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PowerPoint vs Other Presentation Tools: Which is Right for You?
When it comes to creating impactful presentations, there are numerous tools available in the market. However, one of the most popular and widely used applications is Microsoft PowerPoint. While PowerPoint has been the go-to choice for many professionals and educators, it’s important to consider other presentation tools as well. In this article, we will compare PowerPoint with other presentation tools to help you decide which one is right for you.
PowerPoint: The Classic Choice
Microsoft PowerPoint has been around since 1987 and continues to dominate the presentation software market. It offers a wide range of features and functionalities that make it ideal for creating visually appealing slideshows. With its user-friendly interface, anyone can quickly learn how to use it effectively.
One of the key advantages of PowerPoint is its compatibility with various operating systems, including Windows and Mac. This means you can easily create presentations on one device and present them on another without any compatibility issues.
PowerPoint also provides a vast library of templates, themes, and design elements that allow users to create professional-looking presentations in no time. It offers a plethora of customization options, allowing you to tailor your slides according to your specific needs.
Prezi: The Dynamic Alternative
Prezi is a cloud-based presentation software that takes a different approach than traditional slide-based tools like PowerPoint. Instead of using slides, Prezi allows users to create dynamic presentations on a virtual canvas where they can zoom in and out and navigate through content freely.
This unique feature makes Prezi an excellent choice for storytelling or when you want to present information in a nonlinear format. It enables presenters to create engaging visuals that captivate their audience’s attention from start to finish.
Additionally, Prezi offers seamless collaboration features that allow multiple users to work on the same presentation simultaneously. This makes it an excellent choice for teams or individuals who need real-time collaboration capabilities.
Google Slides: The Collaborative Solution
Google Slides is a web-based presentation tool that is part of the Google Workspace suite. Similar to PowerPoint, it offers a range of features to create visually appealing presentations. Its intuitive interface and easy-to-use tools make it accessible to users of all skill levels.
One of the standout features of Google Slides is its collaborative capabilities. Multiple users can work on a presentation simultaneously, making it ideal for team projects or remote collaboration. It also allows for real-time commenting and editing, ensuring seamless communication among team members.
Another advantage of Google Slides is its integration with other Google Workspace apps such as Google Docs and Sheets. This integration allows users to import data directly from these apps, saving time and effort when creating presentations.
Keynote: The Mac-Friendly Option
If you are an Apple user, Keynote is the presentation software designed specifically for you. Keynote offers a sleek and modern interface with powerful tools that allow users to create stunning presentations effortlessly.
One of the key advantages of Keynote is its seamless integration with other Apple devices and software. You can easily create presentations on your Mac and present them using your iPhone or iPad without any compatibility issues.
Keynote also provides a wide selection of pre-designed templates that cater to various presentation styles. Additionally, it offers advanced animation and transition effects that can enhance the visual appeal of your slideshows.
Choosing the right presentation tool depends on your specific needs and preferences. PowerPoint remains a solid choice for its versatility, while Prezi offers a dynamic alternative for nonlinear storytelling. Google Slides excels in collaborative capabilities, especially for remote teams, while Keynote provides an excellent option for Apple users seeking seamless integration across devices.
Consider the features, ease-of-use, collaboration options, and platform compatibility when deciding which presentation tool suits you best. Ultimately, selecting the right tool will empower you to create impactful presentations that engage and impress your audience.
This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.
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How Can I Make A YouTube Video Using Microsoft PowerPoint [2023 Guide]
Home > YouTube Video > How Can I Make A YouTube Video Using Microsoft PowerPoint [2023 Guide]
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We all use YouTube as one of the main video sharing platform nowadays. One of the applications it can have is to share presentations with your friends and colleagues so they can see at any moment. To prepare this presentation video, you can make a YouTube video with PowerPoint. If you already have all the presentation then this will be an easy process of edition.
That is why we will explain how to create a YouTube video with PowerPoint. Learn step-by-step how to create videos without requiring any other tool. If you want to improve your presentation videos, we will also offer some recommendations that will be useful to you.
Part 1: How to Make a YouTube Video Using PowerPoint
Part 3: Top 3 Tips for Making A Good YouTube Video
How to Make a YouTube Video Using PowerPoint
If you want to learn how to make a PPT video for YouTube while only using PowerPoint as tool, then you will require some previous preparation beforehand. The challenge you will face it you use this method is that to make a YouTube video with PowerPoint you can only record your presentation. The recording process is a rudimentary tool that does not offer editing tools.
If you are willing to prepare all your presentation video this way, then here is a five step tutorial on how to make a PPT. for a YouTube video:
#Step 1 - Prepare an engaging presentation
This is an essential part of the process since the presentation will work as the visual content for your video. You can use templates available on PowerPoint for free or search online for templates to download and use.
Using a template for your presentation will save you time while at the same time you ensure that your presentation video looks professional and structured. If you add transitions and animations on your presentations, they will add motion to your video. Try to take advantage of these motion elements to keep your audience attention.
#Step 2 - Prepare your narration script
As we mentioned earlier, the process to make a YouTube video with PowerPoint requires a one-time recording of your presentation. That is why you can save a lot of recording time if you prepare a script with all your presentation beforehand.
To prepare this script, you can add notes located at the bottom of each slide with all the information you need to say respectively. Only you will be able to read these notes. Practice your presentation and make sure all your explanation sounds fluid.
#Step 3 - Time to record your presentation
Once you are pleased with your presentation and your narration, then it is time to start the recording. At this point you will make the video of your presentation. To start recording, click on the " Slide Show " tab in the Set Up group of your menu at the top of the screen.
Then, select from which point you would like to record by choosing " Start Recording from Beginning " or " Start Recording from Current Slide ". Finally, click on " Record Slide Show ". You can use Narrations and laser pointers to improve your presentation video. Click on Start recording and start all your presentation. Once you are done, click on " End Show "
#Step 4 - Save your recording as a video
Now your recording is ready and you can preview it. If you like the recording, you can save the process as a video. To do this, on the File menu click on the "Save & Send" option. Then, click on the option " Create a video "
You can adjust the video quality by clicking and adjusting the "Computer & HD Displays". Then name your video, set the save location, and save the process. The video creation can require several hours depending on your computer resources, recorded video length, and video quality.
#Step 5 - Upload your presentation video to YouTube
Once the video is created, it will be saved on the designated save location on your desktop computer. You can proceed and upload the video to your YouTube account and share it with all your contacts.
As we mentioned, using only PowerPoint to make your YouTube videos can be a complicated process since it will only record your presentation. This does not include any editing tools and can be a tremendous challenge. Imagine yourself preparing a long video and get interrupted midway by a phone call or someone distracting you. This could be really frustrating and time consuming.
Another disadvantage is that the video created is limited to the mp4 format and is poorly optimized. That will cause the video file to be enormous and hard to upload to YouTube or any other platform.
How to Create a YouTube Video Using Best Video Editor - iMyFone Filme
All these issues can be solved if you use a video editor to solve your doubt of how to make a PPT. for a YouTube video. Video editor interface can be intimidating, especially if you are a beginner at using these tools. However, there is no need to worry. We want to recommend you a video editor tool that will facilitate all the process: The video editor iMyFone Filme .
You can download for free the trial this tool at the official iMyFone Filme website. This video editor has different modes that can facilitate the process of creating the presentation, recording the video, and editing the final media. We will explain into detail each mode and what they can offer to you:
Try It Free Try It Free
Solution 1: Quickly Create a YouTube Video with Fast Video Mode in Filme
Filme offers a Fast Video Mode that prepares templates you can use to create a video within minutes. This way, you can prepare a video without needing to use a PowerPoint presentation. You can use the asset library included with the program for free. This library includes video clips, music, and pictures you can use for your video. Here is how to use it:
Launch the iMyFone Filme program.
Proceed to select the " Fast Video " option located at the upper left of the screen, near the Media Library.
A template list will display. You can choose among a list of different categories like Education, Travel, Business, among others. Confirm your category selection and proceed.
Adjust the video with all the information from your presentation. Edit it until you like the outcome.
Once your video is done, click on the " Import " option. You are free to save the video on your computer or upload it to YouTube right away.
Solution 2: Edit Your Video Using Filme
You can use Filme for further editing needs. It offers shortcuts to pause your presentation recording at any moment. You can as well adjust the part of your screen that you are recording. You might as well prepare multiple recordings and edit them together Here is how you can use this solution:
Launch the iMyFone Filme editing tool.
Proceed to click on the screen recording option.
Now, you need to adjust the screen area you will use to record your presentation.
Press on the red button to start recording your presentation. You can record your narration right away or add it afterward.
Edit your recording with all the editing tools available. You can add text, tittles, and stickers to improve your presentation. You might as well add smooth transitions between each video clip of your presentation recording.
You can always see the preview of the video. Once you like the outcome, click on the Export option. You can adjust the video quality and format. You might as well upload it directly to your YouTube account.
Solution 3: Directly Convert Your PowerPoint Presentations into YouTube Video
There is a third alternative you can use if you need to learn how to create a YouTube video with PowerPoint. You can directly convert your PowerPoint presentations into videos using Filme. Once the video is optimized and edited, you can upload it to YouTube directly.
If you prefer this alternative, you are free to adjust the content with all the tools available in iMyFone Filme. This can be the right solution if you already tried recording with Powerpoint but need to edit the video. Here are the steps to use this solution:
Launch the iMyFone Filme editing tool. Make sure you have the latest update.
Click the "slides to video" button.
Then you will see the + button. Select it to import your PowerPoint presentation.
Then click the "Convert“ button and wait for it to finish.
When all is done, click on the export option. A menu of settings will open up, you can adjust the video name, format, and quality. You are free to upload it to your social media or YouTube.
Top 3 Tips for Making A Good YouTube Video
PowerPoint presentations are an excellent tool to share information with colleagues and clients. However, creating a PowerPoint presentation and recording a YouTube video are two different activities. If you want to make a YouTube video with PowerPoint, you need to keep the presentation attractive for your viewers.
This requires offering a proper visual and narration content on your video. But then how to make a PPT. for a YouTube video that engages your audience? Here we will share some tips to help you improve your video.
Keep the slides visual simple
You want to keep your viewers' attention, but using overloaded visuals on your presentation could have the opposite effect. Using slides that are saturated and confusing will frustrate your audience and they will lose the interest on your video.
To avoid this, try to use few images on each slide. Try to focus on one principal element each slide and complement them with other elements that are secondary. Leave enough blank space to keep a high readability.
Use a presentation template that matches your topic
You can use a template to keep a nice aesthetic on your presentation. Yet, the template you choose needs to be adequate for the topic you will make your presentation about. For example, you need to use a presentation with neutral colors if you want to keep a serious and professional appearance for your video.
Also, remember the color psychology while choosing your template colors. If you want to use a logic topic, then blue is a right choose. For inspiring presentations, green and yellow are nice alternatives. And so on.
Adapt the content to your audience
Part of learning how to create a YouTube video with PowerPoint is to learn how to adapt your content based on the audience. If you are preparing content for a group of customers, then you need to make the information as simple as possible. Yet, if you are preparing a meeting presentation for your work, then you will need technical information. A good strategy is to think about what your viewers need to know.
It can be convenient to learn how to make a YouTube videos with PowerPoint, since PowerPoint is a common tool that you will have available in almost any Windows desktop computer. If you need a short presentation, it can save your time and serve as a quick explanation for your colleagues.
Yet, if you require longer presentations, you should consider using another tool or a video editor like iMyFone Filme. This will help you save recording time, improve your video quality, and enable new formats and quality setups for your final video.
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How to Upload PowerPoint Presentations to YouTube
Table of contents.
PowerPoint presentations have been a popular tool for decades, and they still hold power in the business world. From a small work meeting to a crowded TED Talk, there are many professional discussions and lectures made easier by PowerPoints.
PowerPoint presentations can be recorded and shared at a later date. By uploading PowerPoint presentations to YouTube , you can increase your reach to co-workers, clients or friends. Doing so also allows your audience to view presentations on their own time without missing any important information. Microsoft even does what it can to simplify this process, but you still have to follow a few important steps.
Here’s how to do it.
1. Record your PowerPoint presentation
The first step is to record your PowerPoint presentation so that once it’s uploaded, viewers will be able to hear and see the entire presentation. You can use the Insert menu to add individual recordings to each slide. To do this, go to Click Insert > Media > Audio > Record Audio.
To record the entire slideshow, go to the Slide Show tab, and select Record Slide Show. Then, choose whether to record from the beginning or from the current slide. This option will include all narration, animations and slide transitions in the PowerPoint video.
Click Slide Show > Record Slide Show > Start Recording
Once your presentation is fully recorded, it’s ready to be converted into a video and uploaded to YouTube.
2. Turn your PowerPoint presentation into a video
To upload a PowerPoint presentation, you must convert it into a video. That includes all of the media – narration, animation, pointer movements and slide transitions – that go with it. So, once the presentation is up on YouTube, viewers will be able to watch it as if they were viewing it in real time.
There are two main ways to convert a PowerPoint presentation into a video: saving the file in a video format and saving the presentation as a PowerPoint Show. The advantage of saving the file as a PowerPoint Show is that your presentation will automatically jump to full-screen mode when someone opens it. This is ideal for business owners who are looking to send their video presentation to certain people instead of uploading it to YouTube.
Video presentations are saved as Windows Media Video (WMV) files, while PowerPoint Show presentations are saved in their own PowerPoint Show format (PPSX).
To save the presentation as a video, select File > Export > Create a Video > Select Video Quality > Use Recorded Timings and Narrations> Create Video.
To save the presentation as a PowerPoint Show, simply save the file under a new format. Click File > Save As > Browse > Save as Type > PowerPoint Show > Save.
3. Add audio to your PowerPoint presentation
You can add audio to a PowerPoint presentation on a PC or a Mac. Audio options include sound bites, music and narration. Adding sound helps further engage viewers, especially if you’re including commentary like you would if you were actually presenting the PowerPoint slideshow.
While in edit mode for your PowerPoint presentation, follow these steps to add audio to a PowerPoint presentation on a PC:
Click Insert > Audio. Then, select Audio on my PC from the available menu options. All available audio files on your computer will come up in the dialog box. Select the file you want to add to the presentation and click Insert at the bottom of the dialog box.
Choose Audio Tools Playback to edit the options for the presentation. From here, you can edit options such as Fade, Sequence and Loop Mode.
Here’s how to add audio to a PowerPoint presentation on a Mac:
Click Insert > Audio. Select either Audio Browser or Audio from File. The former allows you to add the audio from iTunes, while the latter browses your computer for the correct file. Choose the audio file. From the Audio Format tab, you can edit options such as Loop Mode, Play Across Slides and Hide During Slideshow.
After you edit a presentation with audio, you can preview the results using the playback option. Save all progress before exiting the program.
4. Upload your PowerPoint presentation to YouTube
After converting the presentation into a video format, sign in to your YouTube account, and click Upload at the top of the page. Select the presentation video you want to upload, and then adjust the video privacy settings.
Once the video is uploaded, click Publish to make it viewable to others. Be sure to use a catchy title that best represents the topic of your presentation so the right audience can find it.
5. Share your PowerPoint presentation with co-workers
Uploading presentations to YouTube is a great way for colleagues and customers to learn about a business on their own time. It also can be a great way to advertise changes or updates to a business. Make sure your connections know where to find your presentation and encourage them to share it with their own network. Share the link on your LinkedIn page and social platforms , email it to co-workers, include it in an email marketing newsletter . There are many ways to market your presentation and increase its reach, so you can build a loyal audience and continue to post engaging content.
Turning PowerPoint presentations into YouTube videos is an easy process that can be completed in a few straightforward steps.
Tips for creating a good video
When putting together your presentation, you don’t want to do the bare minimum and hope it impacts viewers. Here are some tips for creating an engaging PowerPoint presentation video your audience will love:
- Use simple visuals: Presentations work best when the visuals are simple. Don’t clutter the screen; embrace white space for improved readability. Limit pages full of long lists of bullet points. Instead, highlight only the most important facts.
- Choose a theme that fits the topic of your presentation: PowerPoint offers templates, but you may want to customize one to avoid coming across as cookie-cutter. Remember that the use of color is important to convey messages. Cool tones, such as blue and green, work best for background colors, while warm shades, such as red and orange, are best for text and charts.
- Include video clips and audio in meaningful ways :A crashing symbol between slides is more likely to come across as cheesy than engaging. Use engaging yet professional videos and audio clips that add to the presentation, not distract the audience from the topic. This includes narration, an explainer video that is relevant to the subject or simple transitions from slide to slide.
- Remember your audience: The top tip for creating a good video is to always keep your audience in mind . Imagine the video from viewers’ perspective and allow that to shape the features you add.
- Don’t overcrowd your slides with text: Using too many words on each slide will be overwhelming to your audience following along. Instead, include one-sentence summaries or bullet points (but limit them), then add audio commentary to expand on them further.
- Tell a story: While you want to approach the presentation in a professional manner, don’t turn it into a lecture. Use anecdotes and engaging stories to communicate your message. Rather than talking to your audience, have a discussion with them — even if they can’t interact in the moment. Approach the entire presentation like a conversation rather than a lecture.
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How to turn a PowerPoint into a video to upload to YouTube
You can turn your PowerPoint into a video file that you can upload to the cloud (YouTube, Clemson Box, Kaltura, or Google Drive). We will give instructions for creating the video from PowerPoint, and then uploading to the cloud options.
First, open your PowerPoint. You have two choices. You can just have your viewers look at the slides (no audio, but with a timing you select) or you can narrate your slides (record audio on each slide). To add audio, go to each slide and select Insert , ( Media) , Audio . Here there are two choices. You can select Audio on my PC or Record Audio. If you have already created the narrations using an audio recorder (such as the free program Audacity), you can select Audio on My PC and select the .mp3 files from here. Or you can select Record Audio and speak into your microphone to record it.
When you add audio to a slide, it will leave a mic icon on the slide. It is recommended that you "hide" the icon. To do this click on the audio icon in the middle of the slide, then select Audio Tools , Playback and put a checkmark in Hide During Show . If you want to make a video, you may want to set it to start Automatically (although you should test that to see if it is what you want).
Next, select File, Export, Create a Video . Select your Full HD 1080p (the higher the quality, the larger the file and the more difficult to upload). If you have added narrations (audio), you can select Use Recorded Timings and Narrations. If you don't have narrations, you can select Don't User recorded Timings and Narrations and select a number of seconds to leave each slide on the screen. Click Create Video. It will take a while depending on how big your file is.
Once the file is made, you can upload to the cloud and get a link to share with others.
Note: If you want to use YouTube, you will need your own Google account since Clemson Google accounts do not allow uploading to YouTube.
Other options are to upload to Google Drive, Google Photos, or Clemson Box. In all cases you can open the video and get a link to share.
If you want to share your video using YouTube, you must first log in to a non-Clemson Google or YouTube account. Clemson Google accounts do not allow uploading to YouTube. Once you have done that, you can go to https://www.youtube.com/upload to upload your video. Once it is uploaded, you will be given a link to your video. Be sure to set the permissions appropriate for sharing.
Upload your video to https://clemson.box.com . Select your video.
Click on the Share button.
Click on Share Link to enable shared link. Then click on People with the link (or the option that suits your needs).
Click on Copy .
Now you may paste this link in an email or on a page where you want to share the video.
Upload your video to https://drive.google.com . Open it. Click on the three dots , then click on Share .
Click on Anyone with the link and click on click on Copy link. Then click on Done .
Now paste link into email or other page you want to share.
If you have more questions about this, email [email protected] or call 864-656-3494.
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Creating a YouTube Video From PowerPoint 2010
The first thing to keep in mind when creating a video from PowerPoint 2010 is a popular saying in media and information technology circles, "Garbage in. Garbage out." That means the quality of your finished video depends largely on the quality of the pieces it is built from. If you start with a bad PowerPoint presentation, you will end up with a bad video. If your narration is poorly planned or poorly delivered, you will end up with a bad video. Remember, "Garbage in. Garbage out."
Start with a quality presentation.
An easy way to make your presentation better from the very start is to use a PowerPoint template. There are a number of templates you can download and use that include the NDSU, NDSU Agricultural Experiment Station or NDSU Extension Service logo.
- NDSU PowerPoint Templates
- NDSU Agricultural Experiment Station & NDSU Extension Service PowerPoint Templates
Starting with one of these templates will help your presentation look more professional and save you from having to find and insert logos on your own.
The next step in creating a quality presentation is to review the Top 10 Design Tips for PowerPoint (PDF) and PowerPoint Pizzazz (PDF) . They include some simple things you can do to create an effective presentation.
Plan Your Narration
Once you have your presentation ready, you can add your narration. Narration is a critical element in a video created from PowerPoint. Your narration needs to be concise, thoughtful and engaging.
The best way to achieve this is to plan. Some people like to write out everything they are going to say. If you choose this method, be sure to include the transitions to the next slide in your script, so you will know when to advance the slides. Writing out your script can be effective, but be sure not to read directly from that script when recording your narration. You would never read directly from a script when presenting in person, so don't do it when recording your narration. Reading from a script makes your narration sound unnatural and monotone.
You can achieve a more natural sounding narration by reading and rehearsing your script, but relying on an outline of your script when recording. Take the highlights from each section of your script and put them in an outline as a visual reminder to keep you on track without reading directly from your script.
Recording Your Narration
When recording your narration, close your office door and put up a sign to avoid interruptions. Be sure to forward incoming calls directly to voicemail and turn off your mobile phone. There is nothing more frustrating than having to start a recording over because of an interruption.
Use a headset microphone, not the built-in microphone on your computer or webcam. USB headset microphones tend to give you a better sound, but they are more expensive than microphones that connect through your computer's microphone jack.
- When you record a narration, you run through the presentation and record each slide. You can pause and resume recording any time.
- Ensure your microphone is set up and in working order prior to recording your slide show.
- On the Slide Show tab, in the Set Up group, click Record Slide Show .
- Select one of the following:
Start Recording from Beginning Start Recording from Current Slide
- In the Record Slide Show dialog box, select the Narrations and laser pointer check box, and if appropriate, select or deselect the Slide and animation timings check box.
- Click Start Recording .
Tip To pause the narration, in the Recording shortcut menu , click Pause . And to resume your narration, click Resume Recording .
- To end your slide show recording, right click the slide, and then click End Show .
- The recorded slide show timings are automatically saved and the slide show appears in Slide Sorter view with timings beneath each slide.
Create a Video
Once you have your narration recorded, you can save your presentation as a video.
- Save the presentation.
- On the File menu, click Save & Send .
- Under Save & Send , click Create a video .
- To display all video quality and size options, under Create a video , click the Computer & HD Displays down arrow.
- Click Computer & HD Displays
- Click the Don't Use Recorded Timings and Narrations down arrow and click Use Recorded Timings and Narrations .
- Click Create Video .
- In the File name box, enter a file name for the video, browse for folder that will contain this file, and then click Save . You can track the progress of the video creation by looking at the status bar at the bottom of your screen. The video creation process can take up to several hours depending on the length of the video and the complexity of the presentation.
Tip For longer videos, you can set it up so that they create overnight. That way, they’ll be ready for you the following morning.
- To play your newly-created video, go to the designated folder location, and then double-click the file.
Upload to YouTube
Once the video is saved to your computer, you can upload it to YouTube.
NDSU Extension Service has a YouTube channel for Extension videos. Videos uploaded to the NDSU Extension channel are not limited to 15 minutes as they are for many YouTube channels. The NDSU Extension channel also has many subscribers who will be alerted when your video is uploaded to the channel.
If you want to upload your video to the NDSU Extension YouTube channel, contact Bob Bertsch, Scott Swanson or Bruce Sundeen in NDSU Agriculture Communication.
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How to Create a YouTube Video with PowerPoint
Few people nowadays have the patience or willingness to sit through multiple slide presentations. Online videos, on the other hand, are a powerful means to build user engagement in an era of lower attention spans. As long as the videos look professional, your audience will pay attention to whatever you have to say.
Follow these simple steps to convert your hard work that went in to creating a PowerPoint into an accessible and compact YouTube video.
Also read: 4 Free Online Tools to Add a Censor Bleep to Your YouTube Videos
Step 1: Clean Up Your Slides
If you want to give a professional finish to the video, try breathing life into the slides first.
Open the file with PowerPoint 2010 and click “View,” followed by “Slide Master,” to apply uniformity in alignment, bullets, fonts and spacing. After saving the Master template, go to “Slide Sorter” view and apply a minimalist, standard design. You can use an academic or corporate template as long as it’s minimal and clean.
Too much text in a slide will disrupt the attention span of the typical YouTube viewer. Get rid of bullet lists, fancy animations, flowcharts and tables. If you previously used a slide to describe something complex, break it down into easily digestible ideas spread across multiple slides.
Use screenshots and full-slide, high-resolution images to fill up your new presentation. PowerPoint 2010 allows you to insert online pictures with a Creative Commons license and from the Bing search engine.
You can also use the “Pictures with Captions” layout along with “Design Ideas” to create a robust background for video frames. Use free stock images for new picture ideas.
Also read: 14 Useful PowerPoint Templates to Set Up a Digital Planner
Step 2: Insert Audio
Background narration is the most important component of a high-quality YouTube video. You can download royalty-free music , but the best YouTube videos always come with speaker narration. Go to “Insert,” followed by “Audio,” where PowerPoint allows you to record your own voice for each slide.
There’s a chance you aren’t getting a very high-quality audio with PowerPoint alone. It’s far better to work with a pre-recorded audio clip and a tight script. You can use a voice recording app like Audiophile or an actual digital voice recorder. Our aim is to achieve professional results by filtering out echo and background noise.
For a fifty-slide presentation, you should aim for no more than ten seconds of recorded narration per slide. Go to “Slide Show,” followed by “Rehearse Timings,” to get the timings right for each slide. Import the MP3 files into their corresponding slides and play them in automatic mode.
Finally, you are only required to set up the slide show. Check the options for “Play Narration” and “Use Timings” along with “Browsed by an individual (window).”
Also read: How to Create and Manage Your YouTube Clips
Step 3: Insert Video Clips (Optional)
If you did a good job with rehearsed narrations and images as described earlier, you can skip this part. However, a mini video clip within a video is a powerful way to retain your YouTube viewer’s attention. Unlike in the past, playing a video clip automatically from your PowerPoint is very easy.
Go to “Insert,” followed by “Video,” where you can embed any video from YouTube’s “Share” menu and play it on your own presentation.
Always make sure that it is your own video. You can always choose Creative Commons videos from YouTube, Vimeo and other sites. Use PowerPoint’s “Playback” option which is displayed after you embed a new video.
Step 4: Save PPT as Video
After clicking “File,” followed by “Save As,” save the PowerPoint as a WMV file. Your video is now ready for upload on YouTube and any other video-sharing sites.
Step 5: Upload Video on YouTube
Upload the desired video output to your YouTube channel. If it is aimed at prospects alone, you might want to keep it private or unlisted with no embedding or comments allowed.
Do you agree that converting your PowerPoint files to a five- or seven-minute video is a good investment of time? Please let us know your thoughts. Want to make the most of your time? Learn these PowerPoint keyboard shortcuts .
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Sayak Boral is a technology writer with over eleven years of experience working in different industries including semiconductors, IoT, enterprise IT, telecommunications OSS/BSS, and network security. He has been writing for MakeTechEasier on a wide range of technical topics including Windows, Android, Internet, Hardware Guides, Browsers, Software Tools, and Product Reviews.
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- Insert a video from YouTube or another site Article
- Add or delete audio in your PowerPoint presentation Article
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Insert a video from YouTube or another site
In PowerPoint for Microsoft 365, PowerPoint 2021, or PowerPoint 2019, you can insert an online video from YouTube or Vimeo on a slide.
In PowerPoint for Microsoft 365, version 1907 or later, you can also insert an online video from Microsoft Stream, a video service for enterprises—people in an organization can upload, view, and share videos with one another.
The video plays directly from the website, and it has the site's controls for playing, pausing, volume, and so on. The PowerPoint playback features (Fade, Bookmark, Trim, and so on) don't apply to online videos .
Because the video is stored on a web site, rather than in your presentation, you must be connected to the internet in order for the video to play successfully.
Insert a web video
In your web browser, locate the video you want.
Copy the URL of the web page from the Address bar of your browser.
Switch back to PowerPoint and select the slide where you want to place the video.
On the Insert tab of the ribbon, select Video > Online Video .
In the Online Video dialog box, paste the URL you copied in step 2.
Select Insert .
Play the video
If a video is inserted successfully, you can play it either in Normal view or Slide Show.
A Play button appears on the video in Normal view.
In Slide Show, you can interact with videos just as you would in a web browser.
By default, videos from YouTube and Vimeo play in "click sequence." You can play the video without having to click the Play button. Just tap the spacebar to advance to the next step in your click sequence.
Not all online videos from these sites are allowed to be embedded. You should check on the video site to find out if a certain video can be embedded.
Internet Explorer 11 is required on your computer
Note: Microsoft 365 apps and services will not support Internet Explorer 11 starting August 17, 2021. Learn more . Please note that Internet Explorer 11 will remain a supported browser. Internet Explorer 11 is a component of the Windows operating system and follows the Lifecycle Policy for the product on which it is installed.
For the purpose of playing videos in PowerPoint, Internet Explorer 11 is required to be on your computer. You don't have to use it to browse the web; you simply have to have it installed, because under the covers, PowerPoint needs its technology to play videos on Windows.
If your operating system is Windows 10, then you already have Internet Explorer 11 installed. If you have an older version of Windows, you can go to this Internet Explorer Downloads page for instructions.
Want to insert a video from your computer instead?
See Insert and play a video file from your computer for all the details.
In PowerPoint 2016, you can insert an online video with an embed code or search for a video by name. Then you can play it during your presentation.
The video plays directly from the website, and it has the site's controls for playing, pausing, volume, and so on. The PowerPoint playback features (Fade, Bookmark, Trim, and so on) don't apply to online videos.
Insert the online video with an "embed" code
On YouTube or Vimeo, find the video that you want to insert.
Below the video frame, click Share , and then click Embed . (If you neglect to click Embed , you'll end up copying the wrong code.)
Right-click the iFrame embed code, and click Copy .
If the highlighted text that you copy begins with "http", STOP. It's the wrong code to copy. Return to step 2 and click Embed :
In PowerPoint, click the slide that you want to add a video to.
On the Insert tab, click Video > Online Video .
In the From a Video Embed Code box, paste the embed code, and then click the arrow.
A video rectangle is placed on your slide, which you can move and resize as you like. To preview your video on your slide, right-click the video rectangle, select Preview , and then click the Play button on the video.
Note: If your video doesn’t embed correctly, double-check that you have installed the required Office updates.
Search for the YouTube video by name
Click the slide that you want to add a video to.
In the Search YouTube box, type the name of the video that you want to insert, and press Enter.
Select the video from the search results, and click Insert .
Note: If your video doesn’t insert correctly, double-check that you have installed the required Office updates.
Preview the video
Once the video rectangle is on your slide, select it, right-click it and choose Preview .
A Play button appears on the video.
Click the video's Play button.
Because the video is on a web site, rather than actually in your presentation, you must be connected to the internet in order for the video to play successfully.
Embed content from Slideshare.net
On a slide in PowerPoint, you can embed content from Slideshare.net , a sharing web site for presentations, infographics, and documents.
On Slideshare.net, any content that can be embedded elsewhere has a Share button on it. That button opens a window where you can copy an embed code like an embed for a video.
On Slideshare.net , find the content you want to embed.
Select the Share button beneath the content frame.
Sharing codes appear in the video frame.
Select the box named Embed .
All the text in the box becomes selected when you do this.
Right-click the selected text and choose Copy .
The text you've copied contains more information than you need, so it needs to be trimmed and re-copied.
Paste the copied text into a text editor such as Word or Notepad.
Select the portion of the text that begins with <iframe src ... and ends with </iframe> . Copy that text.
That's the embed code you need for inserting the content into PowerPoint.
In PowerPoint, go to the slide where you want to insert the content.
On the toolbar ribbon, select the Insert tab, select Video , and then select Online Video .
The Insert Video dialog box opens.
Paste the embed code in the box named From a Video Embed Code , and then press Enter.
It takes a moment for PowerPoint to absorb the content. When it has done so, a black box appears on your slide.
In PowerPoint 2013, you can insert an online video, and then play it during your presentation.
Note: To use this feature, you must be using the desktop version of PowerPoint 2013 and have installed the April, 2014, Office updates and be using IE 9 (MS12-037) or IE10 or later (recommended). You can view a complete list of requirements and supported formats.
A video rectangle is placed on your slide, which you can move and resize as you like. To preview your video on your slide, right-click the video rectangle, select Preview , and then click the play button on the video.
Switch to the Playback tab of the ribbon to make choices about how and when the video plays:
Once the video rectangle is on your slide, select it, then select the Playback tab on the PowerPoint ribbon.
At the left end of the Playback tab, select the Preview button.
Important: Office 2010 is no longer supported . Upgrade to Microsoft 365 to work anywhere from any device and continue to receive support. Upgrade now
YouTube videos on PowerPoint 2010 have stopped working. YouTube recently has discontinued support for the Adobe Flash Player, which PowerPoint 2010 uses behind the scenes to play a YouTube video embedded on a slide.
As a result of this change, you can no longer play a video in PowerPoint 2010. Instead you get an error message that says: "Flash-embedded videos are no longer supported."
There are two ways to work around this problem, described below Install an add-in that can play a video , or upgrade to a newer version of PowerPoint .
Use the LiveWeb add-in to insert and play an online video
This is a task for patient do-it-yourselfers who are comfortable with installing and setting up software on their own. We've tried to outline the necessary steps carefully.
There are three procedures below to help you The first two only need to be done once: They install and set up the add-in. Once those are completed, you can use the third procedure to insert an online video on a slide in PowerPoint 2010.
Click a section heading below to open it and see the detailed instructions:
Install LiveWeb: Get the add-in on your computer
Close Office 2010.
Go to the home page for the LiveWeb add-in , and click the download link for PowerPoint 2007/2010/2010/2016 (32bit/64-bit) users .
A compressed file, lwsetup40.zip is downloaded to your computer. To begin, you uncompress it to be able to use the files.
In File Explorer, right-click the .zip file and choose Extract all .
In the Extract dialog box, select the Show the extracted files when complete option, and then click Extract .
The uncompressed file is copied to your computer.
Double-click lwsetup.exe to start installing the LiveWeb add-in on your computer.
Next you'll walk through a series of options before the add-in is installed on your computer.
Click Yes to allow the app to make changes to your device.
In the InstallShield Wizard dialog box, click Next .
Read the license agreement, select I accept the terms of the license agreement , and then click Next .
(You must accept the license agreement to be able to use the add-in.)
The default installation folder is C:\Program Files (x86)\Shyam Pillai\LiveWeb. Change it if you want to, and then click Next .
All the options are now configured: Click Install .
Wait until the installation is completed and then click Finish to exit the installation process. You're ready to use the add-in now.
Set up LiveWeb: Turn on the add-in in PowerPoint 2010
Open Office 2010 from your Start menu.
On the File tab of the toolbar ribbon, click Options .
In the PowerPoint Options dialog box, select the Trust center from the left pane, and then click Trust Center Settings .
In the Trust Center dialog box, in Macro Settings , select Disable all macros with notification and then click OK .
The Trust Center doesn’t disable the macros automatically this way. It makes you choose whether to enable or disable them yourself. In this case, we'll choose to enable them.
In the left panel of the dialog box, click ActiveX Settings , select Prompt me before enabling all controls with minimal restrictions , and then click OK .
Select Add-Ins from the left pane. From the Manage list, at the bottom, select PowerPoint Add-ins and then click Go .
Click Add New to add the LiveWeb add-in to your list.
Browse to the folder where you installed LiveWeb in step 9 of the previous procedure, select LiveWeb.ppam and then click OK .
The LiveWeb add-in is installed and ready to be used in PowerPoint 2010.
Sometimes the add-in doesn’t appear in the list, but it will work properly. Click Close and read the following steps to use it.
Use LiveWeb: Insert a web video in PowerPoint 2010
In your web browser, go to YouTube. Locate the video that you want to insert on a slide. Copy the https: address of the web page.
In PowerPoint 2010, on the Insert tab of the Ribbon, near the right end, click the Web Page button.
The LiveWeb dialog box opens.
In the dialog box, click Next .
In the top box, paste the address (from step 1) of the video you want to insert. Then click Add , and then Next .
Ensure that the Yes, refresh web page automatically (real-time update) box is checked, and then click Next .
In step #3, Click Next unless you first want to change any optional settings for your video.
Click Finish .
Click OK in the message box.
Save your presentation. Now you're ready to test the video in Slide Show.
Press F5 to start Slide Show. Once the video starts, press the Full-screen button to expand the video frame.
If the screen looks like this after switching to full screen, press Ctrl+Plus sign once on your keyboard to expand the video:
At this point, the video should fill the screen.
Click Play, if necessary, to begin the video.
Upgrade to a newer version of PowerPoint if you can
If you are able to upgrade, we suggest that you do so as a way to work around this problem that can't be fixed:
You can upgrade from Office 2010 to a newer version that doesn't rely on Adobe Flash Player to play YouTube videos, and therefore doesn't have the same problem that PowerPoint 2010 now has.
To make the upgrade beneficial, you need to be using a version of Windows that supports the version of Office that you've chosen. Office 2013 requires Windows 10, Windows 8.1, Windows 8, or Windows 7. Office 2016 requires Windows 10, Windows 8.1, Windows 8, or Windows 7 Service Pack 1.
If you'd like to always have the latest version of Office, you can become an Microsoft 365 subscriber. Click to try or buy and to compare a subscription versus a one-time purchase.
- Which version of Office for Mac are you using?
- Office 365, 2021, or 2019
- Office 2016
In PowerPoint for Microsoft 365 for Mac, PowerPoint 2021 for Mac, or PowerPoint 2019 for Mac, you can insert an online video from YouTube or Vimeo on a slide. Earlier versions of PowerPoint for macOS don't support inserting an online video.
In PowerPoint for Microsoft 365 for Mac, you can also insert an online video from Microsoft Stream, a video service for enterprises—people in an organization can upload, view, and share videos with one another. This feature requires PowerPoint for Microsoft 365 for Mac version 16.27 or later.
Switch to PowerPoint and select the slide where you want to place the video.
On the Insert tab of the ribbon, in the Media group at the right end, select Video . Then select Online Movie .
In the dialog box, paste the URL you copied in step 2.
Click Insert .
The video is added to the slide.
To preview the video, click the Play button that appears on top of video.
Inserting and playing an online video requires a recent version of macOS and PowerPoint for macOS:
PowerPoint version 16.15.18070902 or later
macOS 10.13.4 (High Sierra) or later
A Mac manufactured in 2012 or later
While PowerPoint 2016 for Mac itself doesn't support inserting an online video, it takes just a few steps to use an add-in that lets you insert a video from YouTube or Vimeo.
Insert an online video with the Web Video Player add-in
In your presentation, open a new slide. (The video takes up the full slide, so it's best to start fresh.)
On the Insert menu, select Add-ins > Store .
In the Office Add-ins dialog box, in the Search box, type web video player and press Enter.
The Search should fine a match named Web Video Player .
Select Add .
A video frame is added to the slide.
In the text box, paste the address (URL) from the YouTube or Vimeo page of the video you want.
Select Set Video .
The video frame will refresh itself and show a still image from the video.
Select the play button on the video to test it.
In PowerPoint for the web, you can insert an online video from YouTube or Vimeo on a slide. (If you have a Microsoft 365 business or education subscription, you can also insert an online video from Microsoft Stream.)
Insert an online video
On a separate tab in your web browser, locate the video you want.
Copy the address of the web page from the Address bar of your browser.
Switch to PowerPoint for the web and select the slide where you want to place the video.
On the Insert tab of the ribbon, in the Media group, select Online Video .
In the Online Video dialog box, paste the address you copied in step 2.
The video is inserted on your slide. You can move the video by dragging with the mouse, and you can resize the video frame by selecting a corner and dragging.
To play the video, you must run Slide Show. On the ribbon, switch to the View tab, and in the Start Slide Show group, select From Current Slide .
(If you've turned off the Simplified Ribbon, you don't have a Slide Show tab; instead use the View tab to start the slide show.)
Slide Show opens, and then you can click the play button to begin.
For related information, see Play a video in PowerPoint for the web .
Trimming a video
PowerPoint for the web can't trim videos, and online videos can't be trimmed. If you have a video that you want to trim, you must save it to your computer, then insert it on your slide in a desktop version of PowerPoint.
Why can’t I embed a video in PowerPoint?
Add audio to your presentation
Add text to a video
Video and audio file formats supported in PowerPoint
Video: Insert a video from YouTube in PowerPoint 2013
How to Make an Eye-catching YouTube Thumbnail
Create a video for YouTube with a template
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