German university or a German research center. They can also invite you to deliver a lecture in a seminar or a conference to the young students, scientists, researchers, or scholars. You may also be invited to give a presentation or to contribute to some latest research. Whatever the reason could be, your host institute, university, or a research center should write an invitation letter for you so you may apply for a German visa easily. Your invitation letter should contain information as given below;

• Dates of your visit to the research center
• Reasons that they choose you as a scholar or scientist
• Activities you will do during your visit together

Invitation Letter for Official Delegations

Being the representative of the government or an organization, you might plan an official visit to Germany. Delegates will get an invitation letter from the organization where they will visit in Germany. The letter must explain below points;

• Relationship with the organization in Germany
• Discuss policies if any
• Mention the workshop if any plan to attend
• Explain how the events will be funded
• Dates and duration of the visit

Invitation Letter for Training and Internships

Here is another reason to visit Germany. People might plan to visit Germany for training or to do some kind of internship. If so, you need your invitation letter from the training institute or company. Your trainer or supervisor must write an invitation letter for you while stating these things in your invitation letter.

• Duties and responsibilities during internship
• Dates of training or internship 
• Topic of the training
• Module covered in the training workshop
• Field of job during internship 
• Acceptance letter for training or internship
• Information of the person who will cover the expenses

Invitation Letter for Trade and Fair Exhibitions

Last but not least, you might visit Germany to attend a trade or fair exhibition and the organization organizing the trade and fair exhibition will send you an invitation letter. Writer should address the letter directly to the person whom the invitation is to send. The invitation letter must have;

• Dates of the exhibition
• Your full name
• Name of the company you are working in or organization details you belongs to

Process to Apply for A Visitor Visa

The process is simple if you read and follow carefully. A step-by-step guide is given here to explain the process of applying for a visitor visa. Let us read it carefully;

• First, the person visiting Germany should have a valid passport. If he or she does not have it, apply immediately.
• Visit your KVR office to get the invitation letter.
• Send this letter to the person you want to invite to Germany.
• Get health insurance.
• Book air tickets.
• Check the list of documents.
• Check the requirements for a photograph.
• Get a visa from the German embassy.

Format of An Invitation Letter

The letter of invitation is a bit complicated but can be easy if you know how to write it and what to mention in it. If you have read this article in detail, you know everything which is necessary to add in your invitation letter. Now, you need to learn how to write this information in your invitation letter. Take a deep breath and start writing it, you will find it super easy. Once you complete writing your invitation letter, it must be signed by the person in Germany who is planning to invite you to Germany. Your invitation letter should be in a formal language to address the situation in a concise way. Letter is to address the formal institution that is the German embassy. The format of the German invitation letter should include the below information in general;

• Name of embassy
• Address and phone number of embassy
• Name of the applicant
• Passport number of the applicant
• Country of residence where applicant lives
• Address and phone number of the applicant
• Name and contact details of the person inviting applicant to Germany
• Dates and duration of the Germany visit 
• Reason of the visit
• Evidence of the relationship between applicant and the person inviting the applicant
• Final remarks
• Signatures of the person inviting someone to Germany

Final Thoughts

So, this is all about an invitation letter to invite your loved ones to Germany. Whatever the purpose is, check the format and required documents carefully so you may get your invitation letter easily and your application process goes smoothly. All the best in your application process and have a good time with the visitors in Germany. Cheers!

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Visa & Permits

Invitation letter for German Visa - All you need to know

An invitation letter for German visa is mandatory for travel to Germany, regardless of whether the trip is for business or pleasure. For this particular reason, you will have to craft one. But before you do that, you need to figure out what kind of visa you need. You'll need to apply for different visas if you want to stay in the country for a short time or an extended period. ‍

The German Visa Invitation Letter is one such visa that requires an invitation from a German resident with whom the traveller would be staying.

What is an invitation letter for Germany Visa?

An official letter of invitation from the host organisation should be prepared in either German or English. The letter must include the company's letterhead and be signed by a legitimate representative. It should entail the following:

• The applicant's name and address
• Reason for the trip to Germany
• How long will you be in Germany?

What are the Different types of German Visa Invitation Letters?

Multiple types of invitation letters for Germany are accepted for entry. Below, we'll list a few of them:

• Tourism-related invitation letter (e.g., family visit, leisure trip, etc.) - If you have a friend, family, travel partner, or agency in Germany, they can help you secure an invitation letter.
• Official business invitation letter - If you wish to go to Germany for business purposes, such as visiting a firm there, you must apply for a business visitor visa. Suppose you've applied to and been accepted to a conference, for instance. In that case, the event's sponsors will issue you a letter of invitation stating that they've granted you consent to attend the event in accordance with the sponsorship policy, which guarantees your smooth passage through any European customs checkpoints. Once you obtain such a letter of approval from them via email attachments comprising logos etc., all you need to do is send it. Send along with a copy of your passport's information page (or whatever else is required), a curriculum vitae, and any other papers the embassy requests at least three weeks before your departure date.

How can i get invitation for German Visa?

A member of your German-based social network may issue you an invitation letter. Furthermore, your future employer may be able to provide you with this information. You must apply for a student visa to enrol in a college or university. To remain in Germany permanently after receiving a visa, you must return home and apply for a residence permit (Aufenthaltserlaubnis).

Invitation Letter for Tourism

Tourists flock to Germany because of its widespread acclaim as a travel hotspot. It's a nation that manages to be picturesque and fascinating, with ancient landmarks and cutting-edge metropolises.

One must have a letter of invitation from a friend or relative currently residing in Germany to visit that country. Your intent to visit Germany for a limited timeframe may be made clear to the German embassy or consulate by submitting a letter as provided. Requests for invitation letters may be fulfilled by contacting friends and family members already residing in Germany, businesses with whom one has dealt professionally, educational institutions attended, etc.

Here are a few illustrations:

Request for a visit from friends or family: This letter should include information such as the dates you plan to visit Germany (for example, March through May), the reason you plan to stay for such a lengthy period (for example, to see relatives), and the specifics of your trip (such as where you want to stay while in Germany). In what capacity will you be travelling? To what extent do you hope to explore the area?

Invitation Letter for Family (including spouse visit)

A letter of invitation for a family visit to Germany is a letter that specifies your connection to the person who extended the invitation. Do not forget to include your children if you are unmarried and they live with you. Visits from spouses or parents (including grandparents) need the invitation letter to be co-signed by both partners.

If you plan on visiting Germany or want to remain there for more than six months, you will require this letter (this also applies if your stay in Germany will be less than six months, but you still want to find employment).

Invitation Letter for Business

The German company or organisation is responsible for issuing the invitation letter if you require one for business travel to Germany .

A business invitation letter to Germany should be sent to the German Embassy or Consulate.

Invitation Letter for Medical Purposes

To get medical treatment , you might request a letter of invitation. This invitation letter has been written to facilitate your journey and provide convenience to your stay. If the embassy requests it at your visa interview or the German police stop you while you're there, you'll need to have it on hand to prove your identity.

To comply with German law, your invitation letter must confirm that you will be seeing a particular doctor throughout your stay in Germany. That doctor will be responsible for any necessary medical care, checkups, or consultations. It should also include the doctor's assurance that you will get their undivided attention and expert medical guidance during your stay in Germany.

Invitation Letter for Students

The appropriate authorities or agencies in your country of residence may provide you with a letter of invitation.

Students who have already earned a bachelor's degree but have not been accepted to any additional graduate or professional schools are ineligible for this visa.

Students also require official confirmation of enrolment from a German university or institution. The required information includes the host university's name and location, the start and end dates of enrollment, the names and descriptions of any required courses, and any faculty advisors' names and contact information.

Invitation Letter for Guest Scientists/Visiting Scholars

You have to meet the requirements to be a visiting scholar or scientist. To participate, you will need to get an invitation from the institution in Germany to host the event. Please address the invitation letter to the German embassy or consulate in your country and send it as soon as possible. They will provide a visa to you if your application is accepted and approved.

Invitation Letter for Training and Internships

Let's start working on the letter. You should begin by providing a quick summary of who you are and where you work, followed by a concise explanation of the sort of training program you want to enrol in. For added impact, elaborate on how you'll benefit from this role in your professional and personal growth. At the end of your thank-you letter to the German employer, you should briefly reiterate your interest in working for the firm or organisation during your time there (i.e., "I look forward to working with you soon.").

Invitation Letter for Official Delegations

• The hosting organisation is responsible for writing invitation letters for official delegations.
• Official delegations should get invitation letters printed on the company's letterhead.
• The applicant's name, date of birth, and passport number should be included in the official delegation invitation letter.

Invitation Letter for Trade and Fair Exhibitions

To participate in a trade fair or expo in Germany, you will need an invitation letter, which the event's organiser will send. The letter needs to include both a signature from the organiser and an official stamp from the consulate.

The invitation must include all pertinent details, including the dates, hours, and places.

How do i write a visa invitation letter ?

You should send a letter instead of an email.

The letter should be brief and to the point. Don't give off the appearance that you're working too hard or will require more time than you have in Germany. The Germans could think you're desperate if you write them a letter that's four pages long and includes every detail of your life. Keep in mind that your friend's schedule may prevent him from penning a lengthy reply.

Be sure you use correct syntax, punctuation, spelling, vocabulary, etc. Your chances of being allowed entry into Germany may suffer if the paperwork you submit to the German consulate is poorly written and full of typos. To be a serious and mature candidate, ensure your application looks professional by following standard formatting guidelines and utilising "correct" phrases.

Sample Invitation Letter for German Visa

Here's an example of what an invitation letter for a German visa might look like:

[Your Name] [Your Address] [City, Postal Code] [Your Email Address] [Your Phone Number] [Date]

[German Embassy/Consulate Address] [City, Postal Code]

To Whom It May Concern,

Subject: Invitation Letter for [Visitor's Full Name]

I am writing to extend an invitation to my [relationship to visitor, e.g., friend/family member] [Visitor's Full Name] to visit me in Germany. The purpose of their visit is to [mention the reason for the visit, e.g., attend my graduation celebration/attend a family reunion] from [start date] to [end date].

I assure you that during [Visitor's Full Name]'s stay in Germany, I will take full responsibility for their accommodation and any other related expenses. Please find attached a copy of my identification documents, proof of residence, and a declaration of my financial capability to support [Visitor's Full Name] during their stay.

I kindly request that you grant [Visitor's Full Name] the necessary visa to visit Germany for the specified period. Your favorable consideration of this application will contribute to a successful and enjoyable visit for [Visitor's Full Name] and enhance our cultural exchange.

Thank you for your time and attention.

[Your Signature] [Your Typed Name]

Enclosures: - Copy of identification documents - Proof of residence - Declaration of financial support

Please note that this is just an example. The actual content and format of the invitation letter may vary based on your specific situation and the requirements of the German Embassy or Consulate. It's recommended to adapt the example to suit your needs and ensure that all necessary details are included.

(FAQ) About Invitation Letters for German Visa

How do i write a letter of invitation for a german visa.

‍ Writing a letter of invitation for a German visa involves clearly stating your relationship with the visitor, the purpose of their visit, their intended dates of stay, and your commitment to their financial support during their visit. Make sure to include your contact information, address, and signature for authenticity. Consider using a formal tone and precise language.

What documents do I need to invite someone to Germany?

‍ When inviting someone to Germany, you typically need to provide a formal invitation letter stating the purpose of their visit, your relationship to the visitor, their intended dates of stay, and your commitment to their financial support. You might also need to provide identification documents, proof of residence, and a declaration of your financial capability to support them.

What are the requirements for an invitation letter?

‍ An invitation letter for a German visa should be on the host organization's official letterhead, signed by a legitimate representative. It should include the applicant's name and address, reason for the trip, duration of stay, and details of financial support. The letter must be in either German or English and include the company's contact information.

How do I get an official visa invitation letter?

‍ To get an official visa invitation letter, you should request it from a legitimate entity in Germany relevant to your purpose of visit. For instance, if it's for business, the inviting company or organization should issue the letter. If it's for tourism, family, or medical purposes, contact your host residing in Germany to prepare the letter for you.

Remember that the requirements for invitation letters may vary based on the type of visa you're applying for and the specific circumstances of your visit. It's advisable to check the official website of the German Embassy or Consulate for precise guidelines.

Final Thoughts

If you want to visit Germany, whether it is for business or pleasure, you may need to apply for a German visa. Hence, you will need to compose an invitation letter for Germany to achieve this.

The letter of invitation for the visa is a document that is required to demonstrate the purpose of your trip to Germany. In addition to including your personal information, it must be written on the firm's official letterhead or organisation. You may also consult their local immigration office in case they need any more documentation from you other than the previously listed ones.

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You will need an application form for your visa application. As a rule, the digital Videx application is required. Complete the online form and submit it with the required documents to the German embassy responsible for you. Alternatively, you can also use the visa application forms (PDFs), which you can download from the download area .

Fees for visas and temporary and permanent residence permits

If you wish to apply for either a visa or a temporary or permanent residence permit , you will generally have to pay a fee. The amount depends on the place, duration and purpose of your stay. 

The fee for visa of any category is €75. As a general rule, you can pay the fee in your local currency to the German mission abroad . The maximum fee for a first application for a residence permit and EU Blue Card is €100. Between €113 and €147 are charged for the granting of a settlement permit . 

However, under certain circumstances you can get a reduction or even be exempted from the fee altogether. For example, the spouses and children of German nationals are exempt from visa fees. Also, if your stay in Germany is funded by a public scholarship, you do not have to pay any visa fees. You can find out more about this topic from the German mission abroad in your country (see “visa fees”) or your local foreigners authority (fees for temporary or permanent residence permits). The Federal Foreign Office also provides a list of visa fees .

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Information on the web

• Federal Foreign Office (FFO) You can find out which visa you need in order to come to Germany with the Visa-Navigator.
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A visa entitles the holder to enter or travel through another country. In Germany, third-country nationals require this kind of residence permit. There are exceptions for EU nationals and nationals of some selected countries. Depending on the purpose and duration of the stay, there are different visa types. The German missions abroad are responsible for issuing visas.

Residence permit

German: Aufenthaltserlaubnis

The Immigration Act provides for two titles which govern entry and residence in Germany: the settlement permit (Niederlassungserlaubnis) and the residence permit (Aufenthaltserlaubnis). The residence permit is temporary and is granted for a specific reason, such as gainful employment, training or family reunification, or else for humanitarian, legal or political reasons. 

Theme: Visas

EU Blue Card

German: Blaue Karte EU

The EU Blue Card is a residence title for academics outside the EU who wish to work in an EU Member State. To obtain an EU Blue Card, applicants are required to have a university degree and a work contract which meets the minimum gross salary requirement.

Theme: Working , Visas

Settlement permit

German: Niederlassungserlaubnis

The settlement permit has permanent validity and entitles holders to exercise gainful employment. People applying for a settlement permit have to satisfy specific requirements which are laid down in the Residence Act.

Mission abroad

German: Auslandsvertretung

German missions abroad are diplomatic institutions outside Germany. They represent Germany’s interests abroad and foster political relations.

Theme: Visas , Institutions & Authorities

Invitation Letter for Visitor Visa

How can I write a proper invitation letter for a visitor?

Do you wish to invite friends, family members or business partners to Germany? For third-country nationals to get a visitor visa, they need a letter of invitation on top of many other documents. With the invitation letter, you confirm that you want to invite a specific person to Germany. An invitation letter must meet particular requirements, which we describe in more detail below. You can find out more about other requirements of a visitor visa in our chapter " Visitor Visa ".

What do I need to know?

The letter of invitation does not have to be written in any particular form. So it can be formulated as a completely normal letter, but must contain all the necessary information. You will learn about the information needed in the following sections.

Important: An invitation letter for a business trip must contain the official company letterhead, the company stamp, and the managing director's signature.

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An invitation letter for a private visit must contain at least the following information:

• Your full name and address, as well as your phone number and email address
• Your identity card number or the number of your residence permit
• A copy of your ID or residence permit
• Full name, date of birth, passport number, and complete address of the person you wish to invite
• Evidence of your relationship or acquaintance with the person you wish to invite. These can be, for example, marriage or birth certificates or proof of previous meetings or letters, emails, etc.
• Purpose of the trip: e.g., to attend a wedding or a birthday. You should also describe the type of kinship or friendship you have, how long you have known each other, etc.
• Time frame and planned course for the scheduled visit
• Date and location
• Your signature

The invitation letter for a business visit must contain at least the following information:

• If the person invited is an employee: A letter from the person's employer explaining the reason and duration of the visit
• Purpose of the visit, i.e., description of what the visit is for and the objective behind it
• Period and the planned course of the visit, including flight numbers
• Information on where the invited person should be accommodated, e.g., the address of the hotel, etc

The host writes the invitation letter. So if you want to invite your relatives, acquaintances or business partners, write the invitation and then send it to the person you wish to invite to Germany. Then, they can present the invitation letter at the German embassy when applying for a visa.

A letter of invitation is not the same as a letter of commitment or "Verpflichtungserklärung". If the person you wish to invite does not have enough money to pay for the trip and their stay in Germany, they would need a so-called declaration of commitment ("Verpflichtungserklärung") in addition to the letter of invitation. You can learn more in our chapter " Declaration of commitment for a Visitor Visa ".

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Additional Links

Here is where and how you can apply for a Schengen visa for a stay of up to 90 days. 

Here are the requirements you need to meet to obtain a Schengen visa. 

Here you can find the contact information of the German embassy in your country. 

Gefördert durch:

What are you looking for?

For my visa application i need an invitation from a relative/acquaintance living in germany. what form does such an invitation have to take.

In the first place, an invitation proves the purpose of the intended journey. Therefore, no special formalities are required. If, however, the host intends to cover the expenses associated with the trip, a formal pledge to cover all costs (declaration of commitment) has to be presented with the visa application. In this case the host can sign the relevant form (“Verpflichtungserklaerung”) at his/her residency's local authorities (usually Ordnungsamt or Auslaenderbehoerde).

• Visa regulations
• Top of page

How to write a Letter of Motivation (LOM) for a Visa in Germany: A Guide for International Students 2024

• Check out our Video Course (64 min.)
• Is an LOM necessary for the student visa?
• How do I write an LOM for a student visa?

Video Course

Get Accepted into Your Dream German University — with the Perfect Letter of Motivation!

Whether you are planning to do your Bachelor's or your Master's in Germany, you will most probably need to submit a Letter of Motivation (LOM) to gain admission to your dream program. In addition, depending on where you are coming from, you may also need to write another Letter of Motivation for your German student visa . If you are not from the EU, Norway, Iceland, Liechtenstein, Switzerland, Australia, Canada, Israel, Japan, New Zealand, the Republic of Korea, the USA, the UK, Andorra, Brazil, El Salvador, Honduras, Monaco, or San Marino, then you will need to apply for a German student visa. That means that you will need to include yet another motivation letter as a part of your German visa application.

Further Reading

The purpose of this article is to provide clear answers to the most crucial questions about LOM-writing within the German student visa context. We know that writing a Letter of Motivation for a German student visa is one of the most (if not the most) challenging parts of the visa application process for students. That is why we decided to make your life easier and put the answers to the central questions here in one place!

It is our goal to inform you honestly and accurately, therefore, we need to add a DISCLAIMER :

You should use this text as a general guide, but it cannot be a legal consultation. The visa regulations are made and executed by the Federal Foreign Office (Auswärtiges Amt), Federal Ministry of the Interior (BMI), and the local Foreigners’ Offices (Ausländerbehörde). Please be aware: Some rules and procedures can vary from embassy/consulate to embassy/consulate (even within one country), and from Ausländerbehörde to Ausländerbehörde in Germany. That is why we highly recommend you also consult the  German representation abroad  near you, and the local Foreigners’ Office in Germany (which Ausländerbehörde is responsible for you depends on your residence in Germany) for information that applies to your case.

Check out our Video Course (64 min.) on "How to write a Letter of Motivation"

22 videos plus checklist and template

The basics that you need to know about the LOM for your German student visa

What is a Letter of Motivation for a student visa in Germany?

Generally speaking, a Letter of Motivation (LOM) is a mandatory application document requested by local German Embassies/Consulates in which you need to convincingly demonstrate your motivation for coming to Germany, to seek admission to your specific study program, and explain why you should be given the opportunity to study in Germany. Put another way, it is through the LOM that you make a formal request for your German student visa.

Motivation Letter vs SOP vs Personal Statement - What are the differences?

Do not be confused or surprised if you find out that your local German Embassy/Consulate does not mention "Letter of Motivation," but instead uses terms like "Statement of Purpose (SOP)," "Personal Statement" or "Cover Letter." Depending on the location, German Embassies/Consulates may use one of these expressions for what is called in German “ Motivationsschreiben ''.

Table 1: Different wordings used for “Letter of Motivation” (LOM)

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Is a Letter of Motivation necessary for the German student visa?

Yes, a Letter of Motivation is a mandatory element of a German student visa application package. Thus, if you are a citizen of one of those countries where you need a visa to study in Germany, you have to prepare a Letter of Motivation. We present some relevant examples below in Table 2.

Table 2: German student visa - country-specific examples

How do I write a Motivation Letter for a student visa in Germany?

This is a very popular yet very broad question to answer compactly. Hence, let us break it down into five frequent questions that we get at MyGermanUniversity.

What is the structure for the Letter of Motivation?

Luckily, there is a standardized structure for the LOM available for you, which you should always follow:

Introduction and salutation.

Main body. This is supposed to be the longest part because here, you elaborate on why you want to study in Germany, your plans for the future etc.

Conclusion and valediction.

What is the format for the Letter of Motivation?

If not otherwise requested by the local German Embassy/Consulate, you are safe if you follow these suggestions:

Margins: 2.5 cm, or one inch, on all sides.

Font size: 11- or 12-point of a standard script like Times New Roman or Arial.

Line spacing: 1.5-point.

Text alignment: justified (text is aligned with both margins).

How long should the Letter of Motivation for the visa be?

Ideally, it should be no more than one page (e.g. see the example of the German embassy in Nigeria ), as long as you follow the above-mentioned formatting recommendations. In other words, you will end up having around 500 words, which is always a good target range.

NOTE : If your local German Embassy/Consulate requests anything different in terms of the length of the Letter of Motivation, please follow the stated rules.

How do I start a Motivation Letter for a German student visa?

You start a motivation letter for a German student visa by getting straight to the point:

Introduce yourself;

State what is this letter for; and

Briefly present your most important details.

What do I write in a Motivation Letter for the visa?

Basically, you should try to answer the following five questions briefly:

Why Germany?

Why this specific program?

Why are you a very good fit for the program?

Why is the program a very good fit for you?

How is studying in Germany at the given program connected with your future plans?

Guidelines provided by German Embassies/Consulates

After studying the websites of German Embassies/Consulates in dozens of countries, the following is clear:

In general, German Embassies/Consulates do not provide any guidelines for writing your Letter of Motivation (see Table 2). This is done intentionally, as LOM-writing is supposed to be an open-ended task. 

Sometimes (extremely rarely), some Embassies/Consulates can get very specific. For example, the German Embassy in Ukraine provides one of the most detailed guidelines (link here ). In fact, this guideline consists of a list of questions that is quite similar to what we suggested to you in the previous section.

Sample: Letter of Motivation for a Student Visa in Germany

Before writing their own LOM, students often try to find a Letter of Motivation example online (especially in PDF format) to have a hands-on guideline to follow. In general, we recommend that you be very careful with such samples. 

It is fine to use a sample as long as you want to use it just as a guideline. However, beware that the Internet is full of low-quality samples, meaning that even if you behave ethically and just use it as a guideline, you are at high risk of ending up with a bad Letter of Motivation. Find out more about the Letter of Motivation sample here .

WARNING: PLEASE, DO NOT PLAGIARIZE! Just use our sample  for the purpose of getting an overall idea of what the LOM should look like. In general, if you plagiarize or copy anything directly from any source, you will not be able to get away with it. German Embassy or Consulate will find out about it, and your application will be immediately rejected.

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German Cover Letter Guide [With English Sample]

Researched & written

by Yvonne Koppen

May 27, 2024

A cover letter ( Anschreiben ) might be the least important thing of the application in some countries; however, not so in Germany. Depending on the company and recruiter receiving your application, a German cover letter might be the most essential part after your CV.

A  survey  of HR Recruiters in Germany states that 42% ignore an application without an individual cover letter. The same survey also shows that for 71% of HR, a cover letter is an essential document in a job application. A job application letter conveys your level of professionalism, research capabilities, and ability to sell yourself without much fluff. 

🖌️ Table of Contents

Simple German cover letter sample in English

A cover letter in Germany ( Anschreiben ) needs to complement  your CV , but not repeat it. You can regard a cover letter as a letter of motivation filled with examples and facts. A cover letter in Germany is a very formal document that should follow a particular layout.

Read Our Related Guide

German CV Template in English

Our German-Style CV Template In English helps you to craft a killer CV. We have also created a German cover letter sample in English for you to understand what your finished document should look like.

To save you loads of time, you can download our German cover letter template . Simply go to ‘file’ and select ‘ make a copy ‘. You can then edit it to your needs.

How to write a cover letter in Germany?

We will walk you step-by-step through the areas you should include in a German cover letter. You will also learn about what the content of the cover letter should convey. 

German cover letter formal format

As mentioned before, the German cover letter is a very formal letter that should follow the following format for it to look familiar to the German eye:

• Maximum one page and don’t fill it up completely. Leave enough white space when glancing over it.
• Put your full address, including email (ideally including your name) and phone number, in the top right corner.
• Put the company’s full address on the left with one paragraph below your address. Include the name of the contact person in the second line.
• Place the date of your application right-aligned underneath the addresses.

As you might know already, Germany has tons of rules, regulations, and guidelines. Naturally, there is also a guideline for professional letter writing and correspondence, the so-called  DIN 5008 norm . It states the following margins on a DIN A4 (standard German letter paper format):

Left margin: 2,5 cm Right margin: 2,0 cm Top margin: 4,5 cm Bottom margin: 2,5 cm

Please take this information with a grain of salt. Not following this layout does not mean that any German manager or recruiter will ignore your cover letter; however, the German eye is trained and used to reading this format. Anything appearing too much out of the ordinary might get noticed negatively. Again, you can shine with your cover letter’s content, but don’t try to stand out with the format unintentionally.

1. Subject Line

The subject line in a German cover letter needs to stand out. It needs to convey with one look what position you are applying for, and you should bold it. 

2. Salutation

The salutation is extremely important – the more personalized, the better. Reflect your understanding of the company’s culture by using the first name or last name; however it is appropriate. If you can’t find enough information or are unsure, always refer to the last name. If you can’t find the relevant person’s name, don’t be shy and pick up the phone to find out more. This shows initiative and determination.

When it comes to the cover letter’s main body, you should try to stick to four paragraphs. Remember to point out what value you will bring to the company, not what you can get from the company. Your cover letter’s content needs to reflect the expectations and requirements mentioned in the job ad. So make sure to connect the dots and position yourself ahead of other candidates.

Introduction (3 – 4 lines)

The introduction should answer why you are applying for the position and how you became aware of it (through a friend, an employee at the company, a job portal, etc.). Be confident in your word choice. Don’t use insecure words such as ‘I think I would be a good fit’ but rather ‘I am confident that I will contribute to …’.

Second paragraph (5 – 6 lines)

Now it is time to shine with your skills, experience, and qualifications. Never just list things, but choose the relevant achievements and prove them with results. Don’t only refer to achievements in your work life, but if relevant, also mention efforts with private projects. This will show your personality, drive, and willingness to learn and grow beyond what you get paid for. It is absolutely ok to also write in bullet list style in this part, as long as you don’t just list things.

Third paragraph (5 – 6 lines)

After you have showcased yourself, it is time to translate how these experiences and skills will contribute to the role and company. Convey that you have taken the time to research the company by referring to the company culture, possible awards the company has won, or projects that inspire and motivate you. Be authentic and confident.

Closure (3 – 4 lines)

To close your cover letter:

• Reemphasize your eagerness to join the company in the relevant position.
• Describe your future goals and the value you can bring to the company.
• State when you will be available to start work.
• Emphasize that you’d be happy to answer any questions via phone or in a personal interview . 
• Only mention salary expectations if they are asked for in the job ad.
• Be sure to sign the cover letter with your name. 

4. Attachments

Add the word ‘Enclosure’ ( Anlage ) underneath your signature. List all the additional documents you will hand in with your application, like your CV, certificates and diplomas, reference letter, etc.

Further cover letter and job applications tips

Don’t use the same CV and cover letter for different applications. As mentioned above, you must individualize your application to each company’s needs and requirements.

If you send your application directly by email, you have two options. You can either make the email body your cover letter. In this case, remove the address and date part from the email and place the subject line in the email’s actual subject. The body of the email remains a formal letter, though.

Or you can attach the cover letter to the email and briefly point out your application to the specific position in the body of the email, referring to the attachments. 

Ensure that any attachment always has the pdf format, regardless of whether you send it by email or upload it to an online application system. Also, pay attention to the naming of the attachments and keep it clear and professional.

Your job application, namely your resume and cover letter, should answer the recruiter’s main three questions:

• Can you do the job? (Skills)
• Will you do the job? (Motivation)
• Will you fit in with the company culture? (Personality)

Be sure to evaluate your documents based on these questions before you hand them in. The goal of your CV and cover letter is to get an invitation for a job interview .

Job Interview In Germany [How-To + Tips In English]

We hope that you now have a better understanding of how a German cover letter looks and feels like. But never forget to adapt your cover letter and application to the style of the company you are applying for. There is a big difference in culture between a young international StartUp and a big traditional German enterprise. 

Download the Cover Letter Template

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Join us in our goal to empower internationals like you to settle into life in Germany more smoothly.

About the Author

Yvonne Koppen is a researcher and writer at Simple Germany, focusing on demystifying German bureaucracy for international skilled workers.

She has lived and worked abroad, which helps her understand how difficult a move to a new country can be. Beyond her professional pursuits, Yvonne loves to plan and go on road trips, puzzle, and do a triathlon here and there.

She is committed to creating accessible, empowering content through her writing and YouTube videos. Yvonne's passion for continuous learning and her ability to simplify complex topics make her an invaluable resource for expats seeking to navigate their new life in Germany.

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Invitation Letter for Visiting Scholars

If you are expecting a visitor from a country requiring a visa for Germany, this usually requires a letter of invitation. The visitor should go to the German Embassy with this invitation and apply for a visa. The invitation letter should contain at least the following information:

• Subject: Request for a national visa
• Name and date of birth of the guest
• Reason / purpose of stay at TU Berlin
• Period of stay
• Name of the faculty / institute / department and the supervisor
• Financing of the stay (scholarship, employment, self-paid)

The addresses of the German embassies and consulates can be found on the website of the Federal Foreign Office .

Annika Röpke

[email protected]

+49 30 314-24267

+49 30 314-25234

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• Cover Letter for a Schengen Visa: Types, Format & Samples

Cover Letter for a Schengen Visa: Types, Format Samples & More

10 min read

Updated On Jan 22, 2024

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What is a Schengen Visa Cover Letter?

What needs to be included in cover letter schengen visa, cover letter format for schengen visa, samples of cover letter for schengen visa, state wise schengen visa cover letter requirements, documents to support schengen cover letter, where to submit your cover letter for schengen visa application, common mistakes in schengen visa cover letters.

Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.

Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!

The Cover Letter, also known as the introduction letter for a Schengen Visa is a crucial component of your application, serving as a communication tool with the visa officers.

Addressed to the Embassy or Consulate of the specific country you plan to visit, it outlines your reasons for travel and aims to persuade the consular staff of your suitability for the visa.

Even if applying through a visa application center like VFS Global, ensure your Cover Letter is directed to the relevant Embassy or Consulate.

In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:

• Clearly articulate the purpose motivating your visit to a Schengen country.
• Specify the exact dates for your intended entry and departure.
• Outline a well-structured itinerary detailing your planned activities throughout the Schengen area.
• Indicate your accommodation arrangements upon entering the Schengen region.
• List all the countries included in your travel plans.
• Provide information about your current employment status.
• If any mandatory documents are missing from your submission, explain their absence concisely

Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. Below is a brief Schengen visa cover letter template or format for your guidance

• Start with a formal salutation.
• Provide your name, address, contact details, and nationality.
• Clearly state your intention to apply for a Schengen visa.
• Introduce yourself briefly, mentioning your nationality and current residence.
• Specify the purpose of your visit (tourism, business, family visit, etc.).
• Mention the planned dates of your stay in the Schengen area.
• Outline your travel plans, including the countries you plan to visit and the duration of your stay in each.
• Explain your financial plan for supporting yourself during the visit.
• Confirm personal funding and attach supporting financial documents.
• List the attached documents supporting your application, such as flight itinerary, hotel reservations, travel insurance, etc.
• Express gratitude and formally request the approval of your Schengen visa application.
• Offer cooperation and assure compliance with regulations.
• End the letter with a formal closing, such as "Sincerely" or "Kind regards."

Let us first examine the supplied generic Schengen visa cover letter sample to acquaint yourself with the correct writing tone, format, structure, and other essential elements.

Business Schengen Visa Cover Letter Sample

When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.

Sample Cover Letter for Schengen Visa Tourist

The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. It serves as a concise introduction to support your visa application.

Sample Cover Letter for Schengen Medical Treatment Visa

For a Schengen Medical Treatment Visa, your doctor must prepare the Cover Letter, including

• Detailed Diagnosis: Specify the medical condition requiring treatment in a Schengen country.
• Medical History: Provide a concise medical history for context.
• Treatment Details: Clearly state the nature and expected duration of the proposed treatment.

This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.

Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states:

• Cover Letter for Visa Application Italy
• Highlight your ties to your home country, such as family, employment, and studies.
• Clearly state the purpose of your visit, outlining planned activities and dates.
• Provide proof of funds to cover your travel expenses.
• Cover Letter for Visa Application Austria
• Specify the purpose of your visit, detailing the places and activities you'll engage in.
• If applying for a multiple-entry visa, provide a valid reason.
• Assure your return to your home country after the visa period.
• Cover Letter for Visa Application France
• Present a clear itinerary with destinations, travel dates, and the purpose of your visit.
• Indicate whether you have travel insurance for unforeseen medical expenses.
• Align your visit with academic, professional, or personal goals.
• Cover Letter for Visa Application Germany
• In the introduction, concisely explain the purpose of your travel (tourism, family visits, or business).
• Provide evidence of funds to cover expenses like food, accommodation, and transportation.
• List all intended destinations you plan to visit.
• Cover Letter for Visa Application Finland
• Detail arrangements for accommodation, food, and travel.
• Describe your planned activities, trips, events, meetings during your stay.
• Specify if you are seeking a multiple-entry visa and provide reasons.
• Cover Letter for Visa Application Spain
• Affirm that you have the financial means to support yourself during your stay.
• Provide a comprehensive overview of your travel plans.
• Include details about your accommodation arrangements, such as hotel reservations.

When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter:

• Completed Schengen Visa Application Letter/Form
• Valid passport with at least six months of validity
• Passport-size photos adhering to Schengen visa photo guidelines
• Flight itinerary or reservations
• Schengen Visa Travel Health Insurance
• Proof of accommodation within a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the destination country, as per the purpose of travel
• Proof of paid Schengen Visa fees
• Bank Statements covering the last six months

To submit your Schengen Visa cover letter, consider the following options based on your situation and location:

• The Embassy or Consulate of the Schengen country you intend to visit.
• The Embassy/Consulate of another Schengen country, if the destination lacks diplomatic representation in your area.
• A designated visa application agency, outsourced by the Embassy or Consulate of the Schengen country you plan to visit.
• You can even say you can submit and we can help you prepare at a regulated immigration consultant like getgis

Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.

When crafting a Schengen Visa cover letter, it is crucial to be mindful and avoid pitfalls or errors. These include:

• Illogical Explanations

Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.

• Repetition of Document Information

Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.

• Spelling and Grammar Errors

While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.

• Disorganized Document List

Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.

• Misalignment with Supporting Documents

Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.

Explore European Beauty and Opportunities: Cover Letter for a Schengen Visa

We hope the blog on the Schengen visa cover letter has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.

Schedule a Free Consultation Now

Quick Reads:

• How Can I Avoid Schengen Visa Rejection? (Expert Tips)
• A Comprehensive Guide to Germany Visa Requirements in 2023-24
• Cost of Studying in Germany: All You Need to Know
• Complete Guide on Sweden Visa Types & Requirements
• Understanding The Austria Tourist Visa Requirements

Frequently Asked Questions

Is a cover letter required for a Schengen visa?

Why are Schengen visas rejected?

Is a cover letter necessary in Europe?

How to create an effective cover letter?

How to avoid Schengen visa refusal?

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Sr. Content Marketing Specialist

Lakshmi Lavanya Pagallu has been working as Content Marketing Specialist with GetGIS since 2022 and has been extensively working to help candidates’ career transitions. Her experience spans across multiple industries in the fields of Sales and Marketing. Her core competencies include communication and research, which enable her to create and deliver in-depth guides as a Subject Matter Expert

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Letter of Motivation [Complete Guide]

When you apply to study at a good university, it's only reasonable to expect the institution to ask for evidence that you are keen to learn. In Germany, students are expected to prove to universities that they have the energy and drive to succeed, and the most common way to do so is a letter of motivation. 

This blog looks at what the motivation letter has to contain, and how to write one that will give you the best chance of securing admission.

Letter of Motivation for Masters in Germany

Learning how to write a letter of motivation is a key part of applying to study in Germany

In some countries, it might be called a  personal statement . But it amounts to the same thing: a written testament that you are ready and able to try your hardest in a specific course.

What do you write in a motivational letter?

Before we start, it's important to note that there's  no single motivational letter example . The exact format varies from person to person and course to course. In fact, suggesting a typical format can often be counter-productive. That's because writing a motivational letter is a completely personal task.

It contains  a record of what motivates you to study , the skills and passions you possess, and what you want to achieve. How well you write this letter can determine whether or not admission is successful, so it's a big deal.

Is a motivation letter the same as a cover letter?

If you have applied for paid work, you may well have written a cover letter as part of the application process. In that case, you'll be familiar with what writing a motivation letter for university entails.

Don't treat a motivational letter as just another cover letter.  It needs to be tailored to the requirements of your course and university, and generic content isn't going to work.

No repetitive content

Try to keep things concise and clear, and cut out any repetitive content. Remember your audience, stay disciplined, and you're sure to write a letter that gets the right result.

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How to Write a Letter of Motivation

Writing a motivational letter shouldn't be taken lightly

Don't assume that you can write a compelling letter in a single afternoon, and forget about it until the acceptance letter arrives.

Instead,  take the letter as seriously as you can.  Research the requirements of your master degree down to the  smallest details . Investigate any recommended reading, and  get to know the university  as much as possible.

The more you learn and know, the more details you can use to make your letter interesting. Remember, admissions staff will be deluged with similar letters during application periods. You need to  stand out from the crowd , and  in-depth knowledge is a good start .

Take your written style seriously as well. You don't need to come across like a robot, but try to  limit the amount of light-hearted or humorous language  in your letter. Mention your personal goals and passions, but keep focused on the course you are applying for.

Planning a letter of motivation can be extremely helpful . Ideally, you should set aside a few hours to lay out a structure and decide what to include. Don't just start writing immediately. Know how the letter will fit together before writing the first words.

Also, don't be afraid to have someone read through your letter. A fresh pair of eyes can  detect errors in style and grammar , and suggest additions that you may have missed.

Follow the Steps:

Inform yourself.

The more you learn and know, the more details you can use to make your letter interesting.

Instead of waiting for the deadline, plan in advance.

Read and correct

Take some time to re-read your letter and accept help from your friends.

10 Tips for your Letter of Motivation

Now, let's move onto the really important aspect: how to actually write a successful letter of motivation

1. How do you start a motivational letter?

Kick-off your letter with a broad statement of purpose, stating who you are, and why you are qualified and motivated to study the course in question. Do not start your letter of motivation by repeating your CV or aspects of the application form. Admissions staff don't need to know about that, and they will have a copy of your CV as well.

2. Use a neutral writing style as much as possible

When writing, put yourself in the position of the reader. They want to know that applicants are professional, capable, stable, and keen to study. This usually means adopting a neutral style that communicates information and suggests that you are a serious applicant.

3. Get specific about what the university requires

Universities want to know that applicants understand what courses entail. They want students who are motivated to study their courses - not simply people who want to study abroad. So include details about the course and university in your text wherever possible.

4. Include personal details in the right place

While a neutral style is important, there is a place for personal details - if they are relevant to your application. So, if you have a special reason for wanting to study biology at Heidelberg, put that into words. Let the university know what drives you, and where your motivation comes from.

5. Be careful about exaggeration

While applicants need to promote themselves, there's a difference between selling yourself and going over the top. Don't just list your accomplishments and skills. Link anything you mention to aspects of the course you are applying for.

6. Check the text for consistency

Always try to keep a consistent flow throughout the body of the letter, and don't leave any details that seem out of place or irrelevant. If phrases or claims stand out, it gives the impression they have been forced into the text, and admissions staff may suspect that applicants are exaggerating.

7. How do you end a motivational letter?

The ending is almost as important as the introduction. Ideally, it will briefly summarize your reasons for studying and express your hope to be considered. Don't make a joke to close the letter. Just be polite and clear about your desire to study.

8. Be disciplined about proofreading

After you've written the first draft, it's essential to check the text for errors. Any spelling or grammar errors could prove fatal for your application and should be removed immediately.

At this stage, cross-reference the course requirements with your text to ensure you've covered every aspect.

9. Give yourself the time you need to write a great letter

When writing a motivational letter, don't leave it until close to the application deadline. Instead, make it one of the first things you do. That way, you can leave it for a few days and revisit the text. In that time, new ideas could have occurred to you, and they could be what makes your letter exceptional.

10. Keep these basics in mind

Finally, try to follow these basic structural themes when putting your letter together. There are no rules about length, but 2 pages are about right.

Use an introduction to set a positive tone, the main body to set out what makes you a suitable candidate, and what attracts you to the course, and the conclusion to round things off.

Motivation letter for Master's in Germany

A convincing letter of motivation is also essential when applying for a Master's program in Germany.

If you are preparing to apply for a Master's program, you have to look back to your academic career and initial experience from your studies. In your letter of motivation, you should make sure that you clearly elaborate on relevant stations and achievements during your studies and any professional experience.

You can use the following questions as a guideline:

• Why do you want to do a Master's in Germany?
• Why did you choose this field of study?
• What previous qualifications and/or practical/university experience can confirm you are suitable for this Masters?

Your motivation letter for the university in Germany should primarily highlight why you want to go to Germany, how you intend to carry out this plan, and where you see yourself afterward. Maybe you'd like to get a position at a German company? Be transparent about it all and how you want to make the most of your stay during a Masters's in Germany.

Motivation letter for German student visa

You may need to send a cover letter to the German embassy when applying for your student visa.

Just like your motivation letter for the German university, it should contain an introduction of yourself and include your academic record so far.

In your motivation letter for a German visa, you must also provide details about the university in Germany and why you are applying there.

Your application also needs to disclose your financial situation and explain where you will live if your visa application is successful.

🍀   We wish you good luck with your application and a great time in Germany!

What's the difference between a motivation letter for university and a cover letter?

A cover letter is what you send to the company of your choice when you respond to a job ad or when you are applying for a job. You should apply for the position by sending the cover letter and also your CV. In terms of content, your work experience counts because you want to get the job. If you are applying to a university, you have to emphasize your educational background and outline where you have studied so far (if you want to study at a higher education institution).

What documents do I need to include in my study application?

Do you have everything you need?

• University entrance qualification • ID • Letter of motivation • Letters of recommendation • Evidence of internships or aptitude tests (if you have any) • Proof of foreign language skills (if required)

What three parts should a letter of motivation for a university in Germany have?

The main part of your motivation letter to study in Germany should focus on the following topics:

• Your personal motivation/interest in the program • Your reasons for applying to this particular university • Your professional and personal qualifications

How to Draft a Perfect German Cover Letter [Format, Guide]

The Best Cities in Germany for Expats: Over vs. Underrated

Public Health Insurance in Germany

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Schengen Visa Application Cover Letter – Sample Letter for Schengen Tourist Visa

The cover letter you must submit for your Schengen Visa application is an important document that states the reason you are traveling to a certain Schengen country. In your Schengen Visa Application Cover Letter, you must address the Embassy or Consulate of the destination country you plan to visit, as your main goal is to persuade the Consular staff that you are a suitable candidate for receiving the Schengen visa.

How to Write a Cover Letter for a Schengen Tourist Visa?

Your Schengen tourist visa application cover letter should include the information listed below:

• Your full name.
• Your date of birth.
• Your nationality.
• Your passport details (passport number, issue date, and expiry date).
• Your current address.
• Your email address.
• Your phone number.
• The date when you are writing the letter.
• The name of the embassy or consulate where you are applying for the Schengen visa.
• The embassy or consulate’s address.
• The intention of traveling with a Schengen Tourist Visa (e.g., tourism, sightseeing, visiting friends or family, attending an event, etc.).
• The entry and exit dates of your trip.
• A detailed itinerary of your trip, including the Schengen countries you plan to visit during your trip, information about your planned accommodations, flights, and any tours or activities you have booked.
• Your financial capacity to cover your trip expenses.

Tourist Visa Application Cover Letter Sample

Build Cover Letter For Germany Schengen Visa [With AI]

by Lohith Kumar | Feb 5, 2024 | cover letter | 0 comments

Are you hoping to travel to Germany for your vacation? You’ll probably need to apply for a Schengen visa for Germany . For your visa application, you must also provide a cover letter, often known as a personal cover letter or a visa letter.

Most likely, you’ve come to this site in search of a cover letter for a Schengen visa to Germany.

How to get a cover letter?

If you want to get a cover letter for Schengen visa which is properly structured and used by over 50,000 customers, then you can make one using FlightGen App. All you need to do is answer questions related to your Schengen visa & your cover letter will be created for you in perfect format.

FlightGen creates a hybrid cover letter which includes both the personal cover letter as well as the travel itinerary which otherwise, would have been another separate document. In fact, this the exact format that we use for all our visa customers.

What Is the Purpose of a Covering Letter When Applying for a German Schengen Visa?

A cover letter, also known as a visa letter, is a letter sent to the German consulate that explains why you are visiting Germany. It should include information such as your intended stay time, financial documentation, and any other documents required. The cover letter should make it apparent to the Visa Officer why they should grant your Germany visa.

Because you are applying for a Germany Schengen Visa , your cover letter must include information about all of the Schengen countries you will be visiting on your trip, as well as a day-by-day itinerary for your whole stay in the Schengen region.

Because the content of a cover letter differs based on the visa application, it must be personalised. It is not feasible to use someone else’s cover letter for your visa application without making significant changes to fit your needs.

So we advise that you review all of the samples (which we have included in subsequent parts) and write your cover letter on a blank page (or use the FlightGen App to build one for you!!).

If you have an Indian passport, please see our Cover letter for Indian passport holders.

Your covering letter for a Schengen visa is your first point of contact with the Embassy.

Your cover letter will be placed on top of all your visa documents. This is due to the fact that it is the initial document the visa consulate examines in order to fully understand your application and choose whether or not they must approve your visa. This is also where you may speak with the visa officer personally.

You may take advantage of this by being precise and clear about your visa application without being too personal. A professional visa consulate will be able to quickly determine whether to reject or grant your visa based on the information in your cover letter.

For instance, even if your cover letter (travel itinerary part) indicates that you would be spending more time in France, you have filed for your visa at the German embassy. Your application for a visa will then be refused, and you will be given the option of modifying it by staying longer in Germany or applying for a visa through the French consulate.

What Should Be Included In A Cover Letter When Applying For A Schengen Visa?

For a Schengen visa cover letter to be effective, the following details should be included in the below order:

1.The address of Your local German Schengen consulate, which is simple to find online 2.Clearly state the type of visa requested in the subject line 3.The trip start/end dates showing more days in Germany 4.Your trip’s objective, which aids the visa officer in comprehending the applicant’s intentions 5.Information about the trip’s financial supporter. This might apply to the candidate, their spouse, a guest, or a business. 6.The letter may also provide documentation of the accommodations. 7.Germany daily travel itinerary ,  Schengen business or tourist visa . Not required for sports, medical, or visiting visas. 8.To assess the applicant’s financial soundness, the visa officer will need to know facts about their job and company history. 9.A list of the supporting documents submitted along with the application for a German visa, which enables the visa officer to evaluate all the necessary information. 10.The applicant’s contact details in case more clarification is needed. Overall, providing these crucial pieces of information in your cover letter can assist enhance the applicant’s visa application and boost their chances of being given a visa.

The Synonyms Of Cover Letter

Cover letter has many names and it is important not to be confused between them. Often used synonyms for cover letter is:

• Personal cover letter
• Covering letter
• Letter of introduction
• visa letter to the embassy
• visa Letter
• Schengen visa covering letter
• Letter to the immigration for visa approval.
• Letter of visa approval.
• introductory letter for visa application
• Purpose of travel letter
• letter to the embassy for visa request
• cover letter for visa application

All these words mean the same and should not be confused with one another.

How Should I Write My Cover Letter For A Schengen Visa To Germany?

Use FlightGen to quickly and simply generate a polished cover letter for your visa application by following these easy steps:

1. View the FlightGen tutorial, which is quite useful. 2. Download the smart app from the Google Play Store (for Android) or the App Store for iOS. 3. Respond to the Letter Wizard’s simple questions. 4.After reviewing your letter, for just $4.99, you may obtain the PDF.

Is a cover letter necessary when applying for Germany Schengen visa? 

Yes. Even though the German visa regulations do not specify that a cover letter is necessary, you will be obliged to bring one with you to the visa facilitation office.

Sample Cover Letters For Germany Schengen Visa (Based On Purpose Of Travel)

Your cover letter’s format for Germany The type of Schengen visa you require depends on the reason for your trip; we assume you are aware of your visa status.

Sample Cover Letter For The Application Of A Tourist Visa To Germany

If the purpose of your trip to Germany is tourism, you can use the sample cover letter for a tourist visa provided below. You must have at least a tentative travel schedule backed up with proof of accommodations, such as hotel or hostel reservations.

You can download the pdf format of the above sample below,  this was generated using our FlightGen App.

Sample Cover Letter For Germany Business Visa Application

If you are submitting an application for a business Germany Schengen visa , your documents and travel purpose will be different. Use the following cover letter style and customise it to match your qualifications.

Cover Letter Sample For A Visitor Visa Application

If you are applying for a German tourist visa , you do not need to provide your trip itinerary in the cover letter. To write your own visa letter for a visiting visa application, see the example provided below.

Sample Cover Letter For A Medical Visa Application

If you have a medical issue and wish to receive treatment in Germany, you can use the sample cover letter for Germany Medical visa application provided below.

Cover Letter Sample For A German Spouse Visa Application

Does your partner reside in Germany? If you wish to join them, you must obtain a Germany Schengen Spouse visa, also known as a Spousal visa. The cover letter for this visa is rather straightforward, as you do not need to provide a day-by-day travel itinerary. Additionally, your spouse must hold either a German passport or a residence permit for Germany.

You can change the sample cover letter provided below to suit your needs, or you can produce a cover letter for Spouse visa with the FlightGen App.

Sample For A German Work Visa

Before working in Germany, you must get a German work visa, which allows you to work across the Schengen area, in addition to in Germany. Following is a sample cover letter for a Schengen work visa for Germany.

Sample For A German student Visa

Germany is one of the greatest places to study, especially engineering, for which it is recognised. In addition, Europe is much less expensive than the United States and Australia for comparable-quality higher education. To go to Germany as a student, you must get a German student visa.

The following is the format for the cover letter for the Germany Student Schengen visa.

Sample For A German Transit Visa

Transiting through one of Germany’s busiest airports, such as Frankfurt, requires a particular sort of short-stay visa known as a Schengen Transit visa. The example provided below demonstrates how to write a visa letter for a German Schengen Transit visa.

What Additional Documents Must Be Provided To Apply For A German Schengen Visa?

• Original passport with at least two blank pages and a minimum validity of six months
• The application for a Schengen visa must be properly completed and signed.
• Two current, colour, passport-size photos that adhere to Schengen requirements
• Personal statement and detailed vacation itinerary (Can be created using FlightGen App)
• Original, updated, and bank-attested bank statements for the most recent three months (Online not accepted without bank seal on it.)
• Income Tax Returns for the previous three years (Form 16)
• A flight itinerary (for use in applying for visas, use the FlightGen app. For smartphones running Android and iOS)
• Reservations at hotels
• Travel Protection (minimum coverage of EUR 30000) Travel insurance through HDFC Ergo starting at 300 INR. Use VisitorsCoverage for other nations.

Frequently Asked Questions?

Where should i send my cover letter to request a schengen visa for germany.

You must bring your application materials, including your cover letter, to the visa appointment. Typically, this is done at the German consulate or a centre that streamlines the issuing of visas, such VFS or BLSS.

How significant is a cover letter when applying for a German visa?

A cover letter is necessary for all visa applications, but is especially important for Schengen visas.

It accomplishes two things. It makes it easier for the visa officer to accept or (deny!) your visa application since it gives the official more information about your trip intentions.

The information in your documents will first be compared to what is stated in your cover letter. If so, getting your visa approved will be simple.

As a visa applicant, you can only contact with the visa officer here. So here is your time to argue for the approval of your visa.

A well-written cover letter may make or break your application for a Germany visa .

What does a cover letter for a visa application contain?

Introduction letters are also known as personal cover letters at times (also known as visa letters).

Its purpose is to provide information about your journey to visa authorities. They will next compare it to your supporting papers in cross-referencing.

Your application for a visa approval will be completed shortly if all information is verified.

How should I begin my letter while applying for a German visa?

Get your introduction letter as soon as possible by installing the FlightGen App and letting the AI do the job for you. However, if you wish to write one on your own, you may do so by drawing inspiration from the sample below.

The FlightGen App will automatically write your cover letter for you .

What should the main parts of my cover letter for a German visa application be?

Your trip itinerary, dates, and day-by-day itinerary should all be mentioned in your cover letter, along with any paperwork you’ve filed to have your German Schengen visa approved.

Which document must I attach to my cover letter when applying for a visa?

You must include every document you plan to submit to have your visa approved. Please describe any further papers you may have.

I’m preparing a cover letter for a visa application; is it crucial that I stick to the same font size and style? No. But it’s better to choose a simple, straightforward typeface than one that looks fancy. Use just up to two lines, properly formatted with the appropriate line height. This ought to make it simple for the visa officer to read your letter of invitation.

Which cover letter works best for a visa application?

The greatest cover letter gives the German officer all the information they need to know about your trip in an easy-to-understand style. In this aspect, FlightGen App generates the best cover letters.

What components should a cover letter for a visa application contain?

The following information should be included in your cover letter: the itinerary, dates, and times of travel. Please also add any supporting documentation for German Schengen visa clearance.

Include your contact information in case the consulate needs to get in touch with you.

What typical blunders should I steer clear of while composing a cover letter for a German visa application?

The most crucial thing to keep in mind while composing a cover letter is to avoid giving partial truths or publishing made-up or incorrect information.

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Application process for Germany VISA

Step 1 – prepare your visa application.

Depending on the purpose of your visit to Germany please check with our site the appropriate visa type you need to apply for, the visa fees and all the required documents. Complete and sign the application form and collect all the required documents before applying.

* Please ensure that you complete the form in full, – please also print, sign and bring with you when attending for your Visa appointment. Handwritten forms will not be accepted.

Step 2 – Make an appointment

It is mandatory that you book an appointment before you can go to the Application center to submit your documents for a German VISA. All visa applications are accepted only if you have made prior appointment.

Step 3 – Go to the Application Center

After you arrive at the Application Center, your appointment letter will be verified and you will be issued a token. Please be on time, the embassy may not be able to process your visa request if you are late for more than 10 minutes.

Step 4 – Visa application submission

The submission process generally takes 10 minutes to complete. Your documents and visa application form will be checked and verified. Please make sure that:

• All your documents are arranged in the order stated on the checklist
• Your application form is complete and signed

You will be asked to collect another token if the visa application form is incomplete, you have not arranged the documents in the required order or you have not provided all the necessary photocopies of documents.

If the application is complete your passport, application form and documents will be held temporarily by the application center. Please note that you can not take the passport during the application process with you, if you have to take your passport for whatever reason the application will be canceled and you will need to re-apply.

Step 5 – Entering of application information

After the verification of your application, all the application form information will be entered into the on-line system of the German consulate and you will receive a printed copy of your application. This process usually takes about 10 to 15 minutes. After you get the printed form please make sure to verify all the details are correct and sign the form.

Please note that forms for minors (up to 18 years) have to be signed by both parents.

After you pay for the visa you will be issued a receipt which you have to keep in order to collect your processed application.

Step 6 – Biometric data collection

Once the application has been completed, biometrics will be collected using a quick process that captures a 10-digit fingerprint scan with a digital finger scanner. This will usually take 7-8 minutes per applicant.

Congratulation, you have now completed the visa application process. This application will be sent for processing the next working day to the Consulate. Make sure to keep the payment receipt as this is required to collect your passport .

In this article

Germany Employment Visa Cover Letter

Composing an effective cover letter for your Germany employment visa application with expert guidance and free samples.

If you are planning on working in Germany, you may need to write a cover letter to submit to the Embassy with all the other required documents. This cover letter will give the Embassy a clearer view of your story and why you are applying for a German work visa.

What is a Germany Employment Visa Cover Letter?

When applying for a Germany Employment visa , the Embassy of Germany may sometimes request a cover letter. A cover letter is a letter that describes the purpose of your Germany Employment Visa Application. This letter must include details about you and the work type you will be working in Germany.

When writing your cover letter, make sure you are specific and clear with any of the information you give. Do not give false information.

What to Include in a German Employment Cover Letter?

Here is everything you need to include in your German Employment Cover Letter:

• The full address of the German Embassy where you will submit your documents
• The date you will submit the documents
• First and last name
• Home address
• The city and country where you live in
• Passport number
• Accommodation proof
• The employee’s full name
• The company name
• Work position
• How long do you plan on working in that company
• Any other information you find relevant
• Financial proof
• Any other activities you will be doing while in Germany
• Information on what you plan to do in your free time

What Not to Do When Writing a German Employment Cover Letter?

When writing a German Employment Cover Letter, make sure you avoid these 15 common mistakes:

• Do not be overly friendly
• Do not be too formal
• Do not be rude
• Do not include false information
• Do not miss any important information
• Do not make grammatical errors
• Be straightforward
• Do not use long sentences
• Do not brag about yourself
• Do not undersell yourself
• Do not include too much unneeded personal information
• Do not copy your cover letter
• Do not forget to be kind and thankful for the opportunity
• Do not write more than one page
• Do not write negative things about your previous experiences

Germany Employment Cover Letter Sample

Here is a simple sample of a German Employment Cover Letter you can relay to when writing your cover letter:

I received the job offer after being referred to by a coworker. The job offer matches my preferences, and I was more than happy to accept it. The company has offered me a one-year work contract.

During my time in Germany, I will stay at an apartment that the company has helped me to arrange. I will cover all of my financial expenses independently; for the initial period of time, I will cover my expenses through my savings, and afterward, through my salary.

I will also use this time to meet some of my family members in Berlin and create as many new connections and friendships as possible. I am very excited about this journey and cannot wait to start this new chapter in my life, which I know I will find very helpful and will be forever grateful for.

For any other questions, please do not hesitate to contact me. My contact information is listed below!

Enkela Sahiti Email: [email protected] Phone number: +383445522661

• Plan Your Studies
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Cover Letter for German Student Visa

The cover letter for German student visa is very important and most of the international students ignore it completely when applying for their student visa .

What is a Cover Letter?

Basically, a cover letter is a document where a student visa applicant describes the purpose of its visit to Germany in some details and lists attached documents in its application.

That said, a cover letter is the equivalent of an interview where officials are willing to ask candidates about the purpose of the visit. Since most embassies are now handling the visa application process to outsource companies there are fewer officials to conduct one-on-one interviews, and a Cover letter plays a major role in the final decision about your German student visa application.

A precise understanding of what a Cover Letter is essential because it gives you first-off hints as what you need to write down on that paper and to adjust your writing style appropriately.

Cover Letter for German Student Visa Application

As per every visit in a foreign country, the authorities in that particular country are highly interested to have some information about who you are and what is the main purpose of your visit. This is done so they can evaluate the risks of admitting applicants who may pose certain threats to the security of the population in that country.

Besides explaining the intention of your visit, on a Cover Letter, you must also state your financial resources to let authorities know you have the required funds to cover living and studying-related costs in Germany.

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Why it is important?

Germany ranks among the world’s top five popular study destinations and a large number of international students apply for a student visa each year. In addition, there are also applications for other kinds of visas, accounting for a heavy workload at German embassies. With that in mind, a Cover letter will save them (and you too) tons of time to make a decision on your application.

One cannot say the entire decision on your visa application relies on the Cover Letter but it’s true it plays a significant role.

What Should Contain?

There is not a standard model of what a Cover Letter must look like, but surely there are some general principles that always apply when writing one. Since Cover Letter is very important for your German student visa application, it is crucial you follow these general rules and make proper adjustment according to your personal profile under the way.

So, what should your Cover letter for the German student visa application contain?

Essentially, you must focus on three major components:

• A brief introduction to who you are
• Explain the purpose of your visit to Germany
• List the documents attached in your application file

Introduction feels the hardest part of all. Everyone feels intimidated by the idea of putting the first word on a completely blank page. We recommend you deliver as simple as possible. Remember, you’re not making a university project or a dissertation thesis. On the contrary, you should try to be as fluent and understandable as possible so the officials can scan easily through the text and get an idea of your profile.

Now comes the most important part where the whole purpose of the Cover letter relies on stating the purpose of your visit. For a perfect delivery, we highly recommend you explain your educational background and its relevance according to your study ambition in Germany.

Next, you can talk about the university and the course of your choice in Germany and some major reasons that accounted for your decision, as for example the university’s reputation and future prospects.

“My name is X and I come from Y. I hold a Bachelor degree in Engineering issued by the X University in my home country. I have been working at a local Engineering company in my country for the past two years as a Project Manager. I have an admission letter from Z University in Germany for K course and I’m looking forward to getting a German student visa to study there. The Z University is highly reputed and I believe it will provide me with a well-rounded education to help me build a successful career as an Engineer.”

Lastly, you must list the attached documents in your application file so the admission committee knows what to expect from the application before even going through it. In fact, here’s where stands a very beneficial trait of the cover letter. If there’s any document that is missing in your application, although required, you can explain the reasons why that happened.

For example, the university in your home country may need additional time to issue an official certificate of your graduation beyond the application deadline in Germany. In that case, you can explain this in the cover letter so they won’t reject your application instantly when they see there is no diploma included.

In a more detailed overview your Cover Letter for a German student visa must contain the followings:

• The purpose of your visit to Germany
• Basic personal information
• Your educational profile
• Your financial standing and resources
• Reasons why you chose a particular course and the University
• Why do you think a German degree is good for you
• The list of documents included in your application

Formatting – Formatting is very important because officials are familiarized with some sorts of standard formats of Cover Letters enabling them to do a quick scanning of the information being presented there. If it doesn’t have good formatting it may seem highly unprofessional and confuse the commission, which deals with your visa application.

An acceptable format of a Cover letter for the German student visa must be structured as follows:

At the top left corner of the Cover Letter write the date at which the document is written.

Below it, write the German Embassy in your home country to which you’re sending the document.

Your personal information, so the receiver (the embassy) to whom you have written. Your name, your surname and Passport number may suffice.

Dear Sir/Madam “to whom it concerns”.

Clearly state why you are writing the letter, the aimed travel date and the duration of your stay

Start by clearly showing the purpose of your visit to Germany.

Speak about your previous education and work experience and the ways it is related to your aimed course in Germany.

Shortly explain why you chose Germany and that particular university and what are your goals.

List the documents included in your application file.

Wrap it up.

Yours sincerely, Name and Surname.

Your contact information: Address, email and telephone number.

Important advice

By now you must have started to appreciate the role of a cover letter in your German student visa application and you want to make yours a one-of-a-kind. You’re just one step far from that just pay attention to the following advice

Optimize your cover letter as much as possible – Abandon the idea that you can write a wonderful piece of content at your first shot. Also, don’t aim to make a perfect Cover Letter. That is just unrealistic.  But, keep in mind that probably the whole magic of making a good cover letter for your German student visa depends on your editing. Take your time and arrange your information in the explained order and choose the most appropriate words.

Be concise – We do understand that it is hard to limit your thoughts in a single paper, but try to be more concise about what you want to exactly say. Knowing to whom you’re addressing your cover letter will also help you adjust your tone of speaking to what is required from you and choose the right words.

Seek advice from a student in Germany – There are thousands of international students currently attending university in Germany and probably there is one from your home country who you can ask for some helpful advice about your Cover Letter. It is easier to make your own cover letter if you benefit from the experience of a student who has gone through the same before you.

Pay attention to formatting – Always keep in mind that you’re writing to high authority and your document must be in accordance with some principles. Some students just write down whatever comes into their minds without respecting a well-structured order, although they don’t miss the main purpose of the Cover Letter.

Common mistakes

As long as your cover letter is in accordance with the major principles of a cover letter for a German student visa you’re good to go. But there are some mistakes that may hurt your application and often are done unconsciously.

Below are two of the most common mistakes international students do when submitting a Cover Letter for a student visa at German embassies

Too personal Cover Letter – For some, it is a bit difficult to find a balance between formal and personal language when writing a Cover Letter for a German study visa application.

Be aware that the German embassy/consulate is interested to know your educational and professional profile and your future goals and not your emotional opinion about it. If this is the case with you we recommend you ask someone who may have experience with cover letters to help you resolve this issue.

Job Application Cover Letter – Though formal details may remain the same a Cover Letter for a job application and a cover letter for a student visa are essentially different.  The tone of speaking, your standing and some details are where the main difference between these documents relies upon.

Spelling mistakes – Last, but not least important. If there are many spelling errors in your Cover Letter the commission will assess your language is not good, therefore you don’t seem to be a promising student. It is always recommended you give someone to give it a read because they may notice errors that didn’t catch your eye.

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